FORWARD-AUCTION NOTIFICATION

{Through Government e Marketplace (GeM) Portal}

Sub: Inviting online Forward-Auction bids for Auctioning of condemned Old & Obsolete items,
E-Waste and Vehicles laying off road at NIT Durgapur on “As is where is basis”

1. National Institute of Technology Durgapur (NIT Durgapur) invites online FORWARD

AUCTION BIDS through GeM Portal for auction of unserviceable/condemned/scrap items
from the authorized and eligible bidders on “AS IS WHERE IS BASIS”.

2. The E-Auction date, last date and other schedule details would be notified in the Gem portal.

Description of Items Auction of Old & Obsolete Items (unserviceable/ obsolete/ condemned or
beyond economic repairable) will take place on“ A sis where is basis”
Bid Submission Tender will be published on the GeM Portal of Government of India.
Auction Start Date &Time As notified in the GeM Portal under the Forward Auction category.
Auction End Date &Time
Details Materials to be a) Old & Obsolete Items: Lying in “LOT’ in the Campus.
Auctioned b) Vehicles: Laying Off road in “LOT” in the Campus
c) E-Waste: Laying in “LOT” in the Campus (Total 02 LOTS)
Minimum Reserved Price
Rs. 25000.00 (Rupees Twenty-Five Thousand Only) in form of Demand
EMD Draft drawn on any Nationalized/Scheduled Bank in favour of “Director
NIT Durgapur” and payable at Durgapur. To be reached at NIT
Durgapur in offline mode positively at least before 01 day of opening of
technical bid. Bidders who have not submitted the EMD in offline mode,
their bill will be declared as technically disqualify and will not be
processed further.
Note: Exemption of EMD is as per Govt. norms. Copy of valid
supportive certificate must be furnished.
Contact Details for Shri Ajit Kumar Bhagat, Asst. Reg. (E&S)
Administrative Contact No: 9434788170
purpose Email: estatehelpdesk@nitdgp.ac.in
Office Address NIT Durgapur, M. G. Avenue, Durgapur-713209, West Bengal

3. Minimum Pre-Qualifying/Eligibility Criteria The bidder(s) should fulfill the following

minimum Pre-Qualifying / Eligibility Criteria:

Sl No. Minimum Eligibility Criteria Supporting documents to be submitted

a. The bidder shall be registered under Companies Copy of valid Company Registration
Act,1956 or should have valid Trade License. Certificate/ Certificate of Incorporation
/Trade License.
b. The bidder shall have valid PAN Card and GST Copy of PAN Card and
Registration certificate. Copy of GST registration certificate.

c. The bidders are required to submit the valid

Earnest Money Deposit (EMD)in the form of Demand Draft in Original (Offline Mode)
Demand Draft issued by any Nationalized/
Scheduled Bank.
d. Copy of registration and authorization for disposal Valid Certificate
of e-Waste issued by PCB or PCC
e. Declaration of blacklisting / Non-blacklisting Duly filled Annexure-C enclosed herewith
Certificate

4. Inspection of the disposable Old & Obsolete Items for Forward Auction:

a. Disposable items are lying in ‘LOT” wise at different locations in the Institute. Disposal of the
said items shall be on an “AS IS WHERE IS” basis and no guarantee/warranty or certificate
of its worthiness of description/quality/quantity will be given by NIT Durgapur.
b. Bidders may inspect the material and its surroundings and satisfy themselves before
submitting their tenders.
c. Bidders or his authorized agents, accompanied by authorized personnel from this office, will
be allowed to undertake the site visit, as per schedule given in the GeM Portal. However, prior
intimation at least two days before and approval of the authority shall be required before
conducting such visit.
d. The Bidder or his authorized representative may inspect the items/materials during Office Hrs
between 11:00 Hrs to 16:00 Hrs from 07.04.2025 to 09.04.2025 at NIT Durgapur.

5. E-AUCTION Bid Security/EMD (Earnest Money Deposit):

a. The Bidders are requested to fill the enclosed Annexure A, B and C and submit the same
along with relevant supporting documents and Earnest Money Deposit (in offline mode) of
Rs. 20000.00 (Rupees Twenty Thousand Only) in the form of Demand Draft drawn on any
Nationalized / Scheduled Bank in favour of “Director NIT Durgapur” and payable at
Durgapur. Bids submitted without valid EMD may be rejected.
b. EMD shall be forfeited, if the Bidder unilaterally withdraws, amends, impairs or derogates
from his offer in any respect within the period of validity of his offer.
c. EMDs of all the unsuccessful Bidder will be returned after the Work Order is issued to
successful Bidder.
d. The EMD of the successful Bidder shall be released after depositing the full bid amount and
removal of the items from the premises subject to the satisfaction of this office. If the
successful Bidder fails to deposit the quoted amount within the prescribed period, the sale
relating to the awarded lot can be cancelled at the discretion of the Seller/Auctioneer and the
EMD of the H-1 firm will be forfeited in full. The Seller/Auctioneer shall also be entitled to
recover any costs and/or incidental/consequential loss suffered by it as a result of such failure
to pay the balance sale value by the Bidder. EMD of the Bidder(s) who fail to honour the E-
Auction in prescribed time limit shall stand forfeited. No representation in this regard shall be
entertained by the Department.
e. No interest will be paid by this office for not releasing the EMD amount within the E-
Auction validity period or at any circumstances.
 f. The firms registered with NSIC/ MSME are exempted from the payment of EMD. Copy of
valid certificate must be provided.
6. E-AUCTION Price:
a. The prices should be quoted in Indian Rupees only.
b. The price quoted shall be on a fixed price/lump sum basis and shall include all applicable
costs, charges, taxes and duties. All other charges, duties and other outgoings, whatsoever of
every description shall be paid by the Bidder. No price variation on any account shall be
considered.

7. Award of Contract:
a. The Bidder who offers the highest net bundled price i.e., on Reserve Price will be awarded the
contract.
b. The Office will issue an Acceptance letter / Sale Order to the highest acceptable responsive
Bidder.
c. The Letter of award is required to be acknowledged by the awardees on the duplicate copy,
duly stamped and signed by the authorized signatory.
d. The successful Bidder (H1) shall make payment of Total Sale/Auction Value within 15
(fifteen) calendar days (including the date of acceptance letter/sale order). The late payment
charges @ one per cent per week or part thereof up to two weeks only shall be paid by the
successful Bidder (H1).
e. After receipt of H1 bid amount from the successful bidder, the Delivery Order will be issued
to the H1 Bidder.
8. Minimum Reserve Price(MRP):
This office has evaluated the Minimum Reserve Price (MRP) as Rs. 511119.00 (Rupees Five Lakh
Eleven Thousand One Hundred Nineteen Only). Under no circumstances the quoted H-1 price
should be less than the MRP and if so, the whole tendering process will be treated as cancelled and no
representation in this regard will be entertained.

9. Right to accept any E-AUCTION, reject any or all E-AUCTIONs:

The Seller/Auctioneer reserves the rights to accept or reject the highest bid after assigning the reasons
and the Contract of any or all the lots may be allotted by the Seller/Auctioneer to one or more than
one Bidder as Seller/Auctioneer may deem fit and no claim/ complaint in this regard will be
entertained by the Seller/Auctioneer”.

10. Sub-Contract:

The tender is non-transferable. Neither the contract nor any right granted under the contract may be
sold, leased/sublet, assigned, or otherwise transferred, in whole or in part, by the Bidder/s, and any
such attempt to sell, lease, assignment or otherwise transfer shall be void and of no effect. The
Bidder/s shall not permit anyone other than its personnel to perform any of the work, service or other
performance required by the vendor under the contract.

11. General Conditions:

a. Lots of proposed items are sold on "As is where is” basis.

b. The material will be counted/weighed on the spot in the presence of the successful Bidder and
authorized official (s) of this office and endorsed by both the parties before being taken out
from the office premises.
c. The Delivery of the Sold Material/items has to be taken within 30 (thirty) calendar days
(free delivery period) from the date of the acceptance letter/sale order (excluding the date of
issue of the acceptance letter/sale order). If the purchaser is not able to lift the material within
 the free delivery period, extensions may be granted by the competent authority but after levying
a ground rent @ 1/2 (half) per cent of the sale value per day.
d. The material/items shall remain, in every aspect, at the risk of the buyer from the time of
acceptance of his offer. This office will not undertake any liability whatsoever for the safe
custody, protection or preservation after the sale has been confirmed. No complaint regarding
the quality or description of the materials sold will be entertained once the E-AUCTION has
been accepted.
e. Materials sold but not removed within the specified date will become the property of this office
and this office has the right to dispose of such goods in any manner as this office deems fit
without any notice.
f. All forms / documents required as per e-waste policy / guidelines will be submitted by the
Bidder.
g. No damage shall be caused to the existing property of this office or any other offices in the
premises while removing the materials from the site. Any loss/damage to the property of this
office or any other offices in the premises or injury or personal accident suffered by any person
due to negligence or action of the successful Bidder or his authorized worker/ supervisor will
be borne by successful Bidder, and they will be indemnified.

12. Job execution process:

a. Items will be allowed to be lifted from the site only after confirmation of receipt of payment
amount in full. The lifting of materials will be done by the contractor on any working day as
specified in day hours only.
b. The EMD of the successful Bidder will only be released after submission of quoted amount in
the prescribed form by the successful Bidder. If the successful Bidder fails to deposit the quoted
amount within the stipulated date, the EMD of the H1firm will be forfeited.
c. The contractor will have to inform at least three working days in advance of the intended date
of lifting of the materials.
d. The contract or will be required to bring their own vehicle for lifting the materials and will
employ their own labour, bags and other items as required for packing and lifting of the
materials. No assistance will be rendered in this regard by the Department.
e. The lifting of obsolete materials shall be undertaken only under the supervision of an officer
nominated for the purpose by the Office.
f. The lifting of the obsolete materials will be allowed from the designated places only and after
issuance of necessary security/gate pass.
g. The contractor will leave the storage place of the material quite clear.
h. The contractor shall comply with all safety measures and indemnify this office against any
liability for compensation due to injury to his own labour/person (s) or to other persons inside
the office premises while taking out the material under the contract and for any losses or
damages to the building/structure/property of this office due to any fault or negligence or
willful acts, omission, or any other reasons whatsoever.

13. Execution of order:

a. No items, once disposed to the successful Bidder, shall be taken back, on any condition
whatsoever.
b. Successful Bidder shall be required to submit one certificate in their official letter head/pad
certifying that the items (e-waste) have been recycled/processed as per existing Govt.
policies/procedures applicable to such products/items within 45 days.

14. Sale of hazardous waste items would be governed by the following procedures in addition to
guidelines / notifications issued by the Central Pollution Control Board (CPCB)/ Ministry of
Environment and Forests (MoEF) from time to time:
 a) Sale of old batteries/lead acid batteries will be governed by the Batteries (Management &
Handling) Rules, 2001 or as amended from time to time.
b) Sale of other categories of hazardous waste items will be governed by the Hazardous and Other
Wastes (Management and Trans-boundary Movement) Rules, 2016 or as amended from time to
time.
c) The sale of e-waste shall be governed by E-Waste (Management) Rules,2016 or as amended
from time to time.
15. Additional Terms &Conditions

Any dispute/differences arising shall be settled through arbitration within the jurisdiction of
Hon’ble Durgapur Court only. The seller (this office) and the purchaser (Bidding firm) shall
first try to resolve the differences/disputes amicably by mutual consultation.
 Annexure – ‘A’
Mandatory Information
(Technical Bid)

Sl.
Description Information/declaration
No
.
1. Name of the Applicant/Firm
2. Nationality
3. Address (Enclose Electricity Bill/Landline Regd. Office Address
Bill or any other authenticate copy of Head Office Address
address proof)
Landline/Mobile No.
4. Telephone numbers Fax No.
E-mail ID
5. Other details (bidders must enclose copy of PAN Details
the relevant documents) Registration No.
6. Constitution of firm Individual
Sole Proprietorship Concern
Partnership Firm
Public Ltd. Company
Private Ltd. Company/Public Sector
Enterprises
Others
7. Proof of submission of Yes/No
EMD
9. Amount(in₹)
DD No.
Earnest Deposit details
Money (EMD) Date of issue
Name of issuing bank
Address of issuing bank
10. Copies of Original Registration Certificates:
Incorporation Certificate/Registration of the Company or Firm Yes/No
GST Registration Certificate Yes/No
PAN Card Number/Income Tax Number Yes/No
11. Self-attested bid document duly signed and affixing office seal in all Yes/No
pages including blank financial bid page
12. Declaration of black listing/Non-blacklisting Certificate in Annexure Yes/No
“C”

(Signature of the Bidder with company seal)

 Annexure-‘B’

Tender Acceptance Letter

(To be submitted on Company Letter Head)

To
The Director,
NIT Durgapur,

Sub: Tender for disposal of unserviceable/obsolete items through Forward-Auction on GeM

Sir/Madam,

1. I/We have downloaded/obtained the e-tender document (s) for the above mentioned
Tender/work from the GeM/website as per your advertisement.
2. l/We hereby certify that I/we have read the entire terms and conditions of the e- tender
documents (including all documents like annexure(s), etc.) which form part of the contract
agreement and I/we shall abide hereby by the terms/conditions/clauses contained therein.
3. I/ We hereby unconditionally accept the conditions of above-mentioned e-tender
document(s) /corrigendum (s) in its totality/entirely.
4. l/We do hereby declare that our Firm has not been blacklisted/debarred by any Government
Department/Public Sector Undertaking.
5. I/We certify that all information furnished by our Firm is true & correct and in the event that
the information is found to be incorrect/untrue or found violated, then your
department/organization shall without giving any notice or reason therefore or summarily
reject the E-Auction or terminate the contract, without prejudice to any other rights or
remedy including the forfeiture of the full said earnest money deposit absolutely.
6. I/We assure that I/We will NOT be outsourcing any work specified in the tender document,
to any other firm.

Yours faithfully,

(Signature of the Bidder with

company seal)
 Annexure-‘C’
CERTIFICATE

DECLARATION REGARDING BLACKLISTING / NON-BLACKLISTING

I / We, Proprietor / Partner(s) / Director(s) of M/S ………………………………………………………………….

Hereby declare that the firm / company namely M/S ……………………………………………………………. has not
been blacklisted or debarred in the past by any organization from taking part in Government
tenders.

Or

I/We proprietor/partner(s)/Director(s) of M/S ………………………………………………………………………

Hereby declare that the firm/company namely M/S …………………………………………………………….. was
blacklisted or debarred by any Government Department from taking part in Government tenders for
a period of--------------------------years w.e.f.-----------------------. The period over on and now the firm /
company is entitled to take part in Government tender. In case the above information found false,
I/We are fully aware that the tender /contract will be rejected /cancelled by competent authority of
NIT Durgapur and EMD shall be forfeited. In addition to the above, NIT Durgapur will not be
responsible to pay the bills for any completed / partially completed work.

Signature: ……………………………………………………
Name:. ……………………………………………………….
Capacity in which assigned: …………………………………..
Name & Address of the firm: ………………………………….

Date: Signature of the Bidder