Republic of the Philippines
Department of Education
OFFICE OF THE SECRETARY
EXTERNAL PARTNERSHIPS SERVICE
CO-EPS No.: 01- , s. 2025
FOR : WILFREDO E. CABRAL
Undersecretary
Human Resource and Organizational Development
: ANNALYN M. SEVILLA
Undersecretary
Finance
THROUGH : FATIMA LIPP D. PANONTONGAN
Undersecretary
Office of the Secretary
GEORGINA ANN HERNANDEZ YANG
Assistant Secretary
FROM : GRACIELA E. MENDOZA
Director IV
SUBJECT : REQUEST FOR AUTHORITY TO HIRE ONE (1) CONTRACT OF
SERVICE (CoS) WORKER FOR THE EXTERNAL
PARTNERSHIPS SERVICE – GOVERNMENT UNIT
I. PROPOSED CoS FOR HIRING
In order to augment the regular workforce of the External Partnerships Service,
may we respectfully request for authority to hire one (1) personnel under Contract of
Service (CoS):
NAME WORK CATEGORY RATE
1. Abnaim S. Macud Technical Assistant I Php 28,000.00
II. EXISTING PERSONNEL
List of ALL existing personnel both permanent and COS, including vacant positions in
the office, incumbents of CTI, reassigned personnel from other offices.
G/F Alonzo Bldg. DepEd Complex, Meralco Avenue, Pasig City
Telephone Nos.: OD (02) 86367563; ICO (02)86376463;
Local Partnerships (02) 86388637; (02) 86388639
Email Addresses: externalpartnerships@deped.gov.ph; ico@deped.gov.ph
Republic of the Philippines
Department of Education
OFFICE OF THE SECRETARY
EXTERNAL PARTNERSHIPS SERVICE
Name Existing Number Existing workload/ Remarks
personn of deliverables (e.g., CTI,
el Existing reassigne
Position d, vacant)
External Partnerships Service – Government
o Jho-Ana A. Project 1 Checks compliance Permanent
Llana Developm and completion of
ent DepED
Officer commitments both
(PDO) II local and
international
including
commitments
entered into with
the political
stakeholders;
Provides technical
assistance to the
Central Office units
and field offices in
engaging and
maintaining
partnerships with
local and
international
stakeholders;
Develop a database
(DPDS) to gather
data and track
progress of
relationship with
partners in order to
deepen
relationships and
provide higher
satisfaction;
Manages events to
build relationships
with stakeholders
build stronger
relationships i.e.,
Appreciation for
Government and
Civic Organization;
Maintains linkages,
cooperation and
collaborative
activities with NGAs
and LGUs e.g.
Bureau of Fire
Protection, SSS,
G/F Alonzo Bldg. DepEd Complex, Meralco Avenue, Pasig City
Telephone Nos.: OD (02) 86367563; ICO (02)86376463;
Local Partnerships (02) 86388637; (02) 86388639
Email Addresses: externalpartnerships@deped.gov.ph; ico@deped.gov.ph
Republic of the Philippines
Department of Education
OFFICE OF THE SECRETARY
EXTERNAL PARTNERSHIPS SERVICE
GSIS, PAG-IBIG to
solicit support
either in the form of
expertise or funding
for a safer learning
environment,
construction of
schools and support
on-going learning
projects of DepED.
o Caroline A. PDO II 1 Helps identify and Permanent
Labrague develops a case for
support from
private partners, for
the creation of
proposals and
briefings, advising
income targets for
each project and
developing the
partnership
fundraising strategy
for each project;
Manage the
resource generation
and donations for
regular resource
gaps and in times
of disaster and
calamities;
Checks compliance
and completion of
DepED
commitments
private partners;
and
Provides technical
assistance to the
Central Office units
and field offices in
engaging and
maintaining
partnerships with
private
stakeholders.
o Maguidala- Technical 1 Coordinate with Contract of
Usman M. Assistant Admin Staff on the Service
Bedar II (TA) II appointment and (CoS)
schedules of the
Head of office;
G/F Alonzo Bldg. DepEd Complex, Meralco Avenue, Pasig City
Telephone Nos.: OD (02) 86367563; ICO (02)86376463;
Local Partnerships (02) 86388637; (02) 86388639
Email Addresses: externalpartnerships@deped.gov.ph; ico@deped.gov.ph
Republic of the Philippines
Department of Education
OFFICE OF THE SECRETARY
EXTERNAL PARTNERSHIPS SERVICE
Review and provide
recommendation to
all incoming and
outgoing
documents and/or
discussion with and
signature of the
Head of the office;
Represent the office
in the meeting that
the Director IV may
not be able to
attend;
Review Partnership-
related
Memorandum of
Agreement and
Memorandum of
Understanding;
Perform other
related functions
and duties as may
be assigned by the
Director and
Assistant Secretary
for External
Partnerships.
o Vacant TA I 1 Provide technical Contract of
and general Service
administrative (CoS)
assistance to the
Government
Partnerships
Management.
Maintain and
organize office
records, files, and
database related to
Government
Partnerships.
Schedule and
coordinate
meetings,
workshops and
meetings related to
Government
Partnerships.
Assist in drafting
partnership
proposals,
agreements and
reports.
G/F Alonzo Bldg. DepEd Complex, Meralco Avenue, Pasig City
Telephone Nos.: OD (02) 86367563; ICO (02)86376463;
Local Partnerships (02) 86388637; (02) 86388639
Email Addresses: externalpartnerships@deped.gov.ph; ico@deped.gov.ph
Republic of the Philippines
Department of Education
OFFICE OF THE SECRETARY
EXTERNAL PARTNERSHIPS SERVICE
Maintain
communication with
Governments
partners and
stakeholders.
Support the
monitoring and
evaluation of
ongoing activities of
Government
Partnerships
Management Unit.
Conduct research
on potential
government
partners, funding
opportunities, and
industry trends.
Prepare briefing
notes,
presentations, and
summaries for
internal and
external use.
Collect and analyze
data relevant to
government
partnerships and
collaborations.
Support the
planning and
execution of
government
partnership-related
events and
initiatives.
Coordinate
logistics,
invitations, and
promotional
materials for
events.
Assist in
maintaining
government
partnership
management
systems and tools.
Perform other tasks
and responsibilities
as assigned by the
EPS Director.
G/F Alonzo Bldg. DepEd Complex, Meralco Avenue, Pasig City
Telephone Nos.: OD (02) 86367563; ICO (02)86376463;
Local Partnerships (02) 86388637; (02) 86388639
Email Addresses: externalpartnerships@deped.gov.ph; ico@deped.gov.ph
Republic of the Philippines
Department of Education
OFFICE OF THE SECRETARY
EXTERNAL PARTNERSHIPS SERVICE
o Vacant Administra 1 Provides assistance Permanent
tive to the Director IV in
Support the delivery of
Staff II prompt and quality
administrative and
clerical support to
the External
Partnerships
Service in
accordance with
the Department’s
policies and
procedures.
III. TERMS OF REQUEST
Description of the work to be done by the COS, including expected outputs and
success indicators. Please include the explanation why work cannot be done by
the existing personnel.
Proposed Expected output Delineation from Name of
work category the workload of Project and
existing duration (If hired
personnel based per
project/program)
Technical Maintains Provide N/A
Assistant I accurate technical and
meeting general
schedules and an administrative
events calendar assistance to
for the the
Government Government
Partnerships Partnerships
Management Management.
Unit. Maintain and
Takes minutes of organize office
meetings records, files,
attended by the and database
Government related to
Partnerships Government
Management Partnerships.
Unit. Schedule and
Consolidates coordinate
Government meetings,
Partnerships workshops
Management and meetings
Unit reports and related to
implementation Government
reports from Partnerships.
G/F Alonzo Bldg. DepEd Complex, Meralco Avenue, Pasig City
Telephone Nos.: OD (02) 86367563; ICO (02)86376463;
Local Partnerships (02) 86388637; (02) 86388639
Email Addresses: externalpartnerships@deped.gov.ph; ico@deped.gov.ph
Republic of the Philippines
Department of Education
OFFICE OF THE SECRETARY
EXTERNAL PARTNERSHIPS SERVICE
stakeholders. Assist in
Prepares drafting
meeting briefers partnership
for the meetings proposals,
of the agreements
Government and reports.
Partnerships Maintain
Management communicatio
Unit. n with
Governments
partners and
stakeholders.
Support the
monitoring
and evaluation
of ongoing
activities of
Government
Partnerships
Management
Unit.
Conduct
research on
potential
government
partners,
funding
opportunities,
and industry
trends.
Prepare
briefing notes,
presentations,
and
summaries for
internal and
external use.
Collect and
analyze data
relevant to
government
partnerships
and
collaborations.
Support the
planning and
execution of
government
partnership-
related events
and initiatives.
Coordinate
G/F Alonzo Bldg. DepEd Complex, Meralco Avenue, Pasig City
Telephone Nos.: OD (02) 86367563; ICO (02)86376463;
Local Partnerships (02) 86388637; (02) 86388639
Email Addresses: externalpartnerships@deped.gov.ph; ico@deped.gov.ph
Republic of the Philippines
Department of Education
OFFICE OF THE SECRETARY
EXTERNAL PARTNERSHIPS SERVICE
logistics,
invitations,
and
promotional
materials for
events.
Assist in
maintaining
government
partnership
management
systems and
tools.
Perform other
tasks and
responsibilitie
s as assigned
by the EPS
Director.
IV. QUALIFICATION STANDARDS
(quality or accomplishment that makes the proposed COS appropriate with the
position)
Name Education Experience Training Eligibility
(if
applicable)
Abnaim S. Macud Bachelor of Youth Youth N/A
Science in Social Spokesperson Network
Work – Barangay; Report Card
Sales Review and
Associate/ Updating
Merchandiser; Workshop;
and Faculty/ Employmen
Teacher t
Facilitation
Workshop;
MYDev’s
Life Skills
Training;
and Youth
Leadership
Training,
among
others
IV. JUSTIFICATION (type or nature of work, reason for requesting of staff and a
summary of expected duties)
Please check the main reason for hiring CoS personnel and kindly further explain
and justify on the space provided below.
G/F Alonzo Bldg. DepEd Complex, Meralco Avenue, Pasig City
Telephone Nos.: OD (02) 86367563; ICO (02)86376463;
Local Partnerships (02) 86388637; (02) 86388639
Email Addresses: externalpartnerships@deped.gov.ph; ico@deped.gov.ph
Republic of the Philippines
Department of Education
OFFICE OF THE SECRETARY
EXTERNAL PARTNERSHIPS SERVICE
o There is vacancy of a permanent position in the office (pls. specify the vacant
position)
o There is a personnel detailed/transfer to other office (pls. specify the name of
the personnel and the office where he/she transferred) _____________
o There are new programs and projects
o There is a need for additional manpower
o There is a creation of a new/interim office
o Others, please specify:
It is understood that this office shall conscientiously observe and adhere to the
existing policies of this Department relative thereto, and the pertinent provisions
stipulated under the Office Order entitled “Updated Implementing Guidelines on
the Hiring and Renewal of Contract of Service (CoS) Workers in DepEd Central
Office.”
The above personnel under CoS are not related within the third degree of
consanguinity or affinity to the appointing authority, recommending official, head
of office, or any person exercising immediate supervision to the concerned CoS.
Attached are the following documents for evaluation by the concerned offices:
1. Updated Office/Unit Charter and Organizational/Functional Chart;
2. List of existing personnel, including vacant positions, incumbents of CTI
positions, reassigned personnel from other offices, existing and proposed COS for
hiring;
3. Terms of Reference (TOR)/description of the work to be done by the COS,
including expected outputs and success indicators. Include explanation why the
work cannot be done by the existing personnel;
4. Approved Work and Financial Plan (WFP);
Required documents for the COS personnel:
0. Signed Contract of COS;
0. Accomplished Personal Data Sheet (PDS) (revised 2017 CSC Form 212);
0. Comprehensive Curriculum Vitae (CV);
0. Individual Performance Contract and Review Form (IPCRF)-for renewal
only;
0. Transcript of Records;
0. Certificate/s of Eligibility, if necessary;
0. Medical certificates including result of drug testing; and
0. Birth Certificate issued by the Philippine Statistics Authority (PSA).
ENDORSEMENT OF CONCERNED OFFICES:
G/F Alonzo Bldg. DepEd Complex, Meralco Avenue, Pasig City
Telephone Nos.: OD (02) 86367563; ICO (02)86376463;
Local Partnerships (02) 86388637; (02) 86388639
Email Addresses: externalpartnerships@deped.gov.ph; ico@deped.gov.ph
Republic of the Philippines
Department of Education
OFFICE OF THE SECRETARY
EXTERNAL PARTNERSHIPS SERVICE
Evaluated and Approved by: Remarks
As to completeness of the
documents submitted,
evaluation of Terms of ________________________________
Reference (TOR) and Chief, BHROD-Personnel Division
qualification requirements
vis-à-vis work category and
rate:
As to the budget allocation:
________________________________
Chief, FS-Budget Division
G/F Alonzo Bldg. DepEd Complex, Meralco Avenue, Pasig City
Telephone Nos.: OD (02) 86367563; ICO (02)86376463;
Local Partnerships (02) 86388637; (02) 86388639
Email Addresses: externalpartnerships@deped.gov.ph; ico@deped.gov.ph
