OFFICE AUTOMATION TOOLS

MODULE III: POWER POINT

Microso power point
MS Power point is the popular presenta on program. It allows users
to create, edit and show beau ful presenta ons with the helps of
slides.
Features of power point
 Visual impact
 Content crea on
 Content sharing
 Collabora on
 Flexibility
 Anima on
 Export op on
Advantages of power point presenta on (ESSAY)
 Engaging and interac ve
 Easy to create
 Visual communica on
 Organiza on and structure
 Time savings
 Collabora on
 Reusability
 Portability
 Professional appearance
 Enhanced credibility
 Be er communica on
 Accessibility
 Anima on
 Export op on
Applica ons of MS PowerPoint
 Business presenta on
 Educa onal lectures
 Marke ng and adver sing
 Training and development
 Academic research
 Personal projects
 Event planning
 Sales proposals
 Government agencies
Steps to start power point
1. Click start
2. Click all programs
3. Search Microso office
4. Search Microso power point
Power point views
 Slide sorter view
 Normal view
 Notes page view
 Reading view
 Slide show view
 Master view
Slide sorter view
Displays all slides in thumbnail form, making it easy to organize and
rearrange them.
Normal view
The default view, individual slides can edit and design.
Notes page view
Displays each slide with a notes sec on below. In this slide we can
add speaker notes or addi onal informa on.
Reading view
It is a simple view for reading and reviewing presenta on, without
edi ng capabili es.
Slide show view
Displays presenta on as slide show with transi ons and anima ons
for presen ng to an audience.
Master view
It allows to edit overall design and layout of presenta on.
Steps to create presenta on in PowerPoint
 Click the file tab
 Select new
 Select blank presenta on
 Click create
Steps to open exis ng presenta on
 Click the file tab
 Select open
 Select the desired presenta on
Word art
It is a feature in Microso power point. It allows you to create
stylized texts with custom fonts, colours and effects.
Smart art
It is a feature in Microso power point.it helps you to create visual
representa on of informa on such as diagrams, charts and
illustra ons.
Anima on
Power points provide variety of anima ons. It increases the beauty of
presenta on. Anima on gets audience a en on. It applied to text,
images, shapes and other objects.
Types of anima ons
1. Entrance
2. Emphasis
3. Exit
4. Mo on paths
Anima on effects
 Fade
 Fly in
 Spin
 Stretch
Features of anima on
 Trigger anima on
 Anima on groups
 3D anima on
Uses of anima on op ons
 Visual interest
 Emphasise key points
 Illustrate complex concepts
 Add humour and personality
 Create dynamic transi ons
Apply anima on to slides
1. Select an object on any slide.
2. Click anima on tab.
3. Find anima on menu.
4. Click the desired anima on effects.
Slide masters
It is used to create consistent layout throughout a presenta on. It is
used to format tles, backgrounds, colours, dates, mes and slide
numbers.
Transi ons effects
It is the visual effects that occurs when moving from one slide to
another in a PowerPoint presenta on.
Steps in set me and speed of transi on in MS PowerPoint
 Select the slide
 Go to the transi on tab
 Click on the transi on bu on
 Select a transi on effect
 Set the transi on dura on
 Set the transi on speed
 Preview the transi on
 Apply the transi on
Auto content wizards
It is the feature in power point that helps users to create
presenta on quickly and easily. It provides pre designed templates
and content for presenta on.
Blank presenta on
It means new empty presenta on it is not contain pre designed
templates, sample content and slides.
Templates
It refers to predesigned presenta on layout. It includes graphics,
images, theme and colour schemes.
Steps in create new slide
1. Choose home tab.
2. Click new slide bu on.
3. Select a slide layout.
4. Add a tle to your slide.
5. Format your content as you need.
6. Click save.
Steps in add duplicate slide
1. Select the slide
2. Go to the home tab
3. Click on the duplicate slide bu on
4. Click ok
Steps in add slides
1. Choose home tab.
2. Click new slide bu on.
3. Select a slide layout.
4. Right click and select duplicate slides.
Steps in copying a slide
1. Select a slide you want to copy.
2. Right click on the slide and select copy.
3. Go to home tab and click copy bu on.
Steps in paste a slide
1. Select a slide you want to paste.
2. Right click on the slide and select paste.
3. Go to home tab and click paste bu on.
Steps in delete slide
1. Select the slide you want to delete.
2. Press right click and select delete slide.
Steps in move slide
1. Select the slide you want to move.
2. Right click on the slide.
3. Select move to.
4. Choose new loca on for slide.
Steps in numbering a slide
1. Go to the insert tab
2. Click on slide number
3. Select the slide number
4. Choose a loca on
5. Click ok
Different op ons for forma ng presenta on in PowerPoint (ESSAY)
 Themes
 Fonts
 Colours
 Backgrounds
 Text effects
 Shapes and icons
 Image and graphics
 Tables and charts
 Transi ons and anima ons
 Layouts and alignment
Slide show
It is a presenta on of series of slides. It is displayed one a er one
with images, texts and other mul media elements.
Steps to start slide show
 Open presenta on
 Select the slide show tab
 Click on from beginning
Slide masters
It is a template that controls the layout design, and forma ng of all
slides in PowerPoint presenta on.
Note master
It is a template that controls the layout and forma ng of notes that
accompanied the slide.
Steps in adding audio clips in PowerPoint presenta on
 Go to the insert tab
 Click on the audio
 Select audio from the file
 Choose the audio file
 Insert audio
Steps in adding video clips in PowerPoint presenta on
 Go to the insert tab
 Click on the video
 Select video from the file
 Choose the video file
 Insert video
Steps in impor ng images from outside word
 Go to the insert tab
 Click on pictures
 Select from file
 Browse the image loca on
 Select the image file
 Click insert
Theme
Theme is a predesigned template in PowerPoint. Theme includes
fonts, layout and colour schemes.
Steps in apply themes to a slide
 Go to the design tab
 Click on themes
 Select a theme
 Click apply
Steps of drawing in MS PowerPoint
 Drawing tools
 Go to the insert tab
 Click on shapes
 Select a shape
 Drawing with shapes
 Click and drag
 Resize and rotate
 Format the shapes
 Freehand drawing
 Go to the review tab
 Click on ink tools
 Select a pen or highlighter