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Part of offer request Remark
☐ “Short description equiment”:
☐ Scope Supply:
☐ Please describe equipment under remarks
☐ Assembly by supplier. When not > assembly instructions.
☐ Assistance at execution of FAT(s).
☐ General: de offer has to contain all required activities.
☐ General product information about equipment (p.ex. product
brochure equipment)
☐ List of required utilities (capacities + specific properties) Utilities:
Required electricity, water, compressed air, steam, oil (several types)
☐ Documentation to supply:
☐ Piping & Instrumentation Diagram (P&ID), dimensional drawings,
composition drawings, layout-/line-up drawings, detail drawings,
fundation drawings, special tools.
☐ Composition drawings, layout-/line-up drawings, in 2D and 3D
(SolidWorks).
☐ BOM (Bill of materials).
☐ Operating manual
☐ Maintenance manual, incl. documentation of the software (When
applicable)
☐ Assebly instructions (When applicable)
☐ Transport instructions (When applicable).
☐ CE-/certification-safety documents incl. risk analysis, operating and
maintenance manuals in the Dutch or English language.
☐ Recommended spare part list. See attachment
☐ Certificates (materials, tests, ATEX, etc.).
☐ Alle documentation has to be supplied digitally. Indicate which
documentation in hardcopy with umber.
☐ Lead time. : Period order confermation to supply date.
☐ Garantee period
☐ Facturation terms
☐ Appendixes offer-application:
☐ Purchase conditions Beaphar
Supplier will deliver in a digital form a Microsoft Excel file with information for backordering
and coding of spare and wear parts. Separate files shall be used for each individual equipment
as designated and assigned by Purchaser.
A template of the spare and wear parts list as Supplier is supposed to submit is attached to this
document.
Supplier’s name and contract number, equipment names and equipment number assigned by
Purchaser shall be mentioned in each file. Furthermore the following columns shall be listed
and filled in by Supplier.
Position number: to be assigned by Supplier starting with 001, further 002, 003, etc. solely used
to distinguish separate items.
Description: this descriptions must clearly identify the part for both Purchaser and Supplier.
Type/code: with this code the part is identified completely.
Make: the (original) manufacturer of the part.
Order code Supplier: this code shall unambiguously identify the part when used to backorder
standard equipment or components directly with the manufacturer of the part.
Supplier
Assembly drawing: number of Suppliers assembly drawing in which the part is shown in relation
to the main equipment.
Part number: number of the part as used in the assembly drawing.
Price: prices are to be submitted per unit in €.
Delivery time: delivery time of the part from ordering date.
Quantity
Purchased: the quantity of parts that are purchased within the contract.
Two years: the total quantity of parts, recommended by Supplier for the first two years of
operation.
Ten years: the total quantity of parts, recommended by Supplier for the first ten years of
operation.
Classification code:
A = critical spare parts,
B = important spare parts,
C = normal spare parts,
D = wear parts
Ultimo code: Beaphar maintenance code, not to be filled in by Supplier.
