VISVESVARAYA TECHNOLOGICAL UNIVERSITY

“JNANA SANGAMA”, BELAGAVI 590018

Mini Project [BCS403] Report on

“GYM MANAGEMENT SYSTEM”

Submitted in Partial Fulfilment of DBMS Laboratory with mini project of IV Semester
for the award of degree of

BACHELOR OF ENGINEERING
in
INFORMATION SCIENCE & ENGINEERING

Submitted By

NITHIN S M[4MU24IS400]

Under the Guidance of

Ms.Likhitha B
Assistant Professor
Department of CSE
MRIT, Mandya

DEPARTMENT OF INFORMATION SCIENCE & ENGINEERING

MYSURU ROYAL INSTITUTE OF TECHNOLOGY, MANDYA

2024-25
 ABSTRACT
The Gym Management System is a streamlined solution designed to simplify and enhance the
operational aspects of fitness centres. This project focuses on creating an efficient platform
for managing member information, gym packages, plans, schedules, and payments. Members
can easily register, select suitable packages, and make secure payments, while staff members
Benefit from simplified scheduling tools. The system ensures a secure user authentication
process and provides insightful reports for administrators to make informed decisions. With a
user-friendly interface and emphasis on simplicity, the Gym Management System aims to
optimize administrative processes, improve member experiences, and support effective
.decision-making within the fitness centre environment.
 TABLE OF CONTENTS

CONTENTS Page No
ACKNOWLEDGEMENT. i
ABSTRACT. ii
LIST OF CONTENTS. iii
LIST OF FIGURES. iv
LIST OF SNAPSHOTS. v
 Gym Management System

CHAPTER 1

INTRODUCTION

Our Gym Management Software is a gym and health club membership management system.
You can keep records on your members, their memberships, and have quick and easy
communication between you and your members. Gym Management also includes a booking
system, point of sale, banking, accounting, concessions and has a range of reports that help in
the management of your club. Our Gym Management Software is a complete gym and
recreation facility system program which looks after all of your members, memberships and
activities. It is designed for gyms.

Our Gym management Software provides lots of functions such data entry of customer,
keeping records of all the things about customer’s fees, plan, and physical fitness which help
to provide good quality of services to customer from Gym managers.

In this proposed system also provide the total information about machinery and data of
coaches is also stored in it. Services provided by Gym are also handled by this system.

This system structure is become very simple to understand because of Data Flow Diagram
provided by us. Context level Diagram and Some chart are also available in this case study.
The demo of using the software such as customer detail form, data base of software is also
provided by us.

The scope of the Gym Management System encompasses a broad range of functionalities to
enhance the overall efficiency and effectiveness of fitness centre operations. This project
includes the development of features such as member registration, package and plan
management, secure payment processing, schedule organization, and user authentication. The
system is designed to cater to the needs of both gym members and staff, providing a seamless
experience for registration, package selection, and payment. Staff members will have tools to
manage schedules effortlessly, ensuring a smooth flow of operations. The system also places
a strong emphasis on security through a secure user authentication process. Additionally,
insightful reporting features will be implemented to provide administrators with valuable data
for informed decision-making.

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1.1 TOOLS USED

1.1.1 XAMPP

Apache : (Application Server) Apache , often referred to as Server, is an open-source Java

Servlet Container developed by the Apache Software Foundation.

MySQL Server: It handles large databases much faster than existing solutions. It consists of
multithreaded SQL server that supports different back ends, several different client program
and libraries, administrative tools, and application programming interfaces (APIs) Its
connectivity, speed, and security make MySQL Server highly suited for accessing databases
on the Internet.

1.1.2 HTML
The Hyper Text Markup Language (HTML) standard markup language for documents
designed to be displayed in a web browser. It can be assisted by technologies such as
Cascading Style Sheet (CSS) and scripting languages such JavaScript.

Web browsers receive HTML documents from a web server or from local storage and render
the documents into multimedia web-pages.

HTML describes the structure of a web page semantically and originally included cues for the
appearance of the document. HTML elements are the building blocks of HTML pages. With
HTML constructs, images and other objects such as interactive forms may be embedded into
the rendered page.

1.1.3 CSS
Cascading Style Sheet (CSS) is a style sheet language used for describing the presentation of
a document written in a markup language such as HTML. CSS is a cornerstone technology of
the World Wide Web, alongside HTML and JavaScript. CSS is designed to enable the
separation of presentation and content, including layout, colours, and fonts. This separation
can improve content accessibility; provide more flexibility and control in the specification of
presentation characteristics; enable multiple web pages to share formatting by specifying the
relevant CSS in a separate .CSS file, which reduces complexity and repetition in the structural
content; and enable the CSS file to be cached to improve the page load speed between the
pages that share the file and its formatting.
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1.1.4 PHP
PHP is a general-purpose scripting language geared towards web development. It was
originally created by Danish-Canadian programmer Rasmus Lerdorf in 1994. The PHP
reference to the implementation is now produced by PHP Group. PHP originally stood for
Personal Home page, but it now stands for the recursive initialism.

PHP : Hypertext Preprocessor

PHP code is usually processed on web server by a PHP interpreter implemented as a module,
a daemon or as a Common Gateway Interface (CGI) executable. On a web server, the result
of the interpreted and executed PHP code. Which may be any type of data, such as generated
HTML or binary image data- would form the whole or part of an HTTP response. Various
web template systems, web content management systems, and web frameworks exist which
can be employed to orchestrate or facilitate the generation of that response. Additionally, PHP
can be used for many programming tasks outside the web context, such as standalone
graphical applications and robotic drone control. PHP code can also be directly executed from
the command line.

The standard PHP interpreter Zend Engine, is free software released under the PHP license.
PHP has been widely ported and can be deployed on most web servers on variety of operating
systems and platforms. The PHP language evolved without a written formal specification or
standard until 2014, with the original implementation acting as the de-facto standard which
other implementations aimed to follow. Since 2014, work has gone on to create a formal PHP
specification.

1.1.5 SQL
Structure Query Language (SQL) is a programming language used for storing and managing
data in Relational Database Management System (RDBMS). SQL was the first commercial
language introduced for E.F Codd's Relational model. Today almost all RDBMS (MySQL,
Oracle, Info mix, Sybase, MS Access) uses SQL as the standard database language. SQL is
used to perform all type of data operations in RDBMS. Most of the actions you need to
perform on a database are done with SQL statements. SQL defines following data languages
to manipulate data of RDBMS.

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1.2 OBJECTIVES OF THE PROJECT

 Efficient Member Management:

 Create a user-friendly platform for registering new members with ease.

 Develop tools for updating and managing member information seamlessly.

 Generate unique member IDs for quick identification and association.

 Streamlined Package and Plan Handling

 Implement a system for defining, managing, and presenting gym packages and
plans effectively.

 Enable members to easily choose and enroll in packages and plans during
registration.

 Smooth Registration and Payment Processing

 Facilitate a straightforward registration process for members, allowing them to

select packages, plans, and trainers.

 Implement a secure and efficient payment processing system for monthly

subscriptions with automated reminders for overdue payments.

 Organized Schedule Management

 Develop tools for creating and managing schedules for gym sessions, specifying
days, times, and date ranges for individual members.

 Provide staff members with easy-to-use features for viewing and updating
member schedules.

 Secure User Authentication and Reporting

 Implement a robust user authentication system for staff members with different
roles, ensuring secure access.

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 Develop insightful reporting functionalities to provide administrators with

valuable data for decision-making.

 Optimization of Gym Operations

 Enhance overall administrative efficiency by streamlining tasks related to member

management, scheduling, and reporting.

 Improve member experiences by providing a user-friendly and efficient platform.

 Scalability and Future Enhancements

 Design the system to be scalable, accommodating potential growth in the number of

members and additional features.

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CHAPTER 2

REQURIMENG ANALYSIS
1.1 EXISTING SYSTEM
The existing system of manual management at the gym poses challenges due to its time-consuming
nature and high costs associated with extensive paperwork. Handling the system manually has proven
to be a difficult task, prompting the need for computerization in the current gym operations. The
manual approach not only consumes time but also incurs substantial costs. The transition to
computerization is justified by the following reasons firstly, it aims to enhance efficiency while
reducing operational costs; secondly, it seeks to alleviate the burden of extensive paperwork, offering
a more streamlined approach to record-keeping. Thirdly, computerization is expected to save time in
managing the details of each member and employee, eliminating the need for labor-intensive manual
processes. Lastly, the shift to a computerized system is motivated by the desire to easily generate
required reports, providing a more efficient means of obtaining essential information. The proposed
Gym Management System endeavors to address these challenges by introducing automation, offering
a cost-effective, time-saving, and streamlined solution for the gym's operational needs.

The following are the reasons why the current system should be computerized

 To increase efficiency with reduced cost.

 To reduce the burden of paper work.

 To save time management for recording details of each and every member and employee.

 To generate required reports easily

1.1.1 Disadvantages

 Time-consuming manual record maintenance.

 Extensive paperwork using physical files and registers.

 Increased storage space demands due to reliance on physical records.

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1.2 PROPOSED SYSTEM

The proposed Gym Management System is a holistic solution designed to revolutionize the functioning
of fitness centres in numerous dimensions. At its core, the system focuses on optimizing membership
management by meticulously capturing and organizing detailed member information, assigning unique
identifiers for efficient association. Additionally, it streamlines the handling of gym packages and
plans, allowing members a seamless experience in selecting and enrolling in options during the
registration process. The system goes beyond by ensuring a smooth and secure registration and
payment process, incorporating automated reminders for overdue payments to enhance member
convenience. Notably, it brings a significant organizational shift by introducing organized schedules
for gym sessions, enabling staff members to effortlessly view and update member schedules. Security
remains paramount through user authentication, and the system empowers administrators with
insightful reporting features, providing valuable data for strategic decision-making. Beyond these core
functionalities, the Gym Management System embraces user-friendly interfaces, customization
options, trainer integration, and robust communication tools. Its mobile accessibility, data analytics
capabilities, and feedback mechanisms contribute to an enriched member experience. The system is
poised for scalability, accommodating multi-location gyms and offering features like automated
billing, member progress tracking, integration with health devices, inventory management, training
resources, and attendance tracking. In essence, the proposed Gym Management System emerges as a
comprehensive and dynamic toolset, poised to optimize gym operations, elevate member satisfaction,
and provide a foundation for future growth and innovation.

1.2.1 Advantages

Efficient Membership Management

 Capture and organize detailed member information.

 Assign unique identifiers for streamlined association.

Streamlined Package and Plan Handling

Facilitate easy selection and enrolment in gym packages and plans during
registration.

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Smooth Registration and Payment Processing

 Ensure a secure and smooth experience for members during registration and
payment.

 Implement automated reminders for overdue payments.

Organized Schedule Management

 Create and manage gym session schedules for members.

 Provide staff with easy tools to view and update member schedules.

Security and Reporting

 Prioritize user authentication for secure access.

 Offer insightful reporting features for administrators to make informed decisions.

1.3 SOFTWARE REQUIREMENTS

 Operating System: 64bit operating system, x64-based processor

 Front end: HTML, CSS

 Back end: MySQL Database, PHP

1.4 HARDWARE REQUIREMENTS

 Processor : 2.4 GHz

 RAM : 4.00 GB
 Hard Disk: 250 GHz

 Input device: Keyboard, mouse

 Output device: Monitor screen

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CHAPTER 3

SYSTEM DIAGRAM

3.1 ENTITTY RELATIONSHIP DIAGRAM

Fig 3.1 E-R Diagram

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3.2 SCHEMA DIAGRAM

Fig 3.2 Schema Diagram

A schema diagram is a diagram which contains entities and the attributes that will define
that schema. A schema diagram only shows us the database design. It does not show the
actual data of the database.
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3.3 USE CASE DIAGRAM

Fig 3.3 Use case diagram

Above figure represents Use Case Diagram of the project and is a useful technique for
identifying, clarifying, and organizing system requirements. It describes how a user
uses a system to accomplish a particular goal. Use cases help ensure that the correct
system is developed by capturing the requirements from the user's point of view. Design
is the place where quality is fostered in development. Software design is a process
through which requirements are translated into a representation of software.

 Login

 The admin can login to the system with user id and password

 Manage Members

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 Description: Allows the administrator to add, modify, or remove member

information. This includes updating contact details, addresses, and other relevant
information.

o Manage Trainers

 Description: Enables the administrator to add, modify, or remove trainer information.

This involves updating contact details, rates, and other trainer-related information.

 Manage Packages and Plans

 Description: Permits the administrator to add, modify, or remove gym packages and
plans. This includes updating package details, descriptions, and associated amounts.

 Process Payments

 Description: Allows the administrator to view and manage payments. This includes
recording new payments, updating payment details, and handling remarks.

 Generate Reports

 Description: Permits the administrator to generate various reports related to member

activities, financial transactions, and overall system performance.

 Configure System Settings

 Description: Involves configuring system parameters, such as setting up user roles,

defining

 system preferences, and managing access controls.

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3.4 MYSQL SERVER

SQL (Structured query language) is a domain specific language used in programming and designed
for managing data held in a relational database management system (RDBMS) , or for stream
processing in a relational data stream management system(RDSMS). In comparison to older read /
write API’s like ISAM or VSAM , SQL offers two main advantages: first, it introduces the concept of
accessing many records with one single command; and second, it eliminates the need to specify how
to reach a record, example with or without an index.

Originally based upon relation algebra and tuple relational calculus, sql consists of data definition
language, data manipulation language, and data control language. The scope of SQL includes data
insert, query, update and delete, schema creation and modification, and data access control. Although
SQL is often described as, and to a great extent is, a declarative language(4GL), it also includes
procedural elements. SQL was initially developed at IBM by Donald D. Chamberlin and Raymond F.
Boyce in the early 1970’s. The version, initially called SEQUEL (Structured English Language), was
designed to manipulate and retrieve data stored in IBM’s original quasirelational database
management system, System R, which a group at IBM San Jose Research Laboratory had developed
during the 1970’s.

The SQL language is subdivided into several language elements, including:

 Clauses, which are constituent components of statements and queries. (In some cases, these are
optional.)

 Expressions, which can produce either scalar values, or tables consisting of columns and rows of data.
 Predicates, which specify conditions that can be evaluated to SQL three-valued logic (3VL)
(true/false/unknown) or Boolean truth values and are used to limit the effects of statements and
queries, or to change program flow.
 Queries, which retrieve the data based on specific criteria. This is an important element of SQL.

 Statements, which ma diagnostics. y have a persistent effect on schemata and data, or may control
transactions, program flow, connections, sessions.

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CHAPTER 4
IMPLEMENTATION

4.1 CREATION OF TABLES

CREATION OF ADD PACKAGE

Fig 4.2.1 Add Package

CREATION OF BOOKING

Fig 4.2.2 Booking

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CREATION OF PAYMNET

Fig 4.2.3 PAYMENT

CREATION OF CATEGORY

Fig 4.2.4 CATEGORY

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Chapter 5
Results

This section describes the screens of the “GYM MANAGEMENT SYSTEM ”.

The snapshots are shown below for each module.

5.1 Snapshots

Here the admin login with his user id and password

Fig.5.1.1 Login Page

The page where the system users will be redirected by default after logging in.

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Fig.5.1.2 Home page

The page where the fitness gym members are listed and managed.

Fig.5.1.4 Packages page

The page where the list of fitness gym trainers are listed and managed.

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Fig.5.1.5 Booking Report

Fig.5.1.6 Customer Booking

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Fig.5.1.7 Booking History

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Conclusion
The implementation of a gym management system represents a pivotal step forward for
fitness facilities, offering an extensive array of benefits for both gym owners and members
alike. With technological advancements rapidly reshaping various industries, the fitness
sector is no exception. Gym management systems leverage innovative software solutions to
streamline administrative processes, enhance operational efficiency, and elevate the overall
member experience. One of the primary advantages of integrating a gym management system
is the automation of administrative tasks. Traditionally, managing memberships, scheduling
classes, and processing payments have been time-consuming and prone to errors. However,
with a robust gym management system in place, these tasks can be seamlessly automated,
freeing up valuable time and resources for gym staff to focus on other essential aspects of
running the facility. By reducing manual intervention, the likelihood of errors is significantly
minimized, ensuring smoother operations and improved accuracy in member records and
financial transactions. Moreover, a gym management system enhances operational efficiency
by providing real-time insights and analytics. Gym owners can access detailed reports on
membership trends, attendance patterns, and revenue streams, enabling them to make
informed decisions about business strategies and resource allocation. This data-driven
approach empowers gym owners to optimize their offerings, tailor services to meet member
needs, and ultimately drive growth and profitability. From a member perspective, a gym
management system revolutionizes the fitness experience by offering personalized services
and streamlined access to facilities and resources. With features such as personalized workout
plans, progress tracking, and virtual training sessions, members can take greater control of
their fitness journey and stay motivated to achieve their goals. Additionally, integrated
communication tools allow members to easily connect with trainers, schedule appointments,
and receive timely updates about classes and events, enhancing engagement and fostering a
sense of community within the gym.

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