________________________________________________________________

(NAME OF ASSOCIATION)

CONSTITUTION AND BY-LAWS

PREAMBLE

WE, the members of _________________________________________________________________ , in order to promote our moral,

social and economic well-being, protect and uphold our individual and collective rights, as well as foster harmonious
and progressive relationships do hereby promulgate this CONSTITUTION.

ARTICLE I- NAME AND DOMICILE

Section 1. This organization shall be known as the ______________________________________________________ hereinafter referred

to as the Association.

Section 2. The association shall be domiciled at _______________________________________. Camarines Sur.

ARTICLE II- DECLARATION OF OBJECTIVES

The association commits itself to the pursuit of the following objectives:

Section 1. To promote the moral, social and economic well-being of all the members.
Section 2. To protect and uphold the individual and collective rights of all the members.
Section 3. To foster harmonious and progressive association through proper management.
Section 4. To strive for the adoption of legislation, policies and other measures that will promote the economic, social
and general well-being of all the members, in particular, the working class in general.
Section 5. To promote the enlightenment of all the members in regard to their rights and obligation as association
members.
Section 6. To engage in economic and livelihood projects for the benefit of the association.
Section 7. To provide social aid benefits to members, to uplift their plight and to secure for themselves human dignity.
Section8. To contribute to the state its modest share of nation building thru self-help program as an NGO representing
the labor Sector

ARTICLE III – MEMBERSHIP

Section 1. All __________________________ working in the municipality of __________________ ____, Camarines Sur and a bonafide
resident of __________________________________________ is eligible for membership in the association.
Section 2. Qualified worker/laborer may become members of the Association by written application approved by the
President upon recommendation of the committee on membership and after payment in full of the
required admission fee.
Section 3. The following shall not be eligible for membership nor to election or appointment to any position in the
association.

a.) Subversives or persons who profess subversive ideas;

b.) Persons who have been convicted of any crime involving moral turpitude; and
c.) Persons who are found inimical to the objectives for which the association was created.

ARTICLE IV – PRINCIPAL OFFICERS

Section 1. The governing body of the Association shall be the Executive Board whose members shall be elected
through secret ballot by the general membership.
Section 2. The Executive board should administer the association officers, formulate policies, and implement program
to effectively carry-out the objectives of the association and manage all the money and property of the
Organization.
Section 3. The Executive Board should consist of the Association Officers, namely:

President Auditor
Vice-President Public Relation Officer
Secretary Sergeant at Arms
Treasurer Business Manager

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Section 4. There should be a Board of Directors consisting of ___________ members who shall likewise be elected
through secret ballot by the general membership.
Section 5. The officers of the association shall hold office for the period of ___________ years from the date of their
election until their successor shall have been duly elected and qualified, provided that they remain
members of the association of good standing.
Section 6. Vacancies in the Executive Board, except the position of the President, shall be filled up by the Board by
appointing any member(s) shall hold office in an acting capacity for the unexpired term of office of the
immediate predecessor, or until special election therefore as authorized by the Board or by the General
Membership.

ARTICLE V – DUTIES AND POWERS

Section 1. The President shall be the Executive officers of the Association, his duties and powers shall include the
following:

a.) Preside the overall meetings and deliberations of the Executive Boars and of General membership.
b.) Appoint all members of standing committees of the association with the concurrence of majority of
the members of the Executive Board.
c.) Approve vouchers covering the applications or expenditures of the association funds before payment
or disbursement is made by the treasurer.
d.) Call special meetings of the Association or the Executive Board whenever he deems necessary or
upon written request of at least 30% of the general membership or a majority of the members of the
executive board.
e.) Represent the association on all occasions and all matters in which representation of the association
maybe agreed upon or required.

Section 2. The Vice-President shall perform the duties and function of the President in case of the latter’s absence,
disability, death or resignation. He shall perform functions that maybe assigned to him by the president.

Section 3. The Secretary shall perform the following duties and functions:

a.) Take down minutes of the meetings of the general membership and of the executive board;
b.) Keep a book of minutes of resolutions and a continuing registry of all Executive board;
c.) Act as custodian of all records, documents, minutes of meeting of the executive board and the general
membership as well as printed and/or written policies, projects and activities of the association.
d.) Submit to the DOLE-ROV the association members, list of officers and their respective addresses,
minutes of election and list of voters within 30 days from the date f election or from the occurrence
of the change in association officers and such other documents or papers as may be required by
DOLE.
Section 4. The Duties and functions of the Treasurer are as follows:
a.) Collect, receive and issue receipts for all money, funds and contribution to the association
b.) Make sure that all the disbursement and payment made by him are covered by vouchers and
accompanied by necessary receipts.
c.) Keep a record of all receipts and expenditures.
d.) Prepare such financial reports as may be required of him by the general membership. The executive
board and the DOLE shall include all money received and paid by him since he assumes office and the
balance remaining in his bonds and securities and other properties of the organization entrusted to
his custody or under his control. The rendering of such account shall be made:

 at least once a year within thirty (30) days after the close of the association’s fiscal year.
 At such other times as may be required by a resolution of the majority of the members of the
organization; and
 Upon vacating his office due to dissolution of the association for any cause, the Treasurer
shall make a final report of all assets in his custody.

Section 5. The Auditor shall audit, verify and examine all financial accounts of the association. He shall supervise the
entries in the Book of Accounts of the association and shall render a report of his audit as may be
required by the executive board or by resolution of the majority of the general membership.

Section 6. The Public Relation Officer (PRO) shall be in charge of matters involving public relations of the association.
With the approval of the executive board, he may establish an official publication of the association.

Section 7. The Sergeant-at-Arms shall be in-charge of the preservation of peace and order at meetings of the executive
board and of the general membership.

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Section 8. The Business Manager shall be in charge in the implementation and proper management of the different
programs and projects of the association.

Section 9. The Board of Directors shall be in-charge of the legislative functions of the association under guidelines to
be issued by the executive board. The Board of Directors shall consult the different standing
committees of the association on matters, problems and areas that may be subject to the association’s
rules, regulation or policy.

Section 10. The officers of the association shall not be paid any compensation other than the salaries, allowances and
expenses due their positions as may be specifically provided in a written resolution duly adopted by
the majority of all the members at a meeting duly called for the purpose. The Secretary shall take down
minutes of the meetings together with the list of the participants and tally of votes cast, copy of which
shall be furnished the Department of Labor and Employment.

ARTICLE VI – STANDING COMMITTEES

Section 1 . To ensure coordination and efficiency in the transaction of association matters and in order to realize the
objectives of this Constitution, the following three (3) standing committees are hereby created:

a.) Committee on membership which shall receive and process application for membership and make
recommendations thereon to the President. It shall implement rules, regulations and decisions as
may be promulgated by the Executive Board or the general membership for the admission of
members in the association.

b.) Committee on Labor, education and Research which shall prepare, adopt and implement labor
education programs and activities that will promote the enlightenment of the members, the
provisions of this constitution, issuances and policies that affect the members directly or indirectly.
c.) Committee on Welfare which shall be responsible for the adoption and implementation of the
programs, projects and activities that will promote and protect the general welfare of the members

ARTICLE VII – MEETINGS OF THE ASSOCIATION

Section 1. The association shall hold regular membership meetings every ____________________________month/quarter.
Notices of the meetings shall be sent by the Secretary at least _________ days prior to such meetings by
posting in conspicuous places, preferably inside company premises, said notices. The date, time and place
for the meetings shall be determined by executive board.

Section 2. Regular meetings of the executive board shall take place on the ________________ of every month with
appropriate notice to be sent out by the Secretary to each member of the Board at least three (3) days prior
to such meetings. The time and place of the meeting shall be determined by the President. The meeting
shall preferably be held in the association office.

Section 3. Special Meetings of the general membership may be called at any time, either at the call of the President,
upon request of majority of the members of the executive board or upon written petition addressed to the
President of at least thirty (30) percent of all members in good standing of the association.

Section 4. The notice for any meetings whether it be of the general membership of the executive board, regular or
special, shall contain the items to be discussed and shall constitute the agenda of the meeting. Any item or
items not included in the agenda may be taken up or upon recommendation of majority of the members of
the executive board present and constituting a quorum if it be an executive board meeting or majority of
the members present and constituting a quorum it be a general membership meeting.

Section 5. Any member who absents himself from any regular or special meetings of the general membership shall
within five (5) days from the date of said meeting submit a written explanation to the committee on
membership as to the reason or reasons for his failure to attend the meeting. The Committee on
Membership shall evaluate the explanation and render a report thereof to the Executive Board.

Section 6. In the event the reason (s) are unacceptable to the Executive Board for being unjustified, the erring
member(s) shall pay at the discretion of the Executive Board a fine of not less than TWENTY PESOS
(p20.00) nor more than FIFTY PESOS (P50.00) to the association through the Treasurer, which may be
collected strictly by the Treasurer.

Section 7. Members on official leave of absence are excused from attending meeting whether regular or special.

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Section 8. Any member who absents himself for three consecutive times from any regular or special meetings of the
general membership without justifiable grounds therefore may be expelled or suspended from the
association by majority of the executive board.

Section 9. Absence of a member(s) of the Executive Board shall be subject to rules and regulations to be promulgated
by the Board. Such rules and regulations shall be passed upon by the general membership.

ARTICLE VIII – ASSOCIATION ELECTION

Section 1. There shall be a Committee on Election (COMELEC) to be created by the Executive Board at least thirty (30)
days before any regular or special election. The functions of the COMELEC include the following:

a.) Adopt and promulgate rules and regulations that will ensure a free, clean, honest and orderly
election, whether regular or special;
b.) Pass upon qualification of candidates;
c.) Rule on any question or protest regarding the conduct of the election subject to the procedure that
may be promulgated by the Executive Board; and
d.) Proclaim duly elected officers.

Section 2. The COMELEC shall be composed of a chairman and two members all of whom shall be appointed by the
Executive Board.

Section 3. The COMELEC shall be automatically dissolved thirty (30) days after the duly elected officers are
proclaimed.

Section 4. Regular election of officers of the association shall be held on __________________________________ and on the
same date every __________ years after.

Section 5. All members of the Association in good standing shall be eligible to vote in association election. Candidates
for elective positions must members of the association in good standing for a period of at least one-year
of the date of the election.

Section 6. Voting should be by secret balloting and the election shall be decided by plurality of votes.

Section 7. The duly elected officers shall meet within one week following their proclamation to which time the
outgoing administration shall turn over all records and properties of the association to the new
administration.

ARTICLE IX – FEES, DUES, SPECIAL

ASSESSMENTS, FINES AND OTHER PAYMENTS

Section 1. An admission fee of ___________ Pesos shall be paid by an applicant before he becomes officially a member of
the association.

Section 2. Every member shall pay regular dues to the Association in the amount of ___________Pesos per month, which
may be collected by the Treasurer.

Section 3. All amount collected pursuant to the two preceding sections shall constitute the general fund of the
association to be applied to the operational and organizational expenses of the association or for any
purposes or object as may be authorized by the general membership in written resolution adopted at
the general membership meeting duly called for the purpose.

Section 4. Every member shall contribute to the association such amount as may be fixed by the general membership
through a written resolution adopted at the general membership meeting duly called for the purpose to
be applied to or expended for any or all of the following objects:

a.) labor education’s program.

b.) welfare and cooperative program, and
c.) Such other plans and programs will promote the interest and welfare of the association members.

Section 5. Special assessment or other extraordinary fees such as for payments of attorney’s fees shall be made only
upon a resolution duly ratified by the general membership by secret balloting.

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Section 6. Any member, who shall be two months in arrears in the payment of his regular day dues or who fails for
two months to pay the special assessment, fines or other payments required to be made, shall cease to
be member in good standing and may be subjected to other disciplinary actions. In the event of
sickness, leave of absence without pay and other similar causes, the Executive Board may excuse non-
payments or defer collection thereof at its discretion.

Section 7. Every payment of fees, dues or other contributions by a member shall be evidenced by a receipt signed by
the treasurer or his duly authorized representative making the collection and entered into the records
of the association to be kept and maintained for the purpose.

Section 8. Every expenditure of the fund of the association shall be evidence of the receipt from the person to whom
the payment is made which shall state the date and place and purpose of such payments is made which
shall state the date and place and purpose of such payments. Such a receipt shall form part of the
financial records of the association.

Section 9. The Books of accounts, other records of financial activities of the association shall be open for inspection by
any officers or members anytime during office hours.

Section 10. In case of voluntary dissolution of the association or final cancellation of its registration certificate,
association members shall enjoy equity to association properties to the extent that said properties shall
first be solved to the association members and other proceeds there from, together with the balance of
the association funds shall be distributed, pro-rata to its members, depending on the amount of
membership dues contributed to the association. The Bureau of Labor Relations may be consulted to
settle differences of opinion.

ARTICLE X – QUORUM AND RULES OF ORDER

Section 1. Except when a greater proportion is required herein or by the law, majority vote shall prevail at meetings
and deliberations of the association. A majority of the members of the association shall constitute a
quorum to officially transact any business.

ARTICLE XI – IMPEACHMENT AND RECALL

Section 1. Any of the following shall be grounds for the impeachment or recall of association officers:

a.) Committing or causing the commission directly or indirectly against the interest and welfare of the
association.
b.) Malicious attack against the association, its officers or against a fellow association officers or
members.
c.) Failure to comply with the obligation to turn over and return to the association Treasurer within
three (3) days all unexpended sum of money received from the association funds to answer for an
authorized association.
d.) Gross misconduct unbecoming of an association officer.
e.) Misappropriation of association funds and property. This is without prejudice to the filing of an
appropriate criminal or civil action against the responsible officer or officers by an interested
party.
f.) Willful violation of any provisions of this Constitution or rules, regulations, measures resolution
and decision of the association.

Section 2. The following procedure shall govern impeachment and recall proceedings.

a.) A formal petition shall initiate impeachment or recall proceedings or resolution signed by at
least thirty (30) percent of all bonafide members of the association and addressed to the
chairman of the executive board.
b.) The board chairman shall then convene a general membership to consider the impeachment or
recall of offices or a group of officers, whether elective or appointive.
c.) Association officers against whom impeachment or recall changes have been filed shall be given
ample opportunity to defend themselves before any impeachment or recall vote is finally taken.
d.) A majority of all members of the association shall be required to impeach or recall association
officers.
e.) The association officers impeached shall be considered resigned or ousted from office and shall
no longer be elected nor appointed to any position in the association.
f.) The decision of the general membership on the impeachment or recall charge shall be final and
executory.

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 ARTICLE XII – FISCAL YEAR

Section 1. The association fiscal year shall commence on 1 January and end on 31 December of the year.

ARTICLE XIII- AMENDMENTS

Section 1. The executive board may make proposals for amendments to this constitution or upon formal petition of at
least ten (10) percent of the general membership.

Section 2. No proposals for amendments and becoming part of this constitution until after the same shall have been
ratified by two-thirds vote of all members of the association either at a special meeting or a referendum
called for such purpose.

ARTICLE XIV – EFFECTIVITY

Section 1. The Constitution shall take effect on the day following its ratification.

Adopted and ratified this ___________ day of ____________________ at __________________________________________________.

The list of members together with their signatures, who ratified the same appearing in Annex “A” hereof.

Certified Correct:

________________________________
Secretary

Attested by:

__________________________________
President

SUBSCRIBED AND SWORN to before me this __________ day of ____________________ at ____________________________

affiant is exhibiting to me their Residence Certificate Nos. _______________,on __________________ and issued at
_________________.

NOTARY PUBLIC

Until ________________________
PTR No. ______________________
On __________________________

Doc. No. ______________________

Page No. ______________________
Book No. ______________________
Series of ______________________

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