Ott 1994
Ott 1994
Theory
Author(s): J. Steven Ott and Jay M. Shafritz
Source: Public Administration Review, Vol. 54, No. 4 (Jul. - Aug., 1994), pp. 370-377
Published by: Wiley on behalf of the American Society for Public Administration
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Incompetence:
      ANeglected
               in
            Vadiable
                                                               Thetopicofincompetence   hasbeenaddressed  systematical-
                                                            lyinonlya fewcontexts,  andthese havelimited generalappli-
                                                            cability
                                                                   to organizations. Anyone desiringto learnaboutthe
Organizafon
     Theory                                                 nature,extensiveness,
                                                            commonly
                                                                                 types,
                                                                      experienced,
                                                                                       causes,
                                                                                   seemingly
                                                                                              andconsequences
                                                                                             ever-present
                                                                                                               ofthis
                                                                                                         phenomenon
                                                            willbesurprisedtodiscover thatthelibrary shelves
                                                                                                           arevirtual-
                                                            lyabsentofserious workinthisarea.Therearethree    notable
J.Steven Ott,University
                      ofUtah                                exceptions.Military incompetence hasreceived considerable
JayM.Shafritz,University
                       ofPittsburgh                         attentionfrom historians and studentsof  strategy.'
                                                                                                             Medical
                                                            ethicists,
                                                                    attorneys,andadvocacy  groupshavedevoted  consid-
                                                            erableattention               incompetence,
                                                                           to medical-legal            whenindividu-
Whatis "organizational
                     incompetence?"  Whyhasthesubject       als'constitutionally
                                                                               guaranteed rightsmaybe stripped   from
remained        unexamined
         virtually                         oforganization themlegally
                            in theliterature                            becausetheyarenotableto makedecisions       in
theory?J.StevenOttandJayM. Shafritz   arguethatincompe-     theirown  bestinterests (Rhea,Ott, and  Shafritz,
                                                                                                            1988).  A
tenceisprimarily
               an organizationalissue-notan individual      thirdbodyofliterature dealswithprofessional
                                                                                                      incompetence,the
issue-which hastwofaces.It isa socialconstruct
                                             andan "objec-  absenceofability,
                                                                            judgment,  ormorals so total,
                                                                                                        incurable,and
                                                            potentially
                                                                      damaging  thata professional's
                                                                                                  right topracticecan
tive"reality.
           Asa socialconstruct,organizational
                                            incompetence
                                                            beterminated. Forallpracticalpurposes, however,there isno
results
      in withdrawnorwithheld supportfor publicorganizations
                                                            other           school
                                                                 identifiable      ofinquiryintoincompetence.2
andinstitutions.
             Asan "objective"    it isa repeated
                           reality,           pattern
ofanorganization notableorwilling tolearnfromitsenviron-              Further,incompetence justisnotwhatitusedtobe. Tradi-
ment,           oritssuccesses.
     itsfailures,             Theauthors examinethelitera-         tionallyoneperson couldbefully           fora majorfail-
                                                                                                   responsible
                                                                   urewhether  incityhall,business,
                                                                                                  orbatde.Although itisstill
tureoforganization theory
                        forinsights          in
                                  thatcanhelp defining
                                                                   possibletoproperly creditoneindividualfora majorinstance
whatitis,as afirststepin thedevelopmentofageneraltheory
                                                      of
                                                                   ofmission         thefarmorelikely
                                                                              failure,                           is thatan
                                                                                                       explanation
organizationalincompetence.
                                                                   organization's        culture,
                                                                                structure,                areatfault.Stillit
                                                                                                 orpolicies
                                                                   isfarmoreemotionally satisfyingtolayblameona singleindi-
                                                                   vidual.Captainswereexpected  togodownwiththeir ships,or
                                                                   at leastbe thelastoff.Butthisattitude  doesnottakeinto
                                                                   account thenatureofmodern   organizations.
                                                                     Leaders           leadworkers,
                                                                            areno longer            theyarebuildersand
                                                                             oforganizations.
                                                                   maintainers                        theyarejudgednot
                                                                                           Increasingly
                                                                   on their
                                                                          personal      ofphysical
                                                                                 qualities         courage orintellectual
                                                                         butonwhether
                                                                   daring,            theorganizationtheyheadcanfunc-
                                                                                         without
                                                                   tioneffectively-especially    them.Youcouldsurely
                                                                   blamea manageriftheorganizationhe orsheheadsfailsto
                                                                   perform       but
                                                                          properly, your levelofanalysis        should
                                                                                                        rightfully
                                                                   betheorganization.
Towarda Definition
                 ofOrganizational
                              Incompetence                                                                                                           371
    provides
        potentially
              important  about
                    insights                                                 Thisspeculation
                                                                                           isparticularly       because
                                                                                                       intriguing,      itpermits
                                                                                                                                usto
                                                                           weaveintotheanalysis
                                                                                              boththeobjective
                                                                                                             factandthesubjective
                                                                                                                                reali-
    organizational
            incompetence-unless
                      wefallprey
                            to                                             tyofincompetence-as
                                                                           ers.Thus,thetheory
                                                                                               itisperceived
                                                                                                          bydifferent
                                                                                             oforganizational
                                                                                                                     external
                                                                                                                            stakehold-
                                                                                                                   anddryrotprovides
                                                                                                           entropy
                                                                           potentially
                                                                                     important
                                                                                             insightsaboutorganizational
                                                                                                                       incompetence-
            seduction
                 and
    anthropomorphic lose ofthe
                      sight                                                unless
                                                                                wefallprey
                                                                                         toanthropomorphic seductionandlosesight
                                                                                                                               ofthe
                                                                           problems
                                                                                  inherent
                                                                                         inbiologicalmodels.
    problems
         inherent
             inbiological
                     model.
                                                                              Organizational Excellence  andTotalQuality
 sionto accomplish       utilitarianpurposes"  (Shafritz andOtt1992a,p.          Bothorganizational    excellence (Peters,  1988;Peters  andWater-
 344).Anorganization        is an "artificial
                                            construct   under thelawwhich man,1982)andtotalquality             management      (TQM) Uuran,1988;
 allowscertain    organizations   to be treated as individuals"   Jensenand Deming,1988;Walton,1986)assumethatorganizational                   excel-
 Meckling,   1976,p. 310).Anthropomorphic          approaches  areseductive.lence/quality  isachieved  bychanging   organizational  culture,notindi-
 Theyallowustocreate         clearmental  images   ofcomplex,   obscure phe- viduals. Thiswasillustrated     famously  byRobert     Townsend   in his
 nomena.   Unfortunately,     they alsocreate mental   trapsandleadtofatal 1970bestseller,     UptheOrganization.    (Whenhetookoverthetrou-
 errors oflogic.                                                              bledAviscarrental   agency,  hewastoldthathewouldhavetogetrid
    Second,justas it is important         to establish   a cleardistinctionofthecentral     officestaff. But,hekeptthem      on,andsixmonths     later
 between   theperception       andtheobjective     reality oforganizational   thesame  people who   advised firingeveryone   wereasking  howhehad
 incompetence,     it is alsonecessary  to ask,pathology    as seenthroughrecruited    sucha great  staff.)Other keyfactors   oftotalquality indude:
 whoseeyes?    Because    mostpublicorganizations     areopensystems,   who customer   satisfaction,transformational leadership,   sharedvision, par-
 iscapable ofmaking      anobjective  diagnosis ofpathology?                  ticipatoryrelationships,andsubstantive  expertise  (Ballard,
                                                                                                                                         1992).
    Itisnecessary     tobecognizant    ofthelimitations   ofbiological mod-      Organizational  excellence proponents  identify  symboliccommuni-
 els,including   life-cycle theories (Downs,1967)whenborrowing         theo- cation as a primary  means  fortransmitting   vision andchanging   orga-
 ryorresearch    from   theliterature onliving  systems  orother   anthropo-nizational  culture (Peters andWaterman,      1982).Forexample,    atthe
 morphicsystemsmodels."We seldomfall into the trapof timeofthecourt-ordered                             breakup  oftheBellsystem,    AT&T manage-
 characterizing   thewheatorstockmarket           as an individual,  butwe   ment  eliminated  the  metaphor   "Ma  Bell"  from   thecompany's   lan-
 often makethiserror       bythinking   aboutorganizations    as iftheywere guageandliterature.    Itcarried meaning  thatwasassociated   withfami-
persons   withmotivations        andintentions"     Jensen  andMeckling, ly,maternalism,       protectiveness,  andjob permanence-an        ideology
 1976,p. 311).We borrow          constructs from  living systems  theoryand  and  an image  that the company   had  to shed.During    a management
organizational    pathology   onlywithgreat   caution,  eventhough   thelit- training session,a high-level manager  inoneofthelarge     AT&T sub-
erature  on organizational      pathology  (MillerandMiller,1991)and sidiaries        "suddenly  openedhisdressshirt     to reveal a T-shirtwiththe
organizational    decayandtermination       (Miller,  1978)is a potentiallyslogan   'Lean,Clean,andMean.'Thisheannounced             wasthewaythe
fertilesource   ofideasandinsights     aboutorganizational   incompetence.company      wouldhavetobeinthefuture"          (TriceandBeyer,   1992,p.
                                                                             364).
Organizational    Entropy    andDryRot
                                                                             Organizational  Decline
    ChrisArgyris     (1970)artfully  labeled thefinal  stageoforganization-
al entropy, dryrot.According       toArgyris, anorganization    indryrotis      A smallbodyofliterature     focusesonorganizational   decline caused
ina near-terminal      stateofholistic, systemic  decay: aninevitable  stage byexternal  forces andfactors   andtheappropriateness     ofmanagerial
ofdecline   initslifecycle(unless     conscious  organization  developmentresponses    toit(Cameron,    Sutton andWhetten,      1988).7Seriousanaly-
stepsaretaken     toreverse   theprocess).  Dryrotischaracterized    bylost sesaboutdecline   caused  byincompetence    within   organizationsdonot
energy,  zeal,enthusiasm,     andsenseofpurpose.     Anorganization   indry exist. Also,theorganizational   declineliterature   yields
                                                                                                                                     totheliterature
rotprobably     is alsolikely   to be holistically  inefficientandineffec-on organizational     effectiveness forconcepts   andmeasures   ofsuccess
tive-or,incompetent.                                                         andfailure inresponding   todecline  stimulated   byexternalfactors and
                                                                             forces.Thus,perhaps     theonlyorganizational      declineconcept  that
   Argyris   hypothesized     thatas organizations   advance  through  mid- maycontribute
lifestageson theirpathsofinevitable                                                          toa theory   oforganizational   incompetence, concerns
                                             decline  intodryrot,thekey thefailure       oforganizations
issues andproblems      thatdemand                                                                         and  executives  to  avert,ameliorate,  or
                                      andgethighpriority     attention from reverse  externally causeddecline(Cameron,         SuttonandWhetten,
executives   (andthusalsofromemployees            lowerin thehierarchy)1988;Guy,1989)-failure
switch  from                                                                                             tolearn from  their  environment.
              external   tointernal. Inthe1990slanguage      oftotalquality
management     (TQM),theorganizational       culture  losesitscustomer  ser-
viceorientation     (Swiss,1992;Wagenheim        andReurink,     1991).It is Organizational Effectiveness andIneffectiveness
worthat leastspeculating,        then,thatas longas thecorecultural Ofallthetheoretical               constructs wehaveidentified,    effectivenessis
assumptions    (Ott,1989;Schein,       1981)ofan organization      areexter- therichest source ofpotential   ideasandinsights.    Thankfully, theory
nallyoriented-organization        members   focus their attention  andener- development   andresearch     on organizational    effectiveness
                                                                                                                                           hasbeen
Toward
     a Definition
               ofOrganizational
                           Incompetence
                                                                                                                                             373
Toward
     a Definition
               ofOrganizational
                           Incompetence
                                                                                                                            375
                                                                         Notes
1. Forexample,  CohenandGooch(1990),Dixon(1976),Gabriel(1985,1986), 5 In thisarea,ourunderstanding            oforganizational incompetence should      from
                                                                                                                                                   benefit
   Regan(1987),Tuchman   (1984),Wyden   (1979).                                           provided
                                                                                   insights                     onmedical-legal
                                                                                                  bytheliterature                andprofessionalincompetence.
2. Overtheyears, therehavebeenseveral         booksandarticles
                                       isolated                on thesubject, 6 Theopposite    couldalsobetrueiftypes  ofexternalstakeholdersarenotdifferentiat-
   suchas EmileFaguet's(1911)warning   aboutdemocracy'sinherent incompetence, ed.Forexample,      ifthemanagement  ofa public agency weretooresponsivetopub-
   TheCultofIncompetence; ArtCarey's          ofvignettes
                                     collection          thatsupposedly docu-      licdemands                  theorganization
                                                                                              forcostreductions,                couldbecome  moreincompetent.
   mentsthedecayofU. S. organizations,    in TheUnited  StatesofIncompetence Thisproposition       requiresdifferentiationamongtypesofexternal    stakeholders,
   (1991);andChrisArgyris's1986Harvard          Review
                                         Business           "Skilled
                                                     article,       Incompe-                asBarzelay
                                                                                   essentially        (1992)does,anddifferent  responses                   to
                                                                                                                                         (andaccountabilities)
   tence."On theotherhand,there hasbeena plethora ofnewspaper andnewsmaga-         these        types.
                                                                                        different
             aboutreportedly
   zinestories              glaringexamples           organizational
                                            ofblithering             incompe- 7 Thus,asonewouldexpect,     theinfluence             theory
                                                                                                                         oflife-cycle      (Tushman, Newman,
   tence,          ingovernment.
         particularly                                                              andRomanelli, 1986)andorganizational  ecologyornatural selection
                                                                                                                                                  (Hannanand
3. Includingtaxingandspending                 referendums
                               limitinitiatives,          toexclude legislators Freeman,    1977,1989)ishighlyevident                onorganizational
                                                                                                                       intheliterature               decline.
   andcitycouncilorsfrom participationintaxincrease
                                                  decisions(suchas Colorado's 8 Also,"goals-attainment   models"areoften   referred                effectiveness
                                                                                                                                   to as "univariate
   1992"Taxpayer's BillofRights"), andwidespread popular support  formovesto       models"(Thorndike, 1949;Campbell,  1973).
           stateandlocalgovernment
   privatize                                        without
                                           ofservices
                                    delivery                adequate resources 9 Cameron    andWhetten   admirablyattempt  to drawa cleardistinctionbetween a
   forgovernment tomonitor,         andcontrol
                            evaluate,                      services.
                                               theprivatized                               anda concept
                                                                                   construct            (1983,p. 7). Wechoosetoavoidthatissuehere.
4. The generalpublic'spropensity towithdraw  supportobviously             by 10 Itcouldbeargued
                                                              is influenced                        thatthisrepresentsa form of"induced incompetence.'
   many        including
         factors,       theimportance  ofanorganization's
                                                        purposes  andactivities 11 BarbaraTuchman's  1984book,TheMarch     ofFolly,alsomight           in this
                                                                                                                                              beincluded
   to (segmentso) thepublic,as wellas theavailabilityofalternative methods to      listing.
   achievethesamepurposes andsubstitutablepurposes.
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               ofOrganizational
                           Incompetence
                                                                                                                                                          377