Bid Number/बोली मांक ( बड सं या) :

GEM/2025/B/6188452
Dated/ दनांक : 05-05-2025

Bid Document/ बड द तावेज़

Bid Details/ बड ववरण

Bid End Date/Time/ बड बंद होने क तार ख/समय 26-05-2025 15:00:00

Bid Opening Date/Time/ बड खुलने क

26-05-2025 15:30:00
तार ख/समय

Bid Offer Validity (From End Date)/ बड पेशकश

45 (Days)
वैधता (बंद होने क तार ख से)

Ministry/State Name/मं ालय/रा य का नाम Ministry Of Petroleum And Natural Gas

Department Name/ वभाग का नाम Na

Organisation Name/संगठन का नाम Oil And Natural Gas Corporation Limited

Office Name/कायालय का नाम 827001

े ता ईमेल/Buyer Email buyer700.ongcl.jh@gembuyer.in

Custom Bid for Services - Hiring of services of 19 nos. of SUV

Light Vehicles i.e. Mahindra Bolero or equivalent under 10
Item Category/मद केटे गर
Hrs daily duty pattern for average 26 days in a calendar
month on regular monthly basis for a period of three years

Hiring of Logistics Facility

Similar Category/समान ण
े ी
Vehicle Hiring Service - Per Vehicle-Day basis

Contract Period/अनुबंध अविध 3 Year(s)

MSE Exemption for Years of Experience and

No
Turnover/ अनुभव के वष से एमएसई छूट

Startup Exemption for Years of Experience

No
and Turnover/ अनुभव के वष से टाटअप छूट

Certificate (Requested in ATC),Additional Doc 1 (Requested

in ATC),Additional Doc 2 (Requested in ATC)
Document required from seller/ व े ता से मांगे *In case any bidder is seeking exemption from Experience /
गए द तावेज़ Turnover Criteria, the supporting documents to prove his
eligibility for exemption must be uploaded for evaluation by
the buyer

Do you want to show documents uploaded

by bidders to all bidders participated in No
bid?/

Bid to RA enabled/ बड से रवस नीलामी स य कया No

Type of Bid/ बड का कार Two Packet Bid

1 / 22
 Bid Details/ बड ववरण

Time allowed for Technical Clarifications

during technical evaluation/तकनीक मू यांकन के 3 Days
दौरान तकनीक प ीकरण हे तु अनुमत समय

Estimated Bid Value/अनुमािनत बड मू य 54582736

Evaluation Method/मू यांकन प ित Total value wise evaluation

Financial Document Indicating Price

Breakup Required/मू य दशाने वाला व ीय द तावेज Yes
ेकअप आव यक है

Yes (Arbitration clause document) as per DoE OM

Arbitration Clause No.F.1/2/2024-PPD dated 03.06.2024 Arbitration should not
be routinely included in contracts

Yes (Mediation clause document) as per DoE OM

No.F.1/2/2024-PPD dated 03.06.2024 mediation clause
Mediation Clause should not be routinely included in contracts and pre-
litigation mediation can be taken up without any such
clause also

EMD Detail/ईएमड ववरण

Advisory Bank/एडवाईजर बक State Bank of India

EMD Amount/ईएमड रािश 546000

ePBG Detail/ईपीबीजी ववरण

Advisory Bank/एडवाइजर बक State Bank of India

ePBG Percentage(%)/ईपीबीजी ितशत (%) 3.00

Duration of ePBG required (Months)/ईपीबीजी क

38
अपे त अविध (मह ने).

(a). EMD EXEMPTION: The bidder seeking EMD exemption, must submit the valid supporting document for the
relevant category as per GeM GTC with the bid. Under MSE category, only manufacturers for goods and Service
Providers for Services are eligible for exemption from EMD. Traders are excluded from the purview of this
Policy./जेम क शत के अनुसार ईएमड छूट के इ छुक बडर को संबंिधत केटे गर के िलए बड के साथ वैध समिथत द तावेज़ तुत करने है ।
एमएसई केटे गर के अंतगत केवल व तुओं के िलए विनमाता तथा सेवाओं के िलए सेवा दाता ईएमड से छूट के पा ह। यापा रय को इस नीित के
दायरे से बाहर रखा गया है ।

(b). EMD & Performance security should be in favour of Beneficiary, wherever it is applicable./ईएमड और संपादन
जमानत रािश, जहां यह लागू होती है , लाभाथ के प म होनी चा हए।

Beneficiary/लाभाथ :
MMO
827001, NA, Oil and Natural Gas Corporation Limited, Ministry of Petroleum and Natural Gas
(Deepak Phagna)

2 / 22
Splitting/ वभाजन

Splitting Applied Yes

Maximum No. Of Bidders Amongst Which Order

3
May Be Split

8-7-4 (40%-40%-20% is the splitting ratio) Detailed

Split Criteria based on which quantity will be
Distribution of Vehicles amongst bidders is provided at
distributed
clause 8.0 of Technical BEC

MII Compliance/एमआईआई अनुपालन

MII Compliance/एमआईआई अनुपालन Yes

MSE Purchase Preference/एमएसई खर द वर यता

MSE Purchase Preference/एमएसई खर द वर यता Yes

1. Purchase preference to Micro and Small Enterprises (MSEs): Purchase preference will be given to MSEs as
defined in Public Procurement Policy for Micro and Small Enterprises (MSEs) Order, 2012 dated 23.03.2012 issued
by Ministry of Micro, Small and Medium Enterprises and its subsequent Orders/Notifications issued by concerned
Ministry. If the bidder wants to avail the Purchase preference for services, the bidder must be the Service
provider of the offered Service. Relevant documentary evidence in this regard shall be uploaded along with the
bid in respect of the offered service. If L-1 is not an MSE and MSE Service Provider (s) has/have quoted price
within L-1+ 15% of margin of purchase preference /price band as defined in the relevant policy, then 100% order
quantity will be awarded to such MSE bidder subject to acceptance of L1 bid price. The buyers are advised to
refer to the OM_No.1_4_2021_PPD_dated_18.05.2023 for compliance of Concurrent application of Public
Procurement Policy for Micro and Small Enterprises Order, 2012 and Public Procurement (Preference to Make in
India) Order, 2017. Benefits of MSE will be allowed only if the credentials of the service provider are validated on-
line in GeM profile as well as validated and approved by the Buyer after evaluation of submitted documents.
2. The order will be split among multiple bidders as per the criteria for splitting and Public Procurement Policy for
Micro and Small Enterprises (MSEs) Order, 2012 dated 23.03.2012 issued by Ministry of Micro, Small and Medium
Enterprises and its subsequent Orders/Notifications issued by concerned Ministry.
3. Estimated Bid Value indicated above is being declared solely for the purpose of guidance on EMD amount and
for determining the Eligibility Criteria related to Turn Over, Past Performance and Project / Past Experience etc.
This has no relevance or bearing on the price to be quoted by the bidders and is also not going to have any
impact on bid participation. Also this is not going to be used as a criteria in determining reasonableness of
quoted prices which would be determined by the buyer based on its own assessment of reasonableness and
based on competitive prices received in Bid / RA process.

Excel Upload Required/ए सेल म अपलोड कए जाने क आव यकता :

Price format (To be uploaded along with Financial bid) - 1746421510.xlsx

Additional Qualification/Data Required/अित र यो यता /आव यक डे टा

Scope of Work:1746078332.pdf

Undertaking of Competent Authority is mandatory to create Custom Bid for Services. Please
download standard format document and upload:1746078614.pdf

Project Experience and Qualifying Criteria Requirement:1746097540.pdf

Quantifiable Specification / Standards of The Service/ BOQ:1746097623.pdf

Any other Documents As per Specific Requirement of Buyer -1:1746098022.pdf

3 / 22
GEM Availability Report ( GAR):1746098112.pdf

Payment Terms:1746098651.pdf

Custom Bid For Services - Hiring Of Services Of 19 Nos. Of SUV Light Vehicles I.e.
Mahindra Bolero Or Equivalent Under 10 Hrs Daily Duty Pattern For Average 26 Days
In A Calendar Month On Regular Monthly Basis For A Period Of Three Years ( 1 )

Technical Specifications/तकनीक विश याँ

Specification Values

Core

Description /Nomenclature of
Hiring of services of 19 nos. of SUV Light Vehicles i.e. Mahindra Bolero or
Service Proposed for
equivalent under 10 Hrs daily duty pattern for average 26 days in a
procurement using custom bid
calendar month on regular monthly basis for a period of three years
functionality

Regulatory/ Statutory
YES
Compliance of Service

Compliance of Service to SOW,

YES
STC, SLA etc

Addon(s)/एडऑन

Additional Specification Documents/अित र विश द तावेज़

Consignees/Reporting Officer/परे षती/ रपो टग अिधकार

The quantity
of
Consignee procurement
S.No./ . Reporting/Officer/ Additional
"1" indicates
परे षती/ रपो टग Address/पता Requirement/अित र
सं. Project
आव यकता
अिधकार based or
Lumpsum
based hiring.

827001,Oil & Natural Gas

Corporation Ltd CBM Asset, 1st
1 Alok Kumar 1 N/A
Floor, HSCL Building, Bokaro,
Jharkhand

Buyer Added Bid Specific Terms and Conditions/ े ता ारा जोड़ गई बड क वशेष शत

1. Generic

OPTION CLAUSE: The buyer can increase or decrease the contract quantity or contract duration up to 25
percent at the time of issue of the contract. However, once the contract is issued, contract quantity or
contract duration can only be increased up to 25 percent. Bidders are bound to accept the revised
quantity or duration

4 / 22
2. Buyer Added Bid Specific SLA

File Attachment Click here to view the file .

3. Buyer Added Bid Specific ATC

Buyer uploaded ATC document Click here to view the file .

4. Generic

Buyer Organization specific Integrity Pact shall have to be complied by all bidders. Bidders shall have to
upload scanned copy of signed integrity pact as per Buyer organizations policy along with bid. Click here
to view the file

5. Buyer Added Bid Specific ATC

Buyer Added text based ATC clauses

Special Conditions of Contract

Annexure III-D

Sl No.
Provisions to be kept for instant case

1.0 Operational Norms and Conditions:-

The Contractor is required to place the vehicles on duty of ONGC conforming to the s
1.1 pecifications of this contract and as per the stipulated terms & conditions. He shall fo
llow the instructions of timings and duties given by the authorized user of ONGC incl
uding the replacement for off-road / breakdown / maintenance/ over-hauling etc for
which the Contractor may be required to maintain necessary suitable expedients.

1.1.1 Light vehicles i.e. SUV’s Mahindra Bolero or equivalent hired on regular monthly basi
s is required to be placed at the disposal of ONGC for an average of 26 days generall
y in a calendar month (For all the months except month of February wherein the duty
days may be 24 considering weekly off).

Balance days in a month shall be Weekly Off-Days meant for maintenance & repairs.

In case the user officer/ sections does not require the vehicle, the weekly maintenanc
e off-days shall be availed by the Contractor.

If the vehicle is required by the user officer/ sections in excess of 26 days the vehicle
has to be placed on duty by the Contractor for which payment as admissible shall be
made by ONGC.

1.1.2 Normally ONGC will give one day weekly off per week (Preferably on Saturday or Sun
day) or Gazetted / Closed Holiday (GH) lying on Working Days if there is no requirem
ent of Vehicle on those GH and payment in those cases shall be regulated as per
actual utilization of Vehicles.

1.2 The vehicles hired from the Contractor can be allotted or transferred to any place in t
he Offices/Oil Field of ONGC as per requirement in the interest of ONGC work. The Co
ntractor shall be entitled for payment for the actual days the vehicle(s) worked durin
g the month.

1.3 The contractor may be asked to display “ON ONGC DUTY”/ “Emergency Services”/ “G
ovt. of India (UT)” mark on vehicles i.e. Ambulances deployed against instant contrac
t for making the vehicle conspicuously distinguishable even from a distance. Contract
or must follow instructions issued by ONGC in this regard.

5 / 22
1.4 While the vehicles are on duty / services of ONGC, no “Unauthorized Passenger(s)” ca
n be carried by the driver/ Contractor. In case the same is detected, no payment of st
and-by charges shall be admissible for the day, besides he shall be liable for penalty f
or contractual violations as per clause no. 16.8 of LD clause.

A vehicle shall be considered on duty of ONGC for those duration and/or kilometres
run for which the Contractor is normally entitled for payment.

1.5 Contractor shall have to provide spare wheels, proper tools with the vehicle including
firefighting equipment, first aid box and other equipment etc as per the M.V. Act in fir
st class working condition. Noncompliance of this provision will be treated as unsatisf
actory services and may lead to termination of contract.

1.6 GPS (Global Positioning system)

1.6.1 The vehicle hired from the contractor should be fitted with GPS with following minimu
m application/features:

1. Day wise vehicle Run Report

2. Vehicle Idling Report

3. Real Time monitoring system

4. Alert report (Geofence alert & tampering alert)

5. Navigation system

6. Ignition report

1.6.2 The above application/ feature shall be accessible/ monitored from Desktop Compute
r, laptop computer, mobile phone of ONGC through Internet with sufficient security e
nabled. Data Management charges, SIM charges and maintenance charges (if any) wi
ll be borne by the contractor providing vehicles.
Contractor shall supply GPS devices compatible to ONGC centralized VTS system. Fin
1.6.3 al responsibility of ensuring compatibility with ONGC server shall lie with the vehicle
contractor.

6 / 22
1.7 Fuelling of the vehicle shall be carried out prior to reporting for duty and there should
be adequate fuel for at least day’s work / 350 kms run (as applicable) and the necess
ary funds with Driver to buy the fuel for the outstation duties for longer distance.

In case, the vehicle reports with less quantity of fuel, then the vehicle may not be acc
epted on duty. Under such circumstances, the vehicle shall be treated as absent from
duty and shall attract liquidated damages as per L.D. clause 16.1 of SCC.

However, in case, the vehicle is accepted on duty with short of the requisite quantity
of fuel, & runs short, due to non-requisite quantity of fuel, then the contractor will be
providing the fuel on short notice.

Time & Kilometer Journey, if any, involved in fuelling of the vehicle during duty hours
will be treated as absent from duty for those duration & Kilometer and payment shall
be regulated as per LD clause 16.2. Besides that, he shall also be liable for penalty fo
r contractual violations as per clause no. 16.8 of LD clause.

Failure of the contractor in providing the fuel in such cases will entitle ONGC to make
an alternative arrangement.

1.8 The Contractor shall ensure that the speedometer, odometer and other instruments f
or driving are in first class working condition and in case of any defect developing or
detected/pointed out by ONGC, the Contractor shall make all the necessary repairs an
d replacement promptly at his cost.

The vehicle having defective speedometer/ odometer and/or other instruments shall
not be put to use in ONGC and in case, contractor provides the vehicle with defective
speedometer / odometer and/or other instruments then normally, the vehicle may not
be accepted on duty by ONGC and in such cases, contractor is liable to attract liquida
ted damages as per L.D. Clause 16.1.

However, if ONGC avails the services with defective speedometer, odometer and oth
er instruments, only 50 % of standby charges will be paid for that day. KM running w
ill be paid as per Odometer reading of the vehicle / Km certified by User / GPS Data,
whichever is lower, if service has been availed by ONGC with defective speedometer
/ odometer and/or other instruments.

1.9 The Contractor must keep “Standby" arrangements to keep his vehicle in operational
fitness and attend any break down service en-route. If the Contractor fails to dischar
ge his duties satisfactorily, ONGC reserves the right to cancel/terminate contract at a
ny time by giving notice.

1.10 In order to maintain necessary operational efficiency, the Contractor is required to m

aintain necessary expedients such as Jeep/Pick Up/Motor Cycle/any other light transp
ort arrangements for the transportation of fuel/crew/repair staff/spares or any other a
ssistance required in the interest of continuity of operations. The cost of such necess
ary infrastructure is included in the hiring charges/rates.

7 / 22
1.11 In case the Contractor withdraws any vehicle from duty or the Contractor fails to prov
ide the vehicle(s) in an acceptable condition, Non-payment of stand by charges and p
enalty as per the L.D. clause 16.1 shall be imposed which shall be recovered from th
e bills of the Contractor without any notice. The operational time lost due to such ev
entualities shall be entirely to the account of the Contractor and shall expose the Con
tractor to the liquidated damages.

1.12 In case Contractor arranges Vehicles from other sources and deploy on ONGC duty, a
n undertaking on stamp paper of requisite value and validity is required to be submit
ted indicating owners willingness and that he will not make any claim whatsoever to
ONGC as per format in Appendix attached along with Bid Document. Permission to e
mploy Vehicle from other sources, namely, by engaging sub-Contractor will not entitl
e the sub-Contractor to claim remuneration in terms of contract or otherwise from O
NGC, no privy to contract shall be established between the sub-Contractor / other ag
encies appointed by the Contractor and ONGC.

1.13 The Contractor shall maintain his office at Bokaro with telephone facility and keep a s
upervisor to coordinate the movement of vehicles. Contractor’s representative/super
visor shall visit ONGC offices as required for co-ordination. Contractor shall provide co
ntact telephone number for communication after office hours.

2.0 Drivers:
a. “DRIVER” means the paid driver of the contractor provided on vehicle and in possessi
2.0.0 on of professional /competent valid driving license at least 3 years old for prescribed
capacity of vehicle issued from a Competent Authority as per Motor Vehicle’s Act and
Rules in force.
b.
c. Driver(s) should be provided with mobile phone connection by the contractor during
currency of the contract.

2.0.1 Driver(s) provided with the vehicle should be physically/medically fit, professionally s
ound and legally competent in all respect i.e. Police verification and holding valid dri
ving license for the prescribed vehicle issued by Regional’/ District Transport Authorit
y. The driving license should not be less than three years old. The drivers should not
have colour blindness and/or Night blindness.
d. Contractor / Driver should be responsible for keeping of valid documents like driving l
2.1 icense, RC book, insurance, Road tax, fitness, entry permit & other vehicle related do
cuments (in hard copy) at all the time in Vehicle / along with Driver.

2.2 The Contractor’s driver /supervisory staff shall abide by the existing security and safe
ty rules / regulation /precautions as per the instructions given from time to time. The
Contractor and his employees may also be required to pledge secrecy and non-divulg
ence of the nature of the work of ONGC that may prejudice the interest of ONGC.

In order to avoid mishap/accident, Contractor shall ensure that only skilled driver wit
2.3 h sufficient experience in trade is deployed on vehicle and they observe all rules/pre
cautions in this regard. Contractor shall ensure that the drivers do not exceed normal
/safe speed. Contractor shall further ensure that his driver is deployed on duty after
adequate rest to avoid accident due to over fatigue.
The drivers/ supervisory staff engaged/deputed by the Contractor for carrying out ON
2.4 GC jobs/ work should behave properly with ONGC staff/ officers and maintain punctu
ality and discipline. If any person(s) engaged by the Contractor is / are found to be in
-disciplined, misbehaving or under the influence of any intoxicant, ONGC may ask the
Contractor to replace the same failing which the vehicle may be refused to be accept
ed for duty of ONGC. LD will be applicable as per clause no.-16.8 of SCC.
Drivers should bring their own lunch. Any journey if undertaken for this purpose will
2.5 be on Contractor's account.

8 / 22
2.6 Drivers of the vehicles should not be changed unless driver leaves the job himself or r
equested by ONGC or having valid reasons for change without intimation. The Contra
ctor has to submit a request letter to Incharge Logistics with copy of valid driving Lic
ense, Aadhaar, Mobile No., various Policies under Fair Wage Policy & as per contract
and obtain non- employee duty passes for his drivers changed on permanent basis. A
ll the dues of old drivers shall be cleared by the contractor immediately & provided to
office of Incharge Logistics for record.

However, in case of change in any driver on temporary basis, going on leave, the sam
e shall be informed to office of Incharge Logistics or his authorized representative thr
ough email / Letter along with copy of valid driving License & Aadhaar with Mobile No
. of substitute driver at least one day in advance & driving license of substitute driver
should not be less than three years old issued from Competent Authority as per Moto
r Vehicle’s Act and Rules in force.

At any point of time, it is found that the driver is having driving license less than 03 y
ears, then normally, the vehicle may not be accepted on duty and will be treated as
absent and LD will be regulated as per LD clause 16.1. However, even, services have
been availed by User with a driver having driving license less than 03 year old then n
o payment of standby charges will be paid for that day.

2.7 Contractor should provide the mobile facility to all drivers for easy communication pu
rpose

2.8 Uniform: The driver shall wear neat & clean dress in good condition while on duty.
Pant: Formal Trousers of any colour
Shirt: Formal Shirts of any colour

Shoes: Black / Brown shoes with socks

3.0
SAFETY PRECAUTIONS:

3.1
The Contractor shall ensure that his drivers should refrain from smoking or carrying a
ny inflammable substance at the installations/rig sites/stores yards etc while on duty
with ONGC. The Contractor or his representative(s) shall abide by the usual and speci
al rules regarding safety and security measures while on duty with ONGC as per the
Mines Act or as per the direction of the safety representative of ONGC at the work sit
e installations etc. In case of any defaults, ONGC reserves the right to:
a. Ask the driver to remove the vehicle/ leave the site. In this eventuality, ONGC shall
recover L.D. as per the L.D. Clause.
b. Recover the cost of damages as assessed by ONGC, from the contractor in the eve
nt of any damages caused due to such violations of safety regulations.
c. For violations/jeopardizing safety and security of ONGC property and personnel, an
d wilful misconduct ONGC reserves the right to terminate the contract with immedia
te effect, in addition to the recovery of damage.
4.0
ACCIDENTS/DAMAGES/CLAIM LIABILITIES

9 / 22
4.1 In the event of any accident while the vehicle is on duty of ONGC, ONGC shall be com
pletely free from any liabilities of any nature connected with the accident/damage(s).
The Contractor himself will be fully exclusively responsible for any damage to vehicle
or any personal injury or death caused to driver to any other person in the employme
nt of the Contractor, occupants of the vehicle or any person(s) or damage to any prop
erty or person. This includes any third party claims. However, if the damage or loss is
incurred by ONGC/or its employees as a result of any accident or any other reason in
volving the failure of the vehicle/ driver, the Contractor shall reimburse on demand an
d without any demur the Compensation / damages if any sustained by ONGC on this
account.

4.2 The Contractor will be solely responsible for any consequences under laws, arising ou
t of any accident caused by the vehicle(s) / equipment to the property or personnel of
ONGC. The Contractor shall also be responsible for any claim/compensation that arise
s due to damages caused or injuries etc by his/their vehicle or in addition to damages
/disabilities/death etc. to ONGC employees/property. The Contractor shall reimburse o
n demand and without any demur the compensation/damages if any sustained by ON
GC on this account.

4.3 The Contractor himself will be responsible for any damage to the vehicle(s) or any
personal injury to driver or any other person in the employment of Contractor(s) whil
e vehicle(s)/ equipment are on ONGC's duty.

4.4 ONGC shall not be responsible for any claim/compensation that arises due to damage
s/injuries/ pilferage to the Contractor's vehicle/ property/drivers/ khalasi and staff un
der any circumstances while the vehicle(s) were/are engaged for ONGC duty by him.

4.5 If necessary, the Contractor may safeguard his interest through Insurance in turn at h
is cost. However, any such Insurance(s) cannot link ONGC claim with the payment an
d the Contractor shall directly be liable to pay to ONGC's claim.

4.6 It is the responsibility of the Contractor to inform the user of the vehicle as well as the
Incharge Logistics the occurrence of any accident involving his vehicle as early as po
ssible to avoid any disruption of ONGC's operations, provide substitute vehicle as per
provisions of contract and submit a detailed report to the Incharge Logistics within
24 hours for the record of ONGC.

5.0 REPORTING PLACE:

5.1 ONGC shall assign the reporting place for the vehicles(s) deployed by the contractor a
nd accepted by ONGC as per its discretion /convenience. The assignment of its duty
will remain valid unless it is again changed on any subsequent occasion.

5.2 The duty hours and kilometres for payment of the hired vehicle(s) shall be counted fr
om the reporting time at reporting place, up to the end at the releasing point. Distanc
e from Contractors garage to the reporting place or vice versa or distance involved in
refuelling / repairing / replacing the hired vehicle(s) during working hours shall not be
counted for payment.

5.3 The vehicles which shall be hired on regular monthly basis for operation in Bokaro, G
omia, Parbatpur, Hazaribag in Jharkhand State may be required to report at
Dhanbad, Bokaro, Ranchi, Hazaribag, North Karanpura, Raniganj & Durgapur as per r
equirement for which duty hours and kilometres for payment of the hired vehicle(s) s
hall be counted from the time and place where the vehicle has been stationed up to t
he end at the releasing point.

5.4 The vehicle(s) shall be under the control of Contractor after duty Hours i.e beyond dut
y hours for vehicles hired on 10 hours duty however the Contractor shall be responsi
ble to provide the vehicle(s) even after duty hours if required/ exigency of work.

10 / 22
6.0 PARKING:
The Transport Contractor shall ensure the security arrangement/ parking places for t
heir vehicles hired on ONGC duty. For such security or parking place ONGC does not
take any responsibility whatsoever.

Note:- In case of outstation duty, Parking of Vehicle (S), boarding-lodging of driver(s)

shall be arranged by contractor.

7.0 REQUISION BY LAW AND ORDER AUTHORITIES:

7.1 In case the vehicle(s) is/are requisitioned either by Police or by Civil Authority, no pay
ment shall be made by ONGC for that period. However, if the intimation is received in
the reporting place (by the authorized representative of ONGC) or by In-Charge, Logis
tics within 24 hours then no penalty will be imposed on the Contractor on production
of "Requisition and De-requisition certificates” from the appropriate law and order au
thority. Failure to give the timely information shall attract penalty irrespective of the f
act of requisitioning by any civil authority or police.

7.2 In case the vehicle(S) deployed from the Contractor is found to be involved in any the
ft case/ pilferage/kidnapping case etc. the contract may be terminated immediately.
No notice to the Contractor may be necessary in such cases. On this account if any v
ehicle is seized by State Authority /Police Department the responsibility shall rest on
the Contractor. ONGC shall impose the applicable penalty and take necessary action
unless the police authorities or court of law clears the charges.

8.0 LOG BOOK MAINTENANCE:

The Log-Book shall be drawn by the Contractor at the time of commencement of servi
ce and every month from Logistics Section, on calendar month basis in the last week
of every month for next month. It is a financial document and its loss may lead to no
n-payment to the Contractor. Log books shall be duly filled up and signed by the offic
er of ONGC using the vehicle immediately on completion of duty daily with NAME AN
D DESIGNATION of the officer using the vehicle. All the invoices will be verified on the
basis of details of the logbook of the vehicle, incorporating any complaints separately
received on the performance of the duty. If the name and designation of the User Offi
cer is not clearly identified, the payment for such journey may not be admitted. The r
esponsibility of obtaining the daily running of the log book complete in all respect tall
ying with the distances run and place(s) visited duly signed by user shall be entirely t
he responsibility of the Contractor / Contractor’s representative / drivers. The Contrac
tor would be entitled for payment for the complete kilometre distances for the place
visited as per the logbook entries and hours of duty (as applicable) after cross-checki
ng the Logbook entry with GPS Data. It is therefore the Contractor / Contractor’s
representative/drivers duty to obtain reconciliation of Kms (IN) and (OUT) distances w
ith endorsement of the place visited on any duty carried out as per GPS data.

9.0 INSURANCE:

9.1 The Contractor at his own cost should fully comprehensively insure hired vehicle(s) c
overing all risk and liabilities.

9.2 All liabilities arising out of the accidents, disturbances to the vehicle(s) operations in
ONGC will rest upon the Contractor.

10.0 INSPECTION OF VEHICLE

11 / 22
10.1 2.1 The Contractor, upon receipt of NOA / award of Contract should submit the letter for
inspection to Incharge Logistics (along with following documents in original complete
in all respects) for verification and place the Light vehicles i.e. SUV’s for inspection c
onforming to the contract requirements at the designated place within the period spe
cified therein (i.e. at least 2 days in advance before last date of scheduled mobilizati
on for completing pre-inspection formalities) so that the services can be commenced
by last date of scheduled mobilization.
2.2

1. Registration certificate

2. Latest ownership certificate issued by concern RTO (issued on or after the date of i
ssue of NOA).

3. Permit for state of Jharkhand

4. Road Taxes paid up to date.

5. Fitness certificate from RTO.

6. Comprehensive Insurance Certificate as well as Third Party Insurance Certificate.

7. Valid Pollution under control certificate, if applicable

8. GPS Sim card no. and GPS system in accordance with compliance of contract & ON
GC requirement.

9. Driver’s Driving License, Police verification report and Initial medical examination r
eport issued from competent authority.

10. Duly filled application for issue of NED (Non-Employee Duty) pass for their employ
ees & NED Pass.

11. Lease agreement with the registered owner on a non- judicial stamp paper for pro
viding vehicles; if the offered vehicles are under category-II.

12. Office proof at Bokaro.

13. Other insurance certificates as per contract before its being put into operation/ser
vice of ONGC.

Note: No vehicle will be accepted for duty in absence of any document mentioned in
Clause 10.1.

10.2 VEHICLE INSPECTION (INITIAL/PERIODIC & RENEWAL INSPECTION):

The acceptance of a vehicle in the service of ONGC will be subject to the inspection o
10.2 f the vehicle, vehicle documents and the documents of the driver, by an officer or bo
ard of officers of ONGC.

Such inspection(s) will be carried out initially before the first acceptance of the vehicl
e and at an appropriate periodicity periodicity (every 06 months) or by surprise chec
ks at the discretion of Incharge Logistics, ONGC, Bokaro.

The decision with regards to the acceptance or rejection of the vehicle with driver, of
fered by the Contractor shall remain with Incharge Logistics, ONGC, Bokaro and his d
ecision shall be final and binding on the Contractor.

12 / 22
10.3 Any certificate issued by Central/ State Government authority(ies) such as RTO/
DTO/ MVI etc. confirming the conditions of the vehicle (deployed by the Contractor) a
s satisfactory shall not supersede the discretion of ONGC towards acceptability of the
vehicle and/ or specifications of the vehicle under this contract.

10.4 Inspection as specified in clause no. 10.1 above, may also be applicable for the vehicl
e deployed by the Contractor on account of breakdown maintenance (except periodic
servicing) of original deployed vehicle and/or substitute vehicle provided against origi
nal deployed vehicle.

10.5

10.6 The vehicle shall be brought to places mentioned by Incharge Logistics, ONGC, Bokar
o for inspection purpose and taken back on conclusion / termination of contract / reje
ction / acceptance / non- acceptance etc., entirely at Contractor’s cost.

ONGC will not make any payment towards bringing the vehicles from garage / or any
place to place mentioned by Incharge Logistics, ONGC, Bokaro for inspection and vic
e versa & also from inspection place to reporting place.

ONGC shall not bear any cost responsibility for such transportation.

11 SUBSTITUTE VEHICLE:
In case of off-road of the vehicle due to any breakdown or accident or maintenance, t
11.1 he Contractor may provide a substitute vehicle of the same specification otherwise re
quired under this Contract. Contactor must inform the office of Incharge Logistics reg
arding such substitute vehicle along with vehicle details mentioning period also for w
hich substitute vehicle is provided through email/ letter.

In case, it is observed that substitute vehicle is provided without submitting request l

etter to Logistics Section and not as per contract, then payment of standby charges
may not be made even services have been provided to User directly without informin
g Logistics Section. Only KM charges will be paid to contractor against availed service
s.

Incharge Logistics may ask for carrying out the inspection before acceptance of such
substitute vehicle (if provided due to breakdown or accident or maintenance of origin
al vehicle) and the original vehicle (reporting back after breakdown) and contractor h
as to offer for inspection, if asked by ONGC and decision of acceptance of original ve
hicle / substitute vehicle in such a case is with Incharge Logistics or his authorized re
presentative only.

13 / 22
11.2 In case if the contractor is not able to provide a substitute vehicle with same specifica
tions as per original contract due to unavailability of the same, a vehicle with older s
pecifications (not more than 4 years old from the date of breakdown of vehicle) but in
fine running conditions can be accepted for not more than 30 days at the discretion o
f Incharge Logistics at 50 % of Standby charges. Contactor must inform the office of I
ncharge Logistics regarding such substitute vehicle along with vehicle details through
email / letter.

The vehicle in such case may be inspected by Incharge Logistics or his authorized rep
resentative before being accepted for ONGC duty.

In case of non-reporting of original vehicle within 30 days, request for any extension
with valid reasons needs to submitted to Incharge Logistics for decision on continuati
on. Incharge Logsitics shall permit vehicle after 30 days subject to same/higher specif
ication of vehicle including same /latest year of manufacturing.

Decision of acceptance of such substitute vehicle in such a case is with Incharge Logi
stics or his authorized representative only.

However, if the contractor is providing the substitute vehicle (more than 4 years old fr
om the date of breakdown of vehicle) then no payment of standby charges will be pai
d for that day, even services have been availed by User.

11.3 In the logbook, substitute vehicle shall be clearly shown as Substitute on each page.
Vehicle Registration number for substitute vehicle should be mentioned by the User a
nd User shall clearly write as “ALLOWED SUBSTITUTED VEHICLE” as per information r
eceived from Logistics Section’’ in remarks column (with name, designation, and sign
ature).

Permitting authority in this case will be executive of Logistics Section only.

12 PAYMENT

12.0 ONGC shall pay for the services of the vehicle(s) as per the Schedule of Rates.

12.1 The vehicles on monthly basis will be paid monthly hire charges.

For vehicles hired on monthly basis, the payment will be made for actual no. of days
& Kms utilised.

If vehicles are not being provided on any day of the month due to failure of contractor
in providing the vehicle in acceptable condition, LD as applicable shall be recovered fr
om contractor’s bills.

However, if weekly off for Drivers / maintenance off are being provided by ONGC, in s
uch case no payment shall be made and no Liquidated damages shall be recovered f
or such maintenance off / weekly off days and payment will be made for actual no. of
days utilised.

Services of the vehicle for reduced number of days due to failure of the Contractor sh
all entail liquidated damages in addition to non-payment of standby charges for that
period of absence. Payment shall be made through ECS only.

14 / 22
12.2 The rates referred to in Schedule of Rates shall include all expenses of fuel, oil, lubric
ants, establishment, all expenses on drivers viz. salary as per labour regulations (incl
uding bonus, etc.) uniform, all taxes, permits, repairs and maintenance of vehicle(s) i
ncluding the provisioning of break-down/maintenance, reserve vehicle etc. whatsoev
er required for the specific performance of this contract. All such expenses shall also i
nclude (but not restricted to) expenses on Regional Transport Authority, Labour autho
rities, Govt Local and Municipal Authorities, dues on comprehensive or all risk insuran
ce, local services and any other expenses wherever or whatever necessary for the co
ntinuation/operation of such services. ONGC shall not be liable to make any other pay
ment except the agreed hire charges only.

The Light Vehicle(S) should have valid permit & other necessary documents as and w
12.3 hen required for going to West Bengal state & other ONGC Operational areas. In case
of any emergency/operational exigency, Light Vehicle should be in a position to mobil
ize to West Bengal state even in odd hours of day. All statutory expenses towards obt
aining of permit, tax for out of state will be reimbursed to the contractor on the produ
ction of valid receipts.

12.4 Every month Contractor should submit monthly invoice along with wage register Cop
y with ECS Payment proof, EPF Receipt for drivers & other documents as per labour l
aws act compliance & contract which is attested by Notary Public or original prior to
passing next regular monthly bills.

12.5 PARKING FEE AND TOLL TAXES - Parking Fees and Toll Taxes incurred will be paid by
the driver of the vehicle. The charges can be claimed by the Contractor in their mont
hly bill supported by receipts and will be reimbursed by ONGC.
Note: - Penalty of any type shall not be reimbursed.

12.6 NIGHT HALT ALLOWANCE: Night halt allowance of Rs. 200/-(Rupees Two Hundred) onl
y per night is payable to the Contractor by ONGC in case of night halt of a vehicle on
outstation duty. Night Halt (outstation allowance) will not be applied if the vehicle is
performing continuous duty without any break to meet emergency work. The contrac
tor should ensure that the crew on outstation duty is provided suitable fooding / lodgi
ng during the outstation stay. of the vehicle. The charges can be claimed by the Cont
ractor in their monthly bill supported by receipts and will be reimbursed by ONGC.

Note: - No any other type of penalty shall be reimbursed.

12.7 OVERTIME (OT): For vehicle used beyond 10 hours duty, the rate of overtime will be
Rs 100/- per hour per vehicle beyond 10 hours duty and shall be paid based on certifi
cation by user in the Logbook with detailed valid reasons in remarks column for both
IN/OUT time and after cross-checking with GPS Data.
Fraction of an Hour (Up to 30 minutes) will not be considered for OT Payment. Fractio
n of an Hour (Beyond 30 minutes) will be treated as One Hour for OT Payment.

13.0 PROVISIONS & COMPONENT OF FAIR WAGE POLICY

13.0.1 ONGC has adopted ‘Fair Wage Policy’ by which the contractors performing jobs/ provi
ding services to ONGC consent to pay the contract labour deployed by them for such
jobs/ services in ONGC premises.

Following are the benefits under Fair Wage Policy:-

15 / 22
13.0.2 The Fair Wage benefits include, wage components such as, Minimum Wages + 35% o
f Minimum Wages as additional wage + Rs. 50/- per working day per worker.

Minimum wage rates of "Construction or maintenance of roads or building operations

etc. for Bokaro Steel City" should be taken as base wage for calculating the incremen
tal increase on account of Fair Wage benefits.

13.0.3 Statutory EPF compliance @12% on Fair wages, up to monthly wage ceiling limit of R
s. 15000/- (w.e.f. 01.09.2014) as per EPF & MP Act, 1952 to be ensured by the concer
ned contractor.

13.0.4 Statutory ESI compliance, on Fair Wages up to monthly wage ceiling limit of Rs. 21,0
00/- as per the ESI Act, 1948 at the applicable rates, (if applicable.)

OR

Group Mediclaim Insurance for annual cover of Rs. 5.00 Lakh, for a family of four of e
ach contract labour under “family floater” scheme with an annual premium cap of Rs.
15000/-(exclusive of Tax) per contractual worker.

This will be in lieu of ESI, where ESI not notified/extended or the individual wage beyo
nd monthly wage ceiling under ESI.

13.0.5 Insurance for Accident Compensation Liability under the Employees Compensation Ac
t, 1923 for workers deployed in areas where ESI is not notified/ extended or the indivi
dual wage beyond monthly wage ceiling under ESI.
Group Term Insurance for individual cover/ benefit of Rs. 5.00 lakh from LIC / IRDAI a
13.0.6 pproved insurance company.
Group Accident Insurance for individual cover /benefit of Rs. 5.00 lakh cover from any
13.0.7
General Insurance Company (GIC) i.e., National Insurance Company Ltd., Oriental Ins
urance Company Ltd., United India Insurance Company Ltd., or New India Assurance
Company Ltd.

13.0.8 Group Gratuity Policy through LIC to be obtained by the Contractor and transferred to
the succeeding Contractor, in case of award of contract to a new contractor. However
, where the bidder deploys less than 10 contract labours in ONGC operations, the liab
ility towards statutory gratuity will be discharged by the Contractor directly to the co
ncerned workmen at the end of the contract and proof of remittance/ payment shall
be provided to the Principal Employer, before the settlement of final dues of the Bidd
er.

Annual Bonus @ 8.33% in line with the provisions of the Payment of Bonus (Amendm
13.0.9 ent) Act, 2015. 8.33% on seven thousand or the minimum wages whichever is higher
for the scheduled employment.
Annual Leave with Wages @ 18 days per year as per the Mines Act, 1952 / the Factori
13.0.10 es Act 1948.
Contractors will be required to make payment of wages to the workers through ECS o
13.0.11 nly.

16 / 22
13.0.12 The Premium to be paid to LIC/GIC/Insurance Service provider for the aforementioned
policies shall be reimbursed by ONGC on actual basis on submission of documentary
evidence. Proof of obtaining such group insurance / insurance covers and periodical
payment of premium shall be provided to ONGC for periodical payment of Service Pro
vider’s bill/invoice.
Consequent upon revision of rates of VDA/Minimum wages by Govt. Notification or a
13.1 mendments in Labour Laws, coming into effect after submission of price bid or revise
d price bid, if any, and during the currency of contract, the Contractor shall be reimbu
rsed by ONGC for additional expenditure due to such change, and also consequential
change in all other components of Fair Wages only on the additional component.

13.1.1 Such reimbursement of ONGC shall be subject to production of documentary evidenc

e by the Contractor of making such payment to the contract labour and depositing wi
th the statutory authorities wherever required, to the satisfaction of ONGC and to the
extent where such payment is directly attributed to change in VDA/minimum wages
and all social security.

Note: Minimum Fair wages to be calculated by considering 26 working days in a mon

13.1.2 th, for evaluation purpose. However, payment will be made as per actual number of
days in a month.

13.2 Pre-Condition

In all the contracts where the ‘Fair Wage Policy 'is to be implemented, the existing co
ntract labour who have raised industrial disputes or filed Court cases seeking regulari
zation in service or revision in wages either individually or as a Group or through unio
ns, shall voluntarily and in their own volition, submit affidavits/applications to the con
cerned Industrial Tribunal/Labour Court/High Court withdrawing all claims/demands/
cases against ONGC. The benefits under the 'Fair Wage Policy' shall be extended only
to such contract labour who accept the ‘Fair Wage Policy' and voluntarily withdraw al
l claims against ONGC. Such benefits will also be released by ONGC, through the cont
ractors, only on receipt of certified orders issued by the concerned CGIT/Labour
Court/High Court permitting such withdrawal/closure of pending cases.

In case the concerned contract labour has not raised any dispute/ claim against ONG
C, then the benefits under the 'Fair wage Policy' will be released in such cases withou
t the above mentioned pre-condition.

13.3 Other Conditions:

Proof of payment of monthly wages and deposit of monthly EPF and ESI contribution
s through Electronic Challan cum Receipt (ECR)/ Bank challans will be provided by the
contractor to ONGC, along with Form 5 under ESI Act. Such proof /records will be prov
ided along with the bill for the month.

The reimbursement of annual insurance premium towards Group Insurance and Grou
p Gratuity Plan through LIC shall be done on the basis of submission of adequate proo
f of premium to LIC, along with list of persons covered in the respective Policies.

14.0 INVOICING AND BILLING:

The invoice submitted by the contractor should be strictly as per Scope of Work & Sc
hedule of Rates. Any deviation from Scope of Work & Schedule of Rates will be liable
for non-consideration of invoice for payment.

15.0 ESCALTION / DE-ESCALATION

17 / 22
15.1 In case of any statutory variation (increase / decrease) in the price of fuel effected b
y the Government / Oil Marketing PSU, a corresponding escalation / de-escalation in t
he per KM rates against offered Light Vehicles shall be paid by ONGC for the actual K
m run based on the following mentioned pre-defined formula.
Any increase / decrease in Fuel Price after opening of Techno-commercial bid shall b
15.2 e appropriated or refunded by ONGC o contractor on production of necessary docum
entary proof from any Government /Oil Marketing PSU engaged in retail business at
Bokaro.

15.3 Escalation / De-escalation per KM = (R2 –R1) / K

Where;

R1 : Rate of HSD (in Rs per Liter), as on the date of techno- Commercial bid opening (
TBO),

R2 : Revised Rate of HSD (in Rs per Liter)

Rates are as declared by M/s IOCL/BPCL/HPCL for Bokaro Steel city.

K : KMPL (Km per Liter) i.e, avg. run of vehicle per liter of HSD which is 10 kmpl in thi
s case.
Diesel Price on 15th day of the month will be taken for determining the escalation / d
15.4 e-escalation of rates provided there is increase / decrease of minimum Rs. 1.00 in pri
ce of fuel from the previous revision of rates due to fuel price escalation / de-escalati
on. The same rate will be applicable for entire month.
Above escalation/de-escalation shall be considered only for the period for which the r
15.5 ates are changed. The difference payable or recoverable on account of increase / dec
rease of HSD prices shall be allowed only for total actual km run by the vehicles for O
NGC duties. Escalation / de-escalation due to fuel price change are not applicable on
standby charges.

15.6 Escalation will not be allowed for any increase in the cost of lubricants & other consu
mables other than HSD.

Any increase / decrease on duties, levies (other than statutory), impositions,

15.7 charges, wages by Central / State Govt shall not be considered as a plea to revise dai
ly hire charges under the contract, during its duration / extensions. No escalation will
be allowed on any other charges.
LIQUIDATED DAMAGES (LD) / PENALTY
16.0
L.D. ON DAILY BASIS : In case vehicle fails to report for duty at the appointed place
16.1 / time on any day to any of the defaults resting with the driver /Contractor, L.D. shall
be recovered from the Contractor’s invoice without any notice @ 100% of standby ch
arges per day. In addition to that, no daily rate / standby charges shall be paid for the
day /days remaining absent from duty.

16.2 L.D. ON HOURLY BASIS: In case of delay in reporting of vehicle (Maximum up to 02

Hours) and the same having been accepted by the User for duty, L.D. on hourly basi
s @ 25% of daily rate for each hour of delay in reporting shall be imposed and deduct
ed. Payment for standby charges will be regulated on pro-rata basis of standby charg
es.

16.1.1 If a vehicle reports more than 2 hours late and is accepted for duty, daily standby ch
arges shall not be admissible for the day. Only Kilometre charges will be paid. No ad
ditional LD shall be levied.

18 / 22
16.1.2 If a vehicle reports more than 2 hours late and is not accepted for duty, daily standby
charges shall not be admissible for the day. In addition to that, L.D as mentioned at cl
ause no 16.1 shall be levied.

16.1.3 If a vehicle reports on time but could not complete duty for minimum 10 Hours duty ti
me due to contractor / driver denying the duty, the LD for actual denial Hours shall al
so be dealt as per above only.

If the vehicle is continuously, absent for more than a day each day absence shall attr
16.3 act L.D as mentioned at clause no 16.1.
In case vehicle becomes defective / off-road en-route and is unable to complete the a
16.4 ssigned journey for any reason not covered in SCC whatsoever, no stand by charges s
hall be paid for that day and flat L.D. of Rs 1000 per day or part thereof shall be impo
sed. KM run will be paid up to the point of breakdown only.

In case of non-functioning of GPS due to fault of contractor / GPS providing company,

16.5 no KM Charges will be paid for that particular day and in addition, a penalty of LD @
Rs. 100 per vehicle per day shall be levied.

However, in case of blocking of internet by Civil Authority, at any point of time; then i
t will not be considered as a fault on contractor’s part and in such case, KM charges a
s certified by User & Standby Charges both will be paid and no LD shall be levied.

16.6 In case the Air Conditioning system of the hired vehicle fails/ is found unsatisfactory
by the user, the vehicle may not be accepted for duty and will be termed OFF-ROAD
with L.D of 100% of stand by rate per day. Decision on acceptance without functionin
g / unsatisfactory functioning of AC rests with ONGC and binding on contractor.

However, if the vehicle is accepted for duty by the user, Standby charges shall be pai
d at the rate of 50% of stand by charges per day and the kilometres charges will be p
aid @ 80% of the per km rate for actual Kilometre running run for those days on whic
h AC is not working in the vehicle.

16.7 In case, the contractor is unable to or fails to provide the vehicles, the applicable LD f
or non-providing the vehicles will be imposed as per LD clause 16.1.

ONGC may also go for alternative arrangements from the market in case of non-provi
ding the vehicle(S) and no reference, however will be made to the contractor by ONG
C. The decision of In-charge Logistics, CBM Asset, ONGC, Bokaro shall be final and bi
nding in such cases.
In case of violation of any provisions of any other terms and conditions of contract a
16.8 penalty of Rs. 1000/- (Rupees One Thousands) only will be recovered by ONGC per vi
olation from the Contractor and the same will be deducted from the running invoice.

19 / 22
 16.9 In case of tampering of Log book the penalty of Rs. 500/- per page + deduction of th
e trip/day i.e. KM Running will be imposed.

In case of tempering in time, no payment of overtime shall be paid on that particular

day.

In case of tempering in Milometer reading and Km Run entry, no payment of KM

Charges shall be paid on that particular day.

In case of overwriting, the same shall be authenticated by the officer filling the logboo
k.

16.10 In case of loss of complete logbook Rs.2000/- shall be charged and payment shall be
restricted to the limit of fixed stand by charges only.

16.11 The Liquidate Damage being pre-estimated genuine loss likely to be caused due to br
each of contract which the parties knew at the time of entering into contract.

16.12 In the event of any dispute regarding imposition of Liquidate Damage, Decision of ON
GC with regard to Liquidate Damage shall be final and binding on the contractor.

16.13 Applicable GST on any non-performance deductions i.e. Liquidate Damage imposed o
n the contractor / recoveries made from the contractor as per contract conditions sha
ll have to be borne by the contractor.

17.0 Mobilization: The mobilization period is recommended as 60 days for Light vehicle fro
m the date of issue of NOA/GeM Contract.
Pradhan Mantri Suraksha Bima Yojana (PMSBY) and Pradhan Mantri Jeevan Jyoti Bima
18.0 Yojana (PMJJBY).
Contractor shall, ensure that all his/ its personnel deployed under this contract have
obtained additional insurance coverage under the Pradhan Mantri Suraksha Bima Yoj
ana (PMSBY) and Pradhan Mantri Jeevan Jyoti Bima Yojana (PMJJBY) through the partic
ipating banks and submit the proof of such insurance coverage to the satisfaction of
ONGC for defraying the cost of the insurance premium amount under the contract. Th
e contractor shall also certify that the claim has not been preferred in the earlier cont
ract of ONGC or otherwise.
ONGC after satisfying by verifying the required documents shall release the premium
amount to contractor. In case a member is covered through more than one account, i
nsurance cover will be restricted to one only.

Disclaimer/अ वीकरण

The additional terms and conditions have been incorporated by the Buyer after approval of the Competent
Authority in Buyer Organization, whereby Buyer organization is solely responsible for the impact of these clauses
on the bidding process, its outcome, and consequences thereof including any eccentricity / restriction arising in
the bidding process due to these ATCs and due to modification of technical specifications and / or terms and
conditions governing the bid. If any clause(s) is / are incorporated by the Buyer regarding following, the bid and
resultant contracts shall be treated as null and void and such bids may be cancelled by GeM at any stage of

20 / 22
bidding process without any notice:-

1. Definition of Class I and Class II suppliers in the bid not in line with the extant Order / Office Memorandum
issued by DPIIT in this regard.
2. Seeking EMD submission from bidder(s), including via Additional Terms & Conditions, in contravention to
exemption provided to such sellers under GeM GTC.
3. Publishing Custom / BOQ bids for items for which regular GeM categories are available without any
Category item bunched with it.
4. Creating BoQ bid for single item.
5. Mentioning specific Brand or Make or Model or Manufacturer or Dealer name.
6. Mandating submission of documents in physical form as a pre-requisite to qualify bidders.
7. Floating / creation of work contracts as Custom Bids in Services.
8. Seeking sample with bid or approval of samples during bid evaluation process. (However, in bids for
attached categories, trials are allowed as per approved procurement policy of the buyer nodal Ministries)
9. Mandating foreign / international certifications even in case of existence of Indian Standards without
specifying equivalent Indian Certification / standards.
10. Seeking experience from specific organization / department / institute only or from foreign / export
experience.
11. Creating bid for items from irrelevant categories.
12. Incorporating any clause against the MSME policy and Preference to Make in India Policy.
13. Reference of conditions published on any external site or reference to external documents/clauses.
14. Asking for any Tender fee / Bid Participation fee / Auction fee in case of Bids / Forward Auction, as the
case may be.
15. Any ATC clause in contravention with GeM GTC Clause 4 (xiii)(h) will be invalid. In case of multiple L1
bidders against a service bid, the buyer shall place the Contract by selection of a bidder amongst the L-1
bidders through a Random Algorithm executed by GeM system.
16. Buyer added ATC Clauses which are in contravention of clauses defined by buyer in system generated bid
template as indicated above in the Bid Details section, EMD Detail, ePBG Detail and MII and MSE Purchase
Preference sections of the bid, unless otherwise allowed by GeM GTC.
17. In a category based bid, adding additional items, through buyer added additional scope of work/ additional
terms and conditions/or any other document. If buyer needs more items along with the main item, the
same must be added through bunching category based items or by bunching custom catalogs or
bunching a BoQ with the main category based item, the same must not be done through ATC or Scope of
Work.

Further, if any seller has any objection/grievance against these additional clauses or otherwise on any aspect of
this bid, they can raise their representation against the same by using the Representation window provided in
the bid details field in Seller dashboard after logging in as a seller within 4 days of bid publication on GeM. Buyer
is duty bound to reply to all such representations and would not be allowed to open bids if he fails to reply to
such representations.

All GeM Sellers / Service Providers are mandated to ensure compliance with all the applicable laws /
acts / rules including but not limited to all Labour Laws such as The Minimum Wages Act, 1948, The
Payment of Wages Act, 1936, The Payment of Bonus Act, 1965, The Equal Remuneration Act, 1976,
The Payment of Gratuity Act, 1972 etc. Any non-compliance will be treated as breach of contract
and Buyer may take suitable actions as per GeM Contract.

This Bid is governed by the General Terms and Conditions/सामा य िनयम और शत, conditons stipulated in Bid and
Service Level Agreement specific to this Service as provided in the Marketplace. However in case if any condition
specified in General Terms and Conditions/सामा य िनयम और शत is contradicted by the conditions stipulated in
Service Level Agreement, then it will over ride the conditions in the General Terms and Conditions.
In terms of GeM GTC clause 26 regarding Restrictions on procurement from a bidder of a country which shares a land border with India, any bidder from a country which
shares a land border with India will be eligible to bid in this tender only if the bidder is registered with the Competent Authority. While participating in bid, Bidder has to
undertake compliance of this and any false declaration and non-compliance of this would be a ground for immediate termination of the contract and further legal action

in accordance with the laws./ जेम क सामा य शत के खंड 26 के संदभ म भारत के साथ भूिम सीमा साझा करने वाले दे श के बडर से खर द
पर ितबंध के संबंध म भारत के साथ भूिम सीमा साझा करने वाले दे श का कोई भी बडर इस िन वदा म बड दे ने के िलए तभी पा होगा

21 / 22
जब वह बड दे ने वाला स म ािधकार के पास पंजीकृ त हो। बड म भाग लेते समय बडर को इसका अनुपालन करना होगा और कोई भी
गलत घोषणा कए जाने व इसका अनुपालन न करने पर अनुबंध को त काल समा करने और कानून के अनुसार आगे क कानूनी कारवाई
का आधार होगा।

---Thank You/ ध यवाद---

22 / 22