Public Work Department

T –2
Bidding Document
For

U.P. P.W.D.

Work Costing above Rs. 40 Lacs

For

Construction
(Approved By Uttar Pradesh Government)

NAME OF DIVISION : Construction Division-3, PWD, Prayagraj

NAME OF CIRCLE : Prayagraj Circle, P.W.D. Prayagraj
NAME OF WORK : Construction of Kurmiyan basti link road in
Gram sabha Kudha
COST OF WORK : Rs. 13750000.00
 TABLE OF CONTENTS

Bidding Document for As per BoQ

Section Description Page

PART-I : TECHNICAL BID
Section 1 : List of Dates, Press Notice, NIT

Section 2 : Instructions to Bidders

( Appendix to ITB)

Section 3 : Qualification Information

Section 4 : Part I General Conditions of Contract,

(Appendix to Part I : General Conditions of Contract)

Part II Special Conditions of Contract

Section 5 : Specifications

Section 8 : Standard Forms,

Form of (i) Acceptance,
(ii) Notice to Proceed with the Work
(iii) Agreement
(iv) Bank Guarantee for Advance Payment
(v) Performance Bank Guarantee

PART-II : FINANCIAL BID

Section 6 : Form of Bid

Section 7 : Bill of Quantities

 PART-I : TECHNICIAL BID

1 NAME OF WORK - AS PER BOQ

2 NAME OF ZONE - Chief Engineer Prayagraj Zone U.P.P.W.D.,
Prayagraj
3 NAME OF CIRCLE - Prayagraj Circle, PWD, Prayagraj
4 NAME OF DIVISION : - Construction Division-3, PWD, Prayagraj
5 COST OF WORK Rs 8.88 Lacs
6 TENDER NOTICE NO - 12069/6COM(3)Prg. Circle/2023

7 DATE OF CALLING - Dt. 26-12-2023

TENDER
8 DATE OF RECEIVING - 24-01-2024 upto 03:00
TENDER
(ONLINE ONLY)
9 DATE OF OPENING - 24-01-2024 at 03:30PM
TECHNICAL BID
(ONLINE ONLY)
10 DATE OF OPENING - ( To Be Notify Later)
FINANCIAL BID
11 AMOUNT OF BID - Rs 9.86 Lakh
SECURITY
12 VALIDITY OF BID - 3 Months
13 TIME OF COMPLETION - 12 Months

Superintending Engineer
Prayagraj Circle, PWD,
Prayagraj
 OPENING AND EVALUATION OF TECHNICAL BID:

Name of Work : AS PER BOQ

LIST OF DOCUMENTS TO BE ENCLOSE WITH BID BY BIDDERS:-

PARTICULARS
Section 1 : (i) List of Dates
(ii) Press Notice
(iii) NIT
Section 2 : (i) Instructions to Bidders
(ii) (Appendix to ITB)
Section 3 :
(A) Bid Security/Earnest Money:……………………………….
(B) Qualification Information
(i) ( Form-1) :…………………………………………………
(ii) ( Form-2) :…………………………………………………
(iii) ( Form-3) :………………………………………………
(iv) ( Form-4) :………………………………………………....
(v) ( Form-5) :…………………………………………………
(vi) ( Form-6) :…………………………………………………
(vii) ( Form-7) :………………………………………………...
(viii) ( Form-8) :………………………………………………....
(ix) ( Form-9) :…………………………………………………
(x) ( Form-10) :……………………………………………
(xi) ( Form-11):…………………………………………………
(xii) ( Form-12):…………………………………………………
(xiii) ( Form-13):………………………………………………..
(xiv) ( Form-14):…………………………………………………
(xv) ( Form-15):…………………………………………………
(xvi) ( Form-16):………………………………………………..
(xvii) (Form-17):……………………………………………….
(C) The current income-tax clearance certificate:………………………………………
(D) An affidavit that the bid will remain valid for a period of 90 (ninety) days after the
deadline date for bid submission:…………………………………………………………
(D) An affidavit that the information furnished with the bid documents is correct in all
respects……………………………………………………………………………..
(E) An affidavit stating that the bidder must not have in his employment:
(i) The near relations (defined as first blood relations, and their spouses, of the
bidder or the bidder‟s spouse) of persons listed in the Appendix to ITB…………..
(ii) Without Government permission, any person who retired as gazetted
officer within the last two years of the rank and from the departments
listed in the Appendix to ITB…………………………………………………………
(G) An undertaking that the bidder will be able to invest a minimum up to 10% of the
contract price of the works, during the implements of the works……………………
(H) The bidder must produce an affidavit stating that the near relations of U.P.P.W.D.,
R.E.S. and. U.P. Irrigation. departmental officers are not in his employment. J.E‟s,
A.E.‟s, E.E.‟s, S.E.‟s, and other staff of equivalent rank…………………………..
(I). Any other information ( attach separate sheets) :
(i) ………………………………………………………………………..
(ii)……………………………………………………………………….

Section 4 : General Conditions of Contract, Part I………………………….

Appendix to Part I : General Conditions of Contract…………………………

Part II : Special Conditions of Contract………………………….

Section 5 : (i) Specifications………………………………………........

(ii) Drawings……………………………………………

SIGNATURE OF CONTRACTOR OFFICER CALLING

ADDRESS OF CONTRACTOR TENDER
………………………………………
… ……………………………………
……………………………………….

OFFICER‟S OPENING
TENDER (TECHNICAL BID)

I . Signature :……………………………………………………..
Designation :…………………………………………………...
II . Signature :………………………………………………………
Designation :……………………………………………………
III . Signature: ………………………………………………………
Designation………………………………………………………………

DATE :
PLACE : Prayagraj.
 SECTION 1

LIST OF IMPORTANT DATES

PRESS NOTICE

NOTICE INVITING TENDER

 SECTION 1
OFFICE OF SUPERINTENDING ENGINEER, PRAYAGRAJ CIRCLE
U.P. P.W.D. PRAYAGRAJ
List of Important Dates of Bid for Construction of Road under U.P. P.W.D.
1. Name of Work : AS PER BOQ

2. Completion Period: 12 Months

3. Date of Issue of Notice Inviting Bid: 26-12-2023

4. Period and Places of Sale of Bidding Documents - From : 18-01-2024 To 24-01-2024 03:00 online
Places - http://etender.up.nic.in
5. Time, Date and Place of Pre-bid Meeting Date : 24-01-2024 Time : 03.00 Noon
Place : Office of the Superintending Engineer, Prayagraj Circle, P.W.D. Prayagraj

6. Deadline for Receiving Bids Date : 24-01-2024 Time 03:30 Noon

Places http://etender.up.nic.in
7. Time and Date for opening Technical Bid/Bids. (online only) Date : 24-01-2024 Time 03:30 Hours

8. Time and Date of opening Financial Bids (To Be notify)

To be notified on website by the office of the Superintending Engineer, Prayagraj Circle, P.W.D. Prayagraj.

9. Place of opening bid :

(i) For Technical Bids : Address is : Prayagraj Circle, PWD, Prayagraj
(ii) For Financial Bids : Prayagraj Circle, PWD, Prayagraj

10. Last Date of Bid Validity (90 days) Date: ……………

11. Officer inviting Bid : Superintending Engineer Prayagraj Circle, PWD, Prayagraj

Superintending Engineer
Prayagraj Circle, PWD, Prayagraj
 OFFICE OF SUPERINTENDING ENGINEER
PRAYAGRAJ CIRCLE, P.W.D, PRAYAGRAJ
(NOTICE INVITING TENDER)

Ref -12069/6COM(3)Prg. Circle/2023 Dt- 26 -12 -2023

Tender Notice (E-Tender)

1. The Superintending Engineer, Prayagraj Circle, P.W.D, Prayagraj on behalf of Governor of Uttar Pradesh invites the Percentage rate
bids from the eligible and approved Contractors registered with UP, PWD in Road Work. The Bidder may submit bids for any or all of
the works. Bidders are advised to note the minimum qualification criteria specified in Clause 3 of the Instructions to Bidders to qualify
for the award of the contract.
2.

Address of Superintending Engineer

Registered Catogary of
Address of Executive Engineer

Address of Chief Engineer

Executive the work
Estimated
Bid

Address of D.M.

Contractor
cost (Rs in
District

Lacs)
Secur Cost of Bid Time of
Sl. (Without
Name of Work GST) ity Document (Rs) Completion
No. (With 05
(Online Payment)
Years (Rs in (DAYS)
maintenance
charge) Lacs.)

1 2 3 4 5 6 7 8 9 10 11 12
In the Anticipation of Sanction

Construction of Chhatauna to
2000+300/- stationery Class
1 Prayagraj Yadav and Thakuran basti link 114.50 7.73 charges+GST=2354.00
12 Month
"A"
road

Construction of Bariyaram sarai

2000+300/- stationery Class
2 Prayagraj mumrej to Bhartiya basti link 106.75 7.34 charges+GST=2354.00
12 Month
"A"
road

Construction of Chauhan basti Class

2000+300/- stationery
3 Prayagraj link road in Gram sabha 64.75 5.25 charges+GST=2354.00
04 Month "A", "B",
Baghedi. "C"

Construction of Musahar basti Class

2000+300/- stationery
4 Prayagraj link road from Turkani mawaiya 51.60 4.58 charges+GST=2354.00
04 Month "A", "B",
to Ranghai Ka pura "C"
Executive Engineer , Construction Division-3 , PWD, Prayagraj (UP)

Superintending Engineer, Prayagraj Circle, PWD, Prayagraj (UP)

Chief Engineer, Prayagraj Zone, PWD, Prayagraj (U.P.)

Construction of Ringwan to
2000+300/- stationery Class
5 Prayagraj Bhabhai Korari link road of 101.30 7.07 charges+GST=2354.00
12 Month
"A"
Bara Lalapur road
D.M. , Prayagraj (U.P.)

Construction of Surlav Chandra

2000+300/- stationery Class
6 Prayagraj puliya kushwaha basti road 136.80 8.84 charges+GST=2354.00
12 Month
"A"
from B.P. road Km-63

Construction of Nechuna to
2000+300/- stationery Class
7 Prayagraj Amba Thakuran basti 90.75 6.54 charges+GST=2354.00
06 Month
"A", "B"
(Thakuran Ka Pura) link road

Class
Construction of Doum Ka Pura 2000+300/- stationery
8 Prayagraj link road
56.25 4.81 charges+GST=2354.00
04 Month "A", "B",
"C"

Construction of Belsara to 2000+300/- stationery Class

9 Prayagraj Dunku Ka Pura link road
88.10 6.41 charges+GST=2354.00
06 Month
"A", "B"

Construction of Kamla Canal to

Class
Udgi Tarhar road in Km-1 to 2000+300/- stationery
10 Prayagraj Gidhar Pandey ka Pura link
45.20 4.26 charges+GST=2354.00
04 Month "A", "B",
"C"
road

Construction of Dandi to 2000+300/- stationery Class

11 Prayagraj Kohran basti link road
157.12 9.86 charges+GST=2354.00
12 Month
"A"

Construction of Kurmiyan basti 2000+300/- stationery Class

12 Prayagraj link road in Gram sabha Kudha
137.50 8.88 charges+GST=2354.00
12 Month
"A"
3. Website http://etender.up.nic.in may be referred for detailed terms and conditions of the Invitation for Bids (IFB)
4. Bid document with dtailed terms and conditions will be available online on website http://etender.up.nic.in from 18-01-2024 to 24-01-
2024 upto 03:00 Hours. Bid must be submitted online only at e-tendering portal of http://etender.up.nic.in on or before 03:00 Hours on
24-01-2024 and technical bids received online will be opened on 24-01-2024 at 03:30 Hours.
5. Bids must be accompanied by non-refundable fee as indicated in Column 6 of the above table, The bidders have to Deposit in the
account of UP Etender Account –Government account through Internet Banking as per G.O. No.2778/78-2-2017-97 vkbZ0Vh0@Vhlh
2017 fnukad 05-09-2017
6. Bid Security(EMD) Bids must be accompanied with security of the amount specified for the work in as per column 5.Bid Security will
Be Deposited in the account of UP Etender Account –Government account through Internet Banking as per G.O. No.2778/78-2-
2017-97 vkbZ0Vh0@Vhlh 2017 fnukad 05-09-2017- No other Form of Bid Security will be accepted.
7. Cost of Bid Document : Certificate of Proof of Payment in the account of UpE-Tender Government account through Internet
Banking as per G.O. No.2778/78-2-2017-97 vkbZ0Vh0@Vhlh 2017 fnukad 05-09-2017
8. Bid Security : Certificate of Proof of Payment in the account of UpE-Tender Government account through Internet Banking as
per G.O. No.2778/78-2-2017-97 vkbZ0Vh0@Vhlh 2017 fnukad 05-09-2017 Bids must be submitted online on or before 03:00 Hours on 24-
01-2024, and Technical Bid received online will be opened on 24-01-2024 at 03:30 Hours before the Evaluation Committee at the
office of the “Superintending Engineer, Prayagraj Circle P.W.D., Prayagraj” in the presence of the bidders who wish to attend. If
the office happens to be closed on the date of opening of the bids as specified, the bids will be opened on the next working day at the
same time and venue.
9. The bids shall remain valid for acceptance for a period of Three Months from the last date of submission of bids.
10. (i) The bidders have to submit their Bid Security through Internet Banking as per G.O. No.2778/78-2-2017-97 vkbZ0Vh0@Vhlh 2017
fnukad 05-09-2017)
(ii) Before submission of online bids, bidders must ensure that scanned copy of all the necessary documents have been
attached with bid.
(iii) The department will not be responsible for delay in online submission due to any reason whatsoever.
(iv) All the information required for bid must be filled in and submitted online.
(v) All documents/papers uploaded/submitted by the bidder must be legible
11. A bidder shall not be permitted to bid for works in the Circle responsible for award and execution of contracts in which his or his
spouse‟s near relatives (defined as first blood relations, and their spouses) is posted as Divisional Accountant or as an officer in any
capacity between the grades of EXECUTIVE ENGINEER and Junior Engineer (both inclusive)
12. A pre-bid meeting will be held on 22-01-2024 at 12:00 Hours (noon) at the office of “Superintending Engineer Prayagraj Circle,
PWD, Prayagraj” to clarify the issues and to answer questions on any matter that may be raised.
13. No Engineer of Gazetted rank or other Gazetted officer employed in Engineering or Administrative duties in an Engineering Department
of the State / Central Government is allowed to work as a Contractor for a period of two years after his retirement from Government
service, without Government permission. This contract is liable to be cancelled if either the Contractor or any of his employees is found
any time to be such a person who had not obtained the permission of the Government as aforesaid before submission of the tender or
engagement in the Contractor‟s service.
14. Any bidder who is registered with the state bar council is not allowed to participate in bidding process.
15. Any bidder who is having criminal record is not allowed to participate in the bidding process.
16. Each bidder is required to furnish an affidavit online on a non-judicial stamp paper of Rs. 100/-giving all information on prescribed
Proforma required for evaluation of the bidding capacity of the bidder.
17. Bidders must submit information/document on prescribed Proforma i.e. T4,T5,T6 with each bid.
18. Uploaded documents of successful bidder will be verified with the original documents before signing the Agreement. The successful
bidder has to provide the originals to the concerned authority on receipt of such letter, which will be sent through registered post.
19. Performance Security/Performance Guarantee will be decided as per G.O. Applicable.
20. 1% labour cess will deducted from contracts bill.
21. GST shall be paid extra at the rate applicable during the time of payment.
22. Defect Liability period will be two year from the date of completion of work.
23. The maintenance work of the above road will be done by the contractor for five years. Payment will be made as per the then
prevailing guidelines.

Superintending Engineer
Prayagraj Circle, PWD, Prayagraj
 Section 2: Instructions to Bidders
Table of Clauses

Clause A. General Clause D. Submission of Bids

1 Scope of Bid 20 Deadline for Submission of Bids
2 Source of Funds 21 Late Bids
3 Eligible Bidders Clause E. Bid Opening
4 Qualification of the Bidder 22 Bid Opening
5 One Bid per Bidder 23 Process to be Confidential
6 Cost of bidding 24 Clarification of Bids and Contracting
the Employer
7 Site Visit 25 Examination of bids
and Determination of Responsiveness
Clause B. Bidding Documents and 26 Correction of Errors
Evaluation
8 Content of Bidding Documents 27 Evaluation and Comparison of Bids
9 Clarification of Bidding Documents 28 Preference for Domestic Bidders
10 Amendment of Bidding Documents Clause F. Award of Contract
C. Preparation of Bids 29 Award Criteria
11 Language of Bid 30 Employer's Right to Accept any Bid and to
Reject any or all Bids
12 Documents Comprising the Bid 31 Notification of Award
13 Bid Prices 32 Performance Security
14 Currencies of Bid and Payment 33 Advances
15 Bid Validity 34 Corrupt or Fraudulent Practices
16 Earnest Money
17 Alternative Proposals by Bidders
18 Format and Signing of Bid
19 Sealing and Marking of Bids
 (ONLINE SUBMISSION)

Instructions to Bidders (ITB)

A. General:
1. Scope of Bid:
1.1 The Employer as defined in the Appendix to ITB invites bids for the construction of Works as
described in these documents and referred to as “the works”. The name and identification number of the
works is provided in the Appendix to ITB. The bidders may submit bids for any or all of the works detailed
in the table given in the Notice Inviting Tender. Bid for each work should be submitted separately.
1.2 The successful Bidder will be expected to complete the Works by the Intended Completion Date
specified in the Part I General Conditions of Contract.
1.3 Throughout these documents, the terms “bid” and “tender” and their derivatives (bidder/ tender, bid/
tender, bidding/ tendering, etc.) are synonymous.
2. Source of Funds:
2.1 The Government of the India. as defined in the Appendix to ITB has decided to undertake the works of
construction of roads
2.2 The Government of the India has decided to provide funds for the construction of the roads.
3. Eligible Bidders:
3.1 This invitation for Bids is open to all bidders as defined in the Appendix to ITB.
3.2 Bidders shall not be under a declaration of ineligibility for corrupt and fraudulent practices by the
Central Government, the State Government or any public undertaking, autonomous body authority by
whatever name called under the Central or the State Government.
3.3 Any bidders having criminal record is not allowed to participate in the bidding process. Any person
who is having criminal cases against him or involved in the organised crime or gangster activities or
Mafia or Goonda or Anti social activity are strictly prohibited to participate in the bidding process. If it is
established that any bidder has criminal record, his bid shall be automatically cancelled.
3.4 The bidder has to produced character certificate, Solvency certificate, self declaration affidavit ( on the
prescribed Performa which is attached with the bid document ) etc., issued by the competent authority in
original with bid document.
3.5. Any bidder who is an Advocate and Registered with any State Bar Council Shall not be allowed to
participate in the bidding. If it is established that the contractor is registered with the state bar council, his
bid shall be automatically cancelled.
4. Qualification of the Bidder
4.1 All bidders shall provide in Section 3, Forms of Bid and Qualification information, a preliminary
description of the proposed work method and schedule, including drawings and charts, as necessary.
4.2 All bidders shall include the following information and documents with their bids in Section 3,
Qualification Information unless otherwise stated in the Appendix to ITB:
(a) copies of original documents defining the constitution or legal status, place of registration, and principal
place of business; written power of attorney of the signatory of the Bid to commit the Bidder;
(b) total monetary value of civil construction works performed for each of the last five years;
(c) experience in works of a similar nature and size for each of the last five years, and details of works in
progress or contractually committed with certificates from the concerned officer of the rank of Executive
Engineer or equivalent;
(d) evidence of ownership of major items of construction equipment named in Clause 4.4 B (b) (i) of ITB or
evidence of arrangement of possessing them on hire/lease/buying as defined therein.
(e) details of the technical personnel proposed to be employed for the Contract having the qualifications
defined in Clause 4.4 B (b) (ii) of ITB for the construction.
(f) reports on the financial standing of the Bidder, such as profit and loss statements and auditor's reports
for the past three years;
(g) an undertaking that the bidder will be able to invest a minimum of cash up to the percentage (defined in
the Appendix to ITB) of the contract price of works, during the implementation of the works;
(h) evidence of access to line(s) of credit and availability of other financial resources/ facilities (10 percent
of the contract value) certified by banker (the certificate being not more than 3 months old.)
(i) authority to seek references from the Bidder's bankers;
(j) information regarding any litigation or arbitration during the last five years in which the Bidder is
involved, the parties concerned, the disputed amount, and the matter;
(k) Proposal for subcontracting the components of the works for construction/Up gradation aggregating
not more than 25% of the contract price and
(l) the proposed methodology and programme of construction, backed with equipment and material planning
and deployment, duly supported with broad calculations and Quality Management Plan proposed to be
adopted, justifying their capability of execution and completion of the work as per technical specifications
and within the stipulated period of completion. .
4.3 Bids from joint venture are not allowed.
4.4 ATo qualify for award of the Contract, each bidder should have in the last five years:
a) Achieved in any one year a minimum financial turnover (in all cases of civil engineering construction
works only) volume of construction work of at least the amount equal to the estimated cost of works
(excluding maintenance cost for five years) for which bid has been invited. The turnover will be indexed at
the rate of 8 percent for a year.
b) Satisfactorily completed, as prime contractor, at least one similar work equal in value to one-third of
the estimated cost of work (excluding maintenance cost for five years) for which the bid is invited, or such
higher amount as may be specified in the Appendix to ITB.
4.4 B (a) Each bidder must produce:
(i) The current income-tax clearance certificate;
(ii) An affidavit that the information furnished with the bid documents is correct in all respects; and
(iii) Such other certificates as defined in the Appendix to ITB. Failure to produce the certificates shall make
the bid non-responsive.
(b) Each bidder must demonstrate:
(i) Availability for construction work, of the owned, key equipment stated in the Appendix to ITB
including equipments required for establishing field laboratory to perform mandatory tests, and those stated
in the Appendix to ITB;
(ii) Availability for construction work of technical personnel as stated in the Appendix to ITB.
(iii) Liquid assets and/or credit facilities, net of other contractual commitments and exclusive of any
advance payments which may be made under the contract, of not less than the amount specified in the
Appendix to ITB;
(c) The bidder must not have in his employment:
(i) The near relations (defined as first blood relations, and their spouses, of the bidder or the bidder‟s
spouse) of persons listed in the Appendix to ITB.
(ii) Without Government permission, any person who retired as gazetted officer within the last two years of
the rank and from the departments listed in the Appendix to ITB.
4.4.C To qualify for a package of contracts made up of this and other contracts for which bids are invited
in the Notice Inviting Tender, the bidder must demonstrate having experience and resources sufficient to
meet the aggregate of the qualifying criteria for the individual contracts.
4.5 Sub contractors experience and resources shall not be taken into account in determining the bidders
compliance with the qualifying criteria except to the extent stated in 4.4 A above
4.6 Bidders who meet the minimum qualification criteria will be qualified only if their available
bid capacity for construction work is equal to or more than the total bid value. The available bid capacity
will be calculated as under:
Assessed Available Bid capacity = ( A*N*M - B )
where
A = Maximum value of civil engineering works executed in any one year during the last five years
(updated to the price level of the last year at the rate of 8 percent a year) taking into account the completed
as well as works in progress.
N = Number of years prescribed for completion of the works for which bids are invited (period up to 6
months to be taken as half-year and more than 6 months as one year).
M = M is taken 2.5
B = Value, at the current price level, of existing commitments and on-going works to be completed during
the period of completion of the works for which bids are invited.
Note: The statements showing the value of existing commitments and on-going works as well as the
stipulated period of completion remaining for each of the works listed should be countersigned by the
Engineer in charge, not below the rank of an Executive Engineer or equivalent.
4.7 Even though the bidders meet the above qualifying criteria, they are subject to be disqualified if they
have:
(i) Made misleading or false representations in the forms, statements, affidavits and attachments submitted
in proof of the qualification requirements; and/or
(ii) Record of poor performance such as abandoning the works, not properly completing the contract,
inordinate delays in completion, litigation history, or financial failures etc.
(iii) participated in the previous bidding for the same work and had quoted unreasonably high or low bid
prices and could not furnish rational justification for it to the Employer.
5. One Bid per Bidder
5.1Each Bidder shall submit only one Bid for one work. A Bidder who submits more than one Bid
will cause the proposals with the Bidder's participation to be disqualified.
6. Cost of Bidding
6.1 The Bidder shall bear all costs associated with the preparation and submission of his Bid, and the
Employer will, in no case, be responsible or liable for those costs.
7. Site Visit
7.1 The Bidder, at his own cost, responsibility and risk, is encouraged to visit, examine and familiarise
himself with the Site of Works and its surroundings including source of earth, water, road aggregates etc.
and obtain all information that may be necessary for preparing the Bid and entering into a contract for
construction of the Works. The costs of visiting the Site shall be at the Bidder's own expense. He may
contact the person whose contact details are given in the Appendix to ITB.
B. Bidding Documents:
8. Content of Bidding Documents
8.1 The set of bidding documents comprises the documents listed below and addenda issued in accordance
with Clause 10 of ITB.
1 Notice Inviting Tender
2.Instructions to Bidders
3 Qualification Information
4 Conditions of Contract
(Part I General Conditions of Contract, and Contract Data; Part II Special Conditions of Contract)
5 Specifications
6 Drawings
7 Bill of Quantities
8 Form of Bid
9 Form of Acceptance, Form of Agreement, Issue of Notice to Proceed with the Work, form of
Unconditional Bank Guarantee.
8.2 Bidding Document is available online at website http://etender.up.nic.in.
8.3 The bidder is expected to examine carefully all instructions, conditions of contract, contract data,
forms, terms and specifications, bill of quantities, forms and drawings in the Bid Document. Failure to
comply with the requirements of Bid Documents shall be at the bidder‟s own risk. Pursuant to clause 25
here of, bids, which are not substantially responsive to the requirements of the Bid Documents, shall be
rejected.
9. Clarification of Bidding Documents and Pre-bid Meeting :
9.1 A prospective bidder requiring any clarification of the bidding document may notify the employer in
writing or by cable (“cable” includes Telex and facsimile) at the employer address indicated in the Notice
inviting tenders. The Employer will respond to any request for clarification received earlier than 10 days
prior to the dead line for submission of bid. Copies of the employer‟s response will be forwarded to all
purchasers of the bidding documents, including a description of the enquiry, but without identifying it‟s
source
9.2 If a pre-bid meeting is to be held, the bidder or his authorised representative is invited to attend it. Its
date, time and address are given in the Appendix to ITB.
9.2.1 The purpose of the meeting will be to clarify issues and to answer questions on any matter that may
be raised at that stage.
9.2.2The bidder is requested to submit any questions in writing or by cable so as to reach the employer not
later than one week before the meeting.
9.2.3 Minutes of the meeting, including the text of the questions raised (without identifying the source of the
enquiry) and the responses given will be transmitted without delay to all purchasers of the bidding
documents. Any modifications of the bidding documents listed in Clause 8.1 of ITB, which may become
necessary as a result of the pre-bid meeting shall be made by the Employer exclusively through the issue of
an Addendum pursuant to Clause 10 of ITB and not through the minutes of the pre-bid meeting.
9.2.4 Non-attendance at the pre-bid meeting will not be a cause for disqualification of a bidder.
10. Amendment of Bidding Documents:
10.1 Before the deadline for submission of bids, the Employer may modify the bidding documents by
issuing addenda online.(Amended)
10.2 Any addendum thus issued shall be part of the bidding documents and shall be communicated in
writing by registered post or by cable to all purchasers of the bidding documents. Prospective bidders shall
acknowledge receipt of each addendum by cable to the Employer.
10.3 To give prospective bidders reasonable time in which to take an addendum into account in preparing
their bids, the Employer shall extend, as necessary, the deadline for submission of bids, in accordance with
Clause 20.2 of ITB.
C. Preparation of Bids:
11. Language of Bid:
11.1 All documents relating to the Bid shall be in the language specified in the Appendix to ITB.
12. Documents Comprising the Bid
12.1 The Bid submitted by the Bidder shall be in two separate parts:
Part I : This shall be named Technical Bid and shall comprise of: (Amended)
I Earnest money
II Authorized Address and contact details of the bidder having the following information :
Address of communication:
Telephone No.(s): Office:
Mobile No.:
Facsimile (Fax) No. :
Electronic Mail Identification (E-mail ID):
III. Qualification information, supporting documents, affidavit and undertaking as specified in Clause 4 of
ITB.
IV. Undertaking that the bid shall remain valid for the period specified in clause 15.1 of ITB.
V. any other information/documents required to be completed and submitted by bidders, as specified in
the Appendix to ITB, and
VI .An affidavit affirming that information he has furnished in the bidding document is correct to the best of
his knowledge and belief.
Part II. It shall be named Financial Bid and shall comprise of:
 (i) Form of Bid as specified in Section 6;
(ii) Priced bill of quantities for items specified in Section 7;
12. 2 Each part shall be separately filled online (Amended)
The following documents, which are not submitted with the bid, will be deemed to be part of the bid.

Section Particulars

1 Notice inviting Tender

2 Instruction to the bidders
3. Conditions of Contract
4. Contract Data
5. Specifications
6. Drawings
13. Bid Prices

13.1 The Contract shall be for the whole Works, as described in Clause 1.1 of ITB, based on the priced Bill
of Quantities submitted by the Bidder.
13.2 Rates of items as per Bill of Quantit y (BOQ) are quoted by the bidder only in
figures in the financial bid (Amended)
13.3 All duties, taxes, royalties and other levies payable by the contractor under the contract, or for any
other cause, shall be included in the rates, prices, and total Bid price submitted by the Bidder.
13.4 The rates and prices quoted by the Bidder shall be fixed for the duration of the contract and shall not
be subject to adjustment.
14. Currencies of Bid :
14.1 The unit rates and the prices shall be quoted by the bidder entirely in Indian Rupees.
15. Bid Validity :
15.1 Bids shall remain valid for a period of ninety days after the deadline date for bid submission specified
in Clause 20 of ITB. A bid valid for a shorter period shall be rejected by the Employer as non-responsive.
15.2 In exceptional circumstances, prior to expiry of the original time limit, the Employer may request that
the bidders may extend the period of validity for a specified additional period. The request and the bidders‟
responses shall be made in writing or by cable. A bidder may refuse the request without forfeiting his
Earnest Money. A bidder agreeing to the request will not be required or permitted to modify his bid, but
will be required to extend the validity of his earnest money for a period of the extension, and in compliance
with Clause 16 of ITB in all respects.
16. Earnest Money
16.1 The Bidder shall furnish, as part of the Bid, Earnest Money, in the amount specified in the Appendix
to ITB.
16.2(Amended) Bid Security(EMD) Bids must be accompanied with security of the amount specified for the work in as per column 5.Bid Security
will Be Deposited in the account of UP Etender Account –Government account through Internet Banking as per G.O.
No.2778/78-2-2017-97 vkbZ0Vh0@Vhlh 2017 fnukad 05-09-2017-No other Form of Bid Security will be accepted.
16.3 Any bid not accompanied by an acceptable Earnest Money, unless exempted in terms given in the
Appendix to ITB, shall be rejected by the Employer as non-responsive.
16.4 The Earnest Money of unsuccessful bidders will be returned within 28 days of the end of the Bid
validity period specified in Clause 15.1 of ITB.
16.5 The Earnest Money of the successful Bidder will be discharged when the Bidder has signed the
Agreement and furnished the required Performance Security.
16.6 The Earnest Money may be forfeited:
a) if the Bidder withdraws the Bid after bid opening (technical bid) during the period of Bid validity;
b) in the case of a successful Bidder, if the Bidder fails within the specified time limit to
i. sign the Agreement; and/or
ii. Furnish the required Performance Security.
17. Alternative Proposals by Bidders :
17.1 Bidders shall submit offers that comply with the requirements of the bidding documents, including the
Bill of Quantities and the basic technical design as indicated in the drawings and specifications. Alternative
proposals will be rejected as non-responsive.
18. Format and Signing of Bid :
18.1 The Bidder shall submit one set of the bid comprising of the documents as described in Clause 12 of
ITB.
18.2 The Bid shall be typed or written in indelible ink and shall be signed by a person or persons duly
authorized to sign on behalf of the Bidder, pursuant to Clause 4.3(a) of ITB. All pages of the Bid shall be
signed by the person or persons signing the Bid.
18.3 The Bid shall contain no overwriting, alterations or additions, except those to comply with instructions
issued by the Employer, or as necessary to correct errors made by the Bidder, in which case such corrections
shall be made by scoring out the cancelled portion, writing the correction and initialling and dating it by the
person or persons signing the Bid.

D. Submission of Bids:
19. Sealing and Marking of Bids: (Amended)
19.1 The Bidder shall have to bid on line separately for Technical and financial bid. Technical Bid: To be
opened on 24-01-2024 at 03:30 Hours (Date and time of Technical Bid opening as per clause 22.1 of ITB.)
Financial Bid: Not to be opened except with the approval of the Employer.

20. Deadline for Submission of Bids ;

20.1 Complete Bids (including Technical and Financial) must be received by the Employer at the address
specified in the Appendix to ITB not later than the date and time indicated in the Appendix to ITB. In the
event of the specified date for the submission of bids being declared a holiday for the Employer, the Bids
will be received up to the specified time on the next working day.
20.2 The Employer may extend the deadline for submission of bids by issuing an amendment in
accordance with Clause 10.3 of ITB, in which case all rights and obligations of the Employer and the
bidders previously subject to the original deadline will then be subject to the new deadline.

21. Late Bids ; (Amended)

21.1 No provision / consideration on late bid/bids submission.

E. Bid Opening and Evaluation ;

22. Bid Opening
22.1The Employer will open the bids received, on line in the presence of the bidders/bidders‟
representatives who choose to attend at the time, date and place specified in the Appendix to ITB. In the
event of the specified date for the submission of bids being declared a holiday for the Employer, the Bids
will be opened at the appointed time online on the next working day. (Amended)

22.2 The technical bid shall be opened online. (Amended)

22.3 In all other cases, the amount of Earnest Money, forms and validity shall be announced. Thereafter,
the bidders‟ names and such other details as the Employer may consider appropriate, will be announced by
the Employer at the opening.
22.4 The Employer will prepare minutes of the Bid opening, including the information disclosed to those
present in accordance with Clause 22.3 of ITB.
22.5 (Amended)The Employer shall inform, by E-mail (or otherwise the bidders, whose technical bids are
found responsive, date, time and place of opening as stated in the Appendix ITB. In the event of the
specified date being declared a holiday for the Employer, the bids will be opened at the appointed time
online on the next working day through they or their representative, may attend the meeting of opening of
financial bids.
22.6. The Employer shall inform, by telegram or facsimile, the bidders, whose technical bids are found
responsive, date, time and place of opening as stated in the Appendix ITB. In the event of the specified date
being declared a holiday for the Employer, the bids will be opened at the appointed time and location on the
next working day through they or their representative, may attend the meeting of opening of financial bids.
22.7 At the time of the opening of the „Financial Bid‟, the names of the bidders whose bids were found
responsive in accordance with clause 22.5 of ITB will be announced. The financial bids of only these
bidders will be opened. The remaining bids will be returned unopened to the bidders. The responsive
bidders‟ names, the Bid prices, the total amount of each bid, and such other details as the Employer may
consider appropriate will be announced by the Employer at the time of bid opening. Any Bid price, which is
not read out and recorded, will not be taken into account in Bid Evaluation.
22.8 The Employer shall prepare the minutes of the opening of the Financial Bids.
23. Process to be Confidential :
23.1 Information relating to the examination, clarification, evaluation, and comparison of bids and
recommendations for the award of a contract shall not be discl to bidders or any other persons not officially
concerned with such process until the award to the successful Bidder has been announced. Any attempt by a
Bidder to influence the Employer‟s processing of bids or award decisions may result in the rejection of his
Bid
24. Clarification of Bids and Contacting the Employer :
24.1 No Bidder shall contact the Employer on any matter relating to its bid from the time of the bid opening
to the time the contract is awarded.
24.2 Any attempt by the bidder to influence the Employer‟s bid evaluation, bid comparison or contract
award decision may result in the rejection of his bid.
25. Examination of Bids and Determination of Responsiveness :
25.1 During the detailed evaluation of “Technical Bids”, the Employer will determine whether each Bid (a)
meets the eligibility criteria defined in Clauses 3 and 4; (b) has been properly signed; (c) is accompanied by
the required securities; and (d) is substantially responsive to the requirements of the bidding documents.
During the detailed evaluation of the “Financial Bids”, the responsiveness of the bids will be further
determined with respect to the remaining bid conditions, i.e., priced bill of quantities, technical
specifications and drawings.
25.2 A substantially responsive “Financial Bid” is one that conforms to all the terms, conditions, and
specifications of the bidding documents, without material deviation or reservation. A material deviation or
reservation is one (a) which affects in any substantial way the scope, quality, or performance of the Works;
(b) which limits in any substantial way, inconsistent with the bidding documents, the Employer‟s rights or
the Bidder‟s obligations under the Contract; or (c) whose rectification would affect unfairly the competitive
position of other bidders presenting substantially responsive bids.
25.3 If a “Financial Bid” is not substantially responsive, it will be rejected by the Employer, and may not
subsequently be made responsive by correction or withdrawal of the nonconforming deviation or
reservation.
26. Correction of Errors :
26.1 Bids determined to be substantially responsive will be checked by the Employer for any arithmetic
errors. Errors will be corrected by the Employer as follows:
a) Where there is a discrepancy between the rates in figures and in words the rates in words will govern;
and
b) Where there is a discrepancy between the unit rate and the line item total resulting from multiplying the
unit rate by the quantity, the unit rate as quoted will govern.
26.2 The amount stated in the Bid will be adjusted by the Employer in accordance with the above procedure
for the correction of errors and shall be considered as binding upon the Bidder. If the Bidder does not accept
the corrected amount, the Bid will be rejected, and the Earnest money shall be forfeited in accordance with
Clause 16.6(b) of ITB.
27. Evaluation and Comparison of Bids :
27.1 The Employer will evaluate and compare only the bids determined to be substantially responsive in
accordance with Clause 25 of ITB.
27.2 In evaluating the bids, the Employer will determine for each Bid the evaluated Bid price by adjusting
the Bid price by making correction, if any, for errors pursuant to Clause 26 of ITB.
 27.3 If the Bid of the successful Bidder is seriously unbalanced in relation to the Engineer‟s estimate of
the cost of work to be performed under the contract, the Employer may require the Bidder to produce
detailed price analyses for any or all items of the Bill of Quantities, to demonstrate the internal consistency
of those prices with the construction methods and schedule proposed. After evaluation of the price analyses,
the Employer may require that the amount of the performance security set forth in Clause 32 of ITB be
increased at the expense of the successful Bidder to a level sufficient to protect the Employer against
financial loss in the event of default of the successful Bidder under the Contract. The amount of the
increased performance security shall be decided at the sole discretion of the Employer, which shall be final,
binding and conclusive on the bidder.
27.4 If the Bid of the successful Bidder is seriously unbalanced in relation to the Engineer‟s estimate of the
cost of routine maintenance of works to be performed for five years under the contract, the Employer may
require the Bidder to produce detailed price analyses for routine maintenance. After its evaluation, the
Employer may require that the amount of the performance security set forth in Clause 32 be increased at the
expense of the successful Bidder to a level sufficient to protect the Employer against financial loss in the
event of default of the successful Bidder under the Contract. The amount of the increased performance
security shall be decided at the sole discretion of the Employer, which shall be final, binding and conclusive
on the bidder.
28. Price Preference :
28.1 There will be no price preference to any bidder.
F. Award of Contract :
29. Award Criteria
29.1 Subject to Clause 31 of ITB, the Employer will award the Contract to the Bidder whose Bid has been
determined:
i. to be substantially responsive to the bidding documents and who has offered the lowest evaluated Bid
price, provided that such Bidder has been determined to be (a) eligible in accordance with the provisions of
Clause 3 of ITB, and (b) qualified in accordance with the provisions of Clause 4 of ITB; and
ii. to be within the available bid capacity adjusted to account for his bid price which is evaluated the lowest
in any of the packages opened earlier than the one under consideration.
30. Employer‟s Right to accept any Bid and to reject any or all Bids
30.1 Notwithstanding Clause 29 above, the Employer reserves the right to accept or reject any Bid, and to
cancel the bidding process and reject all bids, at any time prior to the award of Contract, without thereby
incurring any liability to the affected Bidder or bidders or any obligation to inform the affected Bidder or
bidders of the grounds for the Employer‟s action.
31. Notification of Award and Signing of Agreement.
31.1.1 The bidder whose Bid has been accepted will be notified of the award by the Employer prior to
expiration of the Bid validity period by cable, telex or facsimile confirmed by registered letter. This letter
(hereinafter and in the Part I General Conditions of Contract called the “Letter of Acceptance”) will state
the sum that the Employer will pay to the Contractor in consideration of the execution, completion by the
Contractor as prescribed by the Contract (hereinafter and in the Contract called the “Contract Price”).
31.2. The notification of award will constitute the formation of the Contract, subject only to the furnishing
of a performance security in accordance with the provisions of Clause 32.
31.3. The Agreement will incorporate all agreements between the Employer and the successful
Bidder. It will be signed by the Employer and the successful Bidder after the performance security is
furnished.
31.4 Upon the furnishing by the successful Bidder of the Performance Security, the Employer will promptly
notify the other Bidders that their Bids have been unsuccessful.
32. Performance Security :- (Not Applicable)
32.1 Within 10 (ten) days after receipt of the Letter of Acceptance, the successful Bidder shall deliver to
the Employer a Performance Security of five percent of the Contract Price, for the period of one years and
the time for completion of works plus additional security for unbalanced Bids in accordance with Clauses
27.3 and 27.4 of ITB and Clause 46 Part I General Conditions of Contract and sign the contract.
32.2 The performance security shall be either in the form of a Bank Guarantee or fixed deposit Receipts,
in favour of Executive Engineer, Construction Division-4(KM), P.W.D. Prayagraj. payable at Prayagraj
U.P., from a Scheduled Commercial Bank.
32.3 Failure of the successful Bidder to comply with the requirements of Clause 32.1.shall constitutes
sufficient grounds for cancellation of the award and forfeiture of the Earnest Money. He will also be
debarred from participating future bids under U.P. P.W.D. for one year.
33. Advances:
The employer will provide mobilization advances and advance against security of equipments provided in
Part I General Condition Of Contract.
34. Corrupt or Fraudulent Practices :
34.1 The Employer requires the bidders/Contractors to strictly observe the laws against fraud and
corruption in force in India, namely, Prevention of Corruption Act, 1988.

Appendix to invitation To Bidders (ITB)

Instructions to Bidders
Clause Reference
(1.1) The Employer is Superintending Engineer, Prayagraj Circle P.W.D.
Prayagraj .
Represented by : Executive Engineer C.D.-3, PWD, Prayagraj .

The Works is Construction of following road with allied works as Shown

(1.1) below : AS PER BOQ

(2.1) The State is Uttar Pradesh

(3.1) Eligible Bidders are: Contractors registered with –Public Works
Department in class „A & B‟.
(4.2) The information required from bidders in Clause 4.2 is modified as follows:
NONE
4.2 (g) The percentage is Ten
(4.4 A) (b) One Third of the estimated cost of works
(4.4 B) (a) (iii) Other certificates required with the bid are: As per ITB
(4.4. B) (b)(i) The key equipments for road works and field testing laboratory Road Works are:
FOR Road Work
Name of the Equipment Quantity
Cost of works Upto Cost of works
Rs. 2 Crore more than
Rs. 2 Crore
1. Tar Boiler - -
2. Mixture - -
3. Concrete batching and mixing
plant (minimum capacity-
15m3/hour) - -
4. Concrete Mixture - -
5. Transit Concrete Mixer - -
(8-10 Ton Capacity)
6. Plate Vibrator - -
7. Pin Vibrator - -
8. Floater - -
9. Hot mix plant with sensor paver - -
9. Air compressor - -
10. Mechanical Broom - -
11. Bitumen Distributor/ mechanical sprayer- - -
12. Tipper - -
13. Water Tanker 1 -
14. Tractor Trolly 1 -
15. Smooth Wheeled Roller 1 -
For field testing Laboratory:
 All equipment should be provided at site lab and central lab as per SP-20- 2002
I.MORTH / UP P.W.D.(as per attached appendix)

Note: (a) The bidder must produce the following documentary evidence in
support of his owning the above equipment: Documents showing proof of
ownership.

Technical personnel Numbers Experience in road works

are
A. Degree Holder in 01 2- year
Civil Engineering

B. Diploma holder in 02 2- year

civil engineering

To ensure employment of Technical Personnel, the contractor would require giving the proof of payment of
their salaries/ Wages by Cheque/ Demand Draft.
B. For field testing laboratory:
Same as A.
(4.4 B) (b)(iii) The minimum amount of liquid assets and/or credit facilities net of other
contractual commitments of the successful Bidder shall be 10% of the
contract value
(4.4 B) (c) (i) The bidder must produce an affidavit stating that the near relations of the
following departmental officers are not in his employment:
J.E‟s, A.E.‟s, E.E.‟s, S.E.‟s, and other staff of equivalent rank
(4.4 B) (c) (ii) The bidder must produce an affidavit stating the names of retired gazetted
officer (if any) in his employment who retired within the last two years with
the following ranks from the departments listed below:
U.P.P.W.D., R.E.S. and. U.P. Irrigation. (Assistant Engineer, Executive
Engineer, Superintending Engineer, Chief Engineer, Director cum Chief
Engineer, Engineer-in-Chief)
In case there is no such person in his employment, his affidavit should
clearly state this fact.
(4.6) M = 2.5
(7.1) The contact person is:
Designation : Executive Engineer, C.D.-3, PWD, Prayagraj
Ph No .0532-2548136
(9. 2.1) Place, Time and Date for pre-bid meeting are:
Place: Prayagraj Circle, P.W.D. Prayagraj
Time:12.00 Noon Date: 22-01-2024
(11.1) Language of the bid is: English
(12.1) Part I (v) The other documents required are: NONE
(13.2.) Bids may be submitted only in Percentage Rate Method
(13.2) Schedule of Rate applicable for item Method is: As mentioned in the bill of
quantities for item rate bids
(16.1) The amount of Earnest Money shall be Rs. 8.88 Lacs (e.g.10% upto
Rs.40.00 lacs and 5% on rest amount)
(16.2) Fixed Deposit Receipt must be drawn in favour of:
“Superintending Engineer Prayagraj Circle, P.W.D., Prayagraj”
(16.2) Other acceptable forms of Bid Security pledged in favour of :
“Superintending Engineer, Prayagraj Circle, P.W.D., Prayagraj”.
 National savings certificate issued by P&T Deptt., Post Office Saving
account Pass book .
(16.3) Exemption from Earnest Money is granted to: NONE
(20.1) The Employer's address for the purpose of Bid submission is
Places - On line on http://etender.up.nic.in.
(20.1) The deadline for submission of bids shall be:
Date : 24-01-2024 (only online)
Time : 03:00 PM.
(22.1) & (22.6) The date, time and place for opening of the Technical Bids are:
(A) Technical Bid
Date: 24-01-2024 (only online)
Time: 03:30 Hours
Place: Superintending Engineer, Prayagraj Circle PWD, Prayagraj
(B) Financial Bid (For qualified bidder as)
Date .................. To be notified On line on http://etender.up.nic.in.
Time .................. displayed in the office of SE.
Place: Superintending Engineer, Prayagraj Circle PWD, Prayagraj
(32.1) The amount and validity period of the performance guarantee is:
Performance Security/Performance Guarantee will be decided as per G.O. Applicable
Amount: 5% of the contract price
Validity Period: - 12 Months
(i) Performance security shall be valid until a date of 45 days after the
expiry of Defect Liability Period of 2 years after intended completion date.
(ii) Additional Performance Security for unbalanced Bid shall be valid for
45 days plus intended completion period.

Signature of Employer/ Authorised Signatory

Date :
 Section 3 --Qualification Information
( Following information’s shall be furnished by the contractor on a non-judicial stamp
paper of Rs. 100/- only.)

Notes on Form of Qualification Information

The information to be filled in by bidders in the following pages will be used for purposes of post-
qualification as provided for in Clause 4 of the Instructions to Bidders. This information will not be
incorporated in the Contract. Attach additional pages as necessary.

1. Individual Bidders

1.1( Form-1) Constitution or legal [attach copy]

status of Bidder

Place of registration:
______________________
Principal place of
business:
______________________
Power of attorney of
signatory of Bid [Attach]
1.2 ( Form-2) Total annual volume of (Rs. In lakhs)
civil engineering
construction work
executed and payments
received in the last five
years preceding the year
in which bids are invited.
(Attach certificate from
Chartered Accountant)

1.3.1 ( Form-3) Work performed as prime Contractor (in the same name and style) on construction
works of a similar nature and volume over the last five years. Attach certificate
from the Engineer-in-charge

Project Name Descri Value of Contract Date of Stipulated Actual Date Remarks
Name of ption contract No. Issue of Date of of explaining
Emplo of Work Completion Completion reasons for
yer work Order Delay, if
any

1.3.2 Information on Bid Capacity (works for which bids have been submitted and works which are yet
to be completed) as on the date of this bid.
(A) Existing commitments and on-going construction works: ( Form-4)

Descriptio Place Contra Name & Value of Stipulated Value of works Anticipated
n of Work & ct No Address Contract period of remaining to be Date of
State & Date of (Rs. In completion completed completion
Employer lakhs) (Rs. Lakhs) *
(1) (2) (3) (4) (5) (6) (7) (8)

* Enclose certificate(s) from Engineer(s)-in-charge for value of work remaining to be completed.

(B) Works for which bids already submitted : ( Form-5)

Description Place Name & Estimated Stipulated Date when Remarks, if any
of Work & Address of Value of period of decision is
State Employer Works completion expected
(Rs. Lakhs)
(1) (2) (3) (4) (5) (6) (7)

1.4 Availability of Major items of Contractor's Equipment proposed for carrying out the Works. List all
information requested below. Refer also to Clause 4.2(d) and Clause 4.4 b (b) of the Instructions to Bidders.
( Form-6)
Item of Equipment Description, make, Condition (new, Owned, leased (from whom?), or to
and age (Years), and good, poor) and be purchased
capacity number available

1.5 Qualifications of technical personnel proposed for the Contract. Refer also to Clause 4.2(e) of the
Instructions to Bidders and Clause 9.1 of Part-1 General Conditions of Contract. (Form-7)
Position Name Qualification Years of experience

Road Works Building Works Other

1.6 Proposed sub-contractors and firms involved for construction. Refer to Clause 7 of Part I General
Conditions of Contract. (Form-8)
Sections of the Value of Sub-contractor (name Experience in similar work
Works subcontract and address)
Note: The capability of the sub-Contractor will also be assessed (on the same lines as for the main Contractor)
before according approval to him.
1.7 Financial reports for the last five years: balance sheets, profit and loss statements, auditors' reports, etc.
List below and attach copies. ( Form-9)
________________________________________________________________________________________

________________________________________________________________________________________

______________________________________________________________________

1.8 Evidence of access to financial resources to meet the qualification requirements: cash in hand, lines of
credit, etc. List below and attach copies of support documents. ( Form-10)
________________________________________________________________________________________

________________________________________________________________________________________

______________________________________________________________________

1.9 Name, address, and telephone, telex, and facsimile numbers of banks that may provide references if
contacted by the Employer. ( Form-11)
________________________________________________________________________________________

________________________________________________________________________________________

___________________________________________________________________

1.10 Information on current litigation in which the Bidder is involved. ( Form-12)

Name of Other party(s) Cause of Litigation where Amount involved
dispute (Court/arbitration)

1.11 Proposed Programme (work method and schedule). Descriptions, drawings, and charts as necessary, to
comply with the requirements of the bidding documents. ( Form-13 )

------------------------------------------------------------------------------------------------------------------------------------
 ( Form-14 )

SAMPLE FORMAT FOR EVIDENCE OF ACCESS TO OR AVAILABILITY OF

CREDIT FACILITIES

BANK CERTIFICATE

This is to certify that M/S --------------- is a reputed company with a good financial standing.
If the contract for the work, namely, ___________ is awarded to the above firm, we shall be able to
provide overdraft/credit facilities to the extent of Rs. ________ to meet their working capital requirements for
executing the above contract.

Signature of Senior Bank Manager ____________

Name of the senior Bank Manager ___________

Address of the Bank ----------------------------------

Stamp of the Bank

Note: Certificate should be on the letter head of the bank.
 Section-4

Conditions of Contract
Part – I General Conditions of Contract
These conditions are subject to the variations and additions set out in Part II Special Conditions of Contract
Notes on Conditions of Contract
The Conditions of Contract, read in conjunction with Part II Special Conditions of Contract and the Contract Data
and other documents listed therein, should be a complete document expressing fairly the rights and obligations of
both parties.
The form of Conditions of Contract that follows has been developed for smaller admeasurements contracts for
construction on the basis of international practice and the practice of the Government of India, Ministry of Road
Transport and Highways, and considerable experience in different States in India in the drafting and management
of contracts, bearing in mind a trend in the construction industry towards simpler, more straightforward language.
The Conditions of Contract also incorporate the concept of performance-based payments for routine
maintenance of roads.
Table of Clauses
A. General 32. Correction of Defects
1. Definitions 33. Uncorrected Defects
2. Interpretation D. Cost Control
3. Language and Law 34. Bill of Quantities
4. Engineer's Decisions 35. Variations
5. Delegation 36. Payments for Variations
6. Communications 37. Cash Flow Forecasts
7. Subcontracting 38. Payment Certificates
8. Other Contractors 39. Payments
9. Personnel 40. Compensation Events
10. Employer's and Contractor's Risks 41. Tax
11. Employer's Risks 42. Currencies
12. Contractor's Risks 43. Security Deposit
13. Insurance 44. Liquidated Damages
14. Site Investigation Reports 45. Advance Payments
15. Queries about the Contract Data 46. Securities
16. Contractor to Construct the Works & do 47. Cost of Repairs
maintenance E. Finishing the Contract
17. The Works to Be Completed by the 48. Completion
Intended Completion Date 49. Taking Over
18. Approval by the Engineer 50. Final Account
19. Safety 51. Operating and Maintenance Manual
20. Discoveries 52. Termination
21. Possession of the Site 53. Payment upon
22. Access to the Site Termination
23. Instructions 54. Property
24. Dispute Redressal 55 Release from Performance
System F. Other Conditions of Contract
25. Arbitration 56. Labour
B. Time Control 57. Compliance with Labour Regulations
26. Programme 58. Drawings and Photographs of the Works
27. Extension of the Intended Completion 59. The Apprenticeship Act, 1961
Date
28. Delays Ordered by the Engineer
29. Management Meetings
C. Quality Control
30. Identifying Defects
31. Tests
 Section 4
Part I General Conditions of Contract
A. General :
1. Definitions
1.1 Terms, which are defined in the Contract Data, are not also defined in the Conditions of Contract but
keep their defined meanings. Capital initials are used to identify defined terms.
Bill of Quantities means the priced and completed Bill of Quantities forming part of the Bid.
Compensation Events are those defined in Clause 40 hereunder.
The Completion Date is the date of completion of the Works as certified by the Engineer, in accordance
with Clause 48.1.
The Contract is the Contract between the Employer and the Contractor to execute, complete, and
maintain the Works. It consists of the documents listed in Clause 2.3.
The Contract Data defines the documents and other information, which comprise the Contract.
The Contractor is a person or corporate body whose Bid to carry out the Works, including routine
maintenance, has been accepted by the Employer.
The Contractor's Bid is the completed bidding document submitted by the Contractor to the Employer.
The Contract Price is the price stated in the Letter of Acceptance and thereafter as adjusted in
accordance with the provisions of the Contract.
Days are calendar days; months are calendar months.
A Defect is any part of the Works not completed in accordance with the Contract.
The Defects Liability Certificate is the certificate issued by Engineer, after the Defect Liability Period
has ended and upon correction of Defects by the Contractor.
The Defects Liability Period is one year calculated from the Completion Date.
Drawings include calculations and other information provided or approved by the Engineer for the
execution of the Contract.
The Employer is the party as defined in the Contract Data, who employs the Contractor to carry out the
Works, including routine maintenance, The Employer may delegate any or all functions to a person or
body nominated by him for specified functions.
The Engineer is the person named in the Contract Data (or any other competent person appointed by the
Employer and notified to the Contractor, to act in replacement of the Engineer) who is responsible for
supervising the execution of the Works and administering the Contract.
Equipment is the Contractor's machinery and vehicles brought temporarily to the Site to construct the
Works.
The Initial Contract Price is the Contract Price listed in the Employer's Letter of Acceptance.
The Intended Completion Date is the date on which it is intended that the Contractor shall complete
the Works. The Intended Completion Date is specified in the Contract Data. The Intended Completion
Date may be revised only by the engineer by issuing an extension of time.
Materials are all supplies, including consumables, used by the Contractor for incorporation in the
Works.
Plant is any integral part of the Works that shall have a mechanical, electrical, electronic, chemical, or
biological function.
The Site is the area defined as such in the Contract Data.
Site Investigation Reports are those that were included in the bidding documents and are reports about
the surface and subsurface conditions at the Site.
Specification means the Specification of the Works included in the Contract and any modification or
addition made or approved by the Engineer.
The Start Date is given in the Contract Data. It is the date when the Contractor shall commence
execution of the Works. It does not necessarily coincide with any of the Site Possession Dates.
A Sub-Contractor is a person or corporate body who has a Contract with the Contractor to carry out a
part of the construction work in the Contract, which includes work on the Site.
Temporary Works are works designed, constructed, installed, and removed by the Contractor that are
needed for construction or installation of the Works.
A Variation is an instruction given by the Engineer, which varies the Works.
 The Works, as defined in the Contract Data, are what the Contract requires the Contractor to construct,
install, maintain, and turn over to the Employer. Routine maintenance is defined separately.
2. Interpretation :
2.1 In interpreting these Conditions of Contract, singular also means plural, male also means female or
neuter, and the other way around. Headings have no significance. Words have their normal meaning
under the language of the Contract unless specifically defined. The Engineer will provide instructions
clarifying queries about these Conditions of Contract.
2.2 If sectional completion is specified in the Contract Data, references in the Conditions of Contract to the
Works, the Completion Date, and the Intended Completion Date apply to any Section of the Works
(other than references to the Completion Date and Intended Completion Date for the whole of the
Works).
2.3 The documents forming the Contract shall be interpreted in the following order of priority:
(1) Agreement,
(2) Notice to Proceed with the Work,
(3) Letter of Acceptance,
(4) Contractor‟s Bid,
(5) Contract Data,
(6) Special Conditions of Contract Part II,
(7) General Conditions of Contract Part I,
(8) Specifications,
(9) Drawings,
(10) Bill of Quantities, and
(11) Any other document listed in the Contract Data.
3. Language and Law :
3.1 The language of the Contract and the law governing the Contract are stated in the Contract Data.
4. Engineer's Decisions:
4.1 Except where otherwise specifically stated, the Engineer will decide contractual matters between the
Employer and the Contractor in the role representing the Employer. However, if the Engineer is required
under the rules and regulations and orders of the Employer to obtain approval of some other authorities
for specific actions, he will so obtain the approval.
4.2 Except as expressly stated in the Contract, the Engineer shall not have any authority to relieve the
Contractor of any of his obligations under the contract.
5. Delegation :
5.1 The Engineer, with the approval of the Employer, may delegate any of his duties and responsibilities to
other people, after notifying the Contractor, and may cancel any delegation after notifying the
Contractor.
6. Communications
6.1 All Certificate, notices or instructions to be given to the contractor by Employer / Engineer shall be sent
on the address or contact details given by the contractor in Section 6- Form of Bid. The address and
contact details for communication with the Employer/ Engineer shall be as per the details given Contract
Data to GCC. Communications between parties that are referred to in the conditions shall be in writing.
The Notice sent by Facsimile (fax) or other electronic means shall be effective on confirmation of the
transmission. The Notice sent by Registered post or Speed post shall be effective on delivery or at the
expiry of the normal delivery period as undertaken by the postal service.
7 Subcontracting:

7.1 The contractor may subcontract part of the construction work with the approval of the Employer in
writing, up to 25% of the contract price but will not assign the Contract. Subcontracting shall not alter
the contractor‟s obligations.
7.2 Beyond what has been stated in clauses 7.1, if the contractor proposes sub contracting any part of the
work during execution of the works, because of some unforeseen circumstances to enable him to
complete the work as per terms of the contract, the Employer will consider the following before
according approval:
a. The Contractor shall not sub-contract the whole of the works.
b. The Contractor shall not sub-contract any part of the work without prior consent of the Employer. Any
such consent shall not relieve the contractor from any liability or obligation under the contract and he
shall be responsible for the acts, defaults and neglects of any his sub-contractor, his agents or workmen
as fully as if they were the acts, defaults or neglects of the Contractor, his agents and workmen.
7.3 The Engineer should satisfy himself before recommending to the Employer whether
a. The circumstances warrant such sub-contracting: and
b. The sub-contractor so proposed for the work possess the experience, qualification and equipment
necessary for the job proposed to be entrusted to him in proportion o the Quantum of works to be sub-
contracted.
8. Other Contractors :
8.1 The contractor shall co-operate and share the site with other contractors. Public authorities‟ utilities, and
the employer between the dates given in the schedule of other contractors, as refereed to in the contract
data. The contractor shall also provide facilities and services for them as described in the schedule. The
employer may modify the schedule of other contractor, and shall notify the contractor of any such
modification.
8.2 The contractor should take up the work in convenient reaches as decided by the Engineer to ensure there
is least hindrance to the smooth flow of traffic including movement of vehicles and equipment of other
contractors till the completion of the works.
9. Personnel
9.1 The Contractor shall employ for the construction work and routine maintenance the technical personnel
named in the Contract Data or other technical persons approved by the Engineer. The Engineer will
approve any proposed replacement of technical personnel only if their relevant qualifications and
abilities are substantially equal to or better than those of the personnel stated in the Contract Data.
9.2 If the Engineer asks the Contractor to remove a person who is a member of the Contractor's staff or
work force, stating the reasons, the Contractor shall ensure that the person leaves the Site within seven
days and has no further connection with the Works in the Contract.
9.3 The Contractor shall not employ any retired Gazetted officer who has worked in the Engineering
Department of the State Government and has either not completed two years after the date of retirement
or has not obtained State Government‟s permission to employment with the Contractor.
10. Employer's and Contractor's Risks:
10.1 The Employer carries the risks which this Contract states are Employer's risks, and the Contractor
carries the risks that this Contract states are Contractor's risks.
11. Employer's Risks :
11.1 The Employer is responsible for the excepted risks which are (a) in so far as they directly affect the
execution of the Works in the Employer‟s country, the risks of war, invasion, act of foreign enemies,
rebellion, revolution, insurrection or military or usurped power, civil war, riot commotion or disorder
(unless restricted to the Contractor‟s employees), natural calamities and contamination from any nuclear
fuel or nuclear waste or radioactive toxic explosive, or (b) a cause due solely to the design of the Works,
other than the Contractor‟s design.
12. Contractor's Risks :

12.1 All risks of loss of or damage to physical property and of personal injury and death which arise during
and in consequence of the performance of the Contract other than the excepted risks, referred to in
clause 11.1, are the responsibility of the Contractor.
13. Insurance :
13.1 The Contractor at his cost shall provide, in the joint names of the Employer and the Contractor, insurance
cover from the Start Date to the date of completion, in the amounts and deductibles stated in the
Contract Data for the following events which are due to the Contractor's risks:
(a) loss of or damage to the Works, Plant and Materials;
(b) loss of or damage to Equipment;
c) loss of or damage to property (except the Works, Plant, Materials, and Equipment) in connection withthe
Contract; and
(d) Personal injury or death.
13.2 Insurance policies and certificates for insurance shall be delivered by the Contractor to the Engineer for
the Engineer's approval before the completion date/ Start Date. All such insurance shall provide for
compensation to be payable in Indian Rupees to rectify the loss or damage incurred.
13.3 (a) The Contractor at his cost shall also provide, in the joint names of the Employer and the Contractor,
insurance cover from the date of completion to the end of defect liability period, in the amounts and
deductibles stated in the Contract Data for the following events which are due to the Contractor's risks:
13.4 (a) Personal injury or death.
(b) Insurance policies and certificates for insurance shall be delivered by the Contractor to the Engineer
for the Engineer's approval before the completion date/ start date. All such insurance shall provide for
compensation to be payable in Indian Rupees.
13.5 Alterations to the terms of insurance shall not be made without the approval of the Engineer.
13.6 Both parties shall comply with any conditions of the insurance policies.
14. Site Investigation Reports :
14.1 The Contractor, in preparing the Bid, may rely on any Site Investigation Reports referred to in the
Contract Data, supplemented by any other information available to him, before submitting the bid.
15. Queries about the Contract Data :
15.1 The Engineer will clarify queries on the Contract Data.
16. Contractor to Construct the Works :
16.1 The Contractor shall construct, and install and maintain the Works in accordance with the Specifications
and Drawings.
16.2 The contractor shall construct the works with intermediate technology, i.e., by manual means with
medium input of machinery required to ensure the quality of works as per specifications. The contactor
shall deploy the equipment and machinery as given in Contract Data.
17. The Works to Be Completed by the Intended Completion Date :
17.1 The Contractor may commence execution of the Works on the Start Date and shall carry out the Works
in accordance with the Programme submitted by the Contractor, as updated with the approval of the
Engineer, and complete them by the Intended Completion Date.
18. Approval by the Engineer :
18.1 The Contractor shall submit Specifications and Drawings showing the proposed Temporary Works to
the Engineer, who is to approve them.
18.2 The Contractor shall be responsible for design of Temporary Works.
18.3 The Engineer's approval shall not alter the Contractor's responsibility for design of the Temporary
Works.
18.4 The Contractor shall obtain approval of third parties to the design of the Temporary Works, where
required.
18.5 All Drawings prepared by the Contractor for the execution of the temporary or permanent Works, are
subject to prior approval by the Engineer before their use.

19. Safety :
19.1 The Contractor shall be responsible for the safety of all activities on the Site.
20. Discoveries:
20.1 Anything of historical or other interest or of significant value unexpectedly discovered on the Site shall
be the property of the Employer. The Contractor shall notify the Engineer of such discoveries and carry
out the Engineer's instructions for dealing with them.
21 Possession of the Site :
21.1 The Employer shall handover complete or part possession of the site to the Contractor 7 days in advance
of construction programme. At the start of the work, the employer shall handover the possession of at-
least 75% of the site.
22. Access to the Site :
22.1 The Contractor shall allow access to the Site and to any place where work in connection with the
Contract is being carried out, or is intended to be carried out to the engineer and any
person/persons/agency authorized by:
a. The Engineer
b. The Employer
c. The Ministry of Rural Development, Government of India.
d. National Rural Roads Development Agency, New Delhi
23. Instructions :
23.1 The Contractor shall carry out all instructions of the Engineer, which comply with the applicable laws
where the Site is located.
24. Dispute Redressal System:
24.1 If any dispute or difference of any kind what-so-ever shall arises in connection with or arising out of this
Contract or the execution of Works or maintenance of the Works there under, whether before its
commencement or during the progress of Works or after the termination, abandonment or breach of the
Contract, it shall, in the first instance, be referred for settlement to the competent authority, described
along with their powers in the Contract Data, above the rank of the Engineer, The competent authority
shall, within a period of forty-five days after being requested in writing by the Contractor to do so,
convey his decision to the Contractor. Such decision in respect of every matter so referred shall, subject
to review as hereinafter provided, be final and binding upon the Contractor. In case the Works is already
in progress, the Contractor shall proceed with the execution of the Works, including maintenance
thereof, pending receipt of the decision of the competent authority as aforesaid, with all due diligence.
24.2 Either party will have the right of appeal, against the decision of the competent authority, to the
arbitration if the amount appealed exceeds rupees one lakh.

25 Procedure for Resolution of Disputes

25.1 The Competent Authority mentioned in clause 24.1 shall give a decision in writing within 45 days of
receipt of a notification of a dispute.

25.2 Either party may refer a decision of the Competent Authority to Arbitration within 28 days of the
Competent Authority's written decision. Arbitration shall be under the Arbitration and Conciliation Act
1996. If neither party refers the dispute to Arbitration within the above 28 days, the Competent
Authority's decision will be final and binding.

25.3 The Arbitration shall be conducted in accordance with the following procedure, in case Initial Contract
Price is more than Rs. 5 Crore or the Contractor is a Foreign Contractor, who has bid under ICB:-

25.4 In case of a decision of the Competent Authority in a dispute or difference arising between the Employer
and a Contractor relating to any matter arising out of or connected with this Agreement, the matter will
be referred to an Arbitral Tribunal. The Arbitral Tribunal shall consist of three Arbitrators, one each to
be appointed by the Employer and the contractor. The third Arbitrator shall be chosen by the two
Arbitrators so appointed by the parties and shall act as presiding Arbitrator. In case of failure of the two
Arbitrators appointed by the parties to reach upon a consensus within a period of 30 days from the
appointment of the Arbitrator appointed subsequently, the presiding Arbitrator shall be appointed by the
Chairman of the Executive Committee of the Indian Roads Congress.
(a) If one of the parties fails to appoint its arbitrator in pursuance of sub-clause (a) above within 30 days
after receipt of the notice of the appointment of its arbitrator by the other party, then the Chairman of the
Executive Committee of the Indian Roads Congress shall appoint the arbitrator. A certified copy of the
order of the Chairman of the Executive Committee of the Indian Roads Congress, making such an
appointment shall be furnished to each of the parties.

(b) The decision of the majority of arbitrators shall be final and binding upon both parties. The cost and
expenses of Arbitration proceedings will be paid as determined by the Arbitral Tribunal. However, the
expenses incurred by each party in connection with the preparation, presentation etc. of its proceedings
as also the fees and expenses paid to the arbitrator appointed by such party or on its behalf shall be borne
by each party itself.

25.5 Where the Initial Contract Price as mentioned in the Acceptance Letter is Rs. 5 Crore and below,
disputes and differences in which an Adjudicator has given a decision shall be referred to a sole
Arbitrator. The sole Arbitrator would be appointed by the agreement between the parties; failing such
agreement within 15 days of the reference to arbitration, by the appointing authority, namely the
Chairman of the Executive Committee of the Indian Road Congress.

25.6 Arbitration proceedings shall be held at Lucknow (U.P.) , India, and the language of the arbitration
proceedings and that of all documents and communications between the parties shall be English.

25.6 Performance under the contract shall continue even after reference to the arbitration and payments due
to the contractor by the Employer shall not be withheld, unless they are the subject matter of the
arbitration proceedings.

B. TIME CONTROL
26. Programme :
26.1 Within the time stated in the Contract Data, the Contractor shall submit to the Engineer for approval a
Programme showing the general methods, arrangements, order, and timing for all the activities in the
Works, along with monthly cash flow forecasts for the construction of works.
26.2 The Contractor shall submit the list of equipment and machinery being brought to site, the list of key
personnel being deployed, the list of machinery/ equipments being placed in field laboratory and the
location of field laboratory along with the Program. The Engineer shall cause these details to be verified
at each appropriate stage of the program.An update of the Programme shall be a programme showing the
actual progress achieved on each activity and the effect of the progress achieved on the timing of the
remaining Works, including any changes to the sequence of the activities.
26.3 The Contractor shall submit to the Engineer for approval an updated Programme at intervals of 60
Days no longer than the period stated in the Contract Data. If the Contractor does not submit an updated
Programme within this period, the Engineer may withhold the amount stated in the Contract Data from
the next payment certificate and continue to withhold this amount until the next payment after the date
on which the overdue Programme has been submitted.
26.4 The Engineer's approval of the Programme shall not alter the Contractor's obligations. The Contractor
may revise the Programme and submit it to the Engineer again at any time. A revised Programme shall
show the effect of Variations and Compensation Events.
27 Extension of the Intended Completion Date:
27.1 The Engineer shall extend the Intended Completion Date if a Compensation Event occurs or a Variation
is issued which makes it impossible for Completion to be achieved by the Intended Completion Date
without the Contractor taking steps to accelerate the remaining Works, which would cause the
Contractor to incur additional cost.
27.2 The Engineer shall decide whether and by how much time to extend the Intended Completion Date
within 21 days of the Contractor asking the Engineer for a decision upon the effect of a Compensation
Event or Variation and submitting full supporting information. If the Contractor has failed to cooperate
in dealing with a delay, the delay by this failure shall not be considered in assessing the new Intended
Completion Date.
28. Delays Ordered by the Engineer:
28.1 The Superintending Engineer may instruct the Contractor to delay the start or progress of any activity
within the Works. Delay/delays totalling more than 30 days will require prior written approval of the
Employer.
29. Management Meetings :
29.1 The Engineer may require the Contractor to attend a management meeting. The business of a
management meeting shall be to review the plans for the Works.
29.2 The Engineer shall record the business of management meetings and provide copies of the record to
those attending the meeting. The responsibility of the parties for actions to be taken shall be decided by
the Engineer either at the management meeting or after the management meeting and stated in writing to
all those who attended the meeting.
C. Quality Control :
30. Identifying Defects :
30.1 The Engineer shall check the Contractor's work and notify the Contractor of any Defects that are found.
Such checking shall not affect the Contractor's responsibilities. The Engineer may instruct the
Contractor to search for a Defect and to uncover and test any work that the Engineer considers may have
a Defect.
31. Tests :
31.1 For Carrying out mandatory tests as prescribed in the specification. The Contractor shall establish field
laboratory at the location decided by Engineer. The field laboratory will have minimum equipments as
specified in the Contract Data.The contractor shall be solely responsible for :
a. Carrying out the mandatory tests prescribed in the Specifications, and
b. For the correctness of the test results, whether preformed in his laboratory or elsewhere.
31.2 If the Engineer instructs the Contractor to carry out a test not specified in the Specification/ Rural Roads
Manual to check whether any work has a Defect and the test shows that it does, the Contractor shall pay
for the test and any samples.
32. Correction of Defects noticed during the Defect Liability Period for one year :
32.1.1 The Engineer shall give notice to the Contractor of any Defects before the end of the Defects Liability
Period, which begins at Completion of work. The Defects Liability Period shall be extended for as long as
Defects remain to be corrected.
32.1.2 Every time notice of Defect/Defects is given, the Contractor shall correct the notified Defect/Defects
within the duration of time specified by the Engineer‟s notice.
32.2. The RFI system will be followed for execution of work.
33. Uncorrected Defects :
33.1 If the Contractor has not corrected a Defect pertaining to the Defect Liability Period under clause 32.1.1
and of these Conditions of Contract, to the satisfaction of the Engineer, within the time specified in the
Engineer's notice, the Engineer will assess the cost of having the Defect corrected, and the Contractor
will pay this amount, on correction of the Defect.
D. Cost Control :
34. Bill of Quantities :
34.1 The Bill of Quantities shall contain items for the construction, installation, testing, and commissioning,
maintaining works, and lump sum figures for yearly routine maintenance for each of the five years
separately, to be done by the Contractor.
34.2 The Bill of Quantities is used to calculate the Contract Price. The Contractor is paid for the quantity of
the work done at the rate in the Bill of Quantities for each item for the construction of roads. The
payment to the Contractor is performance based for routine maintenance of roads.
35. Variations :
35.1 The Engineer shall, having regard to the scope of the Works and the sanctioned estimated cost, have
power to order, in writing, Variations within the scope of the Works he considers necessary or advisable
during the progress of the Works. Such Variations shall form part of the Contract and the Contractor
shall carry them out and include them in updated Programmes produced by the Contractor. Oral orders
of the Engineer for Variations, unless followed by written confirmation, shall not be taken into account.
36. Payments for Variations :
36.1 If rates for variation items are specified in Bill of Quantity, the contactor shall carry out such work at the
same rate. This shall apply for variation only up to the limit prescribed in the contract data. If the
variation exceeds this limit, the rates shall be derived under the provision of clause 36.3 for quantities
(higher or lower) exceeding the deviation limit.
36.2 If the rates for Variation are not specified in the Bill of Quantities, the Engineer shall derive the rate
from similar items in the Bill of Quantities.
36.3 If the rate for Variation item cannot be determined in the manner specified in Clause 36.1 or 36.2, the
Contractor shall, within 14 days of the issue of order of variation work, inform the Engineer the rate
which he proposes to claim, supported by analysis of the rates. The Engineer shall assess the quotation
and determine the rate based on prevailing market rates within one month of the submission of the claim
by the Contractor. As far as possible, the rate analysis shall be based on the standard data book and the
current schedule of rates of the district public works division. The decision of the Engineer on the rate so
determined shall be final and binding on the Contractor.
37. Cash Flow Forecasts :
37.1 When the Programme is updated, the Contractor shall provide the Engineer with an updated cash flow
forecast.
38. Payment Certificates :
38.1 The payment to the contractor will be as follows for construction work:
The Contractor shall submit to the Engineer fortnightly/ monthly statements of the value of the work
executed less the cumulative amount certified previously supported with detailed measurement of the
items of work executed in measurement books authorised by UP. P.W.D. .
(b) The Engineer shall check the Contractor's fortnightly/monthly statement within 14 days and certify the
amount to be paid to the Contractor.
(c) The value of work executed shall be determined, based on measurements by the Engineer.
(d) The value of work executed shall comprise the value of the quantities of the items in the Bill of
Quantities completed.

(e) The value of work executed shall also include the valuation of Variations and Compensation Events.
(f) The Engineer may exclude any item certified in a previous certificate or reduce the proportion of any
item previously certified in any certificate in the light of later information.
(g) The Payment of final bill shall be governed by the provisions of clause 50 of GCC.
39. Payments
39.1 Payments shall be adjusted for deductions for advance payments security deposit, other recoveries in
terms of the Contract and taxes at source, as applicable under the law. The Engineer shall pay the
Contractor the amounts he had certified within 15 days of the date of each certificate.
39.2 The Employer may appoint another authority, as specified in the Contract Data (or any other competent
person appointed by the Employer and notified to the contractor) to make payment certified by the
Engineer.
39.3 Items of the Works for which no rate or price has been entered in the Bill of Quantities, will not be paid
for by the Employer and shall be deemed covered by other rates and prices in the Contract.
40. Compensation Events :
40.1 The following shall be Compensation Events unless they are caused by the Contractor:
a) The Engineer orders a delay or delays exceeding a total of 30 days.
b) The effects on the Contractor of any of the Employer's Risks.
40.2 If a Compensation Event would prevent the Works being completed before the Intended Completion
Date, the Intended Completion Date shall be extended. The Engineer shall decide whether and by how
much the Intended Completion Date shall be extended.
41. Tax :
41.1 The rates quoted by the Contractor shall be deemed to be inclusive of the sales and other levies, duties,
royalties, cess, toll, taxes of Central and State Governments, local bodies and authorities that the
Contractor will have to pay for the performance of this Contract. The Employer will perform such duties
in regard to the deduction of such taxes at source as per applicable law.
42. Currencies :
42.1 All payments will be made in Indian Rupees.
43. Security Deposit/ Retention and Release of Performance Security and Security Deposit/ retention.
43.1 The Employer shall retain security deposit of 5% of the amount from each payment due to the Contractor
until completion of the whole of the construction Work. No. security deposit/ retention shall be retained
from the payments for Routine maintenance of Works.
43.2 On the completion of the whole of the construction Work half the total amount retained as Security
Deposit is repaid to the contractor and half when the defect liability period has passed and the Engineer
has certified that all defects notified by the Engineer to the contractor before the end of his period have
been corrected.
43.3 The additional performance security for unbalanced bids as detailed in Clause 51 of Conditions of
Contract is repaid to the contractor when the construction work is complete.
43.4 The performance security equal to the five percent of the contract price in Clause 51 of Conditions of
contract is repaid to the contractor when the period of one years fixed or defect liability period is over
and the Engineer has certified that the contractor has satisfactorily carried out the Works.
43.5 If the contractor so desires then the Security Deposit can be converted into any interest bearing security
of schedule commercial bank in the name of the Employer or National Saving Certificates duly pledged
in favour of the Employer for Defect Liability Period.
44. Liquidated Damages:
44.1 The Contractor shall pay liquidated damages to the Employer at the rate per week or part thereof stated
in the Contract Data for the period that the Completion Date is later than the Intended Completion Date.
Liquidated damages at the same rate shall be withheld if the Contractor fails to achieve the milestones
prescribed in the Contract Data. However, in case the Contractor achieves the next milestone the amount
of the liquidated damages already withheld shall be restored to the Contractor by adjustment in the next
payment certificate. The total amount of liquidated damages shall not exceed the amount defined in the
Contract Data. The Employer may deduct liquidated damages from payments due to the Contractor.
Payment of liquidated damages shall not affect the Contractor's other liabilities.
44.2 If the Intended Completion Date is extended after liquidated damages have been paid, the Engineer shall
correct any overpayment of liquidated damages by the Contractor by adjusting the next payment
certificate.
45. Advance Payment :
45.1 The Employer will make the following advance payment to the contractor against provision by the
Contractor of an Unconditional Bank Guarantee in a form and by a Commercial bank acceptable to the
Employer in amounts equal to the advance payment:
a. Mobilization advance up to 5 percent of the contract price.
b. Equipment advance up to ninety percent of the cost of the new equipment brought to the site, subjects to
a maximum of 10 percent of the contract price.
The guarantee shall remain effective until the advance payment has been repaid, but the amount of the
guarantee shall be progressively reduced by the amounts repaid by the Contractor. Interest will not be
charged on advance payment.
45.2 The Contractor is to use the advance payment only to pay for Equipment, plant and mobilisation
expenses required specifically for execution of works. The Contractor shall demonstrate the advance
payment as been used in this way by supplying copies of invoices or other documents to the Engineer.
45.3 The advance payment shall be repaid by deducting proportionate amounts from payments otherwise due
to the Contractor for the construction work, following the schedule of completed percentage of the work
on payment basis. No account shall be taken of the advance payment or the repayment in assessing
valuation of work done. Variations, price adjustments, Compensation events or liquidated damages.
46. Securities
46.1 The Performance Security equal to five percent of the contract price and additional security for
unbalanced bids shall be provided to the Employer no later than the date specified in the Letter of
Acceptance and shall be issued in the form given in the Contract Data and by a scheduled commercial
bank. The Performance Security shall be valid until a date 45 days from the date of expiry of Defect
Liability Period and the additional security for unbalanced bids shall be valid until a date 45 days from
the date of issue of the certificate of completion.
47. Cost of Repairs
47.1 Loss or damage to the Works or Materials to be incorporated in the Works between the Start Date and
the end of the Defects Correction periods shall be remedied by the Contractor at his cost if the loss or
damage arises from the Contractor's acts or omissions.

E. Finishing the Contract

48. Completion of Construction and Maintenance
48.1 The contractor shall request the Engineer to issue a certificate of completion of the construction of the
works, and the Engineer will do so upon deciding that the works is completed.
49. Taking Over :
49.1 The Employer shall take over the works within seven days of the Engineer issuing a certificate of
completion of works.
50. Final Account :
50.1 The contractor shall supply the Engineer with a detailed account of the total amount that the Contractor
considers payable for works under the contract within 21 days of issue of certificate of completion of
construction of works. The Engineer shall issue a defect liability certificate and certify any payment that
is due to the correct and complete. If the account is not correct or complete, the engineer shall issue
within 42 days a schedule that states the scope of the corrections or additions that are necessary. If the
account is still unsatisfactory after it has been resubmitted, the Engineer shall decide on the amount
payable to the contractor and issue a payment certificate with in 28 days of receiving the Contractor‟s
revised account. The payment of final bill for construction of works will be made within 14 days
thereafter.
50.2 In case the account is not received within 21 days of issue of Certificate of Completion as provided in
clause 50. I above, the engineer shall proceed to finalise the account and issue a payment certificate
within 28 days. The payment of final bill for construction of works will be made within 14 days
thereafter.
51. Operating and Maintenance Manuals :
51.1 If "as built" Drawings and/or operating and maintenance manuals are required, the Contractor shall
supply them by the dates stated in the Contract Data.
51.2 If the Contractor does not supply the Drawings and/or manuals by the dates stated in the Contract Data,
or they do not receive the Engineer's approval, the Engineer shall withhold the amount stated in the
Contract Data from payments due to the Contractor.
52. Termination

52.1 The Employer may terminate the Contract if the Contractor causes a fundamental breach of the Contract.
52.2 Fundamental breaches of Contract shall include, but shall not be limited to, the following:
a) the Contractor stops work for 28 days when no stoppage of work is shown on the current Programme
and the stoppage has not been authorized by the Engineer;
b) the Contractor is declared as bankrupt or goes into liquidation other than for approved reconstruction
or amalgamation;
c) the Engineer gives Notice that failure to correct a particular Defect is a fundamental breach of
Contract and the Contractor fails to correct it within a reasonable period of time determined by the
Engineer;
d) the Contractor does not maintain a Security, which is required;
e) the Contractor has delayed the completion of the Works by the number of days for which the
maximum amount of liquidated damages can be paid, as defined in clause 44.1;
f) the Contractor fails to provide insurance cover as required under clause 13;
g) if the Contractor, in the judgement of the Employer, has engaged in the corrupt or fraudulent practice
in competing for or in executing the Contract. For the purpose of this clause, “corrupt practise” means
the offering, giving, receiving, or soliciting of any thing of value to influence the action of a public
official in the procurement process or in Contract execution. “Fraudulent Practice” means a
misrepresentation of facts in order to influence a procurement process or the execution of a contract to
the detriment of the Employer and includes collusive practice among Bidders (prior to or after bid
submission) designed to establish bid process at artificial non-competitive levels and to deprive the
Employer of the benefits of free and open competition.
h) if the Contractor has not completed at least thirty percent of the value of construction .Work required to
be completed after half of the completion period has elapsed;
i) if the Contractor fails to set up a field laboratory with the prescribed equipment, within the period
specified in the Contract Data; and
j) any other fundamental breaches as specified in the Contract Data.
k) if the Contractor fails to deploy machinery and equipment or personnel as specified in the contract
Data at the appropriate time.
52.3 Notwithstanding the above, the Employer may terminate the Contract for convenience :
52.4 If the Contract is terminated, the Contractor shall stop work immediately, make the Site safe and secure,
and leave the Site as soon as reasonably possible.
53. Payment upon Termination :
53.1 If the Contract is terminated because of a fundamental breach of Contract by the Contractor, the
Engineer shall issue a certificate for the value of the work done and Materials ordered less liquidated
damages, if any less advance payments received up to the date of the issue of the certificate and less the
percentage to apply to the value of the work not completed, as indicated in the Contract Data. If the total
amount due to the Employer exceeds any payment due to the Contractor, the difference shall be
recovered from the security deposit, and performance security. If any amount is still left un-recovered it
will be a debt payable to the Employer.
53.2 If the Contract is terminated at the Employer's convenience, the Engineer shall issue a certificate for the
value of the work done, the reasonable cost of removal of Equipment, repatriation of the Contractor's
personnel employed solely on the Works, and the Contractor's costs of protecting and securing the
Works and less advance payments received up to the date of the certificate, less other recoveries due in
terms of the Contract, and less taxes due to be deducted at source as per applicable law.
54. Property :
54.1 All Materials on the Site, Plant, Equipment, Temporary Works, and Works shall be deemed to be the
property of the Employer for use for completing balance construction work if the Contract is terminated
because of the Contractor's default, till the Works is completed after which it will be transferred to the
Contractor and credit, if any, given for its use.
55. Releases from Performance :

55.1 If the Contract is frustrated by the outbreak of war or by any other event entirely outside the control of
the Employer or the Contractor, the Engineer shall certify that the Contract has been frustrated. The
Contractor shall make the Site safe and stop work as quickly as possible after receiving this certificate
and shall be paid for all work carried out before receiving it and for any work carried out afterwards to
which a commitment was made.

F. Other Conditions of Contract :

56. Labour :
56.1 The Contractor shall, unless otherwise provided in the Contract, make his own arrangements
for the engagement of all staff and labour, local or other, and for their payment, housing, feeding
and transport.
56.2 The Contractor shall, if required by the Engineer, deliver to the Engineer a return in detail, in such form
and at such intervals as the Engineer may prescribe, showing the staff and the numbers of the several
classes of labour from time to time employed by the Contractor on the Site and such other information
as the Engineer may require.
57. COMPLIANCE WITH LABOUR REGULATIONS :
57.1 During continuance of the Contract, the Contractor and his sub Contractors shall abide at all times by
all existing labour enactments and rules made there under, regulations, notifications and bye laws of the
State or Central Government or local authority and any other labour law (including rules), regulations,
bye laws that may be passed or notification that may be issued under any labour law in future either by
the State or the Central Government or the local authority. Salient features of some of the major labour
laws that are applicable to construction industry are given in Appendix to Part I General Condition of
Contract. The Contractor shall keep the Employer indemnified in case any action is taken against the
Employer by the competent authority on account of contravention of any of the provisions of any Act or
rules made there under, regulations or notifications including amendments. If the Employer is caused to
pay or reimburse, such amounts as may be necessary to cause or observe, or for non-observance of the
provisions stipulated in the notifications/bye laws/Acts/Rules/regulations including amendments, if any,
on the part of the Contractor, the Engineer/Employer shall have the right to deduct any money due to the
Contractor including his amount of performance security. The Employer/Engineer shall also have right
to recover from the Contractor any sum required or estimated to be required for making good the loss or
damage suffered by the Employer.
The employees of the Contractor and the Sub-Contractor in no case shall be treated as the employees of
the Employer at any point of time.
58. Drawings and Photographs of the Works :
58.1 The contractor shall do photography/video photography of the site firstly before the start of the work,
secondly mid-way in the execution of different stages of work and lastly after the completion of the
work. No separate payment will be made to the contractor for this.
58.2 The Contractor shall not disclose details of Drawings furnished to him and works on which he is
engaged without the prior approval of the Engineer in writing. No photograph of the works or any part
thereof or plant employed thereon, expect those permitted under clause 58.1, shall be taken or permitted
by the Contractor to be taken by any of his employees or any employees of his sub-Contractors without
the prior approval of the Engineer in writing. No photographs/ Video photography shall be published or
otherwise circulated without the approval of the Engineer in writing.
59. The Apprentices Act 1961 :
59.1 The Contractor shall duly comply with the provisions of the Apprentices Act 1961 (III of 1961), the
rules made there under and the orders that may be issued from time to time under the said Act and the
said Rules and on his failure or neglect to do so he shall be subject to all liabilities and penalties
provided by the said Act and said Rules.
60. Criminals are prohibited from bidding
60.1 Any bidders having criminal record is not allowed to participate in the bidding process. Any person
who is having criminal cases against him or involved in the organised crime or gangster activities or
 Mafia or Goonda or Anti social activity are strictly prohibited to participate in the bidding process. If
it is established that any bidder has criminal record, his bid shall be automatically cancelled.
60.2 The bidder has to produced character certificate, Solvency certificate, self decoration affidavit (on the
prescribed proforma which is attached with the bid document ) etc., issued by the competent authority
in original with bid document.
61. Any bidder who is an Advocate and Registered with any State Bar Council Shall not be allowed to
participate in the bidding. If it is established that the contractor is registered with the state bar council,
his bid shall be automatically cancelled.
 Contract Data to General Conditions of Contract

Except where otherwise indicated, the Employer prior to issuance of the bidding documents should fill in all
Contract Data. Schedules and reports to be provided by the Employer should be annexed.

Clause Reference

Items marked “N/A” do not apply in this Contract.

1. The Employer is: [Cl.1.1]

Designation: Superintending Engineer, Prayagraj Circle, P.W.D. Prayagraj.

Name of authorized Representative: Executive Engineer. C.D.-3, P.W.D. PRAYAGRAJ

Telephone No.(s): (Office) 05322-548144

Mobile No. ........................

Facsimile ( FAX) No 0532-

Electronic mail Identification ( E-mail ID): pwdallahabadcircle@gmail.com

2. The Engineer is

Designation: Executive Engineer. C.D.-3, P.W.D. PRAYAGRAJ

Address :as above [Cl.1.1]

Telephone No.(s): (Office) 05322-548136

Mobile No. …………………………

Facsimile ( FAX) No.:

Electronic mail Identification ( E-mail ID): pwd.cdbr@gmail.com

3. The Intended Completion Date for the whole of the Works is [Cl.1.1, 17&27]

after start of work.

4. The Site is located : From AS PER BOQ [Cl.1.1]

5. The Start Date shall be seven days after the date of issue of the Notice to [Cl.1.1]

proceed with the work.

6. The works shall, inter-alia, include the following, as specified or as directed.

(A) Road Works

Site clearance; setting-out and layout; widening of existing carriageway and strengthening including
camber corrections; construction of new road bituminous pavements remodeling/construction of
 junctions, intersections, supplying and placing of drainage channels, flumes, guard posts and other
related items; construction/extension of cross drainage works, bridge, approaches and other related
items; road markings, road signs and kilometer/hectometer stones; protective works for roads/bridges;
all aspects of quality assurance of various components of the works; rectification of the Defects in the
completed works during the Defects Liability Period; submission of “As-built” drawings and any other
related documents; and other item of work as may be required to be carried out for completing the
works in accordance with the Drawings and provisions of the contract to ensure safety and planting of
trees along the roads.
Clause Reference

(B) C.D. Works including bridges

Site clearance; setting out, provision of foundations, piers abutments and bearings; pre-
stressed/reinforced cement concrete superstructure; wearing coat, hand railings, expansion joints,
approach slabs, drainage spouts/down-take pipes, provision of suitably designed protective works;
providing wing/return walls; provision of road markings, road signs etc.; all aspects of quality
assurance; clearing the Site and handing over the works on completion; rectification of the Defects
during the Defects Liability Period and submission of “As-built” drawings and other related
documents; and other items of work as may be required to be carried out for completing the works in
accordance with the Drawings and the provisions of the contract and to ensure safety.

(C) Building Works

Site clearance; setting out, provision of foundations, brick work RCC work, flooring, doors, windows,
plastering, colour washing and painting making of drains water supply and sanitary works etc. may be
required to be carried out for completing the works in accordance with the Drawings and the
provisions of the contract and to ensure safety.

8. Section completion is [Cl 2.2]

9. The following documents also form part of the Contract: [Cl.2.3(11)]

__________________________________________________

10. (a) The law which applies to the Contract is the law of Union of India. [Cl.3.1]

(b) The language of the Contract documents is English. [Cl.3.1]

11. The Schedule of Other Contractors is attached. [Cl. 8.1]

12 A. The Technical Personnel for construction work are: [Cl. 9.1]

 Technical Number Experience in Road Works
Personnel
Contract works Contract works
up-to Rs. 2 above Rs. 2
Crores Crores
i). Degree Holder in - 2 Year
Civil Engineering
ii). Diploma Holder - 2 Year
in Civil
Engineering

For field testing laboratory

Technical Personnel Number

Contract works up-to Contract works above Rs. 2
Rs. 2 Crores Crores
Junior Engineer (civil) - -
Or B.Sc. (P.C.M.)
Having one year experience
B. For routine maintenance
Technical Personnel Number Experience in
Road Works
Contract works Contract works above
up-to Rs. 2 Rs. 2 Crores
Crores
A. Degree Holder in Civil - - -
Engineering
B. Diploma Holder in Civil
Engineering

13(a) Amount and deductible for insurance are: [Cl. 13.1]

Item Amount to be insured Deductibles

A. Loss of or damage to the 10 % of contract value Deductibles for
works, plants and materials insurance shall be
B. Loss of or damage to 2.5 % of contract value as per latest tariff of
equipments General Insurance
C. Loss of or damage to 1 % of contract value Company of India
property (except the works, plus 20% of
plant, Materials, and premium amount
Equipment) in connection for items A, B, C &
with the contract: D
D. Personal injury or death Up to contract Rs. 2 lacs per
value Rs. 2 occurrence for
Crores maximum three
occurrences
For contract Rs. 2 lacs per
value more occurrence for
than Rs. 2 maximum six
Crores occurrences

13(b) Amount and deductible for insurance are: [Cl. 13.3 (a)
Item Amount to be insured Deductibles
A. Personal injury Rs. 2 Lacs for one Deductibles shall be as per latest tariff of
or death occurrence per year General Insurance Company of India plus 20%
of the premium amount

14. Site investigation report [cl.14.1]

As available with Executive Engineer. C.D.-3, PWD, Prayagraj.

15 The key equipments/machinery for construction of works shall be:

Sl.No. Name of Equipment / Machinery Quantity

As appendix to ITB

(Cl.16.2)

16. Competent authorities are: [Cl. 24.1]

Superintending Engineer Prayagraj Circle P.W.D. Prayagraj with powers up to Rs.1 Lac
Chief Engineer Prayagraj Zone PWD. Prayagraj with powers up to Rs. Three Lacs
Engineer-in-Chief P.W.D., Lucknow with power above Rs.Three Lacs

17. (a) The period for submission of the programme for approval of Engineer [Cl.26.1]
shall be TEN days from the issue of Letter of Acceptance.

(b) The updated program shall be submitted at interval of 60 days. [Cl. 26.3]

(c) The amount to be withheld for late submission of an updated program shall be Rs.
10,000=00 per day for contract value upto 2 Crore and Rs. 20,000=00 per day for contract value above
Rs. 2 Crores.
[Cl. 26.3]

18. The key equipment for field laboratory shall be :

S.No. Name of Equipment Quantity

As per IRC :SP : 20-2002

Apendix 10.1 & 10.2 or MORT&H

(Cl.31.la)
19. No increase in rates of any items specified in Bill Of Quantities is allowed due to variation in
quantities [Cl 36.1]
20. The authorized person to make payments is Executive Engineer C.D.-3, P.W.D., Prayagraj
[Cl.39.2]
21. (a) Milestones to be achieved during the contract period
(1) 1/8th of the value of entire contract work up to 1/4th of the period allowed for completion of construction
(2) 3/8th of the value of entire contract work up to ½ of the period allowed for completion of construction
(3) 3/4th of the value of entire contract work up to ¾th of the period allowed for completion of construction

(b) Amount of liquidated damages for For Whole of work

delay in completion of works 1 percent of the Initial Contract Price,
rounded off to the nearest
thousand, per week.
(c) Maximum limit of liquidated damages for 10 per cent of the Initial
delay in completion of work. Contract Price rounded
off to the nearest thousand.
[Cl.44.1]

22 The standard form of Performance Security acceptable to the Employer

Shall be an unconditional Bank Guarantee of the type as presented in
the Bidding Documents. [Cl.46.1]

23. (a) The Schedule of Operating and Maintenance Manuals N.A. [Cl.51.1]

(b) The date by which “as-built” drawings (in scale as directed) in 2 sets ar [Cl.51.1]
required is within 28 days of issue of certificate of completion of whole
or section of the work, as the case may be (Including L-Section and Cross Section of the road)

24. The amount to be withheld for failing to supply “as-built” drawings [Cl.51.2]
by the date required is Rs. One Lac.

25 (a) The period for setting up a field laboratory with the prescribed equipment
is 7 (Seven) days from the days from the date of notice to start work [Cl.52.2 (i)]

(b) The following events shall also be fundamental breach of contract: [Cl.52.2 (j.)]
“The Contractor has contravened Clause 7.1 and Clause 9 of
Part I General Conditions of Contract.

26. The percentage to apply to the value of the work not completed
representing the Employer‟s additional cost for completing the Works
shall be 20 %. [Cl.53.1]
 Appendix to Part I General Condition of Contract
SALIENT FEATURES OF SOME MAJOR LABOUR LAWS APPLICABLE TO
ESTABLISHMENTS ENGAGED IN BUILDING AND OTHER CONSTRUCTION
WORK.
a) Workmen Compensation Act 1923: -The Act provides for compensation in case of injury by accident
arising out of and during the course of employment.
b) Payment of Gratuity Act 1972: - Gratuity is payable to an employee under the Act on satisfaction of
certain conditions on separation if an employee has completed the prescribed minimum years (say, five
years) of service or more or on death the rate of prescribed minimum days‟(say, 15 days) wages for
every completed year of service. The Act is applicable to all establishments employing the prescribed
minimum number (say, 10) or more employees.
c) Employees P.F. and Miscellaneous Provision Act 1952: The Act Provides for monthly contributions by
the Employer plus workers at the rate prescribed (say, 10% or 8.33%). The benefits payable under the
Act are:
i. Pension or family pension on retirement or death as the case may be.
ii. Deposit linked insurance on the death in harness of the worker.
iii. Payment of P.F. accumulation on retirement/death etc.
d) Maternity Benefit Act 1951: - The Act provides for leave and some other benefits to women employees
in case of confinement or miscarriage etc.
e) Contract Labour (Regulation & Abolition) Act 1970: - The Act provides for certain welfare measures to
be provided by the Contractor to contract labour and in case the Contractor fails to provide, the same
are required to be provided, by the Principal Employer by Law. The principal Employer is required to
take Certificate of Registration and the Contractor is required to take license from the designated
Officer. The Act is applicable to the establishments or Contractor of Principal Employer if they employ
prescribed minimum (say 20) or more contract labour.
f) Minimum Wages Act 1948: - The Employer is to pay not less than the Minimum Wages fixed by
appropriate Government as per provisions of the Act if the employment is a scheduled employment.
Construction of buildings, roads, runways are scheduled employment.
g) Payment of Wages Act 1936: - It lays down as to by what date the wages are to be paid, when it will be
paid and what deductions can be made from the wages of the workers.
h) Equal Remuneration Act 1979: - The Act provides for payment of equal wages for work of equal nature
to male and female workers and for not making discrimination against female employees in the matters
of transfers, training and promotions etc.
i) Payment of Bonus Act 1965: - The Act is applicable to all establishments employing prescribed
minimum (say, 20) or more workmen. The Act provides for payments of annual bonus within the
prescribed range of percentage of wages to employees drawing up to the prescribed amount of wages,
calculated in the prescribed manner. The Act does not apply to certain establishments. The newly set-up
establishments are exempted for five years in certain circumstances. States may have different number
of employment size.
j) Industrial Disputes Act 1947: - The Act lays down the machinery and procedure for resolution of
industrial disputes, in what situations a strike or lock-out becomes illegal and what are the requirements
for laying off or retrenching the employees or closing down the establishment.
k) Industrial Employment (Standing Orders) Act 1946: - It is applicable to all establishments employing
prescribed minimum (say, 100, or 50). The Act provides for laying down rules governing the conditions
of employment by the Employer on matters provided in the Act and get these certified by the
designated Authority.
l) Trade Unions Act 1926: - The Act lays down the procedure for registration of trade unions of workmen
and Employers. The Trade Unions registered under the Act have been given certain immunities from
civil and criminal liabilities.
m) Child Labour (Prohibition & Regulation) Act 1986: - The Act prohibits employment of children below
14 years of age in certain occupations and processes and provides for regulations of employment of
children in all other occupations and processes. Employment of child labour is prohibited in building
and construction industry.
 n) Inter-State Migrant Workmen‟s (Regulation of Employment & Conditions of Service) Act 1979: - The
Act is applicable to an establishment which employs prescribed minimum (say, five) or more inter-state
migrant workmen through an intermediary (who has recruited workmen in one state for employment in
the establishment situated in another state). The Inter-State migrant workmen, in an establishment to
which this Act becomes applicable, are required to be provided certain facilities such as Housing,
Medical-Aid, Travelling expenses from home up to the establishment and back etc.
o) The Building and Other Construction workers (Regulation of Employment and Conditions of Service)
Act 1996 and the Cess Act of 1996: - All the establishments who carry on any building or other
construction work and employs the prescribed minimum (say, 10) or more workers are covered under
this Act. All such establishments are required to pay cess at the rate not exceeding 2% of the cost of
construction as may be modified by the Government. The Employer of the establishment is required to
provide safety measures at the building or construction work and other welfare measures, such as
canteens, first-aid facilities, ambulance, housing accommodations for workers near the work place etc.
The Employer to whom the Act applies has to obtain a registration certificate from the Registering
Officer appointed by the Government.
p) Factories Act 1948: - The Act lays down the procedure for approval of plans before setting up a
factory, health and safety provisions, welfare provisions, working hours, annual earned leave and
rendering information regarding accidents or dangerous occurrences to designated authorities. It is
applicable to premises employing the prescribed minimum (say, 10) persons or more with aid of
power or another prescribed minimum (say, 20) or more persons without the aid of power engaged in
manufacturing process.
q) Arbitration and Conciliation Act, 1996: - The Act lays down
the procedure for appointment of Arbitrator, Arbitration and conciliation, Jurisdiction of Arbitral
Tribunals, Recourse against Arbitral award appeals.
 Section 4.
Conditions of Contract
Part – III Special Conditions of Contract

1. Bitumen if available shall be made available to the contractor as per schedule “C” attached with
BOQ/Bid Document.
2. All the recoveries made be T.A.C. or by the department shall be binding to the contractor as per
rules.
3. Contractor shall made all arrangements for safety of traffic.
4. The Engineer shall make advance payment in respect of materials intended for work but not yet
incorporated in works with conditions.
5. This is time bound programme so not request of EOT (Extension of Time) shall be entertained,
whatsoever the reason being.
6. Because of unavailability of bitumen with the department if the contractor purchased bitumen on his
own he will have to produce the original CRC before payment.
 Section - 5
Specifications

ALL WORKS SHALL BE CARRIED OUT AS PER LATEST

M.O.R.T&H/P.W.D. DETAILED SPECIFICATIONS.

Assistant Engineer Executive Engineer

C.D.-3 P.W.D. C.D.-3 P.W.D.
Prayagraj Prayagraj

Superintending Engineer
Prayagraj Circle PWD.
Prayagraj.
 Section 5 (Cont‟d)
Drawings
Note: The design, drawings, standards and guidelines of the Rural Roads Manual (IRC: SP: 20-2002) are to
be followed for all-weather rural roads.

List of Drawings :-

1 Key Map Nil

2 Road Alignment including cross Nil

sections

3 Pavement Drawings Nil

4 Surface and sub surface drains Nil

with full details

5 Culverts and minor Bridges Nil

Nil
6 Drawings for any other Road
structure

7 Road Furniture Nil

1.Drawings to be followed for actual execution of work should bear the stamp “Good for construction”.

2…Any revision of working drawings should be indicated by pre-fixing R1, R2….. etc. after original
reference number. Reasons for each revision should be clearly noted in the drawing.

3.Complete set of drawings should be issued along with other tender documents so as to form part of the
agreement.

4.Drawings are not available with the bidding documents downloaded from the website and may be
obtained from the office of the Executive Engineer CD-3, P.W.D. Prayagraj
 Section 6
Form of Bid
Notes on Form of Bid
The Bidder shall fill in and submit this Bid form with the Bid.

______________ [Date]

To [name of Employer] GOVERNOR OF UTTAR PRADESH represented by SUPERINTENDING

ENGINEER, Prayagraj Circle P.W.D, PRAYAGRAJ. Address [insert address]
_________________________________________________________________________________

Name of Work : : AS PER BOQ

1. I/ We offer to execute the works described above and remedy any defects therein in conformity with the
Conditions of Contract, specifications, drawings, Bill of Quantities and Addenda for

2 . Rates of items has to quote by the bidders. Rates of items as per Bill of Quantity (BOQ) are quoted by
the bidder either only in as referred to in clause 13 of ITB.

2. We undertake to commence the works on receiving the Notice to Proceed with work in accordance with
the contract documents.

3. This Bid and your written acceptance of it shall constitute a binding Contract between us. We understand
that you are not bound to accept the lowest or any Bid you receive.

We hereby confirm that this Bid complies with the Bid validity and Earnest money required by the bidding
documents and specified in the Appendix to ITB.

Authorized Signature
Name and Title of Signatory:
Name of Bidder:
Authorize Address of communication:
Telephone No(s):(Office):
Mobile No. : Facsimile(FAX)No.:
ElectronicMailIdentification(EMailID):
 Section 7
Bill of Quantities Preamble:
1. The Bill of Quantities shall be read in conjunction with the Instructions to Bidders, Conditions of
Contract, Specifications and Drawings.
2.1 For the construction of works, the quantities given in the Bill of Quantities are estimated, and are
given to provide a common basis for bidding. The basis of payment will be the actual quantities of work
ordered and carried out, as measured by the Contractor and verified by the Engineer and valued at the rates
and prices tendered in the Bill of Quantities in the case of item rate tenders.
3. The rates and prices tendered in the priced Bill of Quantities shall, except in so far as it is otherwise
provided under the Contract, include all constructional plant, labour, supervision, materials, erection,
maintenance, insurance, profit, taxes and duties, together with all general risks, liabilities and obligations set
out in the Contract.
4. Arithmetic errors will be corrected by the Employer pursuant to Clause 27 of the Instructions to
Bidders.
 Section 8
Letter of Acceptance and Other Forms
OFFICE OF THE SUPERINTENDING ENGINEER,
PRAYAGRAJ CIRCLE P.W.D, PRAYAGRAJ

NO..................... DATED ..................

LETTER OF ACCEPTANCE
To,
M/s .......................................
....................................................
...........................................
This is to notify you that on behalf of the Employer, the Superintending Engineer, Prayagraj Circle
,P.W.D. Prayagraj has accepted your Bid dated ................ for execution of the District-………………for
the contract Price of Rs................(Rs. …………………………………….only ) is hereby accepted by our
Agency.

You are hereby requested to furnish Performance Security, in the form detailed in Cl.32 of ITB for an
amount of Rs................(Rs. …………………………………….)within 10 days of the receipt of this letter of
acceptance valid up to 45 days from the date of expiry of Defects Liability Period ( i.e. up to …………….. )
and sign the contract, failing which action as stated in Cl. 32.3 of ITB will be taken.
Yours faithfully,

Superintending Engineer
Prayagraj Circle, PWD, Prayagraj

No. & Dated as above.

Copy to Executive Engineer, C.D.-3, P.W.D. Prayagraj for information & necessary action.

Superintending Engineer
Prayagraj Circle, PWD, Prayagraj
 OFFICE OF THE SUPERINTENDING ENGINEER,
PRAYAGRAJ CIRCLE P.W.D, PRAYAGRAJ

Issue of Notice to proceed with the work

LETTER NO.............................. DATED .....................

To,

...........................................
......................................
.............................

Dear Sirs:

Pursuant to your furnishing the requisite performance security as stipulated in ITB Clause 32.1 and signing
of the contract for the construction of …………………………………for Distt.
……………………………… you are hereby instructed to proceed with the execution of the said works in
accordance with the contract documents.

Yours faithfully,

Superintending Engineer
Prayagraj Circle, PWD, Prayagraj
.
 (c) Standard Form of Agreement
Notes on Standard Form of Agreement
The Agreement should incorporate any corrections or modifications to the Bid resulting from
corrections of errors (Instructions to Bidders, Clause 26).

Standard Form: Agreement

Agreement

Agreement made the………. day of……… of 2……….. between Superintending Engineer Prayagraj Circle
P.W.D. Prayagraj.

(hereinafter called “the Employer”) of the one part, and

.............................................
....................................
.............................................
....................................
.....................................
[name and address of Contractor] (herein after called “the Contractor” of the other part).
Whereas the Employer is desirous that the Contractor execute the Work of
…………………………………………………….District-………………………. (Hereinafter called “the
Works”) and the Employer has accepted the Bid by the Contractor for the execution and completion of such
Works and the remedying of any defects therein at a cost of Rupees……………………………… (Rs.
……………………………………………………only )

NOW THIS AGREEMENT WITNESSETH as follows:

1. In this Agreement, words and expressions shall have the same meanings as are respectively assigned to
them in the Conditions of Contract hereinafter referred to, and they shall be deemed to form and be read
and construed as part of this Agreement.

2. In consideration of the payments to be made by the Employer to the Contractor as hereinafter

mentioned, the Contractor hereby covenants with the Employer to execute and complete the Works and
remedy any defects therein in conformity in all aspects with the provisions of the Contract.

3. The Employer hereby covenants to pay the Contractor in consideration of the execution and completion
of the Works and the remedying the defects wherein the Contract Price or such other sum as may
become payable under the provisions of the Contract at the times and in the manner prescribed by the
Contract.

4. The following documents shall be deemed to form and be read and construed as part of this Agreement,
viz:
i) Letter of Acceptance;
ii) Notice to proceed with the works;
iii) Contractor‟s Bid;
iv) Contract Data;
v) Special Conditions of contract and General Conditions of Contract;
vi) Specifications;
vii) Drawings;
viii) Bill of Quantities; and
ix) Any other document listed in the Contract Data as forming part of the contract.

In witness whereof the parties thereto have caused this Agreement to be executed the day and year first
before written.

The Common Seal of

Superintending Engineer
Prayagraj Circle, PWD, Prayagraj
was hereunto affixed in the presence of:

Signed, Sealed and Delivered by the said To,

…………………………….
…………………………….
……………………………..

In the presence of: Executive Engineer

Binding Signature of Employer authorized representative

Superintending Engineer
Prayagraj Circle, PWD, Prayagraj

Binding Signature of Contractor

…………………………….
…………………………….
……………………………..
(d) Form of unconditional Bank guarantee for advance payment
BANK GUARANTEE FOR ADVANCE PAYMENT
To,
Superintending Engineer ,
Prayagraj Circle PWD
PRAYAGRAJ.

Gentlemen:

In accordance with the provisions of the General Conditions of contract, clause 45 (“Advance
Payment”) of the above-mentioned Contract, ______________________________ [name and address of
Contractor] (hereinafter called “the Contractor”) shall deposit with
__________________________________ [name of Employer] a bank guarantee to guarantee his proper
and faithful performance under the said Clause of the Contract in an amount of
___________________________
[amount of guarantee] 1 _______________________________________ [in words].

We, the _____________________________________ [bank or financial institution], as instructed by the

Contractor, agree unconditionally and irrevocably to guarantee as primary obligator and not as Surety
merely, the payment to ______________________________ [name of Employer] on his first demand
without whatsoever right of objection on our part and without his first claim to the Contractor, in the amount
not exceeding ____________________________________ [amount of guarantee]1
________________________________________ .
We further agree that no change or addition to or other modification of the terms of the Contract or of
Works to be performed there under or of any of the Contractor
documents which may be release us from any liability under this guarantee, and we hereby waive notice of
any such change, addition or modification.
This guarantee shall remain valid and in full effect from the date of the advance payment under the Contract
until __________________________________ [name of Employer] receives full repayment of the same
amount from the Contractor.

Yours truly,

Signature and seal: __________________________________________

Name of Bank/Financial Institution: _____________________________
Address: ___________________________________________________
Date: ______________________________________________________
________________________________________________________________________

1. An amount shall be inserted by the bank or financial institution representing the amount of the Advance
Payment, and denominated in Indian Rupees.
(e) Form of unconditional Bank guarantee “Performance Bank Guarantee”).

PERFORMANCE BANK GUARANTEE

To,
Superintending Engineer ,
Prayagraj Circle , P.W.D.
PRAYAGRAJ

WREREAS ____________________________________________ [Name and Address of Contractor]

(Hereinafter called “the Contractor”) has undertaken, in pursuance of Contract No. __________ dated
_________________ to execute ______________ [Name of Contract and brief description of Works] herein
after called “The Contract”

AND WHEREAS it has been stipulated by you in the said contract that the contractor shall furnish you with
a bank guarantee by a Nationalized Bank for the sum specified therein as security for compliance with his
obligations in accordance with the Contract;

AND WHEREAS we have agreed to give the Contractor such a Bank Guarantee;

NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to you on behalf of the
Contractor, up to a total of ____________________ [amount of guarantee] _______________
___________________ [in words], such sum being payable in the types and proportions of currencies in
which the Contract price is payable, and we undertake to pay you, upon your first written demand and
without cavil or argument, any sum or sums within the limits of ___________________ [amount of
guarantee] as aforesaid without your needing to prove or to show grounds or reasons for a demand for the
sum specified therein.

We hereby waive the necessity of your demanding the said debt from the Contactor before presenting us
with the demand.

We further agree that no change or addition to or other modification of the terms of the Contract or of the
Works to be performed the under or of any of the Contract documents which may be made between you and
the Contractor shall in anyway release us from any liability under this guarantee, and we hereby waive
notice of any such change, addition or modification.

This Guarantee shall be valid until a date 45 days after the expiry of defect liability period of 5 years after
intended completion date.

Signature and seal of the guarantor _____________________________________________

Name of Bank ___________________________________________________________

Address ___________________________________________________________

Date ___________________________________________________________
 OPENING AND EVALUATION OF TECHNICAL BID:
Name of Work -AS PER BOQ
LIST OF DOCUMENTS TO BE ENCLOSE WITH BID BY BIDDERS:---------
PARTICULARS
Section 1 : (i) List of Dates:…………………………………………………
(ii) Press Notice:…………………………………………………
(iii) NIT:………………………………………………………….

Section 2 : (i) Instructions to Bidders:………………………………………

(ii) (Appendix to ITB):…………………………………………..

Section 3 : (A) Bid Security/Earnest Money:……………………………….

(B) Qualification Information
(i) Information as per Clause No. 1.1:…………………………
(ii) Information as per Clause No. 1.2:…………………………
(iii) Information as per Clause No. 1.3.1:…………………………
(iv) Information as per Clause No. 1.3.2(A):…………………………
(v) Information as per Clause No. 1.3.2(B):…………………………
(vi) Information as per Clause No. 1.4:…………………………
(vii) Information as per Clause No. 1.5:…………………………
(viii) Information as per Clause No. 1.6:…………………………
(ix) Information as per Clause No. 1.7:…………………………
(x) Information as per Clause No. 1.8:…………………………
(xi) Information as per Clause No. 1.9:…………………………
(xii) Information as per Clause No. 1.10:…………………………
(xiii) Information as per T-4 ………………………………………..
(xiv) Information as per T-5…………………………………………
(xv) Information as per T-6…………………………………………
(C) The current income-tax clearance certificate:………………………………………
(D) An affidavit that the bid will remain valid for a period of 90 (ninety) days after the
deadline date for bid submission:…………………………………………………………
(D) An affidavit that the information furnished with the bid documents is correct in all
respects……………………………………………………………………………..
(E) An affidavit stating that the bidder must not have in his employment:
(i) The near relations (defined as first blood relations, and their spouses, of the
bidder or the bidder‟s spouse) of persons listed in the Appendix to ITB…………..
(ii) Without Government permission, any person who retired as gazetted
officer within the last two years of the rank and from the departments
listed in the Appendix to ITB…………………………………………………………
(G) The bidder must produce an affidavit stating that the near relations of U.P.P.W.D.,
R.E.S. and. U.P. Irrigation. departmental officers are not in his employment. J.E‟s,
A.E.‟s, E.E.‟s, S.E.‟s, and other staff of equivalent rank…………………………..
(H) Any other information ( attach separate sheets) :
(i) ………………………………………………………………………..
 (ii)……………………………………………………………………….

Section 4 : General Conditions of Contract, Part I………………………….

Appendix to Part I : General Conditions of Contract…………………………

Part II : Special Conditions of Contract………………………….

Section 5 : (i) Specifications………………………………………........

(ii) Drawings……………………………………………

SIGNATURE OF CONTRACTOR OFFICER CALLING

ADDRESS OF CONTRACTOR TENDER
………………………………………
… ……………………………………
……………………………………….

OFFICER‟S OPENING
TENDER (TECHNICAL BID)

I . Signature :……………………………………………………..
Designation :…………………………………………………...
II . Signature :………………………………………………………
Designation :……………………………………………………
III . Signature: ………………………………………………………
Designation………………………………………………………………

DATE :
PLACE : PRAYAGRAJ
 (Form-15)
PWD:T-4
dk;kZy; ftyk eftLVªsV-------------------------------------
pfj= izek.k&i=
jktif=r vf/kdkjh
1- vkosnu dk uke Jh@Jherh--------------------------------------------------- }kjk izekf.kr ikliksVZ
2- firk@ifr dk uke Jh------------------------------------------------------------- lkbt dk uohure
3- vk;q----------------------------------- QksVksxzkQ pLik fd;k
tk;
4- 'kSf{kd ;ksX;rk-------------------------------------------------------
5- O;olk;-----------------------------------------------------------------
6- irk& ¼v½ LFkkbZ irk nwjHkk"k lfgr-----------------------------------------------
¼c½ vLFkkbZ irk nwjHkk"k lfgr-------------------------------------------
7- vijkf/kd eqdneksa dk fooj.k------------------------------------------------------------------------------
¼O;fDr ds fo:) tuin esa ntZ eqdneks]a vijkf/kd xfrfof/k;ksa vkSj vlkekftd dk;ksZa dk
fooj.k fn;k tk;A ;fn fdlh U;k;ky; esa vijkf/kd eqdnek py jgk gS rks mldk fooj.k
Hkh fn;k tk;A ;fn yksd fuekZ.k foHkkx vFkok jkT; ljdkj ds vU; foHkkxksa }kjk CySd
fyLVsM fd;k x;k gks rks mldk fooj.k Hkh fn;k tk;A ekfQ;k@xSaxsLVj xfrfof/k;ksa ,ao
laxfBr vijk/kksa esa fyIr O;fDr;ksa ds ckjs esa fo'ks"k :i ls tkWp djus ds ckn gh izek.k&i=
fuxZr fd;k tk; vkSj bldk mYys[k bl dkye esa vo'; fd;k tk;s½
9- lkekU; [;kfr----------------------------------------------------------------------------
10- izek.k&i=%&
esjs }kjk Jh----------------------------------------------------------- ds dk;Z vkSj vkpj.k rFkk pfj= ds laca/k
esa iwjh rF;kRed tkudkjh dj yh xbZ gSA buds fo:) vijkf/kd eqdneksa dh lwpuk Hkh iqfyl ls
izkIr dh xbZ gSA lHkh rF;ksa dh tkudkjh ds i'pkr~ eSa izekf.kr djrk gw¡ fd Jh----------------------------------------
--------------------------- dk dk;Z vkSj vkpj.k rFkk pfj= mRre gS vkSj buds yksd fuekZ.k foHkkx esa vFkok
jkT; ljdkj ds fdlh foHkkx esa Bsdsnkj dk dk;Z djus ij lkekU;r% vkifRr izrhr ugha gksrh gSA

fnukad----------------- gLrk{kj
ftyk eftLVªsV@dysDVj
¼eqgj lfgr½

uksV%&1- ftyk eftLVªsV@dysDVj }kjk ;g izek.k&i= vius Lo;a ds gLrk{kj ls fuxZr fd;k
tk;sxkA mlds LFkku ij fdlh vU; vf/kdkjh }kjk izek.k&i= fuxZr ugha fd;k
tk;sxkA
2- izek.k&i= nsus ds iwoZ ;g vko';drkuqlkj ofj"B iqfyl v/kh{kd@iqfyl
v/kh{kd@rglhynkj@,l0Mh0,e0@vij ftykf/kdkjh vFkok fdlh vU; vf/kdkjh ls
tkWp djkdj fjiksVZ izkIr dj ldrs gSaA
 ¼2½

3- lacaf/kr O;fDr ls Lo?kks"k.k 'kiFk&i= Hkh ys ldrsa gSaA

4- ;g izek.k&i= lkekU;r% nks o"kZ ds fy, ekU; gksxkA ;fn blls iwoZ dksbZ vijkf/kd
?kVuk gksrh gS vFkok izkFkhZ ds fo:) dksbZ vijkf/kd eqdnek vkfn ntZ gksrk gS ;k og fdlh laxfBr
vijk/k esa ;k ekfQ;k xfrfof/k;ksa esa ;k vlkekftd xfrfof/k;ksa esa idM+k tkrk gSa rks iqfyl foHkkx
dk ;g mRrjnkf;Ro gksxk fd bldh lwpuk og ftyk eftLVªsV@dysDVj rFkk lacaf/kr foHkkx ds
vf/kdkfj;ksa dks nsxk vkSj izek.k&i= rRdky fujLr fd;k tk;sxkA

5- bu izek.k&i=ksa dh izfof"V ftykf/kdkjh dk;kZy; esa rFkk ofj"B iqfyl v/kh{kd@iqfyl

v/kh{kd dk;kZy; esa ,d vyx jftLVj esa fof/kor vafdr dh tk;sxh vkSj fuxZr izek.k&i= dh ,d
izekf.kr QksVks izfr jftLVj esa vo'; j[kh tk;sxhA

6- bl izek.k&i= ds fuxZr djus vFkok fujLr djus ds laca/k esa vfUre fu.kZ; lacaf/kr
ftyk eftLVªsV@dysDVj dk gksxkA

7- fuxZr izek.k&i= dh ,d dk;kZy; izfr ¼Office copy½ ofj"B iqfyl v/kh{kd@iqfyl

v/kh{kd dk;kZy; esa vo'; j[kh tk;sxh vkSj ,d vyx jftLVj esa izfof"V vafdr dh tk;sxh ftlls
fjdkMZ jgsA

8- lacaf/kr O;fDr }kjk ikliksVZ lkbt dk viuk uohure QksVksxzkQ] tks jktif=r
vf/kdkjh }kjk izekf.kr gks] pfj= izek.k&i= ds Åij fu/kkZfjr LFkku ij pLik fd;k
tk;sxkA
 (Form-16)
PWD:T-5
dk;kZy; ftyk eftLVªsV-------------------------------------
gSfl;r izek.k&i=
1- izkFkhZ dk uke¼O;fDr@QeZ@laLFkk dk uke½----------------------------------------------
2- firk@ifr dk uke Jh-------------------------------------------------------------
jktif=r vf/kdkjh
3- fuokl LFkku }kjk izekf.kr ikliksVZ
lkbt dk uohure
¼v½ LFkkbZ irk nwjHkk"k lfgr----------------------------------------------- QksVksxzkQ pLik fd;k
tk;
¼c½ vLFkkbZ irk nwjHkk"k lfgr-------------------------------------------
4- O;olk;----------------------------------------------------------------------------------------------------
5- lEifRr dk fooj.k%& ftyk eftLVªsV@dysDVj ds }kjk py@vpy lEifRr@gSfl;r ds
laca/k esa iwjk fooj.k fuEu izdkj ls fn;k tk;A
i) vpy lEifRr%& tehu@Hkw[k.M@edku@nqdku@O;olkf;d izfr"Bku@m|ksx /kU/ks vkfn dk
iwjk fooj.kA ;g lEifRr Bsdsnkj ds uke gS vFkok fdlh vU; O;fDr ds uke ls gS] bldk Li"V
mYys[k fd;k tk;A bl laca/k esa l{ke vf/kdkjh }kjk fuxZr iz ek.k&i= layXu fd;k tk;A lEifRr
dk ewY;kadu@cktkj ewY; rFkk lEifRr cSad vFkok fdlh foRrh; laLFkk ls ekxsZat gks rks mldk
fooj.k Hkh fn;k tk;A
ii) py lEifRr%&eksVj okgu@fuekZ.k dk;kZsa esa iz;qDr e'khuksa rFkk vU; py lEifRr dk iwjk
fooj.k fn;k tk;A ;g lEifRr Bsdsnkj ds uke gS vFkok fdlh vU; O;fDr ds uke ls gS] bldk
Li"V mYys[k fd;k tk;A bl laca/k esa l{ke vf/kdkjh }kjk fuxZr izek.k&i= layXu fd;k tk;A
lEifRr dk ewY;kadu@cktkj ewY; fdruk gSA ;g lEifRr cSad vFkok fdlh foRrh; laLFkk esa ekxsZat
gks rks mldk fooj.k fn;k tk;A
6- cSad vFkok foRrh; laLFkk esa dksbZ /kujkf'k gks rks blds fy, cSad dk uke@[kkrk la[;k ,oa
mlesa j[kh /kujkf'k dk fooj.k fn;k tk;A blds fy, cSad vFkok foRrh; laLFkk }kjk fuxZr
izek.k&i= layXu fd;k tk;A
7- gSfl;r izek.k&i= ds fy, gSfl;r ds :i esa ;fn cSad eas tek /kujkf'k n'kkZ;h tkrh gS rks
og /kujkf'k de ls de rhu ekg igys ls cSad esa tek gksuh pkfg, vkSj dk;Z iwjk gksus rd
cSad esa vo'; tek jguh pkfg,A
8- izkFkhZ dk iSu uEcj------------------------------------------- gSA
 ¼2½
esjs }kjk Jh ¼;gka O;fDr@QeZ@laLFkk vkfn dk uke fy[kk tk;½----------------------------------------------------
dh py vkSj vpy lEifRr ds ckjs esa rF;ksa dh tkudkjh dj yh x;h gS vkSj mldk fooj.k
mijksDrkuqlkj fn;k x;k gSA

eSa izekf.kr djrk gWw fd esjh tkudkjh esa mijksDr lHkh rF; lgh gS vkSj rF;kRed fjiksVZ ds
vk/kkj ij ;g izek.k&i= fuxZr fd;k tk jgk gSA

fnukad----------------- gLrk{kj
ftyk eftLVªsV@dysDVj
¼eqgj lfgr½

uksV%& 1- ftyk eftLVªsV@dysDVj }kjk ;g izek.k&i= vius Lo;a ds gLrk{kj ls fuxZr fd;k
tk;sxkA mlds LFkku ij fdlh vU; vf/kdkjh }kjk izek.k&i= fuxZr ugha fd;k
tk;sxkA
2- izek.k&i= nsus ds iwoZ og vko';drkuqlkj rglhynkj@,l0Mh0,e0@vij
ftykf/kdkjh@cSad vf/kdkjh vFkok fdlh vU; vf/kdkjh ls tkWp djkdj fjiksVZ izkIr
dj ldrsa gSaA
3- lacaf/kr O;fDr ls Lo?kks"k.kk 'kiFk&i= Hkh ys ldrs gSaA
4- ;g izek.k&i= lkekU;r% nks o"kZ ds fy, ekU; gksxkA ;fn blls iwoZ dksbZ egRoiw.kZ
foØ; vkfn gksrk gS vFkok lEifRr esa ifjorZu gksrk gS ;k deh vkrh gS rks lacaf/kr
O;fDr dk ;g mRrjnkf;Ro gksxk fd bldh lwpuk og ftyk eftLVªsV@dysDVj rFkk
lacaf/kr foHkkx ds vf/kdkfj;ksa dks nsxk vkSj izek.k&i= esa la'kks/ku tkjh fd;k tk;sxkA
5- bu izek.k&i=ksa dh izfof"V ftykf/kdkjh dk;kZy; esa ,d vyx jftLVj esa fof/kor
vafdr dh tk;sxh vkSj fuxZr izek.k&i= dh ,d izekf.kr QksVks izfr jftLVj esa vo';
j[kh tk;sxhA
6- bl izek.k&i= ds fuxZr djus vFkok fujLr djus ds laca/k esa vfUre fu.kZ; lacaf/kr
ftyk eftLVªsV@dysDVj dk gksxkA
7- lacaf/kr O;fDr }kjk ikliksVZ lkbt dk viuk uohure QksVksxzkQ] tks jktif=r
vf/kdkjh }kjk izekf.kr gks] gSfl;r izek.k&i= ds Åij fu/kkZfjr LFkku ij pLik fd;k
tk;sxk
 (Form-17) jktif=r vf/kdkjh
}kjk izekf.kr ikliksVZ
lkbt dk uohure
'kiFk&i= QksVksxzkQ pLik fd;k
tk;
eS-a ---------------------------------------------iq= Jh----------------------------------------------------- fuoklh ¼LFkk;h irk½------------------------
-----------------------------------------------------------------------¼vLFkkbZ irk½ ---------------------------------------------------------------------------------dk
fuoklh gwWA eSa 'kiFkiwoZd fuEu ?kks"k.kk djrk gwWA
1- eSa yksd fuekZ.k foHkkx dk ,@ch@lh@Mh Js.kh dk iathd`r Bsdsnkj gwW@ugha gwWA
¼foHkkx }kjk fuxZr Js.kh laca?kh izek.k i= layXu fd;k tk;½ esjs ikl i;kZIr
py vkSj vpy lEifRr gS vkSj O;olkf;d :i ls eSa yksd fuekZ.k foHkkx ds dk;ksZ dks iwjk
djus ds fy, l{ke vkSj leFkZ gw¡A esjs ikl vko';d e'khus vkSj midj.k vkfn Hkh gS rFkk
eq>s bl dk;Z dk i;kZIr vuqHko gSA
2- yksd fuekZ.k foHkkx }kjk tks ¼dk;Z dk fooj.k fy[kk tk;½--------------------------------djkus dh fufonk
fuxZr dh xbZ gS mlds ds fy;s eSa foHkkx }kjk fu?kkZfjr izk:i ij fufonk Hkj jgk gw¡A
3- esjs }kjk fn;s tk jgs izek.k i=] pfj= izek.k i=@gSfl;r izek.k i=@vk;dj izek.k
i=@O;kikj dj izek.k i=@CkhM lsD;ksfjVh izek.k i=@chM dSfiflVh izek.k i=@tekur
/kujkf'k vkfn dk izek.k i= rFkk vU; lqlaxr vfHkys[k vkfn ewy:i esa fufonk i= ds lkFk
layXu dj fn;s x;s gSaA
4- esjk iSu ua0 --------------------------------------------------------------------------------gSaA ¼vk;dj foHkkx }kjk iznRr izek.k
i= layXu fd;k tk,A½
5- esjs fo:) vijkf/kd eqdneksa dk fooj.k fuEu izdkj gSA ;gkW iwjk fooj.k fn;k tk,A
1- eqdnek uEcj ----------------------------------------
2- /kkjk;sa ------------------------------------------------
3- Fkkuk-------------------------------------------------
4- tuin-----------------------------------------------
5- U;k;ky; ¼tgkW eqdnek py jgk gS½----------------------------------------------
6- eSa yksd fuekZ.k foHkkx vFkok jkT; ljdkj ds vU; foHkkxksa }kjk CySd fyLVsV Bsdns kj dh
Js.kh esa ugha vkrk gwWA eSa vijkf/kd xfrfof/k;ksa] ekfQ;k rFkk xSaxsLVj xfrfof/k;ksa vkSj laxfBr
vijk/k djus dh xfrfof/k;ksa vkSj vlekftd dk;ksZ vkfn esa fyIr ughas gwWA eSa ekfQ;k vkSj
vijk/kh ugha gwWA esjk pky&pyu] dk;Z rFkk vkpj.k mRre gSA
7- esjs fo:) tuin esa rFkk izns'k esa dksbZ Hkh eqdnek ntZ ugha gSA
8- ;fn Bsdk izkIr djus ds i'pkr esjs fo:) ekfQ;k xfrfof/k;ksa@vlekftd xfrfof/k;ksa ,oa
laxfBr vijkf/kd xfrfof/k;ksa esa fyIr gksus ds ckjs esa dksbZ f'kdk;r izekf.kr ik;h tkrh gS rks
l{ke vf/kdkjh dks ;g vf/kdkj gksxk fd og esjk Bsdk@vuqcU/k fujLr dj nsA bl ij eq>s
dksbZ vkifRr ugha gksxhA esjs }kjk ;fn foHkkx@jkT; ljdkj ds fo:) dksbZ vijkf/kd d`R;
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 ¼2½

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'kiFk&i= ds Åij fu/kkZfjr LFkku ij pLik fd;k tk;sxkA
 SECTION-4
CONDITIONS OF CONTRACT
PART-II SPECIAL CONDITIONS OF CONTRACT
1. T h e r at e s o f al l i t e m s wi l l i n cl u d e ro ya l t i es , t r ad e t ax a n d o t h er t ax es p a ya b l e as
per latest Govt. orders all leads and lifts, carriage etc. including contractor‟s profit
as necessary to complete the work as per specifications.
2. T r ad e t ax , i n co m e t a x , an d s u rc h a r g e t h e re o n (i f an y) o f t h e ro ya l t y ( i f t h e r e c ei p t
o f p a ym e n t i s n o t s u b m i t t ed t o t h e d ep ar t m en t ) w i l l b e d e d u c t ed f ro m co n t r a ct o r‟ s
p a ym e n t s at p r e v al en t r at es an d ru l es .
3. T h e p a ym en t s h a l l b e m ad e s u b j e ct t o av ai l ab i l i t y o f fu n d s / C C L.
4. An y recovery pointed out b y the TAC or b y the departmental officer‟s during
inspection for the defective construction work from the date of start of work till the
defect liabilit y period, it shall be binding upon the contractor for the full recovery
to the loss of Govt. are till the work is rectified as per specification, from the
contractor‟s bill or an y available amount of the contractor with the department or
as arrears of land revenue.
5. The quantities are liable to variation on either side, for which no claim in rates or
an y compensation shall be entertained. However, proportionate additional time may
be allowed for extra work executed on the request of contractor.
6. The contractor shall have to work as per program given by the contractor and
approved b y the department no claim whatsoever with be entertained on this
account.
7. No p a ym en t w i l l b e m ad e t o t h e co n t r a ct o r fo r d am a g e c au s ed b y r ai n o r o t h e r
natural calamities during the execution of the work and no such claim on this
account will be entertained.
8. The contractor shall be responsible for all damages and accidents caused during
day & night during the period of completion of work at plant site and construction
site.
9. No claim for escalation due to increases in cost of material labour machinery etc.
or an y other cause whatsoever shall be entertained either during
tendering/execution or at a later date.
10. In case o f an y contrad ict ion betw een vari ous co nditi o ns sti pul at ed in th is
docum ent, t he decisi on of the Superint ending Engineer, P rayagraj Ci rcl e P.W.D.,
P ra ya g r aj s h al l p r ev a i l .
11. In cas e th e co ntr act or is provi ded bitum en th en th e co nt ract or sh all b e requi red to
submit an ori gi nal cop y of all CRC o f Bit umen em ulsi on, and m odi fi ed bit um en
(CRM B-55) at th e ti me of receivi ng mat eri al at plant sit e to be given to the E/ I at
plant site before unloading, unloading at plant site in to the tank shall be done with
permiss ion o f E/ I. C ontracto r sh all i nform to the E/ I ab out arriv al o f Bit umen o f
CRMB tanker at plant site in written. So that E/I or an y responsible technical staff
m a y b e d ep u t e d t o ch e ck t h e C R C a n d s am p l e. P a ym en t s o f w o r k s w i l l n o t b e
entertained without submitting original cop y of all CRCs.
12. Deleted.
13. The roughness test shall be conducted b y contractor on their own cost after the
completion of seal coat or SDBC as per direction of E/I necessary deductions shall
 b e m a d e as p er s p e ci f i c at i o n s . C o n t r a ct o r s h al l r e ct i f yi n g t h es e d ef e ct s a s p e r
section 900 of detailed specifications of MORT&H.
14. All work shall be carried out as per latest MORT&H detailed specifications with
m odi fi e d e qui pm e nt s as p er M i ni s t r y‟ s s pe ci fi cat i on . Fi t n es s of H M P an d al l i e d
machinery shall be verified technical team headed b y E/ I before commencement of
work. Readiness of plant load testing shall be intimated b y the contractor to the
department at least on week prior to the date commencement to work pending
inspection. However this would not absolve the contractor from use plant and
machiner y meeti n g t he crit eria for fitn ess and t he Engineer m ay t ake s uit abl e action
under terms of the contract against the contractor if the plant and allied
machineries are not found to suitable be the technical team.
15. Scope of contract
The contract comprises construction and completion of the specified job and the
provision of the labour, materials, T&P etc. and transport. Temporar y works etc.
whether of temporary or permanent not required for the construction, completion
and maintenance of the work.
16. Bitumen
The contractor shall have to procure/suitable grade of bitumen and Emulsion as per
requirement of the work at his own, from Govt. Oil refineries of the execution of
the work and shall maintain full and proper record of the receipts and consumption
of bitumen required b y the department. The E/ I or his representatives may check
these record regul ar int erval , or when ever necessit y aris es . The cont ractor has t o
submit the ori gi nal CRC concerning P et rol eum R efiner y pertaini ng to Bit umen,
em u l s i o n o r m o d i fi e d b i t u m en t h e E / I f o r p a ym en t o f b i t u m i n o u s w o r k d o n e b y h i m
as per ci rcul ar No. 1PW/2001 dt. 20.03.2001 Engi neer i n chi ef of UP PWD falling
wh i ch n o cl ai m f o r p a ym en t o f b i t u m i n o u s wo rk s h al l b e en t e r t ai n ed .
17. Bench Mark.
Bench mark fixed b y the department shall be preserved b y the contractor, and in the
ev en t d es t ru ct i o n o r rem o v al b y h i m o r a n y o r h i s em p l o ye e s t h e s am e s h a l l b e g o t
re fix ed b y th e E / I at cont ract or‟s ex penses, Lev el pi llars i n each Kil om eter s h all
be made b y the contractor. Work shall be properl y maintained b y him later.
18. Construction program & construction methodology.
The contractor shall submit a construction bar charts of program and construction
meth odol o g y b efore the st art o f wo rk fo r app ro val o f E/ I.
19. Technical staff at site of work.
The contractor shall have to emplo y full time technical staff for
executions/supervision of the work as per the requirements stipulated b y MORT&H
in various guidelines/as provi ded i n the technical bid submi tted b y the contract or
for his particular work.
20. Site office
The contractor shall establish and maintain a site office with necessary furniture as
required for day working, under his authorized representative/technical staff. All
drawi ng/ bar chart s and relevant docum ents shall be kept i n the sit e offi ce and
exhibit ed on di spl ay board. A si gn b oard indi cating l ocati on of the sit e offi ce,
4‟x3‟ in size will be fixed firml y as per MORT&H specification.
21. Order Book.
 A site order book shall be maintained at the site of work as well as at plant site in
wh i ch i n s t ru ct i o n s s h al l b e gi v en t o t h e co n t r a ct o rs as an d w h en n ec es s a r y. T h es e
instruction/orders shall have to be si gned and compli ed b y the contractor or hi s
authorized. The entries in site order book shall be treated as proper notice servicing
upon the contractor in terms of his contract.
22. Lighting Arrangement.
The contractor shall make his own arrangements for flood lights during the fog end
of the day or in night in case the work is likel y to be delayed due to unavoidable
circumstances or required to carry out during night.
23. Traffic Control
The contractor shall take all measures necessary measures for the safet y of traffic
during execution of work and shall provide, erect and maintain such barricades,
refl ective, si gn and caution boards. M arking fl ags, li ghts, fl agm en as necess ar y or
as direct ed b y E/ I, for smoot h an d s afe flo w o f t raffi c d ur in g ex ecu tion o f wo rk .
The contractor shall ensure proper maintenance of patries in 2.5m width during of
t h e b i t u m i n o u s w o r k an d i t s h al l b e k e p t al w a ys m o i s t b y re g u l a rl y w at e ri n g t o
avo id d ust nuis an ce. In cas e of an y casual t y t aki n g plac e at t he wo rk sit e, t h e
co n t r a ct o r s h al l b e s o l el y r es p o n s i b l e f o r p a ym en t o f an y c o m p e n s a t i o n et c . t o t h e
a g g ri ev ed p art y.
24. Suspension of work.
The contractor on the written order or the Superintending of works/Executive
Engi neer or hi s repres ent ative shall s uspend the progress o f the works or an y part
thereof, for such time and in such manner as may be considered necessary and
during such suspension shall properl y protect and secure the work as necessary in
the opinion of the Superintending of works/Executive. Nothing extra shall be paid
to the contractor, if such as suspension in necessary for proper execution of the
work b y reason of weather or b y some default of the Superintending of
works/Executive of necessary for safet y of the work of an y part thereof.
25. Quality Control
This shall done as per clause No. 901.1 to 903.4.2 & 903.5.2.4, 1000, 1500, 1600,
1700, & its sub clause as applicable for all bituminous works of MORT&H
specifications as below:-
a. All material incorporated and all work preformed shall be strictl y in conformit y
with the specification requirement and the contactor shall be responsible for the
qualit y of the work in the entire construction within the contract. He shall
therefore, have his own independent and adequate set up for ensuring the same
for this purpose the contractor should set up his own laboratory at locations
app ro ved b y th e E/ I. The labo rato r y sho uld be equi pp ed wi t h all eq uipm en t as
mentioned in tender documents, suitable to carry out the tests prescribed for
different materials and work according to the specification. The list of
equipments to be procured and facilities to be provided shall be got to be
ap p ro v e d b y t h e E / I b e fo r e t h e f i r s t p a ym en t t o co n t r a ct o r o f t h e ex e cu t ed
work.
b. The contracto r‟s laborator y shoul d be m anned b y a quali fied mat eri al s Engi neer
assi sted b y experi enced technicians and the s et up should be got approved b y
the E/ I.
 c. The contractor shall carry out qualit y control tests on the materials and work
as p er M ORT &H s pecificati ons an d to th e sti pul at ed fr eq u en cy. In th e ab sence
of clear indications about method and or frequency of tests for an y items, the
direction o f E/ I.
d. The records of such tests shall be maintained in prescribed proforma as per the
directions of the Engineer/I
e. Fol lowing reports/ regis ters s hall al so be m aint ai ned in the proform a as
prescri bed b y t he Engi neer/ I
A. Regis ter of Drawi ng.
B. Dai l y progress report.
C. Regis ter of ins pecti on not ice.
D. S i t e o r d e r r e gi s t e r fo r l a yi n g as w el l p l an t s i t e.
E. Bitumen register/emulsion register.
F. Bar charts.
f. Fo r s at i s f yi n g h i m s el f ab o u t t h e q u a l i t y o f t h e m at eri al a n d wo rk q u al i t y
control tests will also.
g. Be conducted b y the E/I (b y himself, or b y his qualit y control units or b y an y
other agencies damaged fit b y him) generall y to the frequency set forth her
under additional tests may also be conducted where in the opinion of the E/I
need for such tests exists.
h. The contractor shall provide necessary cooperation and assistance in obtaining
t h e s am p l e s f o r t es t an d c ar r yi n g o u t t h e fi e l d t es t s as r eq u i r e d b y t h e E / I fr o m
time to time.
i. Permission from E/I shall be obtained in respect of all items of work prior to
proceeding with next stage of construction.
j. The contractor shall be carry out modification in the procedure of work, if
fo u n d n ec es s a r y, as d i re ct ed b y E / I d u r i n g i n s p e ct i o n . W o r k f al l i n g s h o rt o f
qualit y sh all be recti fied b y t he cont ract o r at h is own cost as d irect ed b y E/ I.
k. The contract rate shall be deemed to be inclusive of all costs of the qualit y test
and operation necessary for ensuring qualit y of the material and work as to be
in conformit y with the specification requirement and also inclusive of day
transportation of qualit y control equipment and qualit y & quantit y control staff
of the department.
l. Necessary tests for which facilities are not available locall y or at site shall be
conducted in nearest available laboratory of PWD otherwise at Central Road
Res earch Ins titut e, N ew D elhi or PW D research insti tut e, Lu ckno w o r an y o th er
reputed technical institute cost of such testing and forwarding of sample to the
laboratory etc, shall bear b y the contractor and nothing extra shall be paid on
this account.
26. Co mp lian ce w ith lo cal by e law s.
The contractor sh all throughout t he co nti nuance of the cont ract and in respect of all
matters arising out of performance thereof, confirm with all required regulations
an d b ye - l aw s o f t h e l o c al o r o t h e r au t h o ri t i es w h i c h m a y b e ap p l i c ab l e t o t h e w o r k .
27. Da mag es by rain s, a cciden ts or na tur al cal a mi tes.
The contractor shall at all times keep the premises free from accumulated waste
m at eri al s o r ru b b i s h ca u s ed b y h i s em p l o ye es o n t h e w o rk s an d o n co m p l e t i o n o f
 the work he shall clear away and removed from site all surplus materials, rubbish
and temporary work of an y kind and fill up borrow pits dug by him. He shall leave
whole of the site and work clean and in a workman like condition to the entire
satis faction o f t he E/ I.
28. Default of contractor completion.
Constant defiance of the instruction of E/I on the part of the contractor or his
authorities agent will make the contract liable to be terminated.
29. Clearance of site on completion.
The contractor shall at all times keep the premises free from accumulated waste
m at eri al s o r ru b b i s h ca u s ed b y h i s em p l o ye es o n t h e w o rk s an d o n co m p l e t i o n o f
the work he shall clear away and removed from site all surplus materials, rubbish
and temporary work of an y kind and fill up borrow pits dug by him. He shall leave
whole of the site and work clean and in a workman like condition to the entire
satis faction o f t he E/ I.
30. Measurement.
All work shall be measured as per relevant clauses of specification for road and
bridge work.
31. Surface regulatory of pavement course.
The l ongit udi nal profil e shall be checked wit h a 3M l on g strai ght edge/m ovi ng
straight edge as desired b y the Engineer at the middle of each traffic lane alone a
line parallel the center line of the road.
The maximum permitted number of surface irregularities shall be as below:-
S u r fa c e o f C a rr i a g e W a ys an d p a v e d S h o u l d er :
Irregul arit y 4mm 7mm
Len gth (M) 300 75 300 75
Number 20 9 2 1
The maximum allowable difference between the road surface and under side of a
3m strai ght edge when pl aced at ri ght angl es t o the cent er li ne of the road at poin ts
decided b y the Engineer shall be 3mm for SDBC surface course and 6mm of BM
course.
Rectification
Where the surface regularit y of bituminous course fall outside the specified
tolerance, the contractor shall be liable to rectify these to the satisfaction of the
Engi neer as given below for whi ch no extra cl aim shall be entert ained. Where t he
surface is low the deficiency shall be corrected be adding fresh material over
suitable base and re-compacting to specification. Where the surface is high the full
d ep t h o f t h e l a ye r s h al l b e re m o v ed an d r ep l a ce d w i t h f r es h m at eri al a n d c o m p a ct e d
to specification.
W h er e t h e b i t u m i n o u s s u r f ac e i s h i gh o r l o w , t h e f u l l d e p t h o f l a ye r s h al l b e
removed and replaced with fresh material and compacted to specification. The area
rectified shall not be less than 5m in length no less than 3.5m width.
32. Quality Control Tests.
Control of qualit y of material and work shall be exercised b y the Engineer in
accordance with section 900, 1000, 1500, 1600 and 1700 of MORT&H specification
book (latest 4th revision).The following control shall be exercised for qualit y
control.
 k. T h e p h ys i c al p ro p e rt i es o f a g g r e g at es m a y b e go t t e s t ed f ro m t h e re s e a rc h
institute, PWD
1. Lu c k n o w a n d q u al i t y c o n t r o l c el l P W D Lu ck n o w o r an y o t h e r a g en ci es as
deem ed fit b y E/ I i f requi red or as p er d i recti on o f E/ I. Th e cost of t esti n g o f
p h ys i c al p ro p e rt i es , s u c h as a g g r e g at e i m p a ct v a l u e/ l o s s an g l es a b r as i o n
flakines s Index stri pping value, wat er absorption t est, bitum en em ulsi on t est
etc. which will be got done b y the E/I will be borne b y the contractor.
2. Periodic check of the aggregate for gradation for shall be made to see that
the proportion of the aggregate as specified in the job-mix formula is
complied with.
3. Bitumen content Test- The bitumen content test shall be made to verify the
% of bitumen according to the specified value.
4. Field d ensi ty T es t- It is t o b e cond u cted to d etermi ne t h e d en sit y o f mix /cost
as laid compacted and finished.
5. Rat e o f sp read o f Mix Mat erial - It s hall b e con du ct ed t o m aint ain th e
designed thickness of the bitumen course.
6. Bitumen Emulsion/Bitumen/Modified Bitumen Test shall be carried out to
determined qualit y of binder.
7. Tes t fo r Rat e o f Spread of Tack co at and Prime co at- It is to be cond u cted to
determine the minimum quantit y bitumen emulsion or bitumen.
The minimum frequency of different test to be conducted shall be as per
requirement of specification for road and bridge works MORT&H however
contractor shall carry out di fferent t est as and when desi red b y the Engi neer
without an y extra cost.
33. The cont ract or sh all get di fferent siz es of aggregat e procured and st acked and t he
E/I or his representative may see the collected quantities for purpose of quality
control prior to their use.
34. The contractor shall make use of road construction machineries during execution of
work as stipulated in respective work specification of MORT&H.
35. The cost of carriage of material from stockpile of HMP or mix from HMP to work
s i t e s h al l b e i n c l u d e d i n t h e o v er al l r at e s o f t h e wo rk n o ex t ra p a ym en t fo r t h i s
purpose shall be made b y the department.
36. Qualit y cont rol test regarding thi ckness of densit y and rough ness .
All equipm ent an d machines shall be arranged b y the contract or at hi s own cost for
all t est as sp eci fied. In t he MOR T &H sp ecificati on s ectio n 9 0 0 and ci rcul ar i ssu ed
form time to time for qualit y control. Also necessary is to be provided b y the
co n t r a ct o r fo r w h i ch n o ex t r a p a ym en t w i l l b e m ad e. T h e t e s t i s t o b e c a rr i e d o u t i n
the presence of authorized person of the departm ent/Engi neer-in charge and
thickness (compacted) majored b y extracting cores in accordance with most
specification section-900.
37. If du ri n g an y en qui ry aft er t he d efect liabilit y p eri od, th e ex ecut ed wo rk is foun d
d e fe ct i v e ar e t h e r e i s an y c as e o f ex c es s p a ym en t d u e t o d ef e ct i v e m e as u r em en t
50% (fift y percent) of the loss caused to the Govt. b y the defective work or excess
p a ym e n t w i l l b e r e c o v e r ed fo rm t h e co n t r a ct o rs b al an c e p a ym e n t / s ec u r i t y i n t h e
dep artm ent . If it is n ot pos sibl e, i f w ill b e recov ered as an a rrear o f l and rev enu e as
per G.O. No.789/G-23-09-11A.C./96 dt.12-05-1999.
38. Water arrangement for the consolidation etc. Shall be made b y the contractor
h i m s el f f o r w h i c h n o ex t r a p a ym e n t w i l l b e g i v en .
39. If a n y er ro r i s f o u n d o u t d u e t o co m p u t er T yp i n g m i s t ak e , t h e p ro v i s i o n i n t h e
MORT&H specification shall prevail and binding to the contractor.

Superintending Engineer
Prayagraj Circle, PWD, Prayagraj