LETTER OF ACCEPTANCE

To,
Sri/Smt M/s.Saneesh S D
PAN : CVEPS4534E

Your e-Tender No LSGD/CELSGD/TR/13415/2025_5_1_1/1 dated 24-02-2025 for the Annual Plan-

THIRUVALLUR GP-24/25 -IMPROVEMENTS OF AYURVEDA HOSPITAL-24-25-PROJECT NO. 319/24-
25-General Civil Work has been accepted for a quoted amount of Rs. 459129/- (Rupees Four Lakh Fifty Nine
Thousand One Hundred and Twenty Nine only) based on rates quoted for individual items which is mentioned in
the accompanying schedule. You are directed to submit the stamp GRN ID/Stamp paper, Performance Guarantee and
Additional Performance Guarantee as mentioned below and execute an agreement and start the work within a week
after getting necessary instructions from the . The time allowed for executing agreement without fine will be 14 (
Fourteen) working days from the date of issue of letter of acceptance and a further period of 10 ( Ten)days time will
be allowed to execute the agreement after realizing a fine of Rs. 4591/- ( Four Thousand Five Hundred and Ninety
One Only) .This fine shall be remitted in the front office of the local body and the original receipt shall be submitted at
the office of the Agreement Authority before executing agreement.
1. stamp paper required value RS. 460/- ( Four Hundred and Sixty Only) shall be submitted to the Agreement
Authority. (subject to govt orders)

2. Before executing the agreement, you should deposit a Performance Guarantee of 5% of contract value, ie. Rs.
22956/- (Rupees Twenty Two Thousand Nine Hundred and Fifty Six only) and should be submitted within 14 (
Fourteen) days of receipt of this LOA (Letter of Acceptance) as below.

a) At least Fifty (50%) of Performance Guarantee shall be in the form of Treasury Fixed Deposit in the name of
Agreement Authority for a period not less than 28 (twenty eight) days after the completion of defect liability period.
b) Balance Performance Guarantee shall be in the form of bank guarantee. Bank Guarantee is to be submitted in the
format prescribed by the Employer in the bid document. Bank Guarantee shall be unconditional and it shall be from any
Nationalized/ Scheduled Bank/ Kerala Financial Corporation/ District Co-operative Banks, Primary Co-operative
Banks, Urban Co-operative Banks or any other forms prescribed in the revised PWD Manual to be submitted before
executing agreement and shall be valid till 28 (twenty eight) days after the completion of defect liability of the Work, in
approved format. The Bank Guarantee on instalment basis with lesser period of validity shall not be accepted.
3. An Additional Performance Guarantee of Rs. 0/- (Rupees only) shall be also deposited for unbalanced price in
addition to the normal Performance Guarantee in the following form and it should be to be submitted before executing
agreement.

a) At least Fifty percent (50%) of Additional Performance Guarantee shall be in the form of Treasury Fixed Deposit
in the name of Agreement Authority for a period not less than 28 (twenty eight) days after the completion of the work.
b) Balance Additional Performance Guarantee shall be in the form of bank guarantee. Bank Guarantee is to be
submitted in the format prescribed by the Employer in the bid document. Bank Guarantee shall be unconditional and it
shall be from any Nationalized/ Scheduled Bank/ Kerala Financial Corporation/ District Co-operative Banks, Primary
Co-operative Banks, Urban Co-operative Banks or any other forms prescribed in the revised PWD Manual and shall be
valid till 28(twenty eight) days after the completion of the Work, in approved format. The Bank Guarantee on
instalment basis or with lesser period of validity shall not be accepted.
OR
a) Full amount of additional performance guarantee shall be accepted in case of guarantees issued by Kerala Financial
Corporation
4. In addition to Performance Guarantee and Additional Performance Guarantee, Performance Security Deposit at the
1
rate 2.5% of Bill amount will be deducted from running bills .
5. Solicitor's fee, if any, to be paid to the Law Officers of Government for scrutinising or drawing up of agreements-
will be paid and the same recovered from the successful bidder.
6. You are requested to take an Insurance cover for this work for an amount of Rs. 200000 /- (Rupees Two Lakh
only) and submit the same within 15 days of Start of work subjected to the provisions provided in the Bid Document.
0.2% of the Contract Amount will be deducted in the event of failure to submit the Insurance to the concerned
Authorities as noted above. (The value shall be generally 0.5% of the Contract Value subject to a minimum of Rs. 2.00
lakh and maximum of Rs. 5.00 lakh.).
7. Engineering personnel in addition to other supporting staff as detailed below for tenure of the contract for works
supervision shall be employed.
A diploma holder (Civil Engineering) with sufficient practical experience.
8. The Contractor shall enter into a Contract Agreement with the Agreement Authority within 14 Fourteenworking days
from the date of 'Acceptance of Tender' or within such extended time as may be granted by the Agreement Authority.
The date of despatch of Letter of Acceptance through Contractors Portal shall be the date of Acceptance of Tender.
9. In the eventuality of failure to produce the original documents, or submit the performance security, or enter into
agreement with the Agreement Authority within the specified time limit, the Bidder shall be debarred in future from
participating in all Government Bids for three years and will be recommended for blacklisting by the competent
authority. In such cases, the Government may rearrange the work otherwise or get it done departmentally at the risk and
the cost of the Bidder and the loss so sustained by the Government can be realized from the Bidder under the Revenue
recovery Act or otherwise the Government may decide.
10. The work should be completed in all respects within 8 months from the date of handing over the site.
11. Defect Liability period will be 1 year
12. All the details mentioned above shall be submitted to the Agreement Authority within 14 (fourteen) days from the
date of 'Acceptance of Tender' or within such extended time as may be granted by the Agreement Authority.
13. All the terms and conditions of the Notice Inviting tenders and tender shall be binding on the Contractor.

GEETHIKA CHANDRABOSE (945061)

Assistant Engineer

2
 ACCEPTED SCHEDULE

Name of Work: Annual Plan-THIRUVALLUR GP-24/25 -IMPROVEMENTS OF AYURVEDA

HOSPITAL-24-25-PROJECT NO. 319/24-25-General Civil Work (DSR 2018 with Cost Index
136.44 )

Sl No No. or Qty. Unit Accepted Rate TOTAL TOTAL

Description of work AMOUNT AMOUNT in
words
1 Maintenance work
1.001 15.3 - Demolishing R.C.C. 0.368 cum 3258.00 1198.94 Rupees One
work manually / by Thousand One
mechanical means including Hundred Ninety
stacking of steel bars and EightNinety
disposal of unserviceable Four Paise
material with in 50 metres
lead as per direction of
Engineer -in-Charge.
1.002 15.7.4 - Demolishing brick 1.763 cum 1889.00 3330.31 Rupees Three
work manually / by Thousand Three
mechanical means including Hundred
stacking of serviceable ThirtyThirty
material and disposal of One Paise
unserviceable material within
50 metres lead as per
direction of Engineer-in-
Charge.In cement mortar
1.003 O D 4 1 5 3 4 3 / 2 0 2 4 - 2 0 2 5 - 0.528 cum 672.00 354.82 Rupees Three
60.7.3 DISMANTLING DR - Hundred Fifty
Dismanling , clearing away FourEighty
and carefully stacking Two Paise
materials useful for reuse for
any thickness of walls in DR
masonry including disposal of
debris within a distance of
150m.
1.004 2 . 8 . 1 - E a r t h w o r k i n 5.377 cum 324.00 1742.15 Rupees One
excavation by mechanical Thousand
means (Hydraulic excavator) Seven Hundred
/manual means in foundation Forty
trenches or drains (not TwoFifteen
exceeding 1.5 m in width or Paise
10 sqm on plan), including
dressing of sides and
ramming of bottoms, lift up to
1.5 m, including getting out
the excavated soil and
disposal of surplus excavated
soil as directed, within a lead
of 50 m.All kinds of soil
1.005 4.1.3 - Providing and laying 1.344 cum 8724.00 11725.06 Rupees Eleven
in position cement concrete of Thousand
specified grade excluding the Seven Hundred
cost of centering and Twenty FiveSix
shuttering - All work up to Paise
plinth level:1:2:4 (cement : 2
Sl No No. or Qty. Unit Accepted Rate TOTAL TOTAL
Description of work AMOUNT AMOUNT in
words
coarse sand (zone-III) : 4
graded stone aggregate 20
mm nominal size)
1.006 4.3.1 - Centering and 6.720 sqm 366.00 2459.52 Rupees Two
shuttering including strutting, Thousand Four
propping etc. and removal of Hundred Fifty
form work for:Foundations, NineFifty Two
footings, bases for columns Paise
1.007 OD415352/2024-2025 - DRY 0.317 cum 1606.00 509.10 Rupees Five
RUBBLE MASONRY _ For Hundred
Department Dry rubble NineTen Paise
without concrete levelling
course masonry with good
quality blasted rubble
including packing to
compactness to lines and
levels cost and conveyance of
all materials labour charges
etc. complete as per direction
of Departmental officers at
site
1.008 OD415351/2024-2025 - DRY 2.338 cum 3812.00 8912.46 Rupees Eight
RUBBLE MASONRY-Dry Thousand Nine
rubble without concrete Hundred
levelling course masonry with TwelveForty
good quality blasted rubble Six Paise
including packing to
compactness to lines and
levels cost and conveyance of
all materials,labour charges
etc complete as per direction
of departmental officers at
site(Modified spec 60.7.1 of
DAR).
1.009 50.6.4.2 - Hollow block 7.080 cum 7188.00 50891.04 Rupees Fifty
masonry using pre cast block Thousand Eight
(Factory made) of size Hundred Ninety
40x20x20 cm or nearest OneFour Paise
available size confirming to
IS 2185 part 1 of 1979 for
super structure up to floor two
level thickness 20cm and
above in: CM 1:6 ( 1 cement :
6 coarse sand) etc complete
1.010 13.1.1 - 12 mm cement plaster 76.700 sqm 343.00 26308.10 Rupees Twenty
of mix:1:4 ( 1 cement : 4 fine Six Thousand
sand) Three Hundred
EightTen Paise
1.011 13.43.1 - Applying one coat 76.700 sqm 77.00 5905.90 Rupees Five
of water thinnable cement Thousand Nine
primer of approved brand and Hundred
manufacture on wall FiveNinety
surface:Water thinnable Paise
cement primer
1.012 13.60.1 - Wall painting with 76.700 sqm 165.00 12655.50 Rupees Twelve
acrylic emulsion paint of Thousand Six
approved brand and Hundred Fifty
manufacture to give an even FiveFifty Paise
Sl No No. or Qty. Unit Accepted Rate TOTAL TOTAL
Description of work AMOUNT AMOUNT in
words
shade:Two or more coats on
new work
1.013 10.25.2 - Item Shifted to Sub 1182.000 kg 168.00 198576.00 Rupees One
head 14 as item 14.73 Lakh Ninety
Item Shifted to head 14 as Eight Thousand
item 14.74 Five Hundred
Steel work welded in built up Seventy Six
sections/framed work,
including cutting, hoisting,
fixing in position and
applying a priming coat of
approved steel primer using
structural steel etc. as
required.In gratings, frames,
guard bar, ladder, railings,
brackets, gates and similar
works
1.014 50.10.2 - Steel work for 471.456 kg 166.00 78261.70 Rupees Seventy
purlin/single section with G I Eight Thousand
pipes including cutting, Two Hundred
hoisting, fixing in position Sixty
and applying a priming coat OneSeventy
of approved steel primer, Paise
including welding and bolted
with special shaped washers
etc. complete
1.015 13.61.1 - Painting with 15.000 sqm 156.00 2340.00 Rupees Two
synthetic enamel paint of Thousand Three
approved brand and Hundred Forty
manufacture to give an even
shade:Two or more coats on
new work
1.016 OD415414/2024-2025 - 68.920 sqm 654.00 45073.68 Rupees Forty
Providing and fixing Five Thousand
precoated galvanised iron Seventy
profile sheets (size, shape and ThreeSixty
pitch Eight Paise
ofcorrugation as approved by
Engineer-in-charge) 0.35 mm
(+0.05%), total
coatedthickness
with zinc coating 120 grams
per sqm as per IS: 277, in 240
mpa steel grade, 5-7 microns
epoxy
primer on both side. of the
sheet and polyester top coat
15-18 microns.Sheet should
have
protective guard film of 25
microns minimum to avoid
scratchesduring transportation
and
should be supplied in single
length upto 12 metre or as
desiredby Engineer-in-charge.
The sheet
shall be fixed using self
drilling/self tapping screws
ofsize (5.5x55mm) with
Sl No No. or Qty. Unit Accepted Rate TOTAL TOTAL
Description of work AMOUNT AMOUNT in
words
EPDM seal,
complete upto any pitch in
horizontal/ vertical orcurved
surfaces, excluding the cost of
purlins,
rafters and trusses and
including cutting tosize and
shape wherever required.
1.017 O D 4 1 5 4 1 3 / 2 0 2 4 - 2 0 2 5 - 26.300 1 metre 214.00 5628.20 Rupees Five
Providing and fixing 15cm Thousand Six
wide, 45 cm overall semi Hundred
circular plain PVC sheet Twenty
gutterwith iron brackets 40x3 EightTwenty
mm size, bolts, nuts and Paise
washers etc., including
making necessary connections
withrain water pipes
complete.0.63 mm thick with
zinc coating not less than 275
gm/ m2
1.018 16.68 - Providing and laying 2.950 sqm 1104.00 3256.80 Rupees Three
60 mm thick factory made Thousand Two
cement concrete interlocking Hundred Fifty
paver block of M - 30 grade SixEighty Paise
made by block making
machine with strong vibratory
compaction, of approved size,
design & shape, laid in
required colour and pattern
over and including 50 mm
thick compacted bed of coarse
sand, filling the joints with
fine sand etc. all complete as
per the direction of Engineer-
in-charge.

The above work awarded to the contractor Saneesh S

D,CVEPS4534E, at his quoted rate for individual items
at a total accepted PAC 459129( Four Lakh Fifty Nine
Thousand One Hundred and Twenty Nine Only) as per
the condition of the contract.