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Issue Page 1
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Sub-Conduct/Supplier Evaluation Form
Section - A
Company Data
To be completed by the Merchandising Department
Vendor’s Name :
Address :
Contact :
Contact Person :
Product / Services :
Section - B
Quality System
Information to be provided by the supplier
1. Are you registered to ISO 9000? Yes No
If so, please supply photocopy of your certificate.
If the answer to (1) is “No”, please answer questions 2-6
Inclusive.
2. Do you have Quality Management / Quality Assurance System? Yes No
3. Do you perform inspection and testing at:
A. Incoming stage? Yes No
B. In process stage? Yes No
C. Final stage? Yes No
4. How do you control Non-Conforming products?
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
5. How do you rate the skills and training of your personnel?
Low Medium High
6. Do you have a customer complaint Yes No
System?
7. Who are your major customers?
8. Information provided by Position_______________________
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Section - C
Social Accountability
Information to be provided by the supplier
CHILD LABOUR
1. Is anyone under 18 yrs. of age working in your factory? Yes / No
FORCED LABOUR
1. Is prison or forced labour used in your factory? Yes / No
DISCIPLINARY PRACTICES
1. Are workers punished physically or mentally? Yes / No
COMPENSATION
1. Are workers paid at least the legal minimum wage? Yes / No
2. Do you deduct wages as disciplinary action against workers? Yes / No
WORKING HOURS
1. Do you comply with applicable laws for maximum working hours? Yes / No
2. Do you allow your workers one day off for every seven day period? Yes / No
3. Do you ensure that the overtime (more than 48 hrs per week) Yes / No
Does not exceed 12 hrs/week? (Max total working hours = 60 hours/week)
4. Is there any punch card system that employees punch by themselves? Yes / No
5. Do the pay stubs shown the number the hours worked and rate of pay per hour? Yes / No
HEALTH & SAFETY
1. Are adequate first aid kits available in the factory? Yes / No
2. Is there a registered doctor or nurse available to administer first aid? Yes / No
3. Does the factory provide enough personal protective equipment? Yes / No
4. Do factory staff have unrestricted access to clean drinking water? Yes / No
5. Are toilets functional, clean & accessible at all times? Yes / No
6. Number of workers per toilet: Men: Women:
7. Is the work area adequately ventilated? Yes / No
8. Is the lighting in the work area adequate? Yes / No
9. Is the work place clean? Yes / No
10. Are adequate fire-fighting equipment & procedures in place? Yes / No
11. Are there adequate number of exits in the event of an emergency? Yes / No
12. Are emergency exits clearly marked, unblocked & unobstructed? Yes / No
13. Are all electrical cables, wires & fuse boxes in good condition & clearly marked? Yes / No
14. Are the aisles & walkways clearly marked, free of obstructions and accessible? Yes / No
15. Is battery operated emergency lighting installed & regularly maintained? Yes / No
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16. Are all chemicals/ hazardous materials properly handled & stored? Yes / No
FREEDOM OF ASSOCIATION:
1. Do you allow formation of trade unions in your company? Yes / No
2. If trade unions are restricted under law, do you provide parallel means Yes / No
of collective bargaining and free association for your employees?
DISCRIMINATION:
1. Does the company have any discrimination policy for hiring, Yes / No
compensation, training, promotion, termination or retirement based on
race, caste, nationality, religion, disability, gender, sexual orientation,
union membership or political affiliation?
MANAGEMENT SYSTEM:
1. Does your company have documented policy for social accountability? Yes / No
2. Does your company carry out social audits? And do you review the Yes / No
effectiveness of social accountability system in your company?
3. Do you evaluate your suppliers based on social accountability issues? Yes / No
And do you maintain records of such evaluations?
Note: If answer to any of the above questions is “No” please give details regarding the corrective
actions you plan to take to address the related issue(s) in the section give below: (You can use
attachments if required)
DECLARATION:
This is to confirm that the above information is correct and can be verified by a third party by visiting our
company (informed or uninformed) at any time.
Information provided by: ________________________________ Date: ____________
Name & Designation/stamp
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Section - D
Performance
To be completed by the Merchandising Department
1. For how long has the supplier been providing goods/services to the company?
2. Has the vendor regularly met his commitment to the co mpany with respect to: -
Quality requirements? __________________________________________
On time delivery?__________________________________________
After sales services? __________________________________________
3. Is the supplier prompt in reply to enquiries? Yes No
4. Does the vendor enjoy a good market reputation? Yes No
Section - E
On-Site Survey
To be completed by Auditor / Representative
1. Does the supplier follow set procedures for performing work? Yes No
2. Are machines sufficient / adequate to produce required quality Yes No
Product?
3. Are storage areas / conditions adequate to safeguard the Yes No
Product against deterioration?
4. Are the management and workers committed to quality? Yes No
6. Does the supplier follow written specifications / standards? Yes No
Visit conducted by: ___________________________ Date: _______________
Section - F
Decision
To be completed by Merchandising Department
Approved Not Approved
Remarks:
Approved by:
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Next review:
