Guidance Services
A. Individual Inventory/ Analysis
The collection of extensive information about the individual for proper understanding,
decision-making and placement
B. Information
The comprehensive and systematic collection and dissemination of information from
the environment through, various methods and programs to assist student in their
personal, educational, and occupational planning
C. Counseling
The dynamic personal interaction between a counselor and counselee/s, where the
counselor employs methods, approaches or techniques to enhance the counselee’s
intrapersonal and interpersonal development and competencies
D. Consultation
The activity engaged in by the individual when his/her expertise is requested by another
party or organization, usually to enable the latter to assist another – a third party or an
organization (Gibson & Mitchelle, 1999).
E. Prevention and Wellness
The rationale for many of the services and activities offered by the Guidance Program.
Prevention is found in the other Guidance Services, it is given more attention today as a
service because of the physical, emotional, interpersonal and financial cost of dealing
with disorder.
For wellness, counselor should be increasingly involved in programs promoting lifestyle
change for healthy living.
F. Referral
The action taken by the persons within the institution for a particular person needs
counselor assistance. It is also the assistance rendered to clients or their significant
others in obtaining services from other people or agencies that might be more effective
in helping them. It is usually made to other people particularly specialists, who might be
better position to respond to have peculiar needs of the client.
G. Placement
the facilitation of the clientele’s movement to the appropriate educational or
occupational level or program; entry into the appropriate co-curricular and extra-
curricular activities; pursuit of further education or other employment upon leaving the
institution
H. Follow-up
It determines the status of the person who received assistance and what other assistance must
be rendered so that the service is complete and holistic. This can also determine the adequacy
and sufficiency of the programs and services extended in meeting the needs of its clientele.
I. Research and Evaluation
The attempt to unearth the needs of the institutional community; establish the need for
improvement; validate new strategies, techniques and interventions; and discover different
alternative for attaining goals
INDIVIDUAL INVENTORY
Individual Inventory Service/ Individual Analysis - This consists of all information gathered about each
individual in school. This is stored in a Cumulative folder where the data accumulated about each
student while the student in school and up to a few years after.
This is systematically collects, evaluates, and interprets data to identify the characteristics and potential
of every client. The data can be used in proper diagnoses, predicting progress and behaviors, accurate
placement, and program evaluation.
Focal information and Data Gathering Tools
Personal Data
Age
Family Background and Home Environment
Hobbies, interest, goals, values
Personal strengths and personality traits and characteristics
Problems and needs
Educational Data
Schools Attended
Grades
Co-curricular and extracurricular activities
Courses taken
Health Data
Social Data
Friends
VILLAR PERSONAL INFORMATION SHEET
Student No: ________ Date Filled: _______________
Name: _______________ Nickname; _________________
Age: __________ Date of Birth; ___________ Place of birth: _____________
Sex: ______ Birth Order Among Siblings: ___________
Current Address: ___________
Permanent Address: ___________
Landline : ________ Cellphone : ________ Email: ___________
Languages/ Dailect Spoken at Home: _______________________
Languages/ Dialects Most Fluent In: _____________
Religion from birth _________________ Current Religion: ______________
Father Mother
(Indicate year of death; if deceased) (Indicate year of death; if deceased)
Name : ____________________ ________________________
Date of Birth: : ____________________ ________________________
Place of Birth: ____________________ ________________________
Current Address: ____________________ ________________________
Permanent Address: ____________________ ________________________
Landline: ____________________ ________________________
Fax: ____________________ ________________________
Cell Phone: ____________________ ________________________
Email Address: ____________________ ________________________
Highest Educational Atttainment: ____________________ ________________________
Occupation: ____________________ ________________________
Business Address: ____________________ ________________________
Business Telephone: ____________________ ________________________
Annual Income (optional) : ____________________ ________________________
Language/s Spoken: ____________________ ________________________
Religion Raised With: ____________________ ________________________
Current Religion: ____________________ ________________________
Number of Brothers and Sisters: ____________________ ________________________
(Please name below siblings from eldest to youngest. Include yourself)
Name of Siblings School/ Place of Work Age
_______________________ _____________________ ________
_______________________ _____________________ ________
_______________________ _____________________ ________
_______________________ _____________________ ________
_______________________ _____________________ ________
Parents
_____Living Together ______Temporarily Separated (Since when____) ______Permanently
Separated (Since when____) ______Marriage Annulled/ Legally Separated (Since when____)
_____ Father w/ another partner (Since when____) ______Mother w/ another partner
(Since when____) _____ Father OFW (Since when____) ______Mother OFW (Since when____)
______Father w/ another partner (Since when____) ______Mother w/ another partner (Since
when____)
Guardian (if not living with Parents): _____________________
Address:__________________________
Landline: _______________ Cellphone: _______________________
Email address: ________________
Relationship with guardian:________________________
Person to contact in case of emergency:
Name: _____________________ Contact No: _________________________________
Educational Background
Grade/ Year Level School Attended Inclusive Years of Attendance
Easiest Subjects : _________________
Most Difficult Subjects : ______________________
Subjects with Lowest Grades/ What Grrades : ___________________________
Subjects with Highest Grades/ What Grades: _______________________
Plans After High School/ College: __________________
Awards/ Honors Received ____________________________
Membership in Organization
In School:
Name of Organization Position/ Title
_________________ ___________________
_________________ ___________________
_________________ ___________________
_________________ ___________________
Outside School:
Name of Organization Position/ Title
_________________ ___________________
_________________ ___________________
_________________ ___________________
_________________ ___________________
Unique Features
Friends in School: _____________________
Outside School: _______________________
Special Interests: ________________________
Special Skills/ Talents: _____________________
Hobbies/ Recreational Activities : __________________
Ambitions/ Goals: _________________
Guiding Principle in Life/ Motto: ________________
Characteristics that describes you best : ________________
________________________
__________________________
Present Concerns/ Problems:
________________________
Present Fears:
___________________
Health
Disabilities/ Impairments: _________________
Chronic Illness: _______________
Medicines Regularly Taken: __________
Accidents Experience/ effect: __________
Operations experienced/ effect: ______________
List immunization you have had
________________________
_____________________
Previous Psychological Consultations
Have you consulted a Psychiatrist before? No __________ Yes _________
If Yes, when? ________ How many sessions/ how long? __________
For what? ______________
Have you consulted a Psychologist before? No __________ Yes _________
If Yes, when? ________ How many sessions/ how long? __________
For what? ______________
Have you consulted a Counselor before? No __________ Yes _________
If Yes, when? ________ How many sessions/ how long? __________
For what? ______________
Nature of Test/ Result/ Grade Year Taken
Title of test
Intelligence Test
Title
Title
Title
Title
Title
Title
Anecdotal Reports
These are descriptions of a client’s unusual or unexpected behavior in a given situation or event. Such
reports are subjective and descriptive in nature and are recorded in narrative form.
Anecdotal Record
A summary of the Anecdotal Reports over the months/years can facilitate the discovery of patterns that
aid in diagnosis and treatment.
Rating
This enables the rater to observe an individual systematically and objectively in a given situation and
record his/her observations.
Checklist
Designed to focus on observable personality traits and characteristics of an individual.
Self-made Reports
Autobiography
This is self-written story of life allows the writer to express what is important in his/her life, highlights
likes and dislikes, identifies values, illustrates interest and aspirations, acknowledges successes and
failure, describes fears and concerns, and brings to mind significant personal relationships. Writing
about one’s life can lead to reflect, develop, insights, and take actions, over and above relieving tension.
Self-expression Essay
It seeks client’s response, usually in a short, written essay, to a particular question or concern. It elicits
spontaneous, uncensored response to a topic relevant to the counseling needs of the client.
My biggest concern is ….
My dreams are …
My fears are ….
Self-Description Essay
This enables the counselor to see the client though the latter’s eyes. The client is freee to share
whatever he/she wishes to share about himself/herself. Suggested titles are:
Me as I See Me
Hey, It’s Me
Just Me
How Others See Me
Diaries and Daily Schedules
Clients can be encouraged to write about their life encounters each day.
Questionnaires
This seeks to collect specific types of information on specific needs of the clientele, as well as identify
problems, opinions, attitudes, or values.
Structured Interviews
This obtains specific information and explore in-depth behavior or responses. Interview questioned are
designed with a goal in mind.
Intake Interview
An initial interview where the counselor collects information on the client’s concern, current status, and
certain personal traits.
Sociometric Techniques
This determines social relationship, such as degree of acceptance, roles, and interactions within groups.
They are a means for assessing and demonstrating interpersonal choices made by group members.
Clients may be asked to choose whom they would prefer to be with in certain situations.
