Strategy
Management and
Acquisition
And here goes your subtitle.
01
Executive Summary
● Purpose
● Scope
● Stakeholder
Clinic Management Information System (CMIS) for Malubay Well Care Midwife Clinic
● Improve operational efficiency, which focuses on patient management,
Appointment scheduling, Billing, Compliance monitoring.
● Increase patient capacity, Data driven decision making
● operational goals and provide high-quality healthcare services to the community
Clinic Management Information System (CMIS) for Malubay Well Care Midwife Clinic
● structured and phased timeline: February 14, 2024, to May 19, 2025
● increased patient capacity
● improved satisfaction rates
● improved monitoring practices
● We will talk about this first.
● We will talk about this second.
● After that we will talk about this.
● We will talk about this too.
● And we will talk about this last.
02
Requirement
● Its Mission is to Provide comprehensive and empathetic
healthcare services,
● Vision , Develop a cutting-edge midwife clinic that is
Accessible and affordable.
● Future Goals. Expand services to include; Educational
resources on maternal health, Breastfeeding support,
Family planning resources, Preventive screenings (e.g., Pap
smears).
Data Privacy and Protection (The Philippine Data Privacy Act of
2012 or Republic Act No. 10173):
● Protect the patients - preventing the improper use of patient
information.
● PhilHealth Regulations - processing the PhilHealth claims and
contains all the information of the beneficiaries
03
Selection Criteria
● Account Management -Provide a registration form for
account creation, Support login functionality using a
username and password
● Patient Services - Allow Patients to make appointments,
Enable Clinic Manager/Midwife to Add, view, edit, and update
patient records.
● Search Functionality
● Inventory Management
● Financial Management
● Non-Functional Requirements, System Performance, User
Accessibility, Data Security.
● Support and Maintenance, Cost and Value,
Timeline and Delivery, Timeline and Delivery
● Computer
● VS Code
● XAMPP
● Browser
● Canva
● Draw.io
Functional Alignment- registration, appointmen, scheduling , inventory,
billing etc.
Regulatory Compliance - Data Privacy Act of 2012
Vendor Reliability and Reputation - case studies to verify vendor
credibility and customer satisfaction.
Cost and Value - licensing fees , maintenance expenses
Timeline and Delivery - project schedule (February 14, 2024 – May 19,
2025).
Vendor’s Financial Stability
04
● Procurement
● Project Timeline
● Implementation PLan
The clinic’s procurement process for the CMIS will
involve issuing an RFP, conducting market
research to identify qualified vendors, and
holding a competitive bidding process. This
ensures the system meets functional, technical,
and regulatory needs while securing the best
value and quality
The vendor selection process will include reviewing proposals for
RFP compliance, requiring shortlisted vendors to demonstrate key
functionalities, assessing technical compatibility for scalability
and compliance, checking references for reliability, evaluating
financial aspects for value for money, and selecting the vendor
with the best combination of functionality, compliance, cost-
effectiveness, and support
•Clarity and Fairness- Tasks such as system building, testing,
launching, and user training.
•Timelines and Milestones-Project schedule runs from February 14,
2024, to May 19, 2025.
•Payments tied to milestone completion to ensure accountability.
•Ongoing Support- Includes software updates and options for future
system expansion.
•Legal Compliance- Vendor must comply with the Philippine Data
Privacy Act of 2012 and ensure patient data security.
•Warranty and Accountability - covers fixing system issues, with
vendor responsible for delays or failures.
•Exit Clause- allow termination of contract if vendor expectations are
not met/
05
Timeline
● Project Initiation - February 14, 2024
● Requirements and Vendor Evaluation- Finalization of System Requirements March
15, 2024
● Vendor Selection- June 30, 2024 Final Vendor Selection and Contract Negotiation
● Procurement- Signing of Contract and Acquisition of Tools August 15, 2024.
● Implementation Preparation- Training: September 30, 2024.
● Approval for Deployment Strategy- October 15, 2024
06
Plan
● Planning Phase - Requirements Gathering, System Design
● Development Phase - Backend Development, Frontend
Development
● Testing Phase- System Testing, User Acceptance Testing (UAT)
● Deployment Phase- Go-Live, Post-Deployment Monitoring
System Report
Data Entry
Navigation Generation
● Manager ● Clinic staff Staff log record of
● Admin Staff patients info
PhilHealth
Ongoing Support Billing
documentation
Training manuals are Inventory management Staffs and
provided for reference Administrators
07
● Risk Management
● Budgeting Resource
● Monitoring And
Evaluation
● Approval and Signoff
Objective Identified Risk Risk Type
● Technical glitches or ● Technical glitches or Operational, Security,
system system Informational,
● Downtime, Breach ● Downtime, Breach Performance, Regulatory
Proposed
Likelihood Severity
Mitigation Action
All are possible It must Minor to Trainings , System
Moderate Optimization
Development Team & IT Development Team & Clinic Manager &
Support Security Lead Inventory Team
● Technical glitches or ● Data breaches or Inadequate stock levels or
system downtime during unauthorized access to mismanaged inventory.
online appointment patient information.
booking.
Development Team & Development Team & Clinic Manager &
Finance Staff Reporting Lead Development Team
Errors in invoice generation Inaccurate sales and Errors in consultation
causing financial disputes. service utilization reports. records or test results
leading to misdiagnosis.
08
Resource
Cost Estimate
― Irene M. Pepperberg
Resource Allocation
09
Evaluation
Performance Metrics
Key Performance Indicators (KPIs) Evaluation Criteria
● System Uptime ● System Functionality
● User Adoption
● Appointment Scheduling Efficiency
● Operational Efficiency
● Data Accuracy ● Operational Efficiency
● User Satisfaction Score ● Operational Efficiency
● Reduction in Manual Errors ● Operational Efficiency
● Stakeholder Feedback
● Time Savings
● PhilHealth Claim Processing
10
Signoffs
Project Approval
Signoff
This is where you section ends. Duplicate this set of slides as many times you need to go over all your sections.
•Clarity and Fairness- Tasks such as system building, testing, launching,
and user training.
•Timelines and Milestones:
•Project schedule runs from February 14, 2024, to May 19, 2025.
•Payments tied to milestone completion to ensure accountability.
•Ongoing Support:
•Includes software updates and options for future system expansion.
•Legal Compliance:
•Vendor must comply with the Philippine Data Privacy Act of 2012 and
ensure patient data security.
•Warranty and Accountability:
•Warranty covers fixing system issues, with vendor responsible for delays
or failures.
•Exit Clause:
•Allows the clinic to terminate the contract if vendor expectations are not
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