MEETING MINUTES
Actual Meeting
Date: May 16, 2025
Time: 9:30 PM
Location: Online Meeting via Google Meet
Attendees
● Anjolie Moira Yu (Facilitator)
● Ella Janille Dadivas (Secretary)
● Charisse Corpuz (Agenda Planner)
● James Oberis & Vincent Bejo (Budget and Logistics)
● Lurraine Clare Reyes (Document Strategist)
Agenda
1. Theme Selection
2. Activity Proposals
3. Budget Review
4. Communication Plan
Discussion Points Action Items
● Moira Yu initiated the discussion on Theme ● Attendees suggest themes, and the majority
selection, recalling the ideas generated vote or choose the “Sa Nangka Fiesta
during the preparation meeting. A focused sama-sama tayo sa pagpapalaganap ng
discussion ensued to finalize the official Kasiyahan“ theme.
theme for the Barangay Fiesta.
● Moira Yu them invited Ella Janille Dadivas ● Ella (Secretary): recapped the initial
and Charisse Corpuz to lead the discussion from the session on May 16,
presentation for the recapped and activity 2025, at 7:00 PM, which involved
proposal for the upcoming Barangay brainstorming the theme and initial budget
Nangka Fiesta program. considerations. Mr. Bejo and Mr. Oberis
discussed materials, activities, prizes, and
tokens with rough budget estimates ranging
from ₱50,000 to ₱290,000.
● Ms. Charisse Corpuz then presented the
proposed activities for the five-day Barangay
Fiesta.Charisse Corpuz: Detailed the
proposed activities for the five-day fiesta,
emphasizing their aim to celebrate
community spirit and engage all age groups.
a. Day 1: Sagayla Parade: A parade
highlighting local gay residents to
promote inclusivity and celebrate
diversity. Participants will wear
recycled gowns to encourage
environmental awareness. The
parade will proceed through the main
streets.
b. Day 2: Singing Contest: Open to all
ages to showcase local musical
talents and foster camaraderie. There
will be select finalists for the main
event, with potential categories for
solo, duet, and group performances.
c. Day 3: Barangay Nangka Got
Talent: A talent show encompassing
various performances (dancing,
magic, comedy, etc.) to discover
hidden talents and foster community
pride.
d. Day 4: Night Market: A community
bonding event featuring food stalls,
local crafts, and entertainment,
serving as the closing ceremony for
the day and supporting local
businesses.
e. Day 5: Grand Night: The fiesta
culmination with performances,
awards for contest winners, and a
tentative fireworks display (contingent
on safety measures). The event will
include a closing speech, recognition
of volunteers, and a final community
dance or concert.
● Moira Yu introduced the crucial aspect of ● Vincent: Provided an overview of key cost
Budget Review and invited James and components and potential challenges.
Vincent to share their research on typical James: Detailed seven major categories of
costs associated with barangay fiestas. expenses:
a. Permits and Documentation:
Estimated range of ₱1,000 – ₱5,000
(LGU clearance, police/fire permits,
potential insurance). Need to process
at least one month in advance and
prepare a barangay resolution.
b. Decorations & Materials: Estimated
range of ₱5,000 – ₱25,000
(tarpaulins, banderitas, backdrops,
props).
c. James (Response): Recommended
weatherproof materials if budget
allows.
d. Prizes & Tokens: Estimated range of
₱5,000 – ₱30,000 (raffles, games,
competitions, tokens for
judges/guests).
e. Logistical Equipment: Estimated
range of ₱10,000 – ₱35,000 (sound
system rental, tents/canopies,
potential generator).
f. Vincent (Response): Mentioned
having a list from the previous year
but needing to confirm availability and
rates.
g. Manpower & Talent Fees: Estimated
range of ₱10,000 – ₱50,000 (emcees,
performers, marshalls, volunteer
allowances).
h. Venue & Miscellaneous: Estimated
range of ₱5,000 – ₱25,000 (potential
backup venues, post-event cleaning,
waste disposal). Aiming to use the
barangay covered court (free).
i. Contingency Fund: Recommended
10–15% of the total budget for
unexpected expenses.
● Vincent then summarized the rough
breakdown of the total estimated budget by
category.
● Suggested forming smaller subcommittees ● James: Agreed and mentioned preparing
to focus on each budget category for detailed task sheets and assigning
efficient management. responsibilities.
● Vincent: Proposed seeking sponsorships and
donations once the committees are finalized.
● Moira Yu invited Lurraine to present the ● Lurraine: Presented the communication
outline Communication Plan for marketing strategy, focusing on:
the fiesta and ensuring maximum a. Promoting events on social media
participation. platforms (Facebook and Instagram).
b. Registration options via Google
Forms and face-to-face at the
barangay hall.
c. Eligibility for participation being
residency within the barangay, with
potential promotion in local schools.
d. Emphasized the importance of
documentation to ensure safety and
prevent issues during the event.
e. Proposed using the SMART method
(Specific, Measurable, Attainable,
Relevant, Time-bound) for goal
setting.
● Summary of Decisions ● A theme for the Barangay Fiesta has been
chosen “Sa Nangka Fiesta sama-sama
tayo sa pagpapalaganap ng Kasiyahan”.
● The proposed activities were generally
approved, and subcommittees will be formed
for implementation.
● Budget subcommittees will be formed to
manage each expense category.
● The communication plan will utilize social
media and local outreach.
● The key next steps include:
● Ella Janille Dadivas to finalize and document
the chosen theme.
● Moira Yu to oversee the formation of
subcommittees for activities and budget.
● James to prepare detailed task sheets for
budget subcommittees.
● Vincent to begin research on potential
sponsors and donors.
● Lurraine to develop specific communication
materials and timelines.
