Time management

Out lines

● Introduction
● Concepts of time management
● Benefits of time management
● Time management guidelines
● Why things don’t get done
 Introduction
● Managing our time effectively puts us in control of our life.
If we get a handle on how we spend our time, we shall work
smarter, have more time for our multiple roles to get things
done, and enjoy life better with less stress and use each day
to our advantage. To manage our time means to manage
ourselves more effectively
Time is a Non Renewable
Resource

Once it is gone, it is gone.

You will never see this moment

again.

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Time management concepts

● is about allocating the right time to the right

activity
● IS the effective utilization of the available time

● is the process of organizing

and planning the amount
of time you want to divide
Between specific activities.
 Benefits of time management
● Increased productivity
Is the most benefits of effective time management is increased
productivity. When we prioritize and allocate our time
efficiently, we can better complete tasks on time, meet
deadlines, and achieve goals

● Less stress
Effective time management can also help to reduce employees’
stress levels by preventing overwork, last-minute rushing, and
burnout. It helps them maintain a healthy work-life balance by
allowing them to relax without compromising on work
responsibilities
 Benefits of time management
● Blooming creativity
- Effective time management can greatly impact the ability to be
creative. By prioritizing tasks and allocating a specific amount of
time to each task, you can eliminate distractions and focus on the
task at hand.

-This increased focus allows for deeper thinking and problem-

solving, which can lead to innovative ideas and solutions.
Benefits of time management

● Lower absenteeism
➢ Effective team time management ensures can complete their
tasks and achieve their goals efficiently, resulting in lower
absenteeism.

➢ When employees cannot manage their time correctly, they

tend to take more sick leave or fail to meet deadlines,
ultimately impacting their performance and productivity.
Benefits of time management

● Better Work-Life Balance

When you manage your time successfully, you will have left
over free time that you can use to spend with your family,
enjoy a hobby or simply relax. This will help you achieve
better work-life balance and prevent your risk of burnout.

● More Confidence
You’ll feel more confident in yourself and your ability to get
things done when you have the tools to control how you
spend your time.
Benefits of time management

● Better Sleep
Time management skills allow you to plan ahead, focus on your
most important tasks and ultimately be more productive,
which will help you sleep without worrying about the things
you have to get done.

● Better Health
Less stress and more sleep are two important ingredients to
good health. Time management will also give you the free
time to exercise, eat healthy and spend time with friends
Time management Guidelines

1.Time is your most important resource

2. Time is perishable; it cannot be saved, only spent.

3. Time is essential for accomplishment

4. Time management is a skill, like any other, that can

and must be learned.
 Time management Guidelines

• Time management enables you to control the

sequence of events - the secret of success

7. You are always free to choose what you do first, what

you do second, what you do not do at all.
• Your choices and decisions determine the
direction of your life and all you achieve. Is it time to
make new ones‫؟‬
Why Things Don’t Get Done

➢Lack of clear goals — no specific and measurable goals or

action plans,
➢Lack of motivation — absence of a purpose or incentive to
use our time better,
➢Lack of skills — absence of knowledge or abilities to do
the tasks or activities we need to do, and
●Lack of feedback — no way to measure our progress or
results and the lack of feedback or guidance that can help us
improve or fix our mistakes.
Why Things Don’t Get Done

● .Lack of priorities.
● No daily plan.
● Attempting to do too much..
● Ineffective delegation.
● Interruptions.
● Procrastination.
Advantages of Time Management
● Gain Time
● Motivates and Initiates
● Reduces Avoidance
● Eliminates Cramming
● Reduces Anxiety
Types of Time Management
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Obstacles to effective time management:.
Obstacles to effective time management

Unclear objectives

Disorganization

Inability to say “no”

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Obstacles to effective time management

Interruptions

More interruptions

Periods of
inactivity
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Obstacles to effective time management

Too many things at once

All work and no play

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What can we do?

Recognize that obstacles exist

Identify them
Employ strategies to overcome
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Obstacles to effective time management:.
What can we do?

Recognize that obstacles exist

Identify them
Employ strategies to overcome
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1- Set goals

•Specific
•Measurable
● Achievable
● Realistic
● Time-based

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 2-Prioritize
The following technique may be helpful in prioritizing :,
● Do(Determine from the list the things you think are
most important to accomplish, and are things you
should do yourself.
● Delegate (that real leaders do not try to
accomplish everything themselves and recognizes that
some things are better handled by others

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 technique may be helpful

● Delay (Delay until another time – Some

things can wait)

● Delete – A good leader knows when to

concentrate on the important and
eliminate the rest.
 It is important when you have prioritized
your tasks that you

1. Address the urgent

2. Accomplish what you can early
3. Attach deadlines to things you
delay

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3- Organizing

As you prioritize tasks and set deadlines, you

will want to organize your plans and actions.
Whatever method you choose, make sure
you organize your tasks so that you can stay
on track.
4- Learn when to say “NO”
To be able to say “NO” you will have to accept these three
principles:

• You can’t do everything

• Don’t undertake things you
can’t complete
• Remain consistent to your
goals

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Good use your waiting time

For instance

● On public transportation
● At the doctor’s office
● Waiting for your plane
● On hold (on the telephone
● When you are early

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6-Concentrate completely on the current task.
Concentration can be difficult when you
have a lot on your mind. Your time will
be better spent if you are able to
● Focus on your goal
● Tune out interruptions

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6-Consider your personal prime time

If you do your best work

● Morning?
● Evening?
● Late night?

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Time management principles
Steps To Initiate Time-management
Technique-
Effective time management can be broken down
into three skills:
1 . Prioritization: Rank tasks in order of importance
ABC Rank-Order Method:
task (A) highest-priority, (B) second priority and
(C) low-priority.
Rewrite and complete in new order
Steps To Initiate Time-management
Technique-
2-Scheduling
Matching a specific task with a
designated time period. Use Time
Mapping: small blocks of time 15 to 30
minutes, then specific tasks (phone call,)
for specific times
 3- Execution(‫التنفيذ‬
The implementation of an established
schedule:
● Assign a deadline for each task
● Break projects down into smaller tasks
and assign deadline for each
● -Work on one section until it’s completed
● Reward yourself after accomplishment
 Principles of Time Management:

● 1- Goal setting:
● No time-management technique is going to
work very well without goal setting.
● The nurse manager must set goals, which
are specific, measurable, realistic and
achievable.
● Having a deadline is essential in goal
setting.
 Principles of Time Management
2- Time analysis:
● Reviewing the daily schedule and keeping it
accurate may demonstrate how time is used.
3- Priority setting:
● Time frames for achievement of goals are
identified by the nurse manager. The “to-do” list should
be prioritized,
● by classifying activities as “A” or “1” for urgent, “B” or
“2” for non-urgent but important, and “C” or “3” for non-
urgent, less important.
 Principles of Time Management
4- Learn when to say "NO":
Focusing on your goals and priorities seems
to be the hardest part in learning to say "no".
saying "no" to the unimportant in life gets
easier.
5-Be flexible:
the nurse manager must allow time and have
flexibility to handle interruptions, distraction(and the
unplanned "emergency"
Principles of Time Management

6- Do the right thing right:

Doing the right thing is more important than doing
things right." Doing the right thing is effectiveness;
doing things right is efficiency. Focus first on
effectiveness (identifying what is the right thing to
do), then concentrate on efficiency (doing it right).
7- Daily planning:
To-do lists and scheduling the “to-do” list constitute
the bulk of daily planning devices. "
Principles of Time Management
8- Delegation:
The nurse manager must work on those tasks, which
she alone can do and delegate trivial tasks or
those tasks, which can be performed by others.
9- Interruption control:
Identify causes of interruptions, and plan to reduce
them,
10- Evaluation:
The nurse manager should make at least a weekly
assessment of how effectively time has been used.
 Time Management Guidelines:
To manage your time more effectively, you should:
1. Plan your time wisely. Those who fail to plan are planning to
fail!
2. Establish “Goal Statements” and you will:
• Know where you’re going and what you want to accomplish
• Be motivated to accomplish your goals
• Invest your time in a much more meaningful way
3. Update your “Goal Statements” continuously.
4. Prioritize your “Goal Statements”, using 1-2-3 ranking. 1=
extremely important; 2= somewhat important; and 3= little
importance.
Time Management Guidelines:
5. Identify those activities you must accomplish to reach
your goals.
6. Identify obstacles which will prevent you from
accomplishing your goals.
7. Schedule your activities, allowing time for (1) essential
activities, (2) routine tasks, (3) previous commitments,
and (4) interruptions and crisis situations.
8. Allow yourself planning time. In the evening, schedule
your activities for the next day.
9. Allocate at least one hour a day for uncommitted time to take
advantage of targets of opportunity

10. Eliminate “must” activities quickly. Eliminating “musts”

will reduce tension and anxiety caused by interruptions and
distractions.
11. Prepare a “daily activity list” in priority order.
12. Learn to say “NO”!
14. Learn to delegate!
 Time
Management Tips
 Table Contents
• Introduction
• Importance of Time Management for Students
• Time Management Tips

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 Introduction

• As a student, organizing your days will eliminate

stress and ensure that you are productive.
• The general time management tips for students,
such as sleeping well, scheduling, and
prioritizing, are some important tips that can help
students in the long run.
• A more strategic approach is required to optimize
the time a student has in a day.
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 Time Management Tips
Make Use of a Daily Schedule Template to
Plan Your Day
• Seminars, classes, and workshops may take up
apart of your day, but how one schedules their
own time makes all the difference. It is essential
to master your schedule.
• A daily schedule template helps you manage and
control your time each day.
• .
 Time Management Tips
Understand How You Are Currently Spending
Your Time (And Where You Are Losing It)
• Your schedule will offer you an ideal copy of your
day, but you need to analyze how you spend your
time to develop better time management habits.
• Without understanding how you are spending your
time each day, it is impossible to build better time
management strategies for students to stay focused.
 Time Management Tips
Set Proper Goals to Measure Your Progress
• Goals are an excellent way to get you motivated
to do school work. However, the problem is
that goals are just the result, with you not
knowing how to achieve them.
• So, focus on what needs to be done to achieve
that goal by focusing on constant progress and
developing better habits.
• .
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 Time Management Tips
Break Large Projects Into Smaller, Actionable
Tasks
• A part of proper goal-setting is to segregate
large goals from smaller daily tasks. Doing this
will help you stay focused and stop you from
procrastinating.
• It is easy to procrastinate when a project feels
like a huge task. However, taking that first step
is all you need to build momentum.
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 Time Management Tips
Be Realistic About the Time You Need to
Complete a Task
• Once you begin to schedule your tasks for the
day, you may get optimistic about how much
you can achieve.
.

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 Time Management Tips
Pay Attention to Your Body’s Natural Energy
Highs and Lows
• We all have moments in the day when we are
more energetic and alert.
• And if you want to exploit the time you have
each day to its maximum, you cannot fight
against your body’s natural state.

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 Time Management Tips
Take Breaks at the Right Time
• Take more breaks to manage your productivity
over time.
• But when exactly is the right time to take a
break? researcher states, “our minds naturally
crave breaks after every 90 minutes of intense
work.

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 Time Management Tips
Remove Distractions
• Between social media, cell phones, and friends,
there are so many activities that can distract
students from their school work.
• When it is time to get down to doing school
work, students need to turn off their cell phones
and sign out of social media accounts.

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 Time Management Tips
Avoid Multitasking
• It may be tempting for students to feel that they
can multitask when their schedule is jam-
packed. But the more one tries to do at once,
the longer each thing takes.
• Instead, studies have found that deeply focusing
on one task at a time can be around 500% more
productive.

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Thanks