Post Title: Theatre Stores Team Leader Post Reference:

Summary of the Role: Reports to:

Synchronicity Care Ltd (SCL) is a wholly owned subsidiary of County Durham and Darlington NHS  Operations & Logistics Manager
Foundation Trust (CDDFT) and exists to add value to the organisation by providing high quality
Estates, Facilities and Procurement services. Each of the services is provided to the Trust via an Working Relationships & Contacts
SLA.
Key relationships include:
The Theatre Stores Team Leader is responsible for the provision of an effective, efficient and The post holder is expected to liaise with
professional materials management service to Theatres at all stakeholder trusts and also provide a other members of CDD Services staff to
receipt and distribution service for all Procurement Depts’s member organisations. enable the fulfilment of their duties.
Where their duties bring them into
The post holder is responsible for the day to day operational management of materials contact with other groups e.g. other
management in line with Trust policies and procedures. Trust staff, patients and their visitors /
carers, a professional working manner
should be adopted. When this contact
includes members of the general public,
common courtesy should be shown.

Key Responsibilities
• The post holder will provide an effective, efficient and professional inventory management service in theatre stores, including the receipt,
safe storage, custody, distribution of stock, product returns, management of consignment stock, recalls, stock takes etc.
• The post holder will manage the day to day operation of the theatre stores and the staff within it, ensuring all any complaints and / or
queries are dealt with in a timely and professional manner.
• The post holder will manage and motivate the theatre stores team by working closely with them and providing cover as and when required.
• The post holder will manage the ‘Absence and Cover’ matrix for all theatre stores staff.
• The post holder will manage a portfolio of inventory management KPI’s, including monthly reporting to the CDPC senior management team.
• Responsible for the enforcement and ongoing review of standard operating procedures for inventory management.
• The post holder will provide support and guidance that relates to inventory management (including, store reviews, stock management and
cash improvement projects).
• The post holder will lead on and support on projects and changes to processes.
• Organise and plan workloads to ensure objectives and targets are achieved within agreed timescales/KPIs.
• Link officer for NHS Supply Chain regarding theatre stores stock.
• The post holder will proactively manage the inventory management stores review programme, supporting and advising theatre managers
on stock management, consistency and cost improvement opportunities.
• To be fully conversant with Trust SFI’s, operational policies and procedures to ensure all purchases comply with relevant guidance.
• The post holder will support and develop theatre stores staff.
• The post holder will be responsible for achieving individual agreed targets and leading the theatre stores team in the delivery of wider
agreed savings targets and objectives.
• The post holder will chair theatre stores team meetings and attend wider CDPC stakeholders meetings to support an effective inventory
management service.
• A degree of initiative is also required to perform searches in the relevant purchasing systems e.g. tracing requisitions and deliveries.
• Leads the identification of process efficiencies to continually improve service provision.
• Participates in audit programs, internal and external when required.
• Works closely with all procurement, purchasing and inventory management staff within CDPC.
• The post holder will provide NHS Supply Chain management reports to all CDPC stakeholders in theatres and ensure that such skills a
developed across the team.
• The post holder must communicate politely and professionally at all times with all internal and external CDPC stakeholders.

General
The above list is not exclusive or exhaustive; the post holder is expected to be co-operative and flexible in line with the needs of the post, department
and the needs of the business. Must be able to travel cross site to meet the requirements of the post.

Job Dimensions: Performance measures and KPIs

(Problem solving, decision making, impact, resource management including value, working environment,
responsible for staff & equipment)
The post holder is part of the Procurement Depts’s materials management team and works closely KPI target scores
with all procurement, purchasing and materials management staff to ensure the achievement of
agreed materials management KPI’s. The post holder is responsible for daily management of the Feedback received via safeguard or
Theatres stores service at DMH/UHND/BAH. patient experience

The post holder must have an in-depth working knowledge of all roles within the materials Internal / External Audits
management service to ensure consistency of approach and for business continuity purposes to
ensure that all positions within the team can be appropriately covered, or provide cover as and
when necessary.

The post holder will provide clear information that supports materials management best practice
to all stakeholders when coordinating the service. The post holder will interact with a range of
stakeholders across the consortium in performing their function in line Trust standards and best
practice.

The post holder will provide an effective and efficient service to Procurement Depts stakeholders
and will be responsible for the enforcement and ongoing review of standard operating procedures
for stores and materials management alongside the Materials Management Team Leaders.

The post holder will manage a portfolio of materials management KPI’s, including monthly
reporting to the Procurement Depts senior management team.

The post holder must have an understanding of the stakeholder organisation’s SFI’s and associated
polices.

The post holder will chair materials management team meetings and attend wider Procurement
Depts stakeholder meetings to support an effective materials management service.

The post holder will provide support and guidance that relate to materials management (including,
ward/theatres reviews, stock management and cost improvement projects).

The post holder will have a working knowledge of electronic purchasing systems and the ability to
actively manage their workload within such systems.
 Participates in audits and information requested (including FOI) relating to purchasing activity
within Procurement Depts.

The post requires exceptional communication skills, with the ability to communicate at all levels
within the customer base.

Person Specification:
(Please state Essential (E ) or Desirable (D)

Special Skills & Knowledge (E) Experience Qualifications

Good organizational skills and the ability to
motivate staff 5 years previous experience in stock management.(E) NVQ level 3 or equivalent
Ability to manage own workload management/supplies qualification or
Ability to work under pressure 2 years previous experience of the proof of equivalent experience (E)
Management of staff. (E)
Proven ability to supervise workload effectively
High Standard of education (E)
Proven ability to undertake independent research, Experience of working within a Theatre Stores
analyse and interpret findings and make sound environment. (D) Full or part qualified member of the
recommendations Chartered Institute of Purchasing and
Thorough knowledge of supply chain systems Supply or extensive Supplies experience
Good keyboard skills with high level of experience (D)
of the MS Office Suite, including Word and Excel
Conscientious
The ability to work proactively, to think creatively
and to be innovative
Good interpersonal and communication skills and
the ability to work effectively with colleagues at all
levels in the organisation
Ability to think clearly and remain calm under
pressure
Must be prepared to undertake necessary training
(continuous development) commensurate with the
requirements of the job
An understanding of the employer / employee
responsibilities in relation to Health and Safety at
Work Act, Freedom of Information Act and Data
Protection Act

Core Behaviours Patients, public and staff have helped develop the Trusts’ Behaviours Framework of Values that
inspire passion in the NHS and that should underpin everything it does. The NHS values provide
common ground for co-operation to achieve shared aspirations, at all levels of the NHS. The post
holder is required to commit to delivering the actions in the Trust’s Behaviours Framework:

Working together for patients

Patients come first in everything we do. We fully involve patients, staff, families, carers,
communities, and professionals inside and outside the NHS. We speak up when things go
wrong.

Respect and Dignity.

We value every person – whether patient, their families or carers, or staff – as an individual,
respect their aspirations and commitments in life, and seek to understand their priorities, needs,
abilities and limits.

Commitment to quality of care.

We earn the trust placed in us by insisting on quality and striving to get the basics of quality of
care – safety, effectiveness and patient experience – right every time.

Compassion.

We ensure that compassion is central to the care we provide and respond with humanity and
kindness to each person’s pain, distress, anxiety or need.

Improving lives.
 We strive to improve health and wellbeing and people’s experiences of the NHS.

Everyone counts.

We maximise our resources for the benefit of the whole community, and make sure nobody is
discriminated against or left behind.

All employees are required to promote high quality care and good health and wellbeing through
the enduring values described by the Department of Health: “The 6Cs – care, compassion,
competence, communication, courage and commitment.”

Duty of Candour

All employees are required to comply with the Statutory Duty of Candour: The volunteering of
all relevant information to persons who have or may have been harmed by the provision of
services, whether or not information has been requested and whether or not a complaint or a
report of that provision has been made

Leadership Behaviours All managerial and supervisory posts are expected to follow the principles of being a Great Line
Manager and specifically be aware of, understand, and apply fair employment policies/practices,
and equality and diversity principles and legal obligations. Commit to developing staff
preferences, promoting flexible working arrangements, and encourage change of working
practice following major life changing events.

All managerial and supervisory posts will ensure compliance with Trust policies and procedures
and clinical guidelines.

All managerial and supervisory posts must ensure staff have equal access to career progression
and are appraised annually and have a PDP.