No. AG-15014/22/2021-Sr.

C-I

Government of India
Ministry of Social Justice & Empowerment
Department of Social Justice & Empowerment

Shastri Bhavan, New Delhi-110001

Dated: 18/03/2025

To
The Pay and Accounts Officer,
Ministry of Social Justice & Empowerment,
Shastri Bhavan,
New Delhi-110 001.
Sub: Grant in aid to THE KUMBI KHULLAKPAM LEIKAI WOMEN ASSOCIATION for Maintenance of Senior Citizens Home
for 25 beneficiaries at 62, Ground floor, Central High School, Moirang Kumbi Road, Kumbi Town , Kumbi Town ,
Central High School, 795133 under the National Action Plan for Senior Citizens (NAPSrC) for the year 2024-25 during
the year 2024-25

Sir,
I am directed to convey the sanction of President to the payment of grant-in-aid of Rs. 1702670.00 (Rupees Seventeen
Lakh Two Thousand Six Hundred Seventy only) to THE KUMBI KHULLAKPAM LEIKAI WOMEN ASSOCIATION
(Unique Id:null) as per following details, subject to the terms and conditions given in Para-2 below.

1. Name of the scheme National Action Plan for Senior Citizens (NAPSrC)

2. Name of Project along with its location Maintenance of Senior Citizens Home for 25 beneficiaries

62, Ground floor, Central High School, Moirang Kumbi Road, Kumbi Town ,

FOR VIEW PURPOSE

Kumbi Town , Central High School, 795133

3. Year for which grant is being sanctioned 2024-25

4. Amount of grant in aid sanctioned Rs. 1702670.00

(recurring/non-recurring)
5. Installments 1st ON ADVANCE BASIS

2. Terms and Conditions:

(i) NGO to implement EAT module of PFMS in their project.
(ii) Provisional utilization certificate for the grant released during this year will be submitted and any unspent balance out of
this grant will be refunded by the organization immediately after the closure of the current financial year, unless adjusted by
the Government from the subsequent grant due. The audited accounts and Utilization Certificate in the prescribed format i.e.
GFR 12-A in accordance to Rule 238(2) of GFR,2017 duly signed by authorized signatory of the grantee organization as well
as by the Chartered Accountant for the recurring grants released during this year shall be furnished by the organization within
first six months of the next financial year unless adjusted by the Government from the subsequent grant due.
(iii) The grant-in-aid for subsequent financial year will be released only after utilization certificate on provisional basis in
respect of grants of preceding financial year is submitted by the concerned organization.
(iv) The audited accounts and Utilization Certificate in the prescribed format i.e. GFR 12-A in accordance to Rule 238(1) of
GFR,2017 duly signed by authorized signatory of the grantee organization as well as by the Chartered Accountant for non-
recurring grants released will be furnished by the organization within 12 months of closure of this financial year.
As per Rule 238(3) of GFR 2017, Utilization Certificates need not required, where the grants-in-aid are being made as
reimbursement of expenditure already incurred on the basis of duly audited accounts, hence Sl.2(ii) to 2 (iv) may be ignored.
(v) The members of the executive committee of the organization shall execute a bond in favour of the President for the
sanctioned amount in the prescribed format binding themselves jointly and severally to the terms and conditions. In the event
of the grantee failing to comply with the conditions or committing breach of the conditions of the bond, the signatories to the
bond shall be jointly and severally liable to refund to the President, the whole or a part amount of the grant with interest at the
rate of 10% percent per annum thereon or the sum specified under the bond.

Acknowledgment number: MN/MN/00000491/IPOP/06-24/66806 Page 1 of 4

(vi) .The facility to be extended with the help of the grant-in-aid will be available to the beneficiaries irrespective of creed,
religion, colour etc. 10% of the total approved expenditure or share as indicated in the attached Annexure, whichever is
higher, is to be borne by the organization. It should be ensured and certified that no fee is realized from the beneficiaries.
(vii) The organization will agree to make reservation for Scheduled Castes, Scheduled Tribes, PwDs and Other Backward
Classes in the posts/services under their control on the lines indicated by the Government of India.
(viii) The organization shall pay honorarium to all the staff and also stipend to the beneficiaries, as the case may be, strictly
through cheque only.
(ix) The organization will maintain separate accounts in respect of the grants-in-aid received for this project. The accounts
will remain open for inspection by the representatives or the officers from the office of Comptroller and Auditor General of
India/Government of India/concerned State Government at any time.
(x) The organization shall submit annual performance-cum-achievement report / detailed report of the activities for which
financial assistance is being received, by the end of the financial year.
(xi) The organization will not obtain grant for the same purpose/activity from any other source, including the Government
sources.

(xii) The organization will not divert grant-in-aid and entrust the execution of the project for which grant-in-aid is sanctioned to
another organization or institution. If the government is not satisfied with the progress of the project or considers that the
sanction is being violated, it reserves the right to terminate the grant-in-aid or to blacklist the organization.
(xiii) The assets acquired wholly or substantially out of the Government grant should not be disposed off or encumbered and
or otherwise utilized for the purpose other than for which sanctioned without prior approval of this Ministry.

(xiv) The release of the last installment of the annual grant will be conditional upon the grantee institution providing
reasonable evidence of proper utilization of installment released earlier during the year.

(xv) The grantee organisation shall not change its project location or its headquarters without prior permission of this
Ministry.
FOR VIEW PURPOSE
(xvi) The accounts will be open to inspection by the sanctioning authority and audit, both by the Comptroller and Auditor
General of India under the provision of CAG (DPC) Act, 1971 and internal audit by the Principal Accounts Office of the
Ministry or Department, whenever the Institution or Organization is called upon to do so.

(xvii) The organisation shall not apply or receive grant from other sources for the same project (except donations).

(xviii) The expenditure incurred on all recurring items of Rs. 20,000 and above should strictly be paid through cheques/DDs
only and expenditure incurred on non-recurring items should be made only from authorized dealers at competitive prices and
subject to vouchers being produced during inspection.

(xix) No fee should be charged from the beneficiaries.

(xx) The grantee organization shall furnish the audit report of the organization complete in every respect in original duly
countersigned by authorized signatory of the organization and to include: (i) Auditor's report (ii) Balance sheet (iii) Income and
expenditure account (iv) Receipts and payments account with all supporting schedules on fixed assets, investments, current
assets, current liabilities, significant accounting policies and Notes on Accounts and the action taken/proposed to be taken by
the organization on the audit observations.
(xxi) The grantee organization will furnish a list in this prescribed format giving the full details of amount of grant in aid
received by them from Government of India for other projects/programme run by them separately.

(xxii) The grantee organization shall make all disbursements/payments exceeding Rs.20,000/- only through cheques and not
in cash. These transactions may be duly incorporated in the accounts of the organization appropriately.

(xxiii) The grants cannot be claimed as a matter of right, it depends on sole discretion of Government of India depending on
the merit of the project.
(xxiv) This Ministry shall not be liable for any kind of payment to the temporary/regular employees appointed by the grantee
organization for running the project.

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(xxv) If the Government is not satisfied with the progress of the project or considers that the guidelines of the scheme, terms
& conditions of the sanction instructions issued from time to time by this Ministry and Department of Expenditure, General
Financial Rules, 2017, etc. are being violated, it reserves the right to terminate the Grant in aid with immediate effect and also
take such other action as it deems fit with or without prior notice.
(xxvi) The grantee organization may be blacklisted in case it is found at any stage that they have received grant in aid under
the above Scheme on the basis of suppression of facts, misleading information, fabricated documents and false information.

(xxvii) The voluntary organization should liaise with the District Administration for convergence of other existing services for
the welfare of these categories. It should also maintain contact and seek cooperation of local Panchayati Raj Institutions. It
should also have institutional arrangements for seeking community participation.
(xxviii) The grantee organization shall appropriately display the boards that should be erected at the project site indicating
that the organization is running under the aegis of Ministry of Social Justice & Empowerment, Government of India.
(xxix) The grantee organization shall not profess or promote any religious/communal/fundamental/divisive beliefs or doctrines
with these grants.
(xxx) The Accounts relating to this Grant will be open to inspection by the sanctioning authority and audit, both by the
Comptroller and Auditor General of India under the provision of CAG(DPC)Act, 1971 and internal audit by the Principal
Accounts Office of the Ministry / Department, whenever the Institution / Organizations / State Govt. is called upon to do so.

(xxxi) The grantee organization shall submit a undertaking that grantee institution is not involved in corrupt practices.

(xxxii) In the event of a court case, the grantee organization shall not be entitled to any grant in aid till the matter is pending
in the Court of Law; the Ministry shall not be responsible for any legal/intellectual/contractual disputes between VO/NGO and
a third party. By accepting the grant, the recipient accepts this condition.
(xxxiii) For all disputes involving Ministry of Social Justice & Empowerment with regard to release of grants, the jurisdiction of
the Courts will be Delhi.
(xxxiv) The grantee organization shall abide by the terms & conditions mentioned in this sanction letter, provisions and
guidelines of Scheme of Grant in Aid provisions of General Financial Rules, 2017, instructions issued by this Ministry,
Department of Expenditure, Ministry of Finance and any subsequent revision/changes therein.
(xxxv) If the organization is receiving recurring Grants-in-aid to the tune of Rupees fifty lakhs and above from Central

FOR VIEW PURPOSE

Government, it is required to submit its Annual Report and Audited Accounts (40 copies in bilingual ) to the concerned
Ministry from where the organization is getting the substantial grant-in-aid so that the same may be be laid on the Table of the
House within nine months of the close of the succeeding financial year to comply with Rule 238(5) of GFR,2017. Next year's
Grants-in-aid will not be considered if the organization fails to comply with the above provisions of GFR 238(5).

(xxxvi) Audited accounts of previous year is attached.

3. Unspent Amount: Certified that the amount of Rs. 0.00 remaining unspent from the

grant of previous year has been adjusted in this grant. The unspent amount of this grant will be adjusted from the
subsequent grant. Certified that the payee has no Utilisation Certificates as due for rendition under the Rules under this
scheme of the Ministry.
4. Certified that this sanction has been noted at S.No. 872 in the Register of Grants.

5. The Drawing and Disbursing Officer of this Ministry will prepare the bill for an amount of Recurring grant-in-aid of Rs.
1702670.00 (Rupees Seventeen Lakh Two Thousand Six Hundred Seventy only)and payment will be released by PAO
directly to the grantee institution through telegraphic transfer to the through telegraphic transfer to the Account
No.10929195740, STATE BANK OF INDIA,( IFSC- SBIN0000092 )null,null of the grantee organisation on the advice of this
Division. On receipt of the details of bank account of the grantee organisation, the same will be communicated through the
Bill.

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The expenditure shall be debited to the Demand No. 93 - Department of Social Justice and Empowerment, Major Head 2235
- Social Security and Welfare, Minor Head - 02-104 -Welfare of Aged, Infirm and Destitute, Sub-Minor Head - 30 - Atal Vayo
Abhyuday Yojana (AVYAY), Detail - 02 - Support from Senior Citizens Welfare Fund (SCWF), Object Head 31 - Grants-in-aid
General.
7. This issues under the powers vested in the Ministry and with the concurrence of Integrated Finance Division vide Dy.No
66806 dated 17/03/2025 The pattern of assistance of rule governing grant-in-aid has received the approval of the Ministry of

Yours faithfully,

Bharati Gusain
Under Secretary/Deputy Secretary/Director to the Govt.
of India

Copy for information and necessary action to:-

1 THE KUMBI KHULLAKPAM LEIKAI WOMEN ASSOCIATION

Kumbi Khullakpam Leikai,P.O.Moirang
Bishnupur District Manipur 795133, Pin-
BISHNUPUR, MANIPUR

The NGO is requested to supply the under mentioned documents complete in all respects immediately to enable this
Ministry to consider remittance of amount through telegraphic transfer. Non-Submission of these documents in time may
result in non-release of grant-in-aid during the current year.
(a) Authorisation letter in prescribed proforma-II (copy enclosed) regarding payee' particulars and bank details duly
signed by the authorized signatory with the required details and duly verified by the Bank Authority concerned.
(b) A Pre-Stamped Receipt in the prescribed format (copy enclosed).

(c) An agreement Bond complete in all respects, in the enclosed prescribed format (copy enclosed) duly executed on a
non-judicial stamp paper of Rs.20/-. The bond should either be signed by all members of the managing/executive

FOR VIEW PURPOSE

committee or should have a resolution in favour of the signatory.
(d) A letter confirming that the terms and conditions contained in this sanction letter are acceptable to the organization.

(e) The detailed information of the organisation viz. TIN/TAN, Bank Account, Agency details etc. are required in
enclosed proforma (Annexure A) prior to release of this fund as per the instructions circulated by the CCA of this
(f) The organization should sign up under "NGO Partnership System' developed by the Government of India under
National Portal of India (Website http://india.gov.in refers) and sign–up ID as unique identification so obtained be
2. The Director of Audit, Central Revenues, IP Estate, New Delhi.

3. The Principal Secretary/ Secretary, Department of Social Welfare, Govt. of MANIPUR

4. Member of Parliament of the concerned Constituency.

5. The District Magistrate/Collector and District Social Welfare Officer, BISHNUPUR

6. The Director of concerned Department, Govt. of MANIPUR

7. The Budget and Cash Section.

8. The IF Wing, w.r.t. their Dy.No 66806

9. Bill copy/sanction folder.

Bharati Gusain

Under Secretary/Deputy Secretary/Director to the Govt.

of India

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