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Minutes

The meeting held on January 3, 2025, discussed the proper use of pass slips for employees of the Provincial Human Resource Management Office in Zamboanga del Sur. Key points included the requirement for division head approval, limits on break times, and conditions under which pass slips can be used for official business. The meeting concluded with a reminder to submit pass slips for checking before leaving the office.

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12 views1 page

Minutes

The meeting held on January 3, 2025, discussed the proper use of pass slips for employees of the Provincial Human Resource Management Office in Zamboanga del Sur. Key points included the requirement for division head approval, limits on break times, and conditions under which pass slips can be used for official business. The meeting concluded with a reminder to submit pass slips for checking before leaving the office.

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kimjhonmendez15
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Republic of the Philippines

PROVINCE OF ZAMBOANGA DEL SUR


Pagadian City
PROVINCIAL HUMAN RESOURCE MANAGEMENT OFFICE
Tel. No (062) 214-1882 FAX (062) 215-2361
www.zamboangadelsur.gov.ph (website) Email Address: phrmozds@gmail.com

MINUTES OF MEETING
Date: January 3, 2025
Time: 8:00 AM
Facilitator: Mrs. Cherry Joy Teresa J. Nodado
Attendees: All PHRMO Employees
Prayer: Mr. Miguelito Joshua R. Castaño

Agenda: Proper Use of Pass Slip


A. Pass Slip shall have the initial of the respective Division/Section Head, acknowledging the
employees whereabouts;
B. An employee shall have thirty (30) minutes break once in a week and the excess thereof shall
be deductible to his/her Leave Credits or Salary, whichever applicable (such thirty (30) minutes
shall be used for a one time only);
C. All government transactions and other of similar nature shall be considered as Official
business, (e.g. bank transactions, PAG-IBIG, PhilHealth, GSIS, et.al.). Pass Slip can be
considered as Official Business, only when the Certificate of Appearance at the back of the Pass
Slip was duly filled and signed above printed name by the assisting or the officer transacted
upon. However, such Official Pass Slip is only applicable thrice a week, in excess thereof shall
be considered Personal;
D. For employees having children to fetch at school, pass slip shall be on Official business, (e.g.
fetch my child in school at Balangasan Elementary School), however, such pass slip that is more
than an hour shall be deducted against his/her leave credits or his/her salary;
E. One-hour free time shall be allowed to employees attending their parental obligations (e.g.
meetings, paying tuition fees, recognitions, and the like), in excess thereof shall be deductible to
the Leave Credits or Salary.
F. Pass slip cannot be used for more than two (2) hours except for emergency transaction or
when it is authorized by the Head of the Office, in absence thereof, it will be considered as half-
day absent; and
G. Before leaving, all Pass Slips shall be submitted to Mr. Ildefonso S. Delmonte, for checking.
The meeting was adjourned at exactly 10:00 AM by the Head of the Office.

Prepared by:

KIM JHON D. MENDEZ


Writer

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