Central Statistics Office (Industrial Statistics Wing)

Ministry of Statistics & P.I., Govt. of India

1, Council House Street, Kolkata-700 001

PREVIEW OF TENDER

TENDER REFERENCE: No: 7/5/2011/Car-Admn.III dated 10.09.2015

DATE OF ISSUE OF TENDER DOCUMENT: 11.09.2015

LAST DATE FOR RECEIPT OF TENDER DOCUMENT: 05.10.15 at 15.00 hrs.

PLACE OF OPENING OF THE TENDERS: Central Statistics Office (Industrial Statistics Wing):
1, Council House Street, Kolkata – 700 001.

Sub: Tender for “Supply of Hiring vehicle on rental basis”

With reference to our tender notice for Hiring of cars on rental basis, sealed quotations are
invited from reputed registered transport operators having a valid commercial permit issued by
the Regional Transport Authority for hiring of AC 4 seated sedan type car on monthly rental
basis for one year.

The details of vehicle to be hired are as under:-

Sl.No. Category of vehicle No. of vehicle Remarks
required
1. Small-Size 4-seated AC Sedan-type 01(one) Vehicle to be used on
Vehicle with driver monthly rental basis
subject to maximum
limit of 2000 kms. And
25 days in a month.

The quotations are to be submitted in two parts i.e., Technical Bid and Financial Bid in
separate sealed envelopes contained in a single big envelope. The sealed cover should be
marked on the top as “Quotation for Hiring of Vehicle” (Tender Notice No. 7/5/2011/Car-
Admn.III )
Details of this tender notice is available in the website http://www.mospi.gov.in

Interested bidders are requested to quote their rates in respect of the above mentioned car to be
supplied to this office subject to the fulfillment of the terms and conditions mentioned below:-

1. The vehicle should be dedicated to the Department and should be of latest model and
shall have clean seat covers/towels and in good running condition. The vehicle should be
properly and comprehensively insured and should have Registration preferably after
2014.
2. Rate for supply of the vehicle will be binding on the bidder for a period of one year from
the date of agreement. If the contract period is extended for further period, old rate will
prevail.
3. Any problem/defects notified by this office must be attended within 24 hours, failing
which 10% of hiring charges will be deducted from monthly bills for the subsequent days
till the defects are rectified.
4. Car should always be in good condition and periodical servicing of the car will be carried
out by the bidder for avoiding any break down owing to any technical snag during the
duty hours.
5. If the car happens to be out of order by any event or occurrence, the concerned firm
should make immediate arrangement of another car of similar type and facilities instantly
and ensure that the officers travelling by the car are not stranded or distressed on the
road.
6. Photocopies of Income Tax clearance certificates against the supplied car are required to
be submitted along with the quotation.
7. The owner has to engage the driver for the car. Apart from driving, it will be the onus of
the driver to clean the car regularly. Besides, the driver has to be good mannered and
well trained and neatly dressed having at least 5 years of driving experience. Supporting
documents are required to be attached. Changes of driver, if any, shall be made only with
the prior approval of this office.
8. Supplied vehicle must be pollution free and a recent certificate in this regard must be
attached.
9. The calculation of mileage shall be from the reporting point to the relieving point and
will not be calculated on garage to garage basis. The vehicle may have to remain in the
office campus during office hours and even thereafter, as and when required.
10. The fixed monthly rental charge quoted by the bidder will be inclusive of all taxes. This
rate will be inclusive of all consumables, fuel and lubricants etc.
11. Overtime charge will be paid to the driver for rendering duties beyond 12 hours.
Overtime charge as per the present prevailing market rate should have to be quoted
separately.
12. Log Book of vehicles should be maintained by the vendor and furnished the time of
submission of bill.
13. All types of repairing charges will be borne by the owner /supplier of the car.
14. Any type of additional charges by the way of road tax, service tax, payment to the driver
will be borne by the owner/supplier of the car.
15. Payment will be made on monthly basis on production of bill in triplicate along with duty
slip & log book.
16. Tax at source will be deducted from each bill of the vendor as applicable under rules in
respect of Income Tax Act etc.
 17. The contract is liable to be terminated at any time with a notice of 15 days and without
assigning any reason to the bidder.
18. The firms willing to supply the car may quote rate in their respected company pad in a
sealed envelope superscripting “Quotation for Hiring of Vehicle” addressed to Under
Secretary, Central Statistics Office (Industrial Statistics Wing), 1-Council House Street,
Kolkata:700 001.
19. Quotations may be dropped in Receipt & Issue Section of this office up to 15.00 hrs on or
before 05.10.2015 and will be opened on the next working day i.e. 06.10.2015 at 3.00
pm, in presence of the bidders or their authorized representatives.
20. Incomplete quotations will be rejected outright.
21. For detailed information and clarification the intending vendors may contact the
undersigned (Phone no.033-2243-5775) on any working day within the stipulated date as
mentioned above. In case sudden closure of office beyond the control and understanding,
the last date & time as indicated above, shall be extended up to the next working date &
time without issuance of any separate notice.

(S. Chowdhury)
Under Secretary
Enclo: Tender Format (Annexure-1 to IV)
 Annexure-I

TECHNICAL BID
(To be enclosed in a separate sealed envelope)

For Supply of vehicles on hire basis to Central Statistics Office (Industrial Statistics Wing),Kol-1

1 Name of Firm/agency/supplier
2 Registered address of Firm/agency/supplier
3 Telephone No.
4 Fax No.
5 Mobile No.
6 E-mail ID
7 Name of proprietors/partners/directors with address and
PAN
8 Registration no. of firm, if any (copy to be enclosed)
9 PAN of Firm (copy to be enclosed)
10 Service Tax Registration No. (copy to be enclosed)
11 Length of experience in the field
12 Details of vehicle being offered for hiring: make, model, Name of Vehicle:
registration number (copy of RC to be enclosed)

Year of manufacture:

Registration No.:

Fill all columns properly before submission.

Signature of authorized person with full name

Date:

Place:

Seal:
 Annexure-II

DECLARATION
(To be submitted with Technical Bid)

For Supply of vehicles on hire basis to Central Statistics Office(Industrial Statistics Wing),Kol-1

1. I,……………………………………………………………………….. Son/daughter / wife of

Shri……………………………………. , Proprietor / Partner / Director /Authorised signatory of

firm/agency…………………………………………………………………………………………

Address……………………………………………………………………………………………

……………………… , am competent to sign this declaration and execute this tender document;

2. I have carefully read and understood all the terms and conditions of the tender and undertake
to abide by them;

3. The information / document furnished along with the application are true and authentic to the
best of my knowledge and belief.

4. I/we am/are aware of the fact that furnishing of any false/misleading information/fabricated
document would to rejection of my quotation at any stage and the department is free to initiate
appropriate legal action against me/us.

Signature of authorised person

with full name
Date:

Place:

Seal:
 Annexure-III

FINANCIAL BID

(To be enclosed in a separate sealed envelope)

For Supply of vehicles on hire basis to Central Statistics Office (Industrial Statistics Wing), Kol-
1

1. Name of bidder company/firm/agency:

2. Address with telephone and fax numbers:

3. Permanent Account Number (PAN):

4. Details of hiring charges (exclusive of service Tax):

Sl.No. Description Rate (in Rs.)

1 Per month for running up to 2000 kms in 25 days

Fill all columns properly before submission

Date: Signature of authorised person

with full name
Place:

Seal:
 Annexure-IV

Checklist for submission of Documents with Technical Bid

1. Application i.e., Technical Bid

2. Attested copy of trade license

3. Attested copy of Pan

4. Attested copy of Service Tax Registration

5. Experience certificate (details of similar contracts handled by the tendering firm /agency
for Government Departments/PSUs / Banks during last three years)

6. Signed Declaration i.e. Annexure -II

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