Notes:
The shareholders are requested to note that:
1. An Explanatory Statement pursuant to Section 102 of the Companies Act, 2013 relating to the
Special Business to be transacted at the Annual General Meeting (‘AGM’ or ‘Meeting’) is annexed
hereto.
2. Corporate Members intending to send their authorised representatives to attend the Meeting,
pursuant to Section 113 of the Companies Act, 2013, are requested to send to the Company, a
certified copy of relevant Board Resolution together with the respective specimen signatures of
those representative(s) authorised under the said resolution to attend and vote on their behalf at
the Meeting.
3. The Ministry of Corporate Affairs (MCA), vide its General Circular No. 20/ 2022 dated May 5, 2022
read with General Circular No. 20/2020 dated 5th May, 2020, General Circular No. 14/2020 dated
8th April, 2020 and General Circular No. 17/2020 dated 13th April, 2020,vide General Circular No.
02/2021 dated 13th January, 2021, General Circular No. 21/2021 dated 14th December, 2021 has
allowed the Companies to conduct the AGM through Video Conferencing (VC) or Other Audio Visual
Means (OAVM) till 31st December, 2022. In the recent General Circular No 10/2022 dated
28.12.2022 & General Circular No 11/2022 dated 28.12.2022. General Circular no. 09/2023 dated
September 25, 2023, MCA has extended Time period for holding of AGM / EGM or passing of
Ordinary/ Special Resolution through Video Conferencing till 30th September 2024. Accordingly,
the AGM is being conducted in compliance with the above-mentioned circulars.
4. The Company is pleased to inform that the AGM of the Company will be held through the two-way
Video Conferencing facility.
5. The web-link of the meeting shall be provided separately. To access and participate in the meeting,
shareholders and other participating stakeholders are requested to install WebEx application and
then click on the link provided.
6. In case of any assistance with regards to using the technology before or during the meeting, please
contact on the given Helpline number: 0008000507654
7. The proceedings of the meeting shall be recorded and shall be kept in the safe custody of the
Company. Such recording shall be made available at the request of the members.
8. The notice of the Annual General Meeting is being sent by electronic mode to those members whose
e-mail addresses are registered with the Company.
9. The facility for joining the meeting shall be kept open 15 minutes before the time scheduled to start
the meeting and shall not be closed till the expiry of 15 minutes after the scheduled time of the
meeting.
10. Attendance of members is allowed at the meeting through Video Conferencing and the same shall
be counted for quorum as requirement for physical quorum has been dispensed with pursuant to
the Circulars issued by the MCA. Further, pursuant to the MCA circulars, proxy shall not be allowed
to attend and vote at the meeting.
11. All relevant documents (copies thereof) referred to in the accompanying Notice and the Statement
including Register of Directors and Key Managerial Personnel and their shareholding (as may be
applicable) under Section 170 and Register of Contracts or Arrangements in which Directors are
interested, maintained under Section 189 of the Companies Act, 2013 and their shareholding, shall
remain open for inspection in the physical or electronic mode, by the Members at the Registered
Office of the Company on all working days during business hours i.e. 9 a.m. to 6 p.m. up to the
date of the meeting.
12. All the other relevant documents in relation to the items of the Agenda are made available for
inspection on demand made by members via screen shared through Video Conferencing.
13. The Voting at the meeting shall be conducted by show of hands unless a poll in accordance with
section 109 of the Companies Act, 2013 is demanded by any member.
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