BILL OF QUANTITIES
AND
PRICE BID.
Name of work:
BILL OF QUANTITIES
PREAMBLE
1. The Bill of Quantities shall be read in conjunction with the instructions to Tenderers,
General and Special conditions of Contract Technical Specifications and Drawings.
2. The quantities given in the Bill of Quantities are estimated and provisional and are
given to provide common basis for tendering. The quantities here given are those upon
which the lumpsum tender cost of the work is based but they are subject to alterations,
omissions, deductions or additions as provided for in the conditions of this contract and do not
necessarily show the actual quantities of work to be done. The basis of payment will be
actual quantities of work ordered and carried out as measured by the Contractor and
verified by the Engineer and valued at the estimate rate plus or minus tender
percentage quoted in the Bill of Quantities where applicable, and otherwise at such
rates and prices as the Engineer-in-Charge may fix within the terms of Contract.
3. The estimate rates in the Bill of Quantities shall, except in so-far as it is otherwise
provided under the Contract include cost of all constructional material, labour,
machinery, transportation, erection, maintenance, profit, taxes and duties together
with all general risks, liabilities and obligations set out or implied in the Contract.
4. The plans enclosed with the tender are liable to be altered during execution of work
as per necessity of site conditions. The Tender percentage quoted by the tenderer
shall hold good for execution of work even with altered plans.
5. The whole cost of complying with the provisions of the Contract shall be included in
the estimated rates for items provided in the Bill of Quantities and where no items are
provided in the Bill of Quantities, their cost shall be deemed to be distributed among
the estimate rates entered for the related items of work.
6. General directions and descriptions of work and materials are not necessarily repeated
nor summarised in the Bill of Quantities. References to the relevant sections of the
Contract documentation shall be made before entering estimate rate against each item
in the Bill of Quantities.
7. The method of measurements of completed work for payment shall be in accordance
with the relevant B.I.S. Codes & A. P. S. Specifications.
8. All items of work are to be executed as per the drawings / specifications supplied
with the contract documents.
If there is any contradiction between the drawings and the text of the specifications,
the later shall prevail.
9. The Tenderer should inspect and select the quarries of his choice before he quotes the
tender percentage in the Schedule of Bill of Quantities and satisfy himself about the
availability of required quantum of materials.
10. Diversion drains should be excavated before completion of the embankments and the
useful soils should be used in the nearby embankments.
11. The actual mix proportion by weight to be adopted during execution will be got
designed in the laboratories to suit the grade of concrete and mortar to be used. It
will be the responsibility of the contractor to manufacture concrete and mortar of
required strength.
12. The quantum of measurement for all items of earthwork involving conveyance
manually or by machinery shall be as assessed by level measurement. The
measurements for the embankment will be for the consolidated banks only.
13. Wherever bailing out of water is involved either for excavation or for foundations or
for constructions, the percentage quoted shall take into account the dewatering
charges necessary. No separate payment will be made for dewatering.
14. Wherever embankment work is involved, useful soils approved by the Engineer-in-
Charge from the cutting reaches and diversion drains shall be taken and used for
forming nearby embankments soils used for constructions will be at free of cost.
15. The quoted tender percentage shall also include the work of any kind necessary for
the due and satisfactory construction, completion and maintenance of the works
according to the drawings and these specifications and further drawings and orders
that may be issued by the Engineer-in-Charge from time to time. The quoted tender
percentage shall include compliance by the Contractor with all the general conditions
of contract, whether specifically mentioned or not in the various clauses of these
specifications, all materials, machinery, plant, equipment, tools, fuel, water, strutting,
timbering, transport, offices, stores, workshop staff, labour and the provision of
proper and sufficient protective works, diversions, temporary fencing and lighting. It
shall also include safety of workers, first aid equipments suitable accommodation for
the staff and workmen, with adequate sanitary arrangements, the effecting and
maintenance of all insurances, the payment of all wages, salaries, fees, royalties /
Taxes, duties or other charges arising out of the execution of works and the regular
clearance of rubbish, reinstatement and clearing-up of the site as may be required on
completion of works safety of the public and protection of the works and adjoining
land. The work of Building in quality control / assurance shall be deemed to be
covered in the quoted percentage.
16. The Contractor shall ensure that, the quoted tender percentage shall cover all stages
of work such as setting out, selection of materials, selection of construction methods,
selection of equipment and plant, deployment of personnel and supervisory staff,
quality control testing etc. The work quality assurance shall be deemed to be covered
in the tender percentage.
17. a) The special attention of the tenderer is drawn to the conditions in the tender
notices wherein reference has been made to the Andhra Pradesh Standard
Specifications [APSS] and the Standard preliminary specifications containing
therein. These preliminary specifications shall apply to the agreement to be
entered into between the contractor and the Government of Andhra Pradesh
and shall form an in-separable condition of the contract along with the
estimate. All these documents taken together shall be deemed to form one
contract and shall be complimentary to another.
b) The tenderer shall examine, closely the A.P.S.S. / MOST and also the
standard preliminary specifications contained therein and sign the
Superintending Engineer’s office copy of the APSS / MOST and its addenda
volume in token of such study before submitting his overall tender percentage
which shall be for finished work in-situ. He shall also carefully study the
drawings and additional specifications and all the documents, which form part
of the agreement to be entered into by the successful tenderer. The APSS /
MOST and other documents connected with contract such as estimate plans,
specifications, can be seen on all working days in the office of the
Superintending Engineer [As specified in the NIT].
18. The tenderers attention is directed to requirements for materials under the clause
‘materials and workmanship’ in the preliminary specifications of APSS. Materials
conforming to the Bureau of Indian Standards specifications, APSS etc., shall be
used on the work and the tenderers shall quote his overall tender percentage
accordingly.
19. The tenderer has to do his own testing of materials and satisfy himself that they
conform to the specifications of respective I.S.I. Codes before tendering.
20. The contractor shall himself procure the required construction materials of approved
quality including the earth for formation of embankment and water from quarries /
sources of his choice. All such quarries / sources of materials required for the work
shall be got approved by the Engineer-in-Charge in writing well before their use of
the work.
21. The contractor shall himself procure the steel, cement, Bitumen, Blasting materials,
sand, metal, soils, etc., and such other materials required for the work well in
advance. The contractor has to bear the cost of materials for conveyance. The
department will not take any responsibility for fluctuations in market in cost of the
materials, transportation and for loss of materials etc.
22. Inspection of site and quarries by the tenderer: Every tenderer is expected before
quoting his overall tender percentage, to inspect the site of proposed work. He should
also inspect the quarries and satisfy himself about the quality, and availability of
materials. The best class of materials to be obtained from quarries, or other sources
shall be used on the work. In every case the materials must comply with the relevant
standard specifications. Samples of materials as called for in the standard
specifications or in this tender notice, or as required by the Municipal Engineer, in
any case, shall be submitted for the Municipal Engineer’s approval before the supply
to site of work is begun.
23. The tenderer’s particular attention is drawn to the sections and clauses in the A.P.
standard specification dealing with
a) Test, inspection and rejection of defective materials and work.
b) Carriage
c) Construction plant
d) Water and lighting
e) Cleaning up during the progress and for delivery.
f) Accidents
g) Delays
h) Particulars of payments.
The contractor should closely peruse all the specification clauses, which govern the
overall tender percentage he is tendering.
24. The defect liability period of contract in terms of GO Ms.No.8, T.R&B Dept.,
dt:8.1.2003 is twenty four months.
25. The estimate rates for items shown in the Schedule “A” include all construction
materials. No escalation in rates will be paid unless specified in the tender document.
The tenderer has to quote an overall tender percentage considering all the aspects of
the tender to complete the finished item of work as per the APSS / MOST / B.I.S. /
APUSP specifications, the special specifications appended, Drawings etc.
26. If there is any contradiction between APSS / MORTH / IRC and B.I.S. specifications,
listed and APUSP technical specifications, the latter shall prevail.
27. In case of a job for which specifications are not available with the Schedule or in
APUSP /APSS / MORTH / IRC or B.I.S. code and are required to be prescribed, such
work shall be carried out in accordance with the written instructions of the Engineer-
in-charge.
28. The contractor should use the excavated useful soils and stone for construction
purpose. Soils used for construction either for homogeneous section in hearting or in
casing zone based on the suitability will be at free of cost and the cost of stone used
for construction purpose will be recovered from the contractors bill.
The contractor should quote his tender percentage keeping in view of the above
aspects.
29. Additions and alternations by the Tenderer in the Schedule of quantities will
disqualify the tender.
30. In the case of discrepancies between the written description of the item in the
Schedule “A” and the detailed description in the specification of the same item, the
latter shall be adopted.
31. The Unit rates noted below are those governing payment of extras or deductions for
omissions according to the conditions or the contract as set-forth in the preliminary
specifications of the A.P. standard specifications and other conditions of specification
of this contract.
32. It is to be expressly understood that the measured work is to be taken according to the
actual quantities when in place and finished according to the drawings or as may be
ordered from time to time by the Municipal Engineer and the cost calculated by
measurement or weight at their respective rates without any additional charge for any
necessary or contingent works connected works connected herewith. The Percentage
Excess or less on ECV quoted are for works in situ and complete in every respect.
33. For all items of work in excess of the quantities indicated the rates payable for such
excess quantities will be tendered rates i.e., estimate rates plus or minus tender
percentage.
34. For all items of work, intermediate payment will be made provisionally as per
relevant clause. Full-accepted agreement rates will be paid only after all the items of
works are completed.
35. The contractor is bound to execute all supplemental works that are found essential
incidental and inevitable during execution of main work.
36. The payment of rates for supplement items of work will be regulated as under.
Supplemental items directly deductible from similar items in the original agreement.
The rates shall be derived by adding to or subtracting from the agreement rate of such
similar item the cost of the difference in the quantity of materials labour between the
new items and similar items in the agreement worked out with reference to the
schedule of rates adopted in the sanctioned estimate with which the tenders are
compared.
a) Similar items but the rates of which cannot be directly deducted from the
original agreement.
b) Purely new items which do not correspond to any item in the agreement.
The rate of all such items shall be estimated rates plus or minus overall tender
percentage.
37. ENTRUSTMENT OF ADDITIONAL ITEMS.
a) Where ever additional items not contingent on the main work and outside the scope
of original agreement are to be entrusted to the original contractor dispensing with
tenders and if the value of such items exceeds the limits upto which the officer is
empowered to entrust works initially to contractor without calling for tenders
approval of next higher authority shall be obtained. Entrustment of all such items on
nomination shall be rates not exceeding the estimate rates.
b) Entrustment of supplement items contingent on the main work will be authorised by
the officers up to the monetary limits up to which they themselves are competent to
accept items in the original agreement so long as the total amounts upto which they
are competent to accept in an original agreement rates for such items shall be worked
in accordance with the procedure prescribed in GO Ms.No.1493 PWD,
dated:25.10.1971 and as amended in Govt. Memo number 544 cod 72-22 dt:6.7.1973.
c) Entrustment of either the additional supplemental items shall be further subject to the
provisions under para 176(b) of APWD Code Viz., the items shall not be ordered by
an officer on his own responsibility if the revised estimate or deviation statement
providing for the same requires the sanction of higher authority.
Note: It may be noted that the term estimate rate used above means the rate in the
sanctioned estimate with which the tender’s compared or if no such rate is available
in the estimate the rate derived will be with reference to the schedule of rates adopted
in the sanctioned estimate with which tenders are compared.
BILL OF QUANTITIES
Part-II
Details of Maximum amount reimbursable to the Contractor.
1) Towards Insurance premium : Rs.
2)TowaTowards Technical personnel engaged
By the contractor : Rs.
3.Any other item : Rs.
4. GST on materials : Rs.
The tenderers are eligible for reimbursement of amounts towards insurance, and engaging
technical personnel not exceeding the amounts indicated above, subject to production of
insurance policies, copies of appointment order & payment voucher for technical personnel
etc., failing to comply with the above, reimbursement shall not be allowed but suitable
penalty shall be imposed for not engaging technical personnel and the Engineer-in-Charge
shall take insurance policy at the cost of Contractor duly deducting the premium from the
Contractor bills. Contractor has to take the insurance policy in favour of the Department.
7
FORMATS OF SECURITIES
