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Hawa

The proposal outlines a database system for Mzumbe clinic aimed at enhancing data management efficiency and accuracy. Key objectives include digitizing records, ensuring data security, and improving billing and scheduling processes. The implementation plan spans five weeks and involves various user roles with defined access levels.

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hajirabakari152
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9 views3 pages

Hawa

The proposal outlines a database system for Mzumbe clinic aimed at enhancing data management efficiency and accuracy. Key objectives include digitizing records, ensuring data security, and improving billing and scheduling processes. The implementation plan spans five weeks and involves various user roles with defined access levels.

Uploaded by

hajirabakari152
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Clinic Database Proposal

Prepared for: Mzumbe clinic

Prepared by: Hajira bakari

Date: 22/05/2025

1. Introduction
This proposal outlines a database system designed to improve the efficiency and accuracy of
data management for Mzumbe clinic. The system will provide secure storage and easy
access to patient records, appointments, treatments, billing, and staff information.

2. Objectives
- Digitize patient records and clinical data

- Ensure data security and privacy

- Streamline patient appointments and scheduling

- Improve billing accuracy and tracking

- Support reporting and analytics for better decision-making

3. Scope of the Database


The database will cover the following areas:
- Patient Management
- Staff Management
- Appointments and Scheduling
- Treatments and Prescriptions
- Billing and Payments
- Inventory (medications, supplies)

4. Database Users
The primary users of the database system will include:
- Receptionists
- Doctors
- Nurses
- Pharmacists
- Administrators
Each user role will have different access levels for data security and role-based operations.

5. Entity-Relationship (ER) Model Overview


Key Entities:
- Patients (PatientID, Name, DOB, Gender, ContactInfo, MedicalHistory)
- Staff (StaffID, Name, Role, ContactInfo, Schedule)
- Appointments (AppointmentID, PatientID, StaffID, DateTime, Status)
- Treatments (TreatmentID, PatientID, Diagnosis, Notes, PrescribedMeds)
- Prescriptions (PrescriptionID, PatientID, Medication, Dosage, Frequency)
- Billing (BillID, PatientID, Services, Amount, PaymentStatus)
- Inventory (ItemID, Name, Quantity, ExpiryDate, Supplier)

6. Database Management System (DBMS)


Recommended: MySQL / PostgreSQL
Optional: Cloud-based services like Firebase or AWS RDS for scalability and security.

7. Security & Backup


- Role-based access control (RBAC)
- Regular automated backups
- Data encryption
- Compliance with local medical data regulations

8. Implementation Timeline
Phase Duration

Requirements Gathering 1 week

Database Design 1 week

Development & Testing 2 weeks

Deployment & Training 1 week

Total Duration 5 weeks

9. Budget (Optional)
Include estimated costs for:
- Software licenses
- Hardware (if needed)
- Developer/consultant fees
- Training sessions

10. Conclusion
This database system will enhance clinic operations by improving data handling, reducing
errors, and ensuring better patient service. We recommend proceeding with the design and
implementation as outlined.

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