MOHAN POWER INFRASTRUCTURE PVT LTD

Document No MPIPL/SOP/02
Issue No
Permit to work Procedure Issue Date
Rev No 00
Rev. Date 12.04.2024

1. Request for a Permit

 Who: The worker or supervisor requesting the permit (usually the person conducting the work or the supervisor of the work).
 What: A formal request for permission to carry out a specific task. The requester provides details of the job, including the nature of
the task, location, expected hazards, tools, equipment, and safety measures.
 When: The request should be made well in advance of the work being performed to ensure adequate time for risk assessment and
approval.

2. Hazard Identification and Risk Assessment

 Who: Safety personnel, supervisors, or risk assessors.

 What: A comprehensive evaluation of the potential risks associated with the work. This may include electrical hazards, mechanical
risks, fire, toxic substances, confined spaces, working at heights, etc.
 How: The hazards are identified through safety audits, historical data, and experience from similar tasks. Risk assessments help to
identify control measures to mitigate or eliminate the risks.

3. Permit Issuer role and responsibility

1. Issuing the Permit:

o The Permit Issuer evaluates the job to ensure all safety measures and protocols are in place before work begins.
o They review the scope of work, potential hazards, and risk control measures.
o Once satisfied, they issue the permit that grants workers the approval to proceed with the task. This permit is a formal
document outlining the conditions and safety requirements.
2. Risk Assessment:
o The Permit Issuer conducts a detailed hazard assessment of the work task, looking for risks such as fire, exposure to toxic
substances, electrical hazards, or mechanical issues.
o Based on this, they ensure that the necessary control measures, such as isolation of energy sources, use of personal
protective equipment (PPE), or emergency procedures, are established and communicated to the workers.
3. Monitoring and Supervision:
o The Permit Issuer continuously monitors the work area to ensure that safety protocols are being adhered to during the
execution of the task.
o They may perform site inspections, verify the condition of safety equipment, and address any changes or unforeseen risks
that emerge during the work.
o They also coordinate with other departments or personnel to ensure a comprehensive safety system is in place (e.g., fire
safety, first aid).
4. Permit Close-Out:
o Once the work is completed, the Permit Issuer ensures that all equipment is returned to a safe operational state, and that
any potential residual risks (e.g., toxic gas, electrical hazards) are removed.
o They then formally close the permit, documenting that all procedures were followed and the work was completed safely.
This close-out may include a review and sign-off by the workers and the supervisors.

4. Permit Receiver role and responsibility

Key Responsibilities:

1. Acknowledging the Permit:

o The Permit Receiver must read and understand the PTW thoroughly before starting any work.
o They should sign the permit to acknowledge their understanding of the work scope, associated hazards, and safety controls.
o They must ensure that they fully comprehend the safety procedures outlined in the PTW.
2. Work Execution:
o The Permit Receiver is responsible for performing the work in strict accordance with the conditions specified in the permit.
o This includes ensuring that the correct PPE (Personal Protective Equipment) is used, tools and equipment are in safe
working condition, and any isolations (e.g., energy, machinery) are correctly implemented.
 MOHAN POWER INFRASTRUCTURE PVT LTD
Document No MPIPL/SOP/02
Issue No
Permit to work Procedure Issue Date
Rev No 00
Rev. Date 12.04.2024

o If the work changes or new risks emerge during execution, the Permit Receiver must stop the work, inform the Permit
Issuer, and possibly request a new permit or modification to the existing permit.
3. Safety Compliance:
o They must follow all safety protocols specified in the PTW, such as lock-out/tag-out procedures, ventilation, and
environmental control measures.
o The Permit Receiver is also responsible for ensuring that any team members working under their supervision follow
safety measures.
4. Monitoring Work Environment:
o The Permit Receiver should monitor the work environment to ensure that it remains safe throughout the task.
o This includes checking for hazards like gas leaks, fire risks, electrical faults, or any changes in the work conditions (e.g.,
weather for outdoor tasks).
5. Reporting and Communication:
o If any hazards arise or changes to the work scope are required, the Permit Receiver must report immediately to the Permit
Issuer or the supervisor.
o In case of emergencies, they should follow emergency procedures and inform others about any issues that could affect
safety.

6. Permit Close-Out:
o After completing the work, the Permit Receiver must inform the Permit Issuer that the job is finished.
o They must ensure that the work area is cleaned up, equipment is returned to a safe condition, and any hazards are
eliminated.
o The Permit Receiver signs off the PTW to confirm that the work has been completed safely and according to the
procedures outlined.
 MOHAN POWER INFRASTRUCTURE PVT LTD
Document No MPIPL/SOP/02
Issue No
Permit to work Procedure Issue Date
Rev No 00
Rev. Date 12.04.2024
 MOHAN POWER INFRASTRUCTURE PVT LTD
Document No MPIPL/SOP/02
Issue No
Permit to work Procedure Issue Date
Rev No 00
Rev. Date 12.04.2024
 MOHAN POWER INFRASTRUCTURE PVT LTD
Document No MPIPL/SOP/02
Issue No
Permit to work Procedure Issue Date
Rev No 00
Rev. Date 12.04.2024

5.PTW Evaluation

5.1. System Review and Effectiveness

 Objective: Assess whether the PTW system is comprehensive and aligned with current safety needs.
 Key Areas to Evaluate:
o Permit Types: Are all necessary permit categories covered (e.g., hot work, confined space, electrical isolation)?
o Risk Assessments: Are risk assessments for high-hazard tasks thorough, and do they consider all potential risks?
o Work Process Alignment: Does the PTW process integrate with other safety management systems (e.g., safety audits,
hazard assessments, and training)?
 Evaluation Action:
o Review permits issued to ensure they are clear, complete, and address every identified hazard.
o Cross-check risk assessments and safety measures to confirm that the right level of protection is applied to all work
activities.

5.2. Safety Compliance

 Objective: Confirm that the PTW system’s procedures are being followed correctly.
 Key Areas to Evaluate:
o PPE Usage: Are the correct personal protective equipment (PPE) being used for each type of work activity as per the
PTW?
o Isolation and Lockout: For high-risk activities (e.g., electrical or mechanical work), are energy sources properly isolated,
and are lockout/tagout (LOTO) procedures being strictly followed?
o Emergency Readiness: Are workers aware of emergency procedures, and are safety equipment and emergency exits
clearly identified?
 Evaluation Action:
o Conduct on-site inspections to verify compliance with safety protocols.
o Observe if workers are correctly using PPE and adhering to work isolation procedures.

5.3. Incident Reporting & Root Cause Analysis

 Objective: Evaluate how incidents are tracked, reported, and investigated to prevent reoccurrence.
 Key Areas to Evaluate:
o Incident Tracking: Are incidents, near-misses, or safety violations recorded in the PTW system?
o Root Cause Analysis: When incidents occur, is there a structured investigation to determine the root cause, not just the
symptoms?
o Corrective Measures: After identifying issues, are corrective actions implemented, and are they effectively preventing
similar incidents?
 Evaluation Action:
o Review incident reports to ensure that corrective actions are logged and tracked through the PTW system.
o Analyze the effectiveness of changes made in response to past incidents.

5.4. Feedback from Workers and Stakeholders

 Objective: Ensure that the PTW system is worker-centric and that feedback is used to enhance safety measures.
 Key Areas to Evaluate:
o Survey Results: Are workers and supervisors regularly asked for feedback on the PTW process and its effectiveness?
o Training and Understanding: Do workers feel adequately trained and prepared for the tasks assigned under the PTW
system?
 MOHAN POWER INFRASTRUCTURE PVT LTD
Document No MPIPL/SOP/02
Issue No
Permit to work Procedure Issue Date
Rev No 00
Rev. Date 12.04.2024

o Clarity of Permits: Are the permits clear and easy to understand for all involved, especially non-expert workers?
 Evaluation Action:
o Conduct interviews or anonymous surveys to gather feedback on the clarity of safety instructions, the ease of use of the
PTW system, and the adequacy of training.
o Look for recurring themes in feedback (e.g., unclear instructions, inconsistent training) that could indicate system
weaknesses.

5.5. Regulatory Compliance and Audit Trail

 Objective: Ensure the PTW system aligns with both local and international safety standards.
 Key Areas to Evaluate:
o Regulatory Standards: Does the PTW system meet safety regulations set by local authorities (e.g., OSHA, EPA) or
international standards (e.g., ISO, NEBOSH)?
o Auditability: Are all PTW records well-documented and stored in an easily accessible way for audit purposes?
o Document Control: Are the documents properly signed off by relevant personnel (Issuer, Receiver, Supervisor), and is
there an audit trail for each permit issued?
 Evaluation Action:
o Perform an audit of PTW records, ensuring they are compliant with local safety standards and can be easily retrieved in
case of inspections or audits.
o Verify that all permits contain required signatures and that any changes or extensions to the permit are properly
documented.

5.6. Training & Competency Assessment

 Objective: Confirm that everyone involved in the PTW system is adequately trained and competent to perform their roles.
 Key Areas to Evaluate:
o Training Programs: Are PTW Issuers and Receivers regularly trained in hazard identification, risk assessment, and
emergency response?
o Competency: Is competency assessed periodically, especially for high-risk work activities? Are skills and knowledge up-to-
date?
o Refresher Courses: Are refresher training programs in place to keep personnel informed about new safety procedures or
equipment?
 Evaluation Action:
o Review training records to confirm that all personnel involved in the PTW system have received appropriate and up-to-
date training.
o Conduct mock drills to test competency in real-life situations.

5.7. Documentation & Record-Keeping

 Objective: Ensure that all PTW records are accurately maintained and easily accessible for future reference.
 Key Areas to Evaluate:
o Record Accuracy: Are all issued permits, hazard assessments, and safety inspections documented properly?
o Record Retention: Are PTW records stored securely for a sufficient amount of time as per regulatory requirements (e.g.,
3-5 years)?
o Record Accessibility: Can PTW records be quickly retrieved for audits or investigations?
 Evaluation Action:
o Check for completeness in PTW documentation, ensuring all records are present and accurate.
o Verify that records are stored securely and accessible for future audits, inspections, or incident investigations.

6. Approval of the Permit

 Who: A responsible person, typically a supervisor or safety manager.

 MOHAN POWER INFRASTRUCTURE PVT LTD
Document No MPIPL/SOP/02
Issue No
Permit to work Procedure Issue Date
Rev No 00
Rev. Date 12.04.2024

 What: The permit is reviewed for completeness, ensuring all hazards are identified and appropriate control measures are in place. The
permit is then approved if everything is satisfactory.
 When: Once the hazard identification and risk assessment are complete, the supervisor or authorized personnel approve the permit for
work.
 Key Details: The permit will typically include information on:
o Job description and location
o Identified hazards
o Safety precautions and measures
o Emergency procedures
o Duration of the work
o Authorized personnel to perform the work

7. Preparation for Work

 Who: Workers and supervisors.

 What: The workers preparing for the task are given necessary tools, equipment, and PPE (Personal Protective Equipment). They
should also be briefed on the safety procedures.
 When: Before any work begins, to ensure everyone involved is prepared and aware of the hazards and precautions.
 How: The permit holder ensures all personnel are properly trained and equipped to handle the task safely.

8. Execution of the Work

 Who: Workers (under supervision, if necessary).

 What: The actual work is carried out following the protocols and safety measures laid out in the permit.
 When: Work is done within the specified timeframe stated in the permit.
 How: Work must be carried out in compliance with all safety measures, using the correct PPE, tools, and equipment. Continuous
monitoring and supervision may be necessary depending on the nature of the work.

9. Monitoring and Supervision

 Who: Supervisor, safety officer, or appointed person.

 What: Regular checks are made to ensure the work is proceeding safely. The permit holder or supervisor should check that all
required safety protocols are followed.
 How: This includes visual inspections, safety checks on equipment, and ensuring workers are adhering to the rules.

10. Completion of Work

 Who: Worker and supervisor.

 What: Upon completion, the work area is inspected for any potential hazards (e.g., equipment left behind, oil spills). A report is filed
noting that the work has been finished, and all safety protocols were followed.
 When: Once the work is completed, the work area should be cleared and returned to its safe, normal operating state.
 How: The permit is closed, and any necessary debriefs or reports are filed.

11. Return of the Permit

 Who: The permit holder or supervisor.

 What: The completed permit is returned to the issuing authority for records and documentation.
 When: As soon as the work is completed and all equipment has been checked.
 Why: To ensure that the work has been carried out as planned and to help track safety performance.

12.Permit Criteria
 MOHAN POWER INFRASTRUCTURE PVT LTD
Document No MPIPL/SOP/02
Issue No
Permit to work Procedure Issue Date
Rev No 00
Rev. Date 12.04.2024

1. Permit Type
o Appropriate Permit Issuance: Ensure that the correct type of permit is being requested based on the nature of the work
(e.g., Hot Work, Electrical, Confined Space, Excavation, Working at Heights).
o Scope of Work: The work type must align with the conditions of the permit.
2. Work Scope Definition
o Clear Scope: The work being performed must be clearly defined, including location, equipment, and activities. Vague
work descriptions can lead to misunderstandings and potential safety risks.
o Work Hours: The timeframe for the work should be established, including the start and end dates/times of the permit.
3. Risk Assessment (JSA or RA)
o Risk Identification: All potential hazards associated with the work must be clearly identified and categorized (e.g.,
chemical, electrical, mechanical, environmental).
o Control Measures: Appropriate control measures must be specified (e.g., isolation, PPE, safety equipment). These should
be reviewed and checked before work begins.
o Residual Risk: The remaining risk after mitigation measures are applied must be acceptable and within regulatory limits.
4. Personnel Competency
o Training and Certification: Workers must have relevant qualifications, training, and certification for the specific task. For
high-risk tasks, the workers should have undergone specific safety training.
o Competency of Supervisors: Supervisors should have adequate knowledge and experience to manage the worksite,
identify hazards, and ensure safety measures are adhered to.
o Permit Holder Responsibility: The person holding the permit should be qualified and accountable for managing all
aspects of the work and ensuring that safety protocols are followed.
5. PPE and Safety Equipment
o PPE Requirements: The proper personal protective equipment (PPE) must be specified and available (e.g., gloves,
helmets, respiratory protection, safety glasses). The correct level of PPE should match the hazards identified.
o Additional Safety Equipment: Ensure that additional equipment (e.g., fire extinguishers, emergency showers, first-aid
kits, or gas detectors) is available and functional.
o Inspection and Maintenance: PPE and safety equipment should be inspected before use to ensure it is in good working
condition.
6. Isolation and Lockout/Tagout (LOTO)
o Energy Isolation Procedures: Lockout/tagout or other energy isolation procedures must be in place for work involving
machinery, electrical systems, or other hazardous energy sources.
o Verification of Isolation: A competent person should verify that isolation and de-energization have been completed before
starting the work.
o Dual Isolation: For critical tasks, a dual isolation procedure may be required (e.g., lockout and tagging both mechanical
and electrical energy sources).
7. Worksite Environmental Considerations
o Weather Conditions: Weather conditions (e.g., rain, wind, temperature) that could affect the safety of the work should be
considered. For example, hot work in high winds could increase the risk of fire.
o Environmental Protection: Measures should be in place to prevent environmental damage, such as containment for spills,
noise control, or dust suppression where applicable.
o Ventilation and Air Quality: For confined space work, ensure proper ventilation and air quality monitoring (e.g., oxygen
levels, hazardous gases) are in place before work begins.
8. Emergency and Rescue Plans
o Emergency Response Plan: There should be a clearly outlined emergency response plan, including evacuation routes,
emergency contacts, and procedures.
o Rescue Procedures (for high-risk activities): If the work involves confined spaces, working at heights, or similar high-
risk tasks, rescue plans and equipment should be readily available. Ensure that trained rescue personnel are on standby.
o First Aid and Medical Support: Ensure that medical support (e.g., first-aid kits, trained personnel, access to medical
facilities) is available and accessible.
9. Permit Approval and Authorization
o Required Signatures: All necessary authorizations and signatures must be obtained from the relevant authorities
(supervisors, safety officers, area managers) before issuing the permit.
o Stakeholder Notification: Relevant stakeholders (e.g., nearby departments, contractors, or operations teams) must be
informed of the permit and the work to be done.
o Permit Expiry: The permit should have a clearly defined expiration date and time. Extensions must be handled according
to the company’s procedures.
10. Communication and Monitoring
o Pre-Work Briefing: A detailed briefing should be provided to all involved parties, discussing the hazards, safety
measures, and emergency protocols.
 MOHAN POWER INFRASTRUCTURE PVT LTD
Document No MPIPL/SOP/02
Issue No
Permit to work Procedure Issue Date
Rev No 00
Rev. Date 12.04.2024

o Ongoing Monitoring: The work should be continuously monitored for safety compliance. Supervisors and safety officers
should perform regular checks to ensure adherence to safety standards.
o Permit Closure: Once the work is completed, the permit holder must confirm that the area is safe, and all equipment has
been properly stored or isolated before the permit is officially closed.

13. Post-Work Review (if necessary)

 Who: Supervisors, safety personnel, and workers.

 What: A post-job review may be conducted to evaluate the work done, any incidents that occurred, and if any safety issues need to be
addressed for future work.
 Why: To improve future safety procedures and ensure continuous improvement in the work environment.

13.1.Common Types of Permits

 Hot Work Permit: For work involving open flames, sparks, or heat sources (e.g., welding, grinding).
 Confined Space Entry Permit: For work in spaces with limited entry or exit, poor ventilation, or other specific hazards.
 Electrical Work Permit: For any electrical work that involves the risk of electric shock, arc flash, or other electrical hazards.
 Excavation Permit: For work that involves digging or trenching, which can present risks like collapse or hitting underground
utilities.
 Work at Height Permit: For work conducted at significant heights where there is a risk of falling.

Key Points for a PTW System:

 Clear Roles and Responsibilities: Everyone involved must know their role, from the worker to the supervisor to the safety officer.
 MOHAN POWER INFRASTRUCTURE PVT LTD
Document No MPIPL/SOP/02
Issue No
Permit to work Procedure Issue Date
Rev No 00
Rev. Date 12.04.2024

 Clear Documentation: Ensure all permits are documented and retrievable for future reference.
 Training: All personnel must be adequately trained in the PTW system, the hazards they face, and how to manage risks.
 Communication: Clear, constant communication should be maintained among all parties involved in the work.

A PTW system not only ensures safety but also builds a culture of awareness and responsibility in the workplace.