Microsoft®

Word 20 21 Basic Free Cheat Sheets

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Keyboard Shortcuts
The Word 2021 Program Screen
Quick Access Toolbar Title bar Minimize Window General
Close Open a document ................ Ctrl + O
Create a new document ....... Ctrl + N
Save a document ................ Ctrl + S
Ribbon
Print a document ................. Ctrl + P
Close a document ............... Ctrl + W

Rulers Navigation
Move the text cursor ............ , , , →
Up one screen ..................... Page Up
Down one screen ................ Page Down
Beginning of a line ............... Home
End of a line ........................ End
Beginning of a document ..... Ctrl + Home
End of a document .............. Ctrl + End
Open Go To dialog box ........ Ctrl + G
Views Zoom
Status bar
Editing
Cut ..................................... Ctrl + X
Copy ................................... Ctrl + C
Paste .................................. Ctrl + V
Undo ................................... Ctrl + Z
Word Fundamentals Select and Edit Text Redo ................................... Ctrl + Y
Create a Blank Document: Click the File tab, Select a Block of Text: Click and drag across the Find .................................... Ctrl + F
select New, and click Blank document; or, text you want to select; or, click at the beginning
press Ctrl + N. Replace............................... Ctrl + H
of a text block, hold down the Shift key, and click
at the end of a text block. Select All ............................. Ctrl + A
Open a Document: Click the File tab and select Check Spelling and
Open, or press Ctrl + O. Select a location with a Select a Sentence: Press the Ctrl key and click in Grammar ............................ F7
file you want, then select a file and click Open. a sentence.

Save a Document: Click the Save button on the Select a Line of Text: Click in the left margin for Formatting
Quick Access Toolbar, or press Ctrl + S. Choose the line you want to select. Bold .................................... Ctrl + B
a location where you want to save the file. Give
the file a name, then click Save. Select a Paragraph: Double-click in the left margin Italics .................................. Ctrl + I
for the paragraph you want to select. Underline ............................ Ctrl + U
Recover an Unsaved Document: Restart Word Align Left ............................. Ctrl + L
after a crash. If a document can be recovered, Select Everything: Click the Select button on the
the Recover unsaved documents link will Home tab and click Select All, or press Ctrl + A. Align Center ........................ Ctrl + E
appear on Align Right ........................... Ctrl + R
the start screen. Click the link to open the Edit Text: Select the text you want to replace and
type new text. Justify ................................. Ctrl + J
Document Recovery pane, then select an
autorecovered document. Indent a paragraph .............. Ctrl + M
Cut, Copy and Paste: Select the text you want to
Remove an indent ................ Ctrl + Shift
cut or copy and click the Cut or Copy
Change Document Views: Click the View tab and +M
button on the Home tab. Click where
select a view, or click one of the View buttons at
Increase font size ................. Ctrl + Shift
the bottom of the window. you want to paste the text, and click the Paste
button. +>
Reading View Decrease font size ............... Ctrl + Shift
Undo: Click the Undo button on the Quick +<
Access Toolbar.
Print Layout View Increase font size 1pt ........... Ctrl + ]
Redo or Repeat: Click the Redo button on the Decrease font size 1pt ......... Ctrl + [
Web Layout View Quick Access Toolbar. The button turns to Repeat
Copy formatting ................... Ctrl + Shift
Print: Click the File tab, select Print, specify print once everything has been re-done.
+C
settings, and click Print.
Paste formatting .................. Ctrl + Shift
+V
Show/Hide Formatting
 Marks ................................. Ctrl + Shift +
*
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Select and Edit Text Format Text and Paragraphs Format Text and Paragraphs
Create a Bulleted List: Select the text you want Types of Tab Stops: Pressing the Tab key will
Spelling and Grammar Errors: Potential
to make into a bulleted list, and click the advance the cursor to the next tab stop and
spelling errors are underlined in red and Bullets button. align the text at that point, depending on the
potential grammar errors are underlined in
type of tab stop.
blue. Change a Bulleted List Style: Select a bulleted
list, click the Bullets button list arrow,
Correct a Spelling or Grammar Error: Manually Left aligned will align the left side
and select a bullet symbol.
make the correction, or right-click the error and of the text with the tab stop.
select a suggestion you want to use. Create a Numbered List: Select the text you Center aligned will align the text so
want to make into a numbered list, and click that it’s centered under the tab stop.
Ignore a Spelling or Grammar Error: Right-click the Numbering button.
the error and select Ignore All. Right aligned will align the right side
Change a Numbered List Style: Select a of the text with the tab stop.
Check Spelling and Grammar: Click numbered list, click the Numbering button
the Review tab and click the Spelling list arrow, and select a numbered list style. Decimal aligned will align text and
& Grammar button. numbers by a decimal point.
Align a Paragraph: Click anywhere in the
Find the Word Count: Click the word count in paragraph you want to align and click an Remove a Tab Stop: Click and drag a tab stop
the lower-left corner; or click the Review tab alignment option in the Paragraph group on the off of the ruler.
and click the Word Count button. Home tab.
Use the Thesaurus: Click the word you want to Left aligned
replace, click the Thesaurus Format the Page
button on the Review tab, click a word’s list Center aligned Choose a Margin Size: Click the Layout tab,
arrow, and select Insert; or, right-click the word click the Margins button, and select a
you want to replace, select Synonyms, and common margin setting. Or, click and drag the
Right aligned
select a word from the menu. Adjust Left, Adjust Right, Adjust Top, or
Adjust Bottom line on the Ruler.
Find Text: Click the Find button on the Add a Border: Click in the paragraph where
Home tab, type the text you want to find in the you want to add a border, click the Borders Change Paper Size: Click the Layout tab, click
Search box, and click an item to jump to it in button list arrow, and select a border. the Size button, and select the size you want
the document. to use.
Add Shading: Click in the paragraph where you
Replace Text: Click the Replace button on want to add shading, click the Shading Change Paper Orientation: Click the Layout
the Home tab. Enter the word you want to find button list arrow, and select a shading color. tab, click the Orientation button, and
in the Find What field, then enter the text that select Portrait or Landscape.
will replace it in the Replace With field. Click Change Line Spacing: Select the paragraph
Replace or Replace All. Click OK when you want to adjust, click the Line Spacing Use a Header or Footer: Click the Insert tab,
finished. button, and select a spacing option. click either the Header or Footer button,
and select an option.
Insert a Symbol: Click where you want to insert Change Paragraph Spacing: Click the
the symbol. Click the Insert tab and click the Paragraph group’s dialog box launcher , Add Page Numbers: Click the Insert tab, click
Symbol button. Either select a change the values in the Before or After the Page Number button, select a part of the
symbol from the menu or select More spacing fields, and click OK. page, and select a page number style.
Symbols, select a symbol, and click Insert.
Copy Formatting: Select the formatted text you Format Columns: Click the Layout tab, click
want to copy, click the Format Painter the Columns button, and select a column
Insert Text from Another File: Place the cursor
button, and select the text you want to apply option.
where you want to insert the text. Click the
formatting to.
Insert tab, click the Object Insert Column Breaks: Place your cursor
button list arrow, and select Text from File. Indent Paragraphs: Click anywhere in the where you want to start a new column, click
Select the file containing the text you want to paragraph you want to indent and click the the Layout tab, click the Breaks
insert, then click the Insert button. Increase Indent or Decrease Indent button, then select Column.
button on the Home tab.
Format Text and Paragraphs Insert Page Breaks: Place your cursor where
 Change the Font: Select the text you want to Set Custom Indents: Click anywhere in the you want to start a new page, click the Insert
change, click the Font list arrow, and select a paragraph you want to indent and click the tab, and click the Page Break
new font. Paragraph group’s dialog box launcher . button.
Adjust the values in the Left and Right fields,
Change the Font Size: Select the text you want then click OK. Add a Watermark: Click the Design tab, click
to change, click the Font Size list arrow, and the Watermark button, and select a
select a new font size. Enable the Ruler: Click the View tab, then watermark style.
check the Ruler check box.
Change the Font Color: Select the text you Add Page Color: Click the Design tab, click the
want to change, click the Font Color Set a Tab Stop: Click anywhere in the Page Color button, and select a page color.
button list arrow, and select a new paragraph you want to add a tab stop to, then
color. Add Page Borders: Click the Design tab, then
click a spot on the ruler. Or, click the
click the Page Borders button. In the
Paragraph group’s dialog box launcher , click
Apply Bold, Italic, or an Underline: Click Borders and Shading dialog box, customize
the Tabs button, enter a tab stop position in
the Bold , Italic or Underline button in the border style, color, and width, as well as
the Font group on the Home tab. the text field, and then click Set. Click OK
which sides the border will appear on, and
when you’re finished adding tab stops.
then click OK.
Clear Formatting: Select the text you want
to clear formatting from, then click the Clear
All Formatting button.
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