TOPIC 6:

on in Disaster M
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 Brain
Busters

💥 Disaster strikes! Only those with the sharpest minds

in disaster documentation will make it to the end!
Group s w ill c o m p et e in a n
eli minatio n-sty le quiz
Faste st g r o u p to a n sw er
co rrec tly st a y s in t h e g am e
Last grou p s t a n d ing w in s
e x e m p tion f r o m th e q u iz!
Ready?
 "I have
"I have no
no voice,
voice, but
but II
must speak.
must speak.
II record
record the
the truth,
truth, both
both
strong and
strong and weak.
weak.
In times
In times of
of chaos,
chaos, II hold
hold
the key—
the key—
Without me,
Without me, there's
there's no
no
history.
history.
What am
What am I?"
I?"

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DOCUMENTATION/
DOCUMENTATION/
DISASTER RECORDS
DISASTER RECORDS
Disaster
Busters
Disaster or emergency management documentation is crucial for recording
vital details during or immediately after an incident. It should begin upon
emergency notification and continue through post-incident reviews, compiling
factual information from all involved.

Documentation must be objective, avoiding speculation,

criticism, or unqualified opinions. Key details include incident
timing, evacuation efficiency, alarm functionality,
communication effectiveness, equipment adequacy, emergency
plan implementation, and areas for improvement.
Disaster
Busters

A. DISASTER AND RISK

MANAGEMENT PLAN
INCIDENT RESPONSE TEAM
also known as neighborhood emergency
response team (NERT)

a group of people who prepare for and respond

to any emergency incident, such as a natural
disaster or an interruption of usual operations.

responsible for creating a proactive incident

response plan, identifying and resolving
system vulnerabilities, upholding strict
security standards, and supporting all
incident managment procedures.
INCIDENT RESPONSE TEAM
Members of an incident response
team should ideally be trained and
prepared to perform the tasks
required by the specific situation

how to perform CPR

how to ambulate and
transport patient
INCIDENT RESPONSE TEAM
members of the team are usually skilled to
train the members of the community or
organization on disaster preparedness for
the hazards that may impact their area.
fire safety
light search and rescue
team organization
disaster medical operations.

Tasks and protocols should be

properly documented
 Coordinates the overall direction and
strategy of response efforts and
ensures the team remains focused on
minimizing damages

Combines efforts to identify the

underlying cause of an accident. It’s
crucial to compile as much relevant data
as possible.
 Manages pertinent communications
both internally and externally that are
required for incident response.

Keeps records of incident response

measures and activities.
 Ensures that, to protect the
organization, the incident response
measures are compliant with
applicable laws and regulations.
The highest authority in disaster response, responsible
for overall coordination and decision-making.

RESPONSIBILITIES:
Establishes command and sets operational priorities.
Directs response efforts and resource allocation.
Communicates with government agencies, hospitals, and
emergency services.
Ensures responder and public safety.
Makes critical decisions based on situational assessment.
 Manages public communication and serves as
the point of contact for external agencies.

RESPONSIBILITIES:
Provides accurate and timely disaster updates to the media and public.
Prevents misinformation and controls rumors.
Coordinates with government agencies, NGOs, and emergency
response units.
Ensures transparency in disaster response efforts.
Facilitates communication between agencies for resource mobilization.
 Ensures the safety of all responders and
victims while overseeing the triage process.

RESPONSIBILITIES:
Identifies and mitigates safety hazards during disaster response.
Ensures proper use of protective equipment and adherence to safety
protocols.
Monitors environmental risks, such as structural hazards or
biohazards.
Oversees the triage system, ensuring proper patient classification.
Works closely with medical teams to adjust triage priorities as needed.
 Oversees patient classification and
prioritization for treatment.

RESPONSIBILITIES:
Implements triage protocols (e.g., START Triage for mass casualties).
Classifies patients based on injury severity and survival likelihood.
Coordinates with treatment and transport teams for efficient care
delivery.
Ensures rapid assessment to prevent treatment delays.
Adjusts triage decisions as patient conditions change.
 Oversees medical care and treatment for
disaster victims.

RESPONSIBILITIES:
Ensures proper triage and prioritization of patients based on
severity.
Supervises medical personnel providing emergency care.
Coordinates with hospitals for patient referrals and capacity
management.
Ensures adequate medical supplies and personnel for treatment.
Implements infection control measures in disaster settings.
 Leads search and rescue operations for
trapped or injured victims.

RESPONSIBILITIES:
Directs teams in the safe removal of victims from hazardous
environments.
Assesses structural hazards and collaborates with engineers and
firefighters.
Ensures use of proper extrication tools and techniques.
Coordinates with medical teams for immediate post-extrication care.
Monitors responder safety during rescue operations.
 Manages the transportation of casualties,
responders, and supplies.

RESPONSIBILITIES:
Organizes patient transport to medical facilities.
Coordinates with ambulance services, air transport, and emergency
vehicles.
Ensures proper patient handover to receiving hospitals.
Manages logistics for responder deployment and evacuation efforts.
Maintains communication between medical teams and transport
units.
 Ensures effective communication between
the response team and the public.

RESPONSIBILITIES:
Disseminates disaster-related updates and information to the media.
Works closely with the Public Information Officer to control
messaging.
Manages press briefings and social media updates.
Prevents the spread of false information and maintains public trust.
Coordinates with responders to document response efforts for
transparency.
 Brain
Busters
 This ensures that, to protect the
organization, the incident
response measures are compliant
with applicable laws and
regulations.
 LEGAL
LEGAL
REPRESENTATION
REPRESENTATION
 One of its responsibilities is to
ensures proper use of protective
equipment and adherence to
safety protocols.
 SAFETY
SAFETY
OFFICER/MAIN
OFFICER/MAIN
TRIAGE OFFICER
TRIAGE OFFICER
 Disaster
Busters

B. DISASTER MANAGEMENT RESPONSE

1. Vulnerable
1. Vulnerable
Groups
Groups
Highly vulnerable
Highly vulnerable population
population refers
refers to
to members
members
of the
of the community
community with
with aa higher
higher probability
probability ofof
being exposed
being exposed toto disaster
disaster who
who alsoalso face
face
barriers to
barriers to anticipate,
anticipate, cope
cope with,
with, resist
resist or
or
recover from
recover from the
the event.
event.
 Who are
Who are more
more AT
AT RISK?
RISK?
✅ Pre-existing
Pre-existing mental/other
mental/other disorders
disorders
✅ Children
Children && adolescents
adolescents –– Not
Not fully
fully developed
developed
✅ Women
Women –– Pregnancy
Pregnancy & & lactation
lactation risks
risks
✅ Older
Older adults
adults –– Medically
Medically fragile
fragile
✅ Homeless
Homeless individuals
individuals –– No
No secure
secure shelter
shelter
✅ Indigenous
Indigenous groups
groups –– Healthcare
Healthcare discrimination
discrimination
✅ People
People in
in shelters
shelters –– Risk
Risk of
of diseases
diseases
📝 Improves inclusivity in disaster response
📝 Ensures resource allocation for special needs
📝 Provides clear data for targeted interventions
MEDICAL MODEL
MEDICAL MODEL FUNCTIONAL
FUNCTIONAL MODEL
MODEL
Derived from disease, trauma, or health Also known as the social model, it considers the
conditions that disrupt what is considered social and political environment affecting
"normal" functionality. vulnerability.
Focuses on physical and mental aspects of Emphasizes external factors such as language
health. barriers, environmental conditions, cultural
Example: People with pre-existing mental or beliefs, and access to resources.
physical disorders, older adults, children, and Example: Homeless individuals and indigenous
adolescents. populations.
 MICROLEVEL
(Individual Factors)

FOUR LEVELS OF Age, medical conditions, economic status, family

support.
Example: An elderly person with no family is at
VULNERABILITY higher risk.

(Local Healthcare & Support Systems)

Availability and efficiency of healthcare teams
MESOLEVEL and emergency responders.
Example: Poor access to emergency services
worsens disaster impact.

(Policies & Laws)

Government policies that protect or fail to
EXOLEVEL protect vulnerable groups.
Example: RA 10821 (Children’s Emergency Relief
Act) enhances child protection.

(Community & National Factors)

Geographic location, economic stability, and
MACROLEVEL political climate.
Example: Coastal communities are at higher risk
of typhoons.
2. Health
2. Health
Hazard
Hazard
Report
Report
A health
A health hazard
hazard report
report is
is the
the documentation
documentation
that is
that is used
used to
to indicate
indicate hazards
hazards that
that need
need to
to be
be
addressed in
addressed in order
order to
to avoid
avoid incidents.
incidents.

All reports
All reports should
should include
include asas much
much detail
detail as
as
possible, such
possible, such asas who
who waswas involved,
involved, what
what
happened, where
happened, where and
and when
when the
the event
event occurred,
occurred,
and the
and the event's
event's cause
cause..
Sample of
Sample of Hazard
Hazard Report
Report
 Keep track of when and where
the hazard was reported
The proper processing of
hazard reports includes
the following:
Using words, photos, and notes,
describe the hazard.

Determine the severity of the

damage and the level of medical
care required.

Create a corrective action plan

to reduce the risk of hazard.

Implement control measures for

accident prevention.
3. Casualty
3. Casualty
Report
Report
A casualty
A casualty report
report is
is an
an official
official document
document used
used to
to
record and
record and communicate
communicate information
information about
about
injuries, deaths,
injuries, deaths, or or missing
missing persons
persons resulting
resulting
from an
from an incident,
incident, such
such as
as aa military
military operation,
operation,
natural disaster,
natural disaster, or
or accident.
accident.
Shows the
Shows the magnitude
magnitude of of aa certain
certain disaster
disaster or
or
emergency situation
emergency situation,, guiding
guiding resource
resource planning
planning
and medical
and medical response.
response.
Sample of
Sample of Casualty
Casualty Report
Report
 Brain
Busters
 These are _ _ _ _ _ _ _ _ _ _ groups
that are dispersed across multiple
geographic regions, necessitating a
coordinated, multi-regional
response.
clue: at
clue: at risk
risk // susceptible
susceptible
Vulnerable Groups
Vulnerable Groups
 _ _ _ _ _ _ _ _ _ _ _ _ includes
disease tracking, injury trends, and
vigilance for the potential for
disease outbreaks
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Surveillance
Surveillance
 Disaster
Busters

C. Disaster Recovery Activity Summary

1. Population
1. Population Groups
Groups
Involving Multiple
Involving Multiple
Regions Requiring
Regions Requiring
Special Attention
Special Attention
Infrastructure
Water Sanitation and Hygiene Facilities
4.5% Filipinos’ high
Bridge
concern over
6.3%
their homes may
be linked to
Fishing
their experience
7.4%
Home with disasters,
39.2% as most of the
population have
Schools experienced
8.5% significant
damage to
property, assets
and have been
displaced from
Roads their homes due
13.1%
to a disaster.

Farmland
18.2%
 People
People
Workers
Workers People's vulnerability
People's vulnerability
Police/Army People with Disabilities

1.2% 14.2%
Livestock Herders
7%

Children
Farmers 32.2%
Businessman
33.1%
7.6%

Poor People
21.6%

Wage Laborer
22.7%
Elderly
32%

Fisherman
22.7%
2. Outbreak
2. Outbreak
Surveillance
Surveillance
Report
Report
An Outbreak Surveillance Report, as defined
and utilized by organizations like the World
Health Organization (WHO), is a detailed,
systematic compilation and analysis of data
regarding the occurrence and spread of
infectious diseases, particularly in the
aftermath of a disaster.
Disasters can increase the risk of disaster
outbreak in several ways:
1. Disrupted Sanitation and Hygiene 3. Weakened Immune
2. Overcrowding and Displacement Systems
In disaster management, these reports are critical for:
Rapid Identification
Situational awareness
Targeted interventions
Resource coordination
Monitoring and evaluation
 Executive Summary
Common Outbreak
Event Details:
Surveillance Report Date and Time of Reporting, Disaster Context,
Format: Geographic Location.

Epidemiological Data
Disease(s) Under Surveillance, Case Definitions, Case Counts
and Incidence Rates, Mortality Rates, Trends and Patterns

Investigation and Risk Assessment

Source of Infection, Transmission Dynamics,
Risk Factors, Risk Assessment.

Response Actions

Recommendations

Appendices
Samples
Samples
 Disaster Risk Reduction
and Management Team
Report

The Disaster Risk Reduction and Management Team (DRRMT)

Report serves as an official record of disaster-related events,
response efforts, and recommendations. It ensures proper
coordination, accountability, and planning for future disaster
preparedness.
 omponents of a DRRMT Re
Key C port

1. General Information 3. Disaster

Disaster Name, Date, and Location Response Actions
Type of Disaster (Natural or Man- Deployed Emergency Teams (Rescue,
made) medical, law enforcement)

Evacuation and Relief Operations

2. Situation Overview (Shelters, food, water, medical aid)

Summary of the Disaster Security Measures (Crime

prevention, order maintenance)
Initial Impact (Casualties, Damage,
Displacement)
 omponents of a DRRMT Re
Key C port
4. Resource Utilization
Manpower and Volunteers
6. Challenges and
Financial Assistance and Relief Goods Recommendations
Distribution
Issues Encountered (Logistics,
Communication, Resource
5. Damage and Needs Shortages)

Assessment Future Preparedness (Better Early

Warning, Stronger Coordination,
Casualties and Injuries
Resilient Infrastructure)
Infrastructure and Economic Losses
Immediate Needs (Food, Water,
Shelter, Medicine)
 Brain
Busters
What section of the DRRMT Report
provides basic details like the disaster's
name, date, location, and type?
 General
Information
 Brain
Busters
Which section outlines the immediate
response efforts, such as rescue
operations and evacuation procedures?
Disaster Response
Actions
SUMMARY
SUMMARY
 DISASTER AND
DISASTER AND RISK
RISK
MANAGEMENT PLAN
MANAGEMENT PLAN

Ensures organized communication and

swift decisions
Incident Commander, Liaison Officer,
Safety Officer, Triage Officer,
Transportation Officer
Saves lives by reducing confusion and
delays
 DISASTER MANAGEMENT
DISASTER MANAGEMENT
RESPONSE
RESPONSE
Groups at higher risk:
Children
Older adults
Individuals with disabilities
Pregnant women
Marginalized communities
Models of vulnerability:
Medical Model: Focuses on health conditions
Functional Model: Focuses on social and environmental
risks
 DISASTER MANAGEMENT
DISASTER MANAGEMENT
RESPONSE
RESPONSE

Health Hazard Report – Identifies

workplace risks
Casualty Report – Tracks affected
individuals
 DISASTER RECOVERY
DISASTER RECOVERY
ACTIVITY SUMMARY
ACTIVITY SUMMARY

Vulnerable groups in the Philippines:

Homes (Most at risk in Eastern Visayas and NCR)
Farmers (High vulnerability in Cagayan Valley)
Children and Elderly (Require special attention)
DRRMT Report – Analyzes disasters, response
efforts, and future recommendations
 DISASTER RECOVERY
DISASTER RECOVERY
ACTIVITY SUMMARY
ACTIVITY SUMMARY

Vulnerable groups in the Philippines:

Homes (Most at risk in Eastern Visayas and NCR)
Farmers (High vulnerability in Cagayan Valley)
Children and Elderly (Require special attention)
Outbreak Surveillance – Detects and monitors
disease threats
DRRMT Report – Analyzes disasters, response
efforts, and future recommendations
 REMEMBER
REMEMBER
Disasters don’t wait,
so we must always be
ready
 Brain
Busters

ARE YOU READY FOR THE QUIZ?

1. What is the primary purpose of the Disaster
Risk Reduction and Management Team (DRRMT)
Report?

A) To document disaster-related events,

responses, and recommendations
B) To predict future disasters with accuracy
C) To determine the political impact of disasters
D) To allocate disaster funds directly to affected
individuals
2. Which section of the DRRMT Report details
the immediate actions taken after a disaster,
such as rescue efforts and evacuation
procedures?

A) Situation Overview
B) Disaster Response Actions
C) Challenges and Recommendations
D) Damage and Needs Assessment
3. What is the main role of an Incident Response
Team (IRT)?

A) To predict and prevent all disasters before

they occur
B) To train communities and organizations in
disaster preparedness and response
C) To provide financial aid to disaster victims
D) To focus solely on investigating the cause of
disasters
4. Which component of a Casualty Report
provides information on the deceased, injured,
and missing individuals?

A) Incident Information
B) Casualty Details
C) Resource and Response Details
D) Security and Safety Measures
5. Why is proper documentation crucial in
disaster management reports?

A) It allows authorities to ignore minor disasters

B) It ensures proper coordination, accountability,
and future preparedness
C) It reduces the financial costs of disaster
response
D) It prevents disasters from occurring again
Which role in the Incident Response Team is
responsible for overseeing the entire emergency
operation?

A) Liaison Officer
B) Safety Officer
C) Incident Commander
D) Extrication Officer
Which model of vulnerability focuses on social
and environmental factors that increase disaster
risks?

A) Medical Model
B) Functional Model
C) Psychological Model
D) Environmental Model
What is the main purpose of a Health Hazard
Report?

A) To track disease outbreaks in disaster zones

B) To record incidents affecting vulnerable
populations
C) To document workplace risks and improve
safety
D) To evaluate the success of disaster response
efforts
In the Philippines, which group is considered the
most vulnerable during disasters?

A) Healthcare workers
B) Farmers
C) Tourists
D) Students
What key purpose does the Disaster Risk
Reduction and Management Team (DRRMT)
Report serve?

A) It records patient treatment strategies

B) It assesses environmental hazards only
C) It outlines disaster details, response actions,
and recommendations
D) It lists emergency contact numbers for rescue
teams
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 Brain
Busters

Virtual Background
 s these keys while present
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