Republic of the Philippines
Department of Education
REGION III
SCHOOLS DIVISION OF BULACAN
DISTRICT OF SAN MIGUEL CENTRAL
Checklist of Documents for MOOE
*Purchase (Shopping Mode) *Repair and Maintenance
Journal Entry Voucher Disbursement Voucher Disbursement Voucher
Liquidation Report Agency Procurement Request Program of Works
Report of Check Disbursement Purchase Request Purchase Request
Check Disbursement Record Certificate of Non availability of Stocks Handwritten Quotation (at least 3 store/supplier)
from DBM (CNAS) Abstract of Canvass
Report of Check Issued
Philgeps posting for P50,000.00 and Purchase Order with COA stamped
Check Disbursement Register
above Sales Invoice and Official Receipt
*Electricity, Water, Telephone, Internet Handwritten Quotation Price (at least 3 Certificate of Post-Repair Inspection and
store/supplier)
Disbursement Voucher Acceptance
Abstract of Canvass
Official Receipt (Original) Pictures Before, During and After
Purchase Order with COA stamped
Billing Statement (Original) Certificate of Completion
Sales Invoice and Official Receipt and
Certification from PTA School Liquidation Form (Form 1)
Acknowledgment Receipt
BIR Form 2307 BIR Form 2307
Inspection and Acceptance Report (With
Cash Position Report attached photo of the actual items with TAX Clearance
the Inspectorate, Property Custodian and Cash Position Report
*Mobile end-users in the school vicinity)
*Labor
Disbursement Voucher BIR Form 2307
Disbursement Voucher
Official Receipt (Original only) TAX Clearance
Contract Labor with 2 witnesses
Billing Statement for post-paid Cash Position Report
Daily Time Record
Certification from PTA
*Seminar/Training (Registration) Payroll Summary
Certification on Mobile Use
Disbursement Voucher Pictures
Memorandum
Authority to Travel RER Indicating the number of days
Picture of Cards
DepEd Order/Memoranda, Invitation Cash Position Report
Cash Position Report
Itinerary of Travel *Security and Janitorial Services
*Travel and RATA Certificate of Travel Completed Disbursement Voucher
Disbursement Voucher Official Receipt (Registration Fee, Bus Notarized Contract of Service (certified true copy)
Itinerary of Travel Ticket, Airfare) Daily Time Record
Authority to Travel Original Copy of plane/boat/bus tickets, Accomplishment Report
Locator Slip, Certificate of Appearance boarding pass, terminal fee receipt
Payroll Summary and/or RER
(Signature over printed name) Certificate of Appearance (original)
PTA Certification
Acknowledgement Receipt or RER Certificate of Participation/Attendance
Cash Position Report
Cash Position Report (Photocopy)
Photos of participants attending the *Rentals (Venue. Toga, Chairs, etc.)
*Travel Going to DBM seminar/training Disbursement Voucher
Disbursement Voucher Cash Position Report Quotation Price (at least 3 providers)
Itinerary of Travel Abstract of Canvass
Authority to Travel *Meals and Accommodation during
Contract of Agreement
Seminar
Certificate of Appearance Inspection and Acceptance Report (With
Disbursement Voucher attached photo of the actual items with the Inspectorate
Contract of Van/Jeep Hired
Memo and Property Custodian in the school vicinity)
Picture of Vehicle w/ Purchased Supplies
Project/Budget Proposal Official Receipt
Picture of Driver’s License & OR/CR
Purchase Request BIR Form 2307
Acknowledgement Receipt or RER
Philgeps Posting for P50,000.00 and TAX Clearance
Cash Position Report above Cash Position Report
Job Order
*Purchase DBM *Fidelity Bond
Handwritten Quotation Price
Disbursement Voucher Disbursement Voucher
(at least 3 store/supplier)
Agency Procurement Request List of Bonded Officials
Abstract of Canvass
Email Reply from DBM Authority to Accept Payment
Contract with 2 witnesses
Price Quotation and Stock Availability On-Call Payment Slip
Billing Statement/Statement of Account
Official Receipt Confirmation Letter
Activity Completion Report
Delivery Receipt Cash Position Report
Original Attendance Sheet
Inspection and Acceptance Report (With
Cash Position Report Audited by:
attached photo of the actual items with the
Inspectorate, Property Custodian and end-
users in the school vicinity)
Cash Position Report KRISTIN S. MENDOZA
Administrative Assistant II/
Administrative Assistant III
Address: Zone 4, Salacot, San Miguel, Bulacan
DepEd Tayo-San Miguel Central District sdobulacan.csanmiguel@deped.gov.ph https://bit.ly/DepEdTayo-SanMiguelCentralDistrict
Republic of the Philippines
Department of Education
REGION III
SCHOOLS DIVISION OF BULACAN
DISTRICT OF SAN MIGUEL CENTRAL
*TRAVELLING EXPENSES (VEHICLE HIRED)
*HELPER
Disbursement Voucher (CASH)
CHECKLIST OF DOCUMENTS FOR SBFP Disbursement Voucher (CASH)
(FEEDING) Contract of Vehicle Hired
Contract of Services
*1. LIQUIDATION REPORT
*2. RCI (Check Amount)
Payroll
*3. Report on Disbursement (Cash Approved Authority to Travel
Transactions) Pictures
*4. CHECK DISBURSEMENT REGISTER Locator Slip
4.1 DISBURSEMENT VOUCHER (CHECK)
4.2 CASH POSITION REPORT Photocopy of OR/CR
4.3 RER
*5. NARRATIVE REPORT *MEDICAL CERTIFICATE OF HELPER RER
*6. PICTURES OF DISTRIBUTION
*7. ATTENDANCE Pictures
Disbursement Voucher (CASH)
*8. CYCLE MENU
*9. CASH DISBURSEMENT REGISTER
Medical Certificate
*Purchase DBM (MEDICAL SUPPLIES)
Disbursement Voucher (CASH) Receipt
Agency Procurement Request Audited by:
*Purchases (CRAFT BAG/PLASTIC BAG/ICE)
Price Quotation and Stock Availability
Disbursement Voucher (CASH)
KRISTIN S. MENDOZA
Official Receipt Administrative Assistant II/
Purchase Request Administrative Assistant III
Delivery Receipt Handwritten Quotation (at least 3
store/supplier)
Inspection and Acceptance Report
(With attached photo of the actual Abstract of Canvass
items with the Inspectorate,
Property Custodian and end-users in Purchase Order with COA stamped
the school vicinity)
Paktura/Resibo-Resibuhan
*Purchase (Shopping Mode) (MEDICAL/
RER
COOLER/CRATES)
Disbursement Voucher (CASH) Inspection and Acceptance Report
(With attached photo of the actual
Certificate of Non availability of Stocks items with the Inspectorate,
from DBM Property Custodian and end-users in
the school vicinity)
Philgeps posting for P50,000.00 and above
Pictures
Purchase Request
Handwritten Quotation Price (at least 3
store/supplier) *TRAVELLING EXPENSES (PUBLIC
TRANSPORT)
Abstract of Canvass
Disbursement Voucher (CASH)
Purchase Order with COA stamped
Itinerary of Travel
Sales Invoice and Official Receipt and
Acknowledgment Receipt
Certificate of Travel Completed
Inspection and Acceptance Report (With
attached photo of the actual items with
Approved Authority to Travel
the Inspectorate, Property Custodian and
end-users in the school vicinity)
Locator Slip
BIR Form 2307
Pictures
Address: Zone 4, Salacot, San Miguel, Bulacan
DepEd Tayo-San Miguel Central District sdobulacan.csanmiguel@deped.gov.ph https://bit.ly/DepEdTayo-SanMiguelCentralDistrict
