KAGUMO TEACHERS’ TRAINING COLLEGE
LIBRARY GUIDE
1.0 INTRODUCTION
Intellectual institution of higher Education. Its contribution to the social economic, Intellectual
and professional sector of the National Economy is well known. This has largely been as a result
of the sound management and positive objective Philosophy.
In such an environment the Library has a distinct role to support the College in Kagumo
Teachers’ Training College has established as a dynamic and lively anticipating and satisfying
the study, teaching and information needs to the entire College community.
It is an information Centre where information is received, stored, analyzed, Organized and
disseminated through different formats.
Please read carefully this guide and ask for any help from our Library staff Whenever you
are in need.
1.1 Hours of Opening.
During the Term:
Mon-Fri 8.30a.m-10.00pm
Saturday 8.30a.m-3.00p.m
N/B the Library remains closed on SUNDAYS AND ANY PUBLIC HOLIDAYS.
1.2 Registration and Borrowing
Registration of the new readers is done at the issue desk in the library.
There are two categories of our readers: Staff and Students
1. Members of staff have to be introduced to the Library by their Heads of Subjects.
2. Students are requested to produce their National Identity Cards before being Registered and
issued with the Borrowers tickets.
Membership and Borrowing
After filling the Application forms, the borrowers’ tickets are processed and issued as follows:
a) Students are issued with ONE ticket for borrowing.
b) Teaching staff are issued with TEN borrowers tickets.
c) Non-Teaching staff are issued with FIVE borrowers tickets.
On joining it is assumed that the reader had understood and accepted the rules and regulations of
the Library. It is important for readers to NOTE that BORROWERS TICKETS ARE
NOT TRANSFEREABLE and using somebody else’s Ticket is an offence, which is
punishable by withdrawal of borrowing for a period determined by the librarian.
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In case of doubt, the library staff is empowered to demand the readers’ identification.
❖ Students are allowed 1 book for a period of 14 days open-lending and reserved material
for48 hours.
❖ Non-Teaching staff are allowed 5 books for a period of 14 days open-lending &
reserved materials for 5 days
Teaching staffs are allowed 10 books for a period of 30 days Open-Lending & reserved
materials for 10 days
N/B: The number of borrower’s ticket issued is equivalent to the number of books a reader
may borrow at a time.
2.0 SERVICES RENDERED
2.1 Book Loan: -
The majority of books in the Library are available for loan.
2.2 Book Reservation: -
Failing to locate a certain book on the shelves may mean either the book is borrowed, being
Read within the Library building, lost, out from the shelves for repair or waiting to be
shelved.
2.3 Book Renewal: -
Borrowed books may be renewed once. This is done on request and provided the book has
not been reserved, or not on demand. A reserved book cannot be renewed.
2.4 Reserved Section Books: -
Books in which are in great demand are placed in the reserve section.
These books are rent out for overnight, weekend or Public Holiday use only.
Books borrowed from this section must be returned by 8.00p.m. the next day. The lending
time for reserve section is as follows
❖ MONDAY – FRIDAY -8.00 p.m. -9.30 p.m.
❖ SATURDAYS - 12.00 p.m. – 1.00 p.m.
2.5 Book Selection
All Library users are encouraged to recommend new books to be added to the Library
collection. This can be done through the Head of Section or Student representative council
(S.R.C.) THROUGH THE Librarians’ office.
2.6 Introduction to other Libries
The library users can be introduced to other institutional or public Libraries i.e. (KNLS)
during their fieldwork and Holidays.
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3.0 SECTIONS AVAILABLE
1. Security point
2. Cloakroom
3. Issue desk
4. Periodical section
5. Reference section
6. Processing section
7. Visually Impaired person’s section
8. Computer room
9. Open-Lending section
10. Reserve section
11. Offices for Administration
12. Photocopying office.
4.0 ARRANGEMENT OF BOOKS IN THE LIBRARY
The book stock of the library is classified by the Dewey Decimal Classification (D.D.C.) which
is hierarchical system using decimal principle for the sub-division of knowledge as Represented
in publications. Classification in itself is the means by which we identify things and distinguish
them from others.
It is the systematic process of grouping things according to the degree of their likeliness it
therefore groups Library materials in a systematic order by subjects D.D.C. being used by the
library has the following major subjects.
000-009 GENERALITIES
100-199 PHILOSOPHY, PSYCHOLOGY &RELATED DISCIPLINES
200-299 RELIGION
300-399 SOCIAL SCIENCE
400-499 LANGUAGES
500-599 PURE SCIENCE
600-699 TECHNOLOGY (APPLIED SCIENCES)
700-799 ART &RECREATION
800-899 LITERATURE
900-999 GENERAL GEOGRAPHY &HISTORY
F ENGLISH FICTION
SWA SWAHILI FICTION.
Books are arranged on the shelves according to the above class numbers. These numbers are
marked on the spines of the books.
4.1 How to Borrow a Library Book
Once the right book has been located, present it to the Issue desk with your borrowers’ ticket.
The library staff marries the book card with the borrowers’ ticket. The borrowers’ ticket and the
book card are retained as loan record and the book is stamped with the due date stamp and
handed over to the borrower.
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N/B: When the book is returned the due date helps to locate the loan record from the trays.
The library staff removes the book card from the borrowers’ ticket and returns it back into the
book pocket. The borrowers’ ticket is handed back to the owner and the due date inside the book
cancelled. Overdue charges you are charged from 10.00 a.m. from the day the due date is
stamped.
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LIBRARY RULES AND REGULATIONS
5.0 GENERAL RULES
5.1 Silence must be observed in the library.
5.2 Smoking, eating &drinking in the library is forbidden.
5.3 The use of matches &lighters in any part of the library is forbidden.
5.4 Items such as the following may not be brought into the library: -
❖ Brief cases
❖ Parcels
❖ Bottles of ink
❖ Knives
❖ Razor blades OR anything bulky.
5.5 Once a book is borrowed; it should not be brought back to the library unless it is being
returned.
5.6 The following overdue fines shall be charged:
❖ Open-Lending loans - One shilling per day/volume
❖ Reserve section - One shilling per hour starting from 8.00p.m.
5.7 Replacement of any lost or mutilated borrowers’ ticket shall be TEN Shillings per ticket.
5.8 Wearing of slippers, overalls, overcoats, Lab coats and gumboots in the library is forbidden.
Unless under special case, and authority obtained from the Librarian or the Library staff.
5.9 Readers must dress &behave in a manner, which cause neither offence nor damage. For
instance, the removal of shirts, wearing of short dresses (for ladies) placing of feet on furniture or
sitting on tables is forbidden.
5.10 All Library T/books must be returned to the library at the end of every term.
5.11 For clearance, all the borrowers’ tickets must be surrendered to the Librarian.
5.12 Readers are required to produce their college ID or National ID, when borrowing
any Library material in all the Lending sections.
5.13 Use of Mobile phones are strictly prohibited in the library.
6.0 DAMAGE AND LOSS OF LIBRARY MATERIALS
6.1 Readers or borrowers will be held responsible of any damage occurring to a library material
while in their possession and will be required to pay the full replacement cost.
6.2 Defects, damages or losses of any Library material should be reported to the library staff
at once.
6.3 Marking inside the Library books or folding is forbidden. Removal of pages from Library
books is very serious offence punishable by full replacement of the book and subject to further
disciplinary action. Readers will not be allowed to use Library facilities until they have cleared
their dues.
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7.0 GENERAL INFORMATION
7.1 Library books used within the Library should not be shelved. The readers are requested to
leave them on the tables.
7.2 As seating capacity in the library is limited, readers must NOT reserve seats by leaving their
books or files on the tables. The Library staff will remove such items.
8.0 LIBRARY STAFF
8.1 Library staffs are charged with the duty of giving services to the users and also to ensure
that the LIBRARY REGULATIONS are observed for mutual benefit of the entire community.
8.2 The Librarian will be gland to assist in any problem that Cannot be solved by any other
Library staff.
8.3 The Librarian has the authority to exempt any reader from Using the Library for Some time,
in failure to clear any dues i.e. overdue fines/replacement of lost library materials.
8.4 We appeal for co-operation for the benefit of all members of the College.
N/B THE LIBRARIAN MAY AMEND THIS GUIDE WITHOUT FURTHER
NOTICE.
WELCOME TO YOUR LIBRARY
PRISCILA W. KIMANI
LIBRARIAN
FOR CHIEF PRINCIPAL
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