RECAP Management Training-C
RECAP Management Training-C
1
CORE SKILLS REQUIRED
FOR MANAGING A TEAM
                       2
Introduction
               3
• One of the most important human activities is
managing.
• F.W. Taylor -“Art of knowing what you want to do and then seeing that it is
 done the best and cheapest way”.
• Peter F.Drucker –”Management is work and as such it has its own skills, its
 own tools and its own techniques”.
• “Management is the art of getting things done through and with people”.
                                                                                 5
CONCEPT OF MANAGEMENT
• Management as a discipline,
• Management as a process.
                                                           6
FUNCTIONS OF MANAGEMENT
               Directing          Controlling
              or Leading
                                                         7
DIFFERENT CONTEXT OF DEFINING MANAGEMENT:
 There are four such orientations have been adopted in defining
 management process:
 Production-or       Management is the art of knowing what you want to do and then
 efficiency-oriented seeing that it is done in the best and cheapest way
                       Management is simply the process of decision making and control
 Decision-oriented     over the action of human beings for the expressed purpose of
                       attaining predetermined goals
                       Management is the accomplishment of results through the efforts
 People-oriented       of other people
                       To manage is to forecast and to plan, to organize, to coordinate
 Function-oriented     and to control
                                                                                          8
MANAGEMENT KEY CONCEPTS
•   Organizations: People working together and coordinating their actions to achieve
    specific Goal.
                                                                                       9
ORGANIZATIONAL PERFORMANCE
• Managers use resources effectively and efficiently to satisfy customers
  and to achieve goals.
   •   Efficiency: A measure of how well resources are used to achieve a
       goal.
   •   Effectiveness: A measure of the fitness of the goals chosen (are
       these the right goals?), and the degree to which they are achieved.
                                                                             10
IMPORTANCE OF MANAGEMENT
The importance of management may be traced in the following
contexts:
• Effective Utilizations of Resources
• Development of Resources
• To incorporate Innovations
• Integrating Various Interest Groups
• Stability in the Society
                                                              11
Management Levels
                    12
Three Levels of Management
                Top
              Managers
         Middle Managers
First-line Managers
Non-management
                               13
Managerial Skills
                                                            14
Skill Type Needed by Manager Level
            Top
          Managers
           Middle
          Managers
           Line
          Managers
                                                      15
UNDERSTANDING PEOPLE
                       16
RECAP BUILD THE MOST OF TOMORROW
Emotional
Intelligence
Test
•Embarrassment
•Fear
•Sadness
•Surprise
• Fear
• We express fear when we feel
physically or psychologically
threatened.
• The facial expression of fear is often
confused with surprise. But when
we’re surprised, our eyes open wider
than when we’re afraid, and our
mouth isn’t pulled sideways, like it is
here; instead, our jaw drops and the
mouth hangs open. Plus, our
eyebrows are relatively flat when
we’re afraid; they arch more when
we’re surprised.
•Flirtatiousness
•Interest
•Happiness
•Politeness
• Happiness
• This is a classic display of a genuine
smile, called a Duchenne smile, which
signals happiness.
• It’s defined by two muscle movements.
The movement common to all smiles is the
zygomatic major muscle pulling the lip
corners up. But, critically, what reveals this
as a genuine smile is what happens around
the eyes: The muscles tighten, making
those wrinkles, or crow’s feet, around the
sides of the eyes and creating that pouching
of the lower eyelid. When you see these
signs, the person isn’t just smiling politely;
he’s feeling genuine happiness.
•Sadness
•Pain
•Anger
•Disgust
• Anger
• You see these muscle movements—
  in the lips, around the eyes, and in
  the brow—when people are feeling
  aggressive, threatened, or frustrated.
  Researchers think we make this
  expression when we’re angry
  because it could protect the face in a
  physical conflict—for example, the
  furrowed eyebrows could protect
  the eyes.
• People often confuse anger and
  disgust, but disgust involves a raised
  upper lip and a wrinkle in the nose
  that you don’t see here.
•Embarrassment
•Sadness
•Amusement
•Shame
• Embarrassment
• When people are embarrassed,
  they avert their gaze, which
  means they move their head down
  and to the side, exposing their
  neck. And the embarrassed smile
  is different from other smiles: The
  lips press together tightly,
  reflecting feelings of restraint or
  inhibition.
• Embarrassment can look like
  shame, but when we’re ashamed,
  our head moves straight down,
  not to the side, and we don’t
  smile.
•Pride
•Contempt
•Excitement
•Anger
• Pride
• Pride involves signs of dominance.
  The corners of the lips rise slightly,
  signaling that the person is happy.
  But what distinguishes this from
  happiness is that the head tilts back,
  with a slight jaw-thrust. Those are
  classic signs of power and
  dominance—they suggest that we’re
  feeling strong.
• The expression of pride is also close
  to the expression of contempt. They
  both involve a backward head tilt,
  but contempt doesn’t involve a slight
  smile like pride does; instead, with
  contempt the lip movement is
  asymmetrical—only one side
  tightens.
•Fear
•Interest
•Surprise
•Compassion
• Surprise
• Surprise is often confused with
  fear. But when we’re afraid, our
  lower eyelids tighten and our
  eyebrows look flat and tense; with
  surprise, our upper eyelids rise up
  and our eyebrows arch. Also, our
  jaws drop when we’re surprised,
  but our lip corners go sideways
  when we’re afraid, making the
  mouth look tighter.
• Some experts believe our eyes
  open wide like this because when
  we’re confronted with something
  surprising—a long-lost friend, an
  unexpected award—we try to
  absorb as much of this new
  information as possible.
•Sadness
•Shame
•Disgust
•Contempt
• Contempt
• Contempt is when you look down
  on somebody derisively or
  suspiciously. What’s important
  about the expression of contempt
  is that the lips tighten on one side
  of the face but not the other. If the
  tightening were on both sides of
  the face, the person could be
  swallowing or salivating.
• People often confuse contempt
  with disgust. But disgust involves
  the raising of the upper lip, and
  the bridge of the nose wrinkles.
  We express disgust about noxious
  things, not those about which
  we’re derisive or suspicious.
•Anger
•Pain
•Disgust
•Sadness
• Disgust
• When we feel disgust, the muscles
  above the upper lip pull up,
  raising the upper lip, wrinkling
  the nose, and narrowing the eyes.
• People often confuse disgust and
  anger. But anger tightens the
  mouth and lowers the eyebrows
  more significantly, and raises the
  upper eyelid. With disgust, the
  mouth opens and the tongue
  comes out, just in case you need to
  throw up.
•Desire
•Embarrassment
•Flirtatiousness
•Love
• Flirtatiousness
• This is a coy, flirtatious smile. What
  conveys flirtatiousness is when
  someone turns his or her head away
  to signal ‘I’m not interested in you,’
  but simultaneously makes eye
  contact. That’s a universal display
  that reflects the ambivalence of
  flirtation—the flirter avoids and
  approaches someone at the same
  time.
• Someone flirting gives off signals of
  pleasure, as indicated by the
  zygomatic major muscle pulling the
  lip corners up, which also raises the
  cheeks slightly. Plus, the eyes are
  narrower than in a neutral state
  because the orbicularis oculi muscles
  around the eyes contract, suggesting
  feelings of happiness.
•Shame
•Anger
•Sadness
•Pain
• Pain
• When we feel pain, our facial muscles
  move in ways that contract the face and
  protect us from harm. In the upper half
  of the face, the orbicularis oculi muscles
  around the eyes contract, closing the
  eyes tightly, and the corrugator muscle
  lowers our eyebrows. In the lower half
  of the face, our lips tighten and press
  upwards.
• You’ll see this particular expression
  especially when people are experiencing
  psychological pain, such as when they
  see other people suffer. It’s an
  expression closely related to sadness.
  But rather than suffering in their own
  sadness, they experience the pain and
  suffering of others through empathy.
•Compassion
•Sadness
•Anger
•Interest
• Compassion
• When people feel sympathy or
  compassion, the corrugator
  muscles pull the eyebrows in and
  up, their lips press together, and
  their head tilts forward slightly—
  a sign of social engagement.
• The expression of compassion is
  most often confused with sadness.
  The eyebrow movements are
  similar in sadness and
  compassion, but with compassion
  the lips press together; when we
  feel sad, our lips pull down.
•Amusement
•Desire
•Surprise
•Excitement
• Amusement
• The tell-tale signs of genuine
  amusement are the open mouth and
  the backwards head movement. And
  like a genuine smile, you can tell a
  genuine laugh when you see the
  muscles contracting around the eyes,
  making crow’s feet.
• Genuine laughter often relaxes all
  muscle movements in the body
  because of shifts in our respiration
  patterns that happen when we laugh.
  This rapid shift to a state of
  relaxation shuts off feelings of
  aggression or frustration—we’re
  cooperating with other people, not
  competing.
•Surprise
•Interest
•Desire
•Happiness
• Interest
• When we’re interested in
  something, the frontalis muscles
  raise our eyebrows straight up,
  and our lip corners turn up in a
  slight smile, suggesting we’re
  feeling pleasure.
• The expression of interest is
  related to the expression of
  happiness. But when we’re happy,
  we’ll show more exaggerated
  upward movements of our lip
  corners, and the muscles around
  the eyes will contract more,
  without the eyebrow raising
  straight up.
•Sadness
•Shame
•Disgust
•Compassion
• Sadness
• Sadness is characterized by
  oblique eyebrows, where the
  corrugator muscles pull the
  eyebrows in, but the inner part of
  the frontalis muscle pulls them
  up. There’s also a little pouching
  in the inner part of the forehead,
  and people will often look down.
  Plus, the corners of the lips are
  pulled straight down, giving the
  mouth a curved look.
• The expression of sadness is often
  confused with shame, and it
  shares the oblique eyebrow
  muscle movements of compassion.
•Disgust
•Love
•Contempt
•Desire
• Desire
• Desire is signaled through the mouth,
  with lip bites, puckers, or (as in this case)
  lip licks. The mouth is probably so
  strongly linked to desire because of the
  connection to kissing. People often make
  this facial expression when they’re
  interested in someone else sexually, but
  not necessarily romantically.
• Desire is obviously a relative of love, but
  when people feel loving and trusting and
  devoted to someone else, as opposed to
  sexually aroused, they won’t necessarily
  make this kind of gesture with their
  mouth. Instead, they’ll often smile in a
  way that suggests happiness, with a head
  tilt to the side.
•Sadness
•Pride
•Embarrassment
•Shame
• Shame
• Shame is a very simple display
  but a powerful one. It simply
  involves gaze aversion, with the
  head moving down so that the
  chin tucks into the neck. It’s the
  opposite of pride: Whereas with
  pride our head tilts back and our
  chin goes up, shame often
  constricts our posture as a sign of
  submissiveness.
• This expression is frequently
  confused with sadness. But shame
  doesn’t involve the muscle
  movements of the sad face—the
  eyebrows pulled in and partly up,
  with the lip corners moving down.
•Happiness
•Desire
•Politeness
•Compassion
• Politeness
• This is a non-Duchenne smile—a
  smile that doesn’t signal true
  happiness. It suggests that the
  person is trying to seem polite and
  cooperative, but they don’t
  genuinely feel happy.
• The zygomatic major muscle is
  pulling the lip corners up, but
  there are no signs of real joy
  around the eyes—no crow’s feet
  around the sides, no pouching of
  the lower eyelid, no raising of the
  cheek.
•Sadness
•Shame
•Embarrassment
•Love
• Embarrassment
• With about 30 percent of
  embarrassment episodes, people
  touch their face, which is
  happening here. Some experts
  believe the face touch is a
  defensive movement, to protect
  the face after the person violated
  some social rule.
• In some parts of the world, people
  make a similar hand gesture when
  they’re ashamed. But with shame,
  the head moves straight down, not
  to the side, and there’s no slight
  smile.
•Guilt
•Sadness
•Pain
•Disgust
• Pain
• When we feel pain, our facial
  muscles contract the face and
  protect us from harm.
• In the upper half of the face, the
  orbicularis oculi muscles around
  the eyes contract, closing the eyes
  tightly, and the corrugator muscle
  lowers our eyebrows. In the lower
  half of the face, our lips tighten
  and press upwards. Especially
  when experiencing physical pain,
  people will sometimes contract
  their neck, as is happening here,
  making this look even more like a
  display of self-defense.
•Satisfaction
•Flirtatiousness
•Love
•Compassion
• Love
• When we feel love, our facial
  expression often resembles
  happiness: The zygomatic major
  muscle pulls the lip corners up,
  and there’s a tightening of the
  lower eyelid.
• But the distinct expression of love
  combines these muscle movements
  with a tilt of the head to the side.
  That’s a sign of intimacy and
  connection beyond just happiness.
          Emotional Intelligence
              Emotional Intelligence reflects how
              an individual’s potential for
              mastering the skills of
              • Self-Awareness
              • Self-Management
              • Social Awareness
              • Relationship Management
qPsychological characteristics
qStable over time and across situations
qA set of characteristics, rather than one trait
qMakes the person unique and different from others
Abilities and Skills
  q   Culture
  q   Personality
  q   Gender
  q   Ethnicity
  q   Generational differences
Ethics
• Be Positive
• Trust yourself
• Think Big
• Think Different
                                         Willingness
                        Self-            to grow and
                     confidence          openness to
                                             new
                                         experiences
Three Categories Of Leadership Skills
Technical skills
                       Conceptual           Interpersonal
                         skills                 skills
Characteristics Of Individuals With Internal Locus Of Control
q   Less anxious
q   Set harder goals
q   Manage stress well and adapt to change
q    More considerate of followers and less likely to use coercive
    (forcible) power
Characteristics Of High Self-monitors
q   Able to read cues from the environment
q   Able to change behavior to match situation
q   Able to cope in cross-cultural environments
q   May be a key factor in leadership effectiveness
Characteristics Of Leaders Who Fail
• Cognitive theory: people develop their thinking patterns as their life unfolds
• Learning theories: behavior patterns develop from the social environment
• Biological theories: personality as genetically inherited
                      A                              B                                 C                                D
 1       Restrained - ﻟﮫ ﻣﺑﺎدئ             Forceful - ﻗوي اﻟﺷﺧﺻﯾﺔ               Careful - ﺣذر                  Expressive - ﻣﻌﺑر
 2          Pioneering - راﺋد                   Correct - ﺻﺣﯾﺢ                  Exciting - ﻣﺛﯾر                 Satisfied - راﺿﻲ
 3            Willing - ﻣﺳﺗﻌد              Animated - ﻣﻔﻌم ﺑﺎﻟﺣﯾوﯾﺔ              Bold - ﺟريء                     Precise - دﻗﯾق
 4       Argumentative - ﺟدﻟﻲ                  Doubting - ﺷﻛﺎك              Indecisive - ﻏﯾر ﺣﺎﺳم       Unpredictable - ﻻ ﯾﻣﻛن اﻟﺗﻧﺑؤ ﺑﮫ
 5         Respectful - ﻣﺣﺗرم                 Out-going - ﻣﻧﻔﺗﺢ                Patient - ﺻﺑور                    Daring - ﺟريء
 6          Persuasive - ﻣﻘﻧﻊ            Self-reliant - ﻣﻌﺗﻣد ﻋﻠﻰ اﻟذات        Logical - ﻣﻧطﻘﻲ                   Gentle - ﻟطﯾف
 7            Cautious - ﺣذر           Even-tempered - ﻣﺗﺳﺎوي اﻟﻣزاج           Decisive - ﺣﺎﺳم             Life-of-the-party - ﺣﯾوي
 8          Popular - ﻣﺷﮭور                     Assertive - ﺟﺎزم          Perfectionist - ﻣﻧﺷد اﻟﻛﻣﺎل       Generous -  ﺳﺧﻲ- ﻛرﯾم
 9           Colorful - ﺣﯾوي                    Modest - ﻣﺣﺗﺷم             Easy-going - ﺳﮭل اﻟﺗﻌﺎﻣل       Unyielding - ﻗوي اﻟﺷﺧﺻﯾﺔ
10         Systematic - ﻣﻧﮭﺟﻲ                 Optimistic - ﻣﺗﻔﺎﺋل             Persistent - إﺻرار         Accommodating - اﺳﺗﯾﻌﺎب
11         Relentless - ﻻ ﯾﮭﺎود                Humble - ﻣﺗواﺿﻊ                Neighborly - ودود                 Talkative - ﻣﺗﻛﻠم
12            Friendly - ودود                 Observant - ﻣﻼﺣظ                  Playful - ﻣرح             Strong-willed - ﻗوي اﻹرادة
13          Charming - ﺳﺎﺣر                 Adventurous - ﻣﻐﺎﻣر              Disciplined - ﻣﻧﺿﺑط         Deliberate - ﻣﻌﺗﻣد ﻋﻠﻲ ﻧﻔﺳﮫ
14       Restrained - ﻟﮫ ﻣﺑﺎدئ                    Steady - ﺛﺎﺑت               Aggressive - ﻋﻧﯾف             Attractive - ﻣﻠﻔت ﻟﻼﻧﺗﺑﺎه
15       Enthusiastic - ﻣﺗﺣﻣس                 Analytical - ﺗﺣﻠﯾﻠﻲ            Sympathetic - ودي                Determined - ﻋﺎزم
16         Commanding - آﻣر                    Impulsive - ﻣﻧدﻓﻊ          Slow-paced - ﺑطﻲء اﻟﺧطﻰ                Critical - ﺣرج
17          Consistent - ﺛﺎﺑت         Force-of- character - ﻗوي اﻟﺷﺧﺻﯾﺔ         Lively - ﺣﯾوى            Laid-back - ﻣﺗﮭﺎون وﻣﺗﺳﺎﻣﺢ
18          Influential - ﻣؤﺛر                  Kind - طﯾب اﻟﻘﻠب            Independent - ﻣﺳﺗﻘل                  Orderly - ﻣﻧظم
19           Idealistic - ﻣﺛﺎﻟﻲ                Popular - ﻣﺷﮭور                 Pleasant - ﺟذاب                Out-spoken - ﺻرﯾﺢ
20        Impatient - ﻧﺎﻓذ اﻟﺻﺑر                 Serious - ﺟدي             Procrastinator - ﻣﻣﺎطل             Emotional - ﻋﺎطﻔﻲ
21        Competitive - ﻣﻧﺎﻓس               Spontaneous - ﺗﻠﻘﺎﺋﻲ                Loyal - ﻣﺧﻠص                   Thoughtful - وﻗور
22   Self-sacrificing - ﻣﺿﺣﻲ ﺑﺎﻟﻧﻔس         Considerate - ﻣراﻋﻲ               Convincing - ﻣﻘﻧﻊ               Courageous - ﺷﺟﺎع
23   Dependent - ﻣﻌﺗﻣد ﻋﻠﻲ اﻻﺧرﯾن                Flighty - طﺎﺋش                Stoic - ﺑﻼ ﻣﺷﺎﻋر            Pushy - اﻧﺗﮭﺎزي \ ﻣﺗﻐطرس
24          Tolerant - ﻣﺗﺳﺎﻣﺢ         Conventional - ﻟطﯾف ﺑطرﯾﻘﺔ رﺳﻣﯾﺔ       Stimulating - ﻧﺷﯾط                 Directing - ﺗوﺟﯾﮫ
DISC PROFILE    D   I   S   C
     1.         B   D   A   C
     2.         A   C   D   B
     3.         C   B   A   D
     4.         A   D   C   B
     5.         D   B   C   A
     6.         B   A   D   C
     7.         C   D   B   A
     8.         B   A   D   C
     9.         D   A   C   B
     10.        C   B   D   A
     11.        A   D   C   B
     12.        D   C   A   B
     13.        B   A   D   C
     14.        C   D   B   A
     15.        D   A   C   B
     16.        A   B   C   D
     17.        B   C   D   A
     18.        C   A   B   D
     19.        D   B   C   A
     20.        A   D   C   B
     21.        A   B   C   D
     22.        D   C   B   A
     23.        D   B   A   C
     24.        D   C   A   B
COLUMN TOTALS
  Extroversion
Introverted
D Dimension
                           Calculated risk-
        Self-reliant -                         Self-critical -
                           taker - اﻟﻣﺧﺎطرة
       اﻻﻋﺗﻣﺎد ﻋﻠﻰ اﻟذات                         اﻟﻧﻘد اﻟذاﺗﻲ
                               اﻟﻣﺣﺳوﺑﺔ
       Unassuming -        Self-effacing -
                                              Realistic - واﻗﻌﻲ
          ﻣﺗواﺿﻊ             ﺗﺣﻘﯾق اﻟذات
                            Weighs pros
                           and cons - ﯾزن
                           إﯾﺟﺎﺑﯾﺎت وﺳﻠﺑﯾﺎت
I Dimension
                                  Self-
              Emotional -
                               promoting -      Trusting - اﻟﺛﻘﺔ
                ﻋﺎطﻔﻲ
                                ﺗﻌزﯾز اﻟذات
              Influential -
                              Pleasant - ﻣﻣﺗﻊ   Sociable - ﻣرن
                  ﻣؤﺛر
                               Generous -
                                ﺳﺧﻲ- ﻛرﯾم
S Dimension
         Outgoing -
                           Alert - ﻣﺗﻧﺑﮫ   Eager - ﺣرﯾص
           ﻣﻧﻔﺗﺢ
                          Discontented       Fidgety -
        Critical - ﺣﺎﺳم
                              - ﺳﺎﺧط           ﻣﺗﻣﻠﻣل
                          Impetuous -
                             ﻣﺗﮭور
C Dimension
                            High
        Restrained -                     Analytical -
                        standards -
            ﻣﻘﯾد                            ﻣﺣﻠل
                         ﻣﻌﺎﯾﯾر ﻋﺎﻟﯾﺔ
         Sensitive -
                       Mature - ﻧﺎﺿﺞ    Evasive - ﻣراوغ
           ﺣﺳﺎس
                           Own
                        personality
             the capacity or
             power of persons
             or things to be a
             compelling force
             on or produce
             effects on the
             actions,
             behaviour,
             opinions, etc., of
Influence:   others.
Power, influence
and negotiation are
interrelated.
Influential people are:
    • CONFIDENT
    • TRUSTWORTHY
    • POSITIVE
    • FOCUSED
    • GOAL ORIENTED
    • ACTION ORIENTED
7 behavioural styles:
    • ASSERTIVE
    • AUTOCRATIC
    • DEMOCRATIC
    • EMOTIONAL
    • LOGICAL
    • NEGOTIATING
    • PERSUASIVE
Personality Types
• Locus of control: people control the consequences of their actions or are
  controlled by external factors
   • External control: luck, fate, or powerful external forces control one’s
     destiny
   • Internal control: believe they control what happens to them
Types of workplace behavior
The Seven Classic Types of Workplace Behavior
•Specific
• Measurable
•Attainable
•Realistic
•Timely
                        102
S  pecific
                                                         103
M    easurable
• To determine if your goal is measurable, ask questions such as
                                                                   104
• The goal is “do-able”
• It is action-oriented
• It is “within reach” of mortals!
                                                 105
• The goal must be an objective toward
  which you are both willing and able to
  work.
• Again, it must be “do-able”
• People must believe it can be
  accomplished
                                Realistic
                                            106
• You should establish a timeframe
• The timeframe must be realistic
• Everyone needs to know the
  timeframe…make it public
   T
• **    may also represent Tangible in that
 you can experience it with one of your
 senses!
                                              107
DELEGATION
             108
                     DELEGATION
                                                                109
7 level of delegation
                        110
111
Delegating Work
• Refers to the assignment of a task - It is work focused
• It is not turning over work that the manager dislikes
• Empowerment is focused on the individual
• Increases productivity and the organization’s ability to achieve goals
                                                                           112
Benefits of Delegation
• More involved, empowered workforce
• Increased productivity and quality
• Reduced costs
• More innovation
• Greater commitment
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Advantages of Delegation
• Increases manager’s flexible time
• Develops subordinate capabilities
• Demonstrates confidence in delegates
• Enhances commitment of delegates
• Improves decision making
• Increases efficiency
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Delegation considerations:
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STAR
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Barriers to Delegation
n   Lack of confidence
n   Fear
n   Vanity (Narcissism)
n   Insecurity
n   Self -importance
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Delegation Steps
1.   Decide what to delegate
2.   Decide who will do the task
3.   Assign responsibility
4.   Grant authority
5.   Establish accountability
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Delegate broadly
} Wait to be told what to do – least delegation & empowering
} Ask what to do – delegation & empowerment is constrained
} Recommend then take action – more delegation & empowerment over time
  and content
} Act, then report immediately
} Initiate action and report routinely – highest level of delegation &
  empowerment
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Support Participation in Delegation
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Work within the Organizational Structure
• Delegate through subordinates not around them in the chain-of-
  command
• Establish the norm of delegation to the lowest level of the organization
• Everyone affected by the decision to delegate should be informed.
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Provide Adequate Support
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Focus Accountability on Results
• Specify the goal not preferred methods
• Do not micromanage
• Support subordinates in the choice of their own methods to accomplish
  results
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Delegate Consistently
• Primary reason to assigning responsibilities & authority is to empower
  employees
• Assign both the pleasant and unpleasant tasks
• Delegate continuously, not just when overworked
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Avoid Upward Delegation
• Occurs when the subordinate asks for help
• Manager says “Let me think about it; I’ll get back to you later.”
• Manager now has to follow up with the employee
• Manager signals upward delegation is OK
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Constructive Confrontation skills
                                    126
Confrontation Definition
       4
                                                                            127
Successful Confrontation:
        6
                               128
Reasons for Not Confronting
        7
•Fear of rejection
•Fear of consequences
•Fear of hurting feelings
•Fear of losing control
•Unsure of rights
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Not Confronting Leads to:
        8
•Uncontrolled explosion
•False sense of success
•Constant complaining to the wrong people!
•Avoidance of situations
•Emotional wounds
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Unskilled Confronting Leads to:
         9
                                  131
Confrontation Strategy
      10
     Before:
      Look               During:   After:
                         Respect   Action
     Inwards
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Before Confronting
         11
                                              133
During Confronting:
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After Confronting: Action
      15
•Agreement
–Who does what
–By when
–Next checkpoint
                            135
Performance Appraisals that work
                                   136
“If you do not know where you are going...how will
you know when you have arrived?”
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Performance Appraisal/Reviews
• The Process by which an employee’s Contribution to the Organization
  during a specified Period of time is Assessed.
Lets employees know how well they have performed in comparison with the
standards of the organization
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Performance Management               Performance Review
• Continuous interaction           • Singular meeting (2x’s/yr)
• Part of the ongoing “routine”    • “Dedicated” time
• Ongoing development              • Development “plan”
• Observations with feedback for   • Summarizes results against
  small incremental changes          expectations
• “Real-time” here-and-now         • Documentation of past
  orientation                        events
            COACHING                       EVALUATION
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A GOOD APPRAISAL SYSTEM (CRITERIA)
• Validity
• Reliability
• Freedom from bias
• Practicality
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Why Appraisal May Fail
                                           Mgr not taking
                                            PA seriously             Lack appraisal
                        Unclear
                                                                         skills
                       Language
                                  Ineffective
                                                            Mgr Lacks Infos.
                                  discussion
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The Problem With Performance Reviews
   According to Supervisors. .             Employees say. . .
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Appraisal Process
                                                     143
Purpose of Performance Reviews
              GIVING
              Feedback
                                   Engagement
                                 Regarding performance
                                    & development
             RECEIVING
              Feedback
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Performance Appraisal (Pointing System)
  Productivity                                          Quality
  • Maintaining workload 80% occupancy (6:30 out of     • Conversion rate 2%
    8:00)                                               • Closing Ratio 2 Deals
  • 90 : 100 %   +2 point
  • 80 : 89 %    +1 point
  • 60 : 79 %     -1 point
  • 50 : 59%      -2 point
  • 40 : 49%      -3 point
  • 30 : 39%      -4 point
  • 29 or less    -5 point
  Adherence                                             Conformance
  • Minimum 8 Hours                                     • Half Day after 10:30 am
  • 10+ Hours     +2 point
  • 9+ Hours      +1 point
  • 8+ Hours        0 point
  • 7:30 Hours    -1 point
  • 7 Hours        -2 point
§    Complex
§    Psychological
§    Physical
§    Unique to each and every person
§    Context sensitive
§    Not fully understood
    2            A psychological concept:
                 deals with the human mind.
Characteristics of motivation
    3            Whole individual is
                 motivated: as it is based on
                 psychology of the individual.
Characteristics of motivation
    4
                 Motivation may be financial
                 or non-financial: Financial
                 includes increasing wages,
                 allowance, bonus, perquisites
                 etc.
Characteristics of motivation
                 Motivation can be positive or negative:
    5
                 positive motivation means use of
                 incentives - financial or non-financial.
                 Egs. of positive motivation:
                 confirmation, pay rise, praise etc.
                 Negative motivation means emphasizing
                 penalties. It is based on force of fear. Eg.
                 demotion, termination.
Characteristics of motivation
    6
                 Motivation & job satisfaction
                 are different. Motivation is
                 goal-oriented behaviour.
                 Job satisfaction is the outcome
                 of job performance.
  6 Coaching Steps
Use these six steps to provide effective supportive coaching to
                  your reporting employees.
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Step: 1
                                                                           163
Step: 2
                                                                        164
Step: 3
                                                              165
Step: 4
                                                                               166
Step: 5
• Agree on a written action plan that lists what the employee, the manager, and
  possibly, the HR professional, will do to correct the problem or improve the
  situation.
• Identify the core goals that the employee must meet to achieve the
  appropriate level of performance that the organization needs.
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Step: 6
                                                            168
Six C’s of Motivation..
                                                                     Constructing
                Control                      Choices                  meaning
Esteem needs
Social needs
                      Physiological needs
Macgregor’s
Theories X & Y
FOCUS
PERSONALITIES
COMMUNICATION
LEADERSHIP
5
    EXPECTATIONS
COSTS
7 ENVIRONMENT
                          7.5
                EMOTIONS
RECAP BUILD THE MOST OF TOMORROW
7.5                Challenges of Motivating Employees
1. Focus
                      To                               5. Expectations
                       A P …
2. Personalities
                    REC                                6. Costs
3. Leadership 7. Environment
But, so what?
                            Aids                             Enhances
                          Retention                         Engagement
Easy integration in
the case of merger      Lead to increased      Lead to lower cost of   Lead to improvement
                       efficiency, increased    operations i.e. cost
 with lesser time,          productivity            reduction                in quality
 efforts and costs
                         Help in gaining
                          technological            Lead to more
                                                   profitability
                            leadership
Change Management Process
  • Individual level
  • Group level
  • Organization level.
Individual Resistance to Change
sources of organizational resistance to change
  Building Culture for Change
1. Describe the change process to all people involved and explain the
   reasons why the changes are occurring. The information should be
   complete, unbiased, reliable, transparent, and timely.
2. Be designed to effectively implement the change while being
   aligned with organizational objectives, macro environmental trends,
   and employee perceptions and feelings.
3. Provide support to employees as they deal with the change, and
   wherever possible involve the employees directly in the change
   process itself
4. Be consistently monitored and reviewed for effectiveness. A
   successful change management program is typically also a flexible
   project
Change Management Strategies
                  Manipulation       Coercion
Change Management Strategies factors
Organizations do not pursue a single strategy. They adopt a
 suitable mix of strategies depending upon following factors:
                            Degree of
      The Time
                            Expertise           Dependency
       Frame
                            Involved
Role of Leader in Change
     Encouraging              Encouraging          Encouraging training     Encouraging quality
 collaboration rather
  than comeptition        customer-orientation        and coaching            consciousness
                                                         Improving
     Improving             Encouraging team        participation of work    Can reduce conflicts
   communication                work                                        by problem-solving
                                                           force
                                                                Helping in creating
                 Helping and             Can encourage          proper culture for
             encouraging for better      creativity in an         improvement,
                 productivity              organization          problem solving,
                                                                  prevention etc.
ADKAR
ADKAR
The ADKAR model developed by Jeff Hiatt (1998, 2006) can be highly helpful for
 individual change management. The model presents five building blocks which must be
 obtained / implemented to realize change successfully. It is management's job to create an
 environment in which people can go through these five stages as quickly as possible,
 which include:
ADKAR model focuses on the
‘people’ element of change,
specifically how to ensure the
employees involved support and
believe in the change.
Once this has been done, the model
moves to look at the business
dimension
Awareness – Employees need to be aware of exactly what
change is occurring and why it is necessary. If employees are
not aware of these things, they can lose motivation and
direction within the strategy. The manager has a crucial role
in ensuring employees are fully aware of every element of the
change process.
Desire – Support for the change strategy should come
naturally from the employees. Rather than forcing the change
upon your employees, including them in developing the
project and vision will ensure their support for the final
outcome.
Knowledge – Change will likely bring a change in routine
and skills for your employees, as well as the overall
organization change. For this reason, employees should be
fully supported in their acquisition and development of these
skills.
Ability – This knowledge must then de developed, but this
can only happen if the individuals have the necessary ability.
Reinforcement – The change process, and rewards for
individuals changing their methods, should be reinforced long
after the change has occurred. This ensure employees resist
the temptation of slipping back into old habits.
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