ORDER PLACEMENT LETTER
FORMAT
Sender’s Address
…………………………………………………….
Date (In expanded form)
…………………………………………………….
Receiver’s Address
………………………………………………………
Subject: _____________________
Ref. :
………………………………………………………..
Sir/Madam
(Body of the letter)
● Ref. to quotation dated
……………………………………………………………………..
● List of requirement/items to be ordered(In tabular form)
S.No. Name of the items (Please Write Quantity Required
product specifications also
like,brand,size etc)
……………………………………………………………………
● Terms and conditions(Date on which delivery is required, mode of payment, items to be in
good condition and as per requirement, discount policy, transportation cost etc)
……………………………………………………………………..
Yours faithfully/sincerely
Signature
NAME(In upper case)
(Designation)
SAMPLE LETTER
Q1) You are Saksham Yadav, Hostel Warden, Radha Krishna Public School, B-
Block ,MG Road,Agra. Write a letter to the Sales Manager, Bharat Electronics and
Domestic Appliances Ltd., New Delhi, placing an order for fans, microwaves, and
geysers that you wish to purchase for the hostel. Also ask for discount permissible
on the purchase.
Radha Krishna Public School
B Block,MG Road
……………………
10 August 20XX
……….
The Sales Manager
Bharat Electronics and Domestic Appliances Ltd.
New Delhi- 110004
…………………………………………………………
Subject: Placement of order for electronics items
Ref. : Price list No.023 dated 26 July 2021
…………………
Sir/Ma’am
I am pleased to inform you that our school management has approved your price list dated 26 juy
2021.Now,we would like to place an order with your firm for the following electronic items:
S.No. Name of the items Quantity Required
1 Orient PSPO fans 25
2 LG 20Ltr. microwave 08
3 Havells 15ltr. geyser 30
All the items should be in good condition, well bound and packed properly. The items must be
delivered by the end of the month of the issue of this letter. Any damage during transportation
would be borne by you.The condition of discount of 20% remains.The order must be delivered
within 15 days.The payment will be made in cash only when the items will be verified and found
correct.
I hope future repairs and maintenance will be provided by you promptly and satisfactorily.
Yours faithfully
SAKSHAM YADAV
(Hostel Warden)
(PRACTICE QUESTIONS)
Q1)Write a letter to Delhi Sports, Daryaganj, New Delhi, placing an order for sports
articles like footballs, cricket balls, Tennis balls and cricket bats to be supplied to
your school. Sign as Ravi/Raveena, Sports HOD.
Q2) As the HOD of the Music Department of your school, write a letter to
Hyderabad Music House, placing an order for some music instruments like
Sitar, Harmonium, Tabla, Tanpura and Guitar. You are Anvita/Anil of DIPS
School, Rohini, New Delhi.
