pagepro 1480MF

User’s Guide
MFP Laser

Dear customer

Dear customer
For your security and comfort, we urge you to carefully read the chapter Security before attempting use.

In buying this multifunction machine, you have opted for a quality Konica Minolta product. Your device satisfies all of
the different needs of a modern office automation tool.

This machine allows you to scan in colour, print and copy in black and white. You can connect the multifunction device
to your PC (Microsoft Windows 2000/XP/Vista).

Install the software included to use the multifunction device as a printer. Besides, you can scan, edit and save
documents through your PC. If you have a WLAN adaptor (optional) you can communicate with a personal computer
wirelessly.

WLAN is an optional working only with a specific adaptor that you can obtain from your retailer.

Thanks to its navigator and its multitask access, it is powerful, user-friendly and easy to use.

The MFP Laser multifunction machines come with a 600 dpi scanner and a black and white laser printer offering a
printing speed of 20 ppm. The Companion Suite Pro software provided allows you to use your multifunction machine
as a scanner and a printer from a personal computer. It also gives you the ability to manage your multifunction machine.

Consumables
Refer to section Specifications, page 49.
 MFP Laser

Contents Copy 18

Contents
Simple copy 18
ECO mode copy 18
Dear customer I Advanced copying 18
Consumables I ID Card Copy mode 18
Special setup for the copying 19
Security 1 Resolution setup 19
Security directives 1
Zoom setup 19
EMC 1
Analysis origin setup 20
Note to users in the United States
Contrast setup 20
of America 1
Brightness setup 20
Declaration of Conformity 1
Paper type setup 20
EME Compliance for Canada 2
Paper tray selection 20
Laser Safety Information 2
Flat-bed analysis margins setup 20
For Europe/Asia 2
Left and right printing margins setup 20
For North America 2
Top and bottom printing margins setup 21
Positions of Safety labels on the machine 3
Format paper setup 21
Symbols for the main power switch 3
Regulatory Information 4 Parameters/Setup 22
Certifications in Europe 4 Language 22
Technical Parameters 22
Environment 5 Printing the functions guide 23
The packaging 5
Print the list of setups 23
Batteries and rechargeable batteries 5
Lock the machine 23
The product 5
Lock the keyboard 23
Software use license 6 Lock the Media service 23
Definition 6 Read the counters 23
License 6 Scanned pages counter 23
Property 6 Printed pages counter 23
Duration 6 Display the consumables status 24
Warranty 6 Calibrate your scanner 24
Responsibility 6
Games 25
Development 6
Sudoku 25
Applicable law 7
Print a grid 25
Registered trademarks 7
Print the solution to a grid 25
Prohibited reproductions 7
Network features 26
Installation 8 Type of radio network 26
Location conditions 8
Radio infrastructure network 26
Cautions of use 8
Radio ad-hoc network 26
Safety information 9
Radio networks (WLAN) 26
Safety During Operation 9
Connect your WLAN adaptor 27
Power Supply 10
Configure your network 27
Paper recommendations 10
Creating or rejoining a network 27
Loading paper in the main unit tray 10
Referring to or changing your network
Handling of paper 10
parameters 28
Humidity control 10
An example of how an AD-HOC
Handling the unit 10
network may be set up 29
Operator shocks 10
Setting up a multifunction machine 29
Moving the unit 10
Setting up the PC 30
Handling the Toner Cartridge 10
Rules for use symbols 11 USB memory key 31
Terminal description 12 Use of the USB memory key 31
Command panel 13 Print your documents 31
Accessing terminal menus 13 Print the list of files located in the key 31
Print the files located in the key 31
Packaging contents 14
Delete your files located in the key 32
Device installation 14
Analyse the USB memory key content 32
Feed cassette paper insertion 14
Save a document on a USB memory key 32
Cartridge installation 15
Paper delivery stop 15 PC Features 34
Starting your device 16 Introduction 34
Device connection 16 Configuration requirements 34
Device initial setup 16 Software installation 34
Paper insertion in the manual input tray 16 Installing the full software package 34
Use of envelopes 16 Installing drivers only 36

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Installing the drivers using the

Contents
Companion Suite Pro software 36
Installing the drivers manually 37
Connections 38
Multifunction Terminal's Supervision 39
Checking the connection between the
PC and the multifunction machine 39
Companion Director 39
Graphical presentation 39
Utilities and applications activation 39
Companion Monitor 39
Graphical presentation 39
Device management 39
Selecting the current device 39
Status of the connection 40
Device parameters 40
Removing a device 40
Display the consumable status 40
Companion Suite Pro functionalities 41
Document analysis 41
Analysis with Scan To 41
Printing 41
Printing on the multifunction machine 41
Printing in duplex mode with the
multifunction machine 42
Software Uninstallation 43
Uninstall the software from your PC 43
Uninstall the drivers from your PC 43
Uninstall the drivers using the
Companion Suite Pro software 43
Uninstall the drivers manually 43
Maintenance 45
Service 45
General information 45
Toner cartridge replacement 45
Issues with smart cards 46
Cleaning 46
Scanner reading system cleaning 46
Printer cleaning 46
Printer external cleaning 46
Printer issues 46
Error messages 46
Paper jam 47
PC printing issues 47
PC printing via USB connection 47
PC printing via WLAN connection 48
Firmware update 48
Specifications 49
Physical specifications 49
Electrical specifications 49
Environmental specifications 49
Peripheral specifications 49
Consumable specifications 50

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 MFP Laser

Security

1 - Security - Environment - Software use license

Security directives
Before turning on your device, check that the outlet that you are going to plug it into conforms to the indications shown
on the information plate (voltage, current, power network frequency) located on your device. This device shall be
connected to a single phase power network. The device shall not be installed on bare ground.

Batteries and rechargeable batteries, packaging and electric and electronic equipment (EEE), shall be thrown away,
as specified by the Instructions of the ENVIRONMENT chapter of this manual.

Because of the device model, the power connector is the only way to disconnecting the device from the power network,
that is why it is imperative to apply the following safety measures: your device shall be connected to a power outlet
located nearby. The outlet shall be easily accessible.

Your device is delivered with a grounded power cord. It is imperative to connect a grounded connector to a grounded
outlet connected to the building earthing.

Repairs-maintenance: Repairs and maintenance should only be carried out by a

qualified technician. No user serviceable parts inside the machine. To reduce the risk
of electrical shock, you shall not proceed with these operations yourself, because by
opening or removing the lids, you could expose yourself to two hazards:
- The laser beam can cause irreversible eye damage.
- Avoid contact with powered parts because it can lead to electrical shock with
unfortunate consequences.

For installation conditions and safe use precautions, refer to chapter Installation, page 8.

EMC

Note to users in the United States of America

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part
15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in
a residential installation.
This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in
accordance with the instructions, may cause harmful interference to radio communications. However, there is no
guarantee that interference will not occur in a particular installation.
If this equipment does cause harmful interference to radio or television reception, which can be determined by
turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the
following measures:
1. Reorient or relocate the receiving antenna.
2. Increase the separation between the equipment and receiver.
3. Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.
4. Consult the dealer or an experienced radio / TV technician for help.

Declaration of Conformity
This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions:
1. This device may not cause harmful interference, and
2. this device must accept any interference received, including interference that may cause undesired operation.

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MFP Laser

EME Compliance for Canada

1 - Security - Environment - Software use license

This Class "B" digital apparatus complies with Canadian ICES-003.
Cet appareil numérique de la classe "B" est conforme à la norme NMB-003 du Canada.

Laser Safety Information

CAUTION: Use of controls, adjustments, or performance of procedures other than those specified in this guide
may result in hazardous light exposure.
This equipment complies with international safety standards and is classified as a Class 1 Laser Product.
With specific reference to lasers, the equipment complies with laser product performance standards set by
governmental, national, and international agencies as a Class 1 Laser Product. It does not emit hazardous light,
as the beam is totally enclosed during all phases of customer operation and maintenance.

For Europe/Asia
This machine complies with IEC 60825-1:1993+A1:1997+A2:2001 standard, is classified as laser class 1 product
and is safe for office/EDP use. It contains one class 3B laser diode, 10.72 mW max, 770-795 nm and other class
1 LEDs (280 µW at 639 nm).
Direct (or indirect reflected ) eye contact with the laser beam might cause serious eye damage. Safety precautions
and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.

For North America

CDRH Regulations.
This equipment complies with the FDA performance standards for laser products except for deviations pursuant
to Laser Notice No.50, dated 24 June 2007 and contains 1 class 3B laser diode, 10.72 milliwatt, 770-795
nanometer wavelength and other class 1 LEDs (280 µW at 639 nm).
This equipment does not emit hazardous light, since the beam is totally enclosed during all customer modes of
operation and maintenance.

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Positions of Safety labels on the machine

1 - Security - Environment - Software use license

The device has warning labels at the positions shown below. For your safety, you must never touch these surfaces
when you remove a paper jam or when you replace the Toner cartridge.

Symbols for the main power switch

In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

- means POWER ON.

- means POWER OFF.

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MFP Laser

Regulatory Information

1 - Security - Environment - Software use license

Certifications in Europe

CE The CE mark applied to this product, symbolizes declaration of conformity

with the following applicable European Union Directives, as of the dates
indicated:
December 12,2006: Council Directive 2006/95/EC as amended. Approximation of the laws of the
member states related to low voltage equipment.
December 15, 2004: Council Directive 2004/108/EC as amended. Approximation of the laws of
the member states related to electromagnetic compatibility.
March 9, 1999: Council Directive 99/5/EC, on radio equipment and telecommunications
terminal equipment and the mutual recognition of the conformity.

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 MFP Laser

Environment

1 - Security - Environment - Software use license

The preservation of the environment is of importance to the manufacturer. The manufacturer wishes to service the
installations with respect to the environment and has chosen to integrate the environmental performance in the whole
lifecycle of its products, throughout manufacturing, release, use and disposal.

The packaging
The (green point) logo indicates that a contribution is given to an approved national organization to improve
the packaging salvage and recycling infrastructures.

To make recycling easier, follow local rules and regulations concerning sorting and disposal of such waste.

Batteries and rechargeable batteries

If your product contains batteries or rechargeable batteries, these shall be disposed of at the designated
collecting centers.

The product
The crossed bin symbol on the product indicates that it belongs to the electric and electronic equipment
family.

Therefore, according to European regulations you are requested to dispose of it at the selected collection
areas:
- to distribution centers in case of equivalent equipment purchase,
- to the available local collecting centers (dump, selective collection, etc.).

In doing so, you will participate in the "Waste of Electric and Electronic Equipment reuse and development scheme"
which will help prevent potential effects on the environment and human health.

The purpose of the International ENERGY STAR ® Program is to promote the development
and popularization of energy-efficient office equipment.
As an ENERGY STAR® Partner, the manufacturer has determined that this product meets
the ENERGY STAR® guidelines for energy efficiency.

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MFP Laser

Software use license

1 - Security - Environment - Software use license

CAREFULLY READ ALL THE TERMS AND CONDITIONS OF THE PRESENT LICENSE BEFORE OPENING THE
SEALED ENVELOPE CONTAINING THE SOFTWARE. OPENING THIS ENVELOPE INDICATES THAT YOU
ACCEPT THESE TERMS AND CONDITIONS.
In case you should not accept the terms of this license, the DVD-ROM packaging should be returned to the retailer
unopened, along with the other components of the product. The purchase price of this product will be refunded. No
refunds will be made for products if the DVD-ROM packaging have been opened, if components are missing or if the
reimbursement request is made after ten (10) days from the purchase date, your receipt is the proof of purchase.

Definition
The Software designates programs and associated documentation.

License
- This license allows you to use this Software on personal computers on a local network. You only have permission to
use this Software to print on one multifunction machine; you can not lend the Software or authorize anyone to use it.
- You are allowed to make a back up copy.
- This license is non-exclusive and non-transferable.

Property
The manufacturer or its providers hold the Software property right. You only become the owner of the DVD-ROM. You
shall not modify, adapt, decompile, translate, create any derived piece, rent or sell the Software or the documentation.
Any rights not explicitly approved are reserved by the manufacturer or its providers.

Duration
This license remains valid until cancelled. You can cancel it by destroying the program and the documentation as well
as any other copies of them. This license will automatically be canceled in case you do not respect the terms of this
license. If the license is rendered invalid, you agree to destroy all copies of the program and the associate
documentation.

Warranty
The Software is provided "as is" with no warranties what so ever, whether expressed or implied, including without
limitation, any warranties of merchantability or fitness for a particular purpose; all the risks concerning the results and
performance of this Software are assumed by the buyer. In case the program should appear defective, all the repair
and service expenses will be covered by the buyer.
Nevertheless, the license holder benefits from the following warranty: we guarantee that the DVD-ROM on which the
Software is recorded is free from hardware or manufacturing faults if used in normal conditions, the guarantee is valid
for ninety (90) days from the delivery date, the copy of the receipt being the proof of purchase. In case of a DVD-ROM
fault that due to accident or misuse, the DVD-ROM will not be replaced as per the warranty.

Responsibility
If the DVD-ROM is not working properly, send it to the retailer together with a copy of the receipt. It is the retailer's sole
responsibility to replace the DVD-ROM. Nobody, not even the manufacturer who is involved in the creation, realization,
merchantability and delivery of this program would be responsible for direct, indirect or immaterial damages, such as,
but not limited to, loss of information, loss of time, execution loss, loss of revenue, loss of customers, due to the use or
inability to use the program.

Development
With a constant concern for improvement, the manufacturer reserves the right to modify the Software specifications
without any notice. In case of modification, your user right does not give you access to free updates.

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 MFP Laser

Applicable law

1 - Security - Environment - Software use license

This license is under the French law. Any dispute following the interpretation or execution of this license will be
submitted to the Paris Court.

Given the continuous technology development, the manufacturer reserves the right to modify the technical
specifications indicated for this product, at any time, without prior notice, and/or to stop manufacturing of the product.
All the names of the products and brands that could be trademarks registered by their respective owners are
recognized in the present document.

Registered trademarks
Given the technical evolution, the manufacturer reserves the right to modify the technical specifications of this product
and/or to stop its manufacturing at any time and without notice. Companion Suite Pro is a registered trademark of
Sagem Communications.

Adobe® and the Adobe® products referred to here are registered trademarks of Adobe Systems Incorporated.

PaperPort11SE is a registered trademark of ScanSoft.

Microsoft® Windows 2000®, Microsoft® Windows Server 2003®, Microsoft® Windows XP®, Microsoft® Windows
Vista® and any other Microsoft® product referred to here are registered trademarks of Microsoft Corporation registered
and/or used in the United States and/or in other countries.

All the other brands or products referred to as examples or in order to give additional information are registered
trademarks of their respective owners.

The informations contents of this user manual are subject to change without notice.

Prohibited reproductions
Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:
- bank notes;
- checks;
- bonds;
- stock certificates;
- bank drafts;
- passports;
- driver's licenses.

The preceding list is meant as a guide only and is not inclusive. If you have any questions concerning the legality of
copying or printing certain items, consult with your legal advisor.

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MFP Laser

Installation

2 - Installation
Location conditions
By choosing an appropriate location, you preserve the longevity of the machine. Check that the selected location has
the following characteristics:
- Choose a well ventilated location.
- Make sure not to obstruct the ventilation grids located on the left and right sides of the device. During the
installation, make sure to place the machine thirty centimeters away from the surrounding objects so all the lids
can be easily opened.
- Make sure that this location does not present any ammonia nor any other organic gasses emission hazard.
- The ground outlet (refer to the security notices presented in the Security chapter) to which you plan to connect
the machine must be located close to this one and have an easy access.
- Make sure that the machine is not directly exposed to sun light.
- Make sure not to place the machine in an area exposed to an air flow generated by an air conditioning, heating or
ventilation system, nor in an area subject to large temperature or humidity variations.
- Choose a solid and horizontal surface on which the machine will not be exposed to intense vibrations.
- Keep the machine away from any object that could obstruct its ventilation ports.
- Do not place the machine close to hangings or any other flammable objects.
- Choose a location where splashes of the water and other liquids are limited.
- Make sure that this location is dry, clean and dust free.

Cautions of use
Take into account the important precautions below when using the machine.
Running environment:
- Temperature: 10 °C to 27 °C [50 °F to 80.6 °F] with an ambient humidity included between 15 to 80% (up to 32°C
[89.6 °F] with an ambient humidity included between 15 to 54%).
Terminal:
The section below describes the precautions to be taken when using the machine:
- Never turn the machine off and never open the lids while printing.
- Never use gas or flammable liquids, or objects generating magnetic field close to the machine.
- When you unplug the power cord, always hold the connector without pulling the cord. A damaged cord presents
a potential fire hazard or an electric shock hazard.
- Never touch the power cord with wet hands. You risk getting an electric shock.
- Always unplug the power cord before moving the machine. Otherwise, you could risk having the cord damaged
and create a fire hazard or an electric shock hazard.
- Always unplug the power cord when you plan not to use the machine for a long period of time.
- Never put objects on the power cord, never pull it and never fold it. This could cause a fire hazard or an electric
shock hazard.
- Always make sure that the machine is not sitting on the power cord or any other electric device communication
cables. Make sure also that neither cord nor cable is introduced to the machine inner mechanism. This would
expose you to a machine malfunction risk or to a fire hazard.
- Make sure that the printer is unplugged from the power outlet before connecting or disconnecting an interface
cable to the printer (use a shielded interface cable).
- Never try to remove any fixed pane or hood. The machine contains high voltage circuits. Any contact with these
circuits can cause an electric shock risk.
- Never try to modify the machine. This could cause a fire hazard or an electric shock hazard.
- Always make sure that paper clips, staples or other small metallic items do not get inside the machine via the
ventilation ports or other ports. Such items create fire hazards or electric shock hazards.
- Prevent water and any other liquid from spilling on the machine or near to it. Any contact of the machine with water
or liquid can cause a fire hazard or an electric shock hazard.

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 MFP Laser
- If liquid or metallic item gets accidentally inside the machine, turn it off immediately, unplug the power cord and

2 - Installation
contact your retailer. Otherwise, you will face a fire hazard or an electric shock hazard.
- In case of heat, smoke, unusual smell or abnormal noise emissions, turn the machine off, unplug the power cord
immediately and contact your retailer. Otherwise, you will face a fire hazard or an electric shock hazard.
- Avoid using the machine during an "electric storm", this can cause an electric shock hazard due to lightning.
- Never move the terminal during printing.
- Always lift the terminal when you wish to move it.

Make sure to place the machine in well ventilated premises. When in operation, the printer generates
a small amount of ozone. An unpleasant smell can come from the printer if it is used intensively in
poorly ventilated premises. For a secure use, make sure you place the machine in well ventilated
premises.

Safety information
When using your product, the following safety precautions should always be followed.

Safety During Operation

In this information slip, the following symbols are used:

Indicates a potentially hazardous situation which, if instructions are not followed, could
WARNING: result in death or serious injury.
Indicates a potentially hazardous situation which, if instructions are not followed, may result in
CAUTION: minor or moderate injury or damage to property.

WARNING

- Connect the power cord directly into a wall outlet and never use an extension cord.
- Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or
otherwise damaged.
- To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than
those specified in the Operating instructions.
- Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following
conditions exists:
• You spill something into the product.
• You suspect that your product needs service or repair.
• Your product’s cover has been damaged.
- Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open flame.
- Disposal can take place at our authorised dealer or at appropriate collection sites.
- Dispose of the used toner cartridge (or bottle) in accordance with the local regulation.

CAUTION

- Protect the product from dampness or wet weather, such as rain, snow, and so on.
- Unplug the power cord from the wall outlet before you move the product. While moving the product, you should
take care that the power cord will not be damaged under the product.
- When you disconnect the power plug from the wall outlet, always pull the plug (not the cable).
- Do not allow paper clips, staples, or other small metallic objects to fall inside the product.
- Keep toner (used or unused), toner cartridge (or bottle), ink (used or unused) or ink cartridge out of reach of
children.

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MFP Laser
- Be careful not to cut yourself on any sharp edges when you reach inside the product to remove misfed sheets of

2 - Installation
paper or masters.
- For environmental reasons, do not dispose of the product or expended supply wastes at household waste
collection point. Disposal can take place at our authorised dealer or at appropriate collection sites.
- Our products are engineered to meet the high standards of quality and functionality, and we recommend that you
only use the expendable supplies available at an authorised dealer.

Power Supply
The socket-outlet shall be installed near the product and shall be easily accessible.

Paper recommendations

Loading paper in the main unit tray

• Insert paper with the face down, and adjust paper guides to the paper format to avoid feed failure, skewing, and
paper jams.
• Amount of loaded paper must not exceed the loading mark. If the loading mark is exceeded, this may cause feed
failure, skewing, and paper jams.
• Adding paper in the pile must be avoided because it may cause double feeding.
• When withdrawing the cassette from the main unit, always support it with both hands to avoid dropping it.
• If you use paper already printed by your machine or another printer, the printing quality may not be optimal.

Handling of paper
• Curling must be corrected before printing.
• Curls must not exceed 10 mm.
• Care must be taken with storage to prevent feed faults and image defects due to leaving the paper in conditions of
high humidity.

Humidity control
• Paper which has become damp, or paper which has been left unused for a very long time, must not be used.
• After opening the paper, it must be kept in a plastic bag.
• Paper with waved ends, paper which is creased, paper with crumples, and any other non-normal paper must not
be used.

Handling the unit

Operator shocks
During printing, shocks must not be applied to the paper feed cassette, tray, cover, and other parts of the machine.

Moving the unit

When moving the unit on a desk, it must be lifted, and not dragged.

Handling the Toner Cartridge

• Must not be stood on the side, or held upside down.
• Must not be shaken strongly.

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 MFP Laser

Rules for use symbols

2 - Installation
WARNING
Indicates important safety notes.
Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the Safety
information section of this manual.

CAUTION
Indicates important safety notes.
Ignoring these notes could result in moderate or minor injury, or damage to the machine or to property. Be sure to read
these notes. They can be found in the Safety information section of this manual.

Important
Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds,
damage to originals, or loss of data. Be sure to read these explanations.

Note
Indicates supplementary explanations of the machine’s functions, and instructions on resolving user errors.

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MFP Laser

Terminal description

2 - Installation
Front and Back sides

1. Control panel 8. Manual input tray

2. Paper jam cover 9. Paper tray
3. Power supply cord connection 10. Cartridge access cover
4. On/Off switch 11. Fold-down stopper for paper delivery
5. Slave USB connection (for PC) 12. Paper output
6. Master USB connection (USB key) 13. Smart card insertion point
7. Manual paper feed setup guides

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 MFP Laser

Command panel

2 - Installation
1. Screen.
11. Key : stops the current operation.
2. Digital keypad.
12. Key : sets up the activation delay and toner save in
3. Key : document analysis to the PC or a media
copy mode.
(USB key).
13. Key : access to print menu (print functions list,
4. Key : local copy.
machine settings, etc.).
5. Key : stops the current PC print job. 14. Key : analysis resolution setup.

6. Key : Validation. 15. Key : contrast setup.

7. Key OK: confirms the displayed selection. 16. Icon : resolution "Quality Text".
8. Key : menu access and navigation down the menus.
17. Icon : resolution "Photo".
9. Key C: back to the previous menu and input correction.
18. Icon : resolution "Text".
10. Key : navigation up the menus.
19. Icon : colour mode.

Accessing terminal menus

All terminal functions and settings are available via the menu and are associated to a specific menu command.
For example, the menu command 51 launches the printing of the functions list (the functions list stores the list of all
terminal menus, sub-menus and their identification number).

Two methods are available to access menu items: the step by step method or the shortcut method.

To print the functions list with the Step by step method:

1 Press .
2 Use the or button to browse the menu and select 5 - PRINT. Confirm with OK.
3 Use the or button to browse the menu PRINT and select 51-FUNCTIONS LIST. Confirm with OK.

To print the functions list with the shortcut method:

1 Press .
2 Enter 51 with the numerical keypad to directly print the functions list.

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MFP Laser

Packaging contents Device installation

2 - Installation
The packaging contains the items listed below: 1 Unpack the device.
2 Install the device respecting the security notices
Multifunction device
stated at the beginning of this booklet.
3 Remove all stickers from the machine.
4 Remove the plastic protection film from the screen.

Feed cassette paper insertion

Before inserting paper, refer to the
Important paragraph Paper
recommendations, page 10.

Your device accepts a number of formats and types of

papers (refer to the paragraph Specifications, page 49).

You can use paper weighing

Important
between 60 and 105 g/m2.
1 toner cartridge

1 Remove the paper feed cassette completely.

1 Installation guide

1 DVD-ROM
2 Push the lower panel down until it clicks.

1 power cord

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 MFP Laser
3 Setup the back side feed cassette stop by pushing assure the maximum copies per cartridge.

2 - Installation
the "PUSH" lever (A). Hold it by its handle.
Then adjust the lateral paper guides to the paper
format by pushing lever (B) located on the left
guide. Adjust the length paper guide to the paper
format by pushing lever (C).

4 Insert the cartridge in its slot by pushing it until it

clicks (last move down) as shown on the picture
below.

4 Take a paper stack, pull the paper off and align it

on a flat surface.

5 Put the paper stack in the feed cassette

(200 sheets of 80 g/m² paper for instance).
6 Put the feed cassette back in its location.
5 Close the cover.

Cartridge installation
Paper delivery stop
1 Stand in front of the machine.
Adjust the paper delivery stop, depending on the format of
2 Push the left and right sides of the cover and pull it
the document to be printed. Do not forget to raise the flap
towards you at the same time.
to prevent the sheets from falling down.

3 Unpack the new cartridge. Gently roll the cartridge

5 or 6 times to distribute the toner evenly inside the
cartridge. Thoroughly rolling the cartridge will

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MFP Laser

Starting your device 1 Select the desired language using the or

2 - Installation
buttons and confirm with OK.
The setup is now complete and the functions list is
Device connection automatically printed out.

Before plugging the power cord, it The LCD screen displays the message PAPER EMPTY if no
WARNING is imperative to refer to the paper has been loaded in the paper tray (see Loading
Security directives, page 1. paper in the main unit tray, page 10). Once paper has
been loaded, printing will resume.
1 Make sure that the On/Off switch is on Off
(O position).
2 Connect the power cord to the device. Paper insertion in the manual input
Plug the power cord to outlet on the wall. tray
Before inserting paper, refer to the
Important paragraph Paper
recommendations, page 10.

The manual input tray allows you to use various paper

formats with greater grammage than the one used in the
paper feed cassette (refer to the paragraph
Specifications, page 49).

Only one sheet or envelope can be fed at a time.

You can use paper weighing

Important
between 52 and 160 g/m².

1 Spread the manual feed guides to the maximum.

The power cord is used as a power

unit cut off. As a precaution, the
WARNING outlet shall be located close to the
device and be of easy access in
case of danger.

3 Press the On/Off button to turn on the device

(I position).

Device initial setup

After a few seconds, when the machine has warmed up, 2 Insert a sheet or an envelope in the manual input
the Easy Install function is launched and the LCD screen tray.
displays the following message: 3 Adjust the paper guides against the right and left
edges of the sheet or the envelope.
1 - FRANCAIS
4 Print making sure that the chosen paper format
2 - ENGLISH
corresponds to the selected format on the printer
(refer to Copy, page 18).
The Easy Install function will help you configure your
machine by guiding you through the basic settings.
Use of envelopes
If you wish to modify the setting displayed, press the OK • Feeding can be done only through the manual feed.
button. If you do not want to modify the displayed setting,
• Recommended area should be the area which
press the C button: the Easy Install function then
excludes 15 mm from the leading edge, 10 mm from
displays the next basic setting.
both the left and right edges, and the rear edge.
If you do not want to carry out the • A few lines may be given in solid print at the part of
being overlapped.
initial setup, press the button. A • Envelopes which are not recommended may lead to
confirmation message appears. Press improper printing (refer to the paragraph
Note Specifications, page 49).
the button again to confirm.
• Curled envelope after printing should be fixed
To manually modify and customise the
manually.
machine settings, refer to
Parameters/Setup, page 22. • Small crumples on the edge of the wide side of
envelopes, smearing, or less clear printing may

- 16 -
 MFP Laser
appear on the reverse side.

2 - Installation
• Set envelope by pressing the folding line of four edges
properly after releasing air inside.
• Set envelope in a proper position after aligning in case
it is bent or warped.
• Paper conditioning is not allowed. And it should be
used under normal office environment.

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MFP Laser

Copy 5 Choose with the buttons or the printing option

3 - Copy
(see examples below) depending on the copy
mode that you want: 1 Page to 1, 1 Page to 4 or
1 page to 9.
Your machine has the function to make one or more
copies.

You can also set up several parameters in order to make

copies at your will.

Simple copy
In this case, the default parameters are applied.

1 Place the document to be copied face down on the

glass, respecting the indications around the glass.

2 Press the button twice. The copy is made

using the default parameters.

ECO mode copy

The ECO mode enables you to reduce the amount of
toner consumed on the page so as to save your printing
costs.

When the ECO mode is used, the toner consumption is

reduced and the print density becomes lighter.

1 Place the document to be copied face down on the Confirm with the OK button.
glass, respecting the indications around the glass. 6 Adjust the desired zoom level, from 25% TO 400%
with the buttons or , confirm with the OK
2 Press the button. button (only available in 1 Page to 1 copy mode).
7 Adjust the desired origin values with the digital
3 Press the button. keyboard buttons or then confirm with the OK
button.
Advanced copying 8 Choose the resolution depending on the printing
quality that you want AUTO, TEXT, QUALITY
The sophisticated copy allows to do custom setups for the TEXT or PHOTO with the buttons or , then
current copy. confirm with the OK button.
9 Adjust the contrast level with the buttons or ,
You can start copy by pressing the then confirm with the OK button.
Note button at any time in below 10 Adjust the desired brightness level with the buttons
or , then confirm with the OK button.
steps.
11 Choose the paper type NORMAL, THICK with the
buttons or , then confirm with the OK button.
1 Place the document to be copied face down on the
glass, respecting the indications around the glass.
ID Card Copy mode
After step 1, you can directly enter the
number of copies with the numerical The ID CARD copy function is used for copying both sides
Note of an identity card or driver’s license type document on an
keypad and press the OK button to
validate. Then refer to step 4. A4 format sheet (original document size < A5) or on a
Letter format sheet (original document size < Statement).
2 Press the button. The LCD screen displays useful operating instructions
3 Enter the number of copies that you want and (when the original document should be placed, when the
confirm with the OK button. document should be turned over, etc.) and asks for your
4 Choose the paper tray AUTOMATIC or MANUAL confirmation to proceed with the operation.
with the buttons or , then confirm with the OK
button. Zoom and Origin adjustments are
Important
not available in this copy mode.

1 Press the button.

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 MFP Laser
2 Enter the desired number of copies and confirm Special setup for the copying

3 - Copy
with the OK button.
3 Choose the paper tray AUTOMATIC or MANUAL Setups done through this menu become the device
with the buttons or , then confirm with the OK default setups after you confirm.
button.
When the quality of the printing is
Copying in ID Card mode is only
not satisfying, you can proceed to a
possible on A4 (original document Important
calibration (see Calibrate your
size < A5) or Letter (original
scanner, page 24).
Important document size < Statement) paper
size. Make sure that the selected
paper tray uses the correct paper Resolution setup
size.
The RESOLUTION parameter allows you to setup the
4 Choose the copying option ID CARD with the photocopy resolution.
buttons or and confirm with the OK button.
841 - ADVANCED FCT/COPY/RESOLUTION
5 Choose the resolution depending on the desired
printing quality AUTO, TEXT, QUALITY TEXT or
1 Press , enter 841 using the keypad.
PHOTO with the buttons or , then confirm with
the OK button. For optimal results with ID 2 Choose the resolution with the buttons or
documents, select the PHOTO resolution. according to the following table:
6 Adjust the contrast level with the buttons or ,
Parameter Signification Icon
then confirm with the OK button.
7 Adjust the desired brightness level with the buttons AUTO Low resolution. none
or , then confirm with the OK button.
Standard resolution for
8 Choose the paper type NORMAL, THICK with the
TEXT documents containing text and
buttons or , then confirm with the OK button.
graphics.
The LCD screen displays the following message:
PUT ID CARD QUALITY Optimal resolution for
TEXT documents containing text.
THEN OK
Optimal resolution for
9 Place your identity card or any other official
PHOTO documents containing
document against the glass of the flatbed scanner,
photographies.
as shown below:
3 Confirm your choice by pressing the OK button.
4 Quit this menu by pressing the button.

You can also change the resolution by

Note
pressing the button.

Zoom setup
The ZOOM parameter allows you to reduce or enlarge an
area of a document by choosing the origin and the zoom
10 Press the OK button. level to apply to the document, from 25 to 400 %.
The document is scanned then the LCD screen
displays the following message: 842 - ADVANCED FCT/COPY/ZOOMING
TURN UP DOC
1 Press , enter 842 using the keypad.
THEN OK
2 Enter the desired zoom level with the
11 Turn your document over then confirm with the alphanumerical keypad or choose among
OK button. predefined values with the buttons and .
3 Confirm your choice by pressing the OK button.
The machine prints out a copy of your document.
4 Quit this menu by pressing the button.

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MFP Laser

Analysis origin setup Paper tray selection

3 - Copy
If you want, you can change the origin of the scanner. The Automatic selection can have two meanings
depending on the paper format defined on the paper
By entering new values for X and Y in mm (X < 209 and trays. The following table describes the different cases.
Y < 280), you move the analysed area as shown on the
diagram below. Default tray Tray used for copy

Selection between the

Same paper AUTOMATIC main tray and the
format in the manual tray.
trays The manual tray is
MANUAL
used.

Different AUTOMATIC The main tray is used.

843 - ADVANCED FCT/COPY/ORIGIN
paper format The manual tray is
1 Press , enter 843 using the keypad. in the trays MANUAL
used.
2 Select the X and Y coordinates with the buttons
or . 852 - ADVANCED FCT/SCAN. & PRINT/TRAY
3 Setup the desired coordinates with the numerical PAPER
keypad or the buttons and .
1 Press , enter 852 using the keypad.
4 Confirm your choice by pressing the OK button.
2 Select the default paper tray to use, AUTOMATIC
5 Quit this menu by pressing the button. or MANUAL, with the buttons and .
3 Confirm by pressing the OK button.
Contrast setup 4 Quit this menu by pressing the button.
The CONTRAST parameter allows to choose the
photocopy contrast. Flat-bed analysis margins setup
844 - ADVANCED FCT/COPY/CONTRAST If you want to, you can offset the lateral margins of the
document to the left or right during the analysis with your
1 Press , enter 844 using the keypad. flat-bed scanner.
2 Setup the desired level of contrast with the buttons
854 - ADVANCED FCT/SCAN. & PRINT/
and .
FLATBED MARG
3 Confirm your choice by pressing the OK button.
1 Press , enter 854 using the keypad.
4 Quit this menu by pressing the button.
2 Setup the left / right margins offsets (by 0.5 mm
steps) with the buttons and .
Brightness setup 3 Confirm by pressing the OK button.
The BRIGHTNESS parameter allows to lighten or darken 4 Quit this menu by pressing the button.
your output.

845 - ADVANCED FCT/COPY/BRIGHTNESS Left and right printing margins setup

1 Press , enter 845 using the keypad. If you want to, you can offset the lateral margins of the
2 Setup the desired brightness with the buttons document to the left or right during printing.
and .
855 - ADVANCED FCT/SCAN. & PRINT/
3 Confirm your choice by pressing the OK button. PRINTER MARG
4 Quit this menu by pressing the button. 1 Press , enter 855 using the keypad.
2 Setup the left / right margins offsets (by 0.5 mm
Paper type setup steps) with the buttons and .
851 - ADVANCED FCT/SCAN. & PRINT/PAPER 3 Confirm by pressing the OK button.
TYPE 4 Quit this menu by pressing the button.

1 Press , enter 851 using the keypad.

2 Select the paper NORMAL or THICK that you use
with the buttons and .
3 Confirm your choice by pressing the OK button.
4 Quit this menu by pressing the button.

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 MFP Laser

Top and bottom printing margins setup

3 - Copy
If you want to, you can offset the lateral margins of the
document towards the top or the bottom during printing.

856 - ADVANCED FCT/SCAN. & PRINT/TOP

PRINT.
1 Press , enter 856 using the keypad.
2 Setup the top / bottom margins offsets (by 0.5 mm
steps) with the buttons and .
3 Confirm by pressing the OK button.
4 Quit this menu by pressing the button.

Format paper setup

This menu allows you to define the default paper format
of the manual tray and the main tray. You can also setup
the default scanning width.

857 - ADVANCED FCT/SCAN. & PRINT/

PAPER FORMAT
1 Press , enter 857 using the keypad.
2 Select the paper tray for which you want to define
a default paper format with the buttons and .
3 Confirm by pressing the OK button.
4 Choose the paper format with the buttons or
according to the following table:

Paper tray Available paper format

MAN. TRAY A5, Statement, A4, Legal and Letter

AUTO. TRAY A5, Statement, A4, Legal and Letter

SCANNER LTR/LGL and A4

5 Confirm by pressing the OK button.

6 Quit this menu by pressing the button.

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MFP Laser

Parameters/ Technical Parameters

4 - Parameters/Setup
As delivered your machine is preset by default. However,

Setup you may adjust it to meet your requirements by resetting

the technical parameters.

You can setup your machine as you like depending on the To set the technical parameters:
use. You will find in this chapter description of the
functions. 29 - SETUP / TECHNICALS

You can print the functions guide and the available setup 1 Press , enter 29 using the keypad.
of your multifunction machine. 2 Select the desired parameter and confirm with OK.
3 With the keys or , modify the parameter
settings by following the table below and press OK.
You can also use the update function
available with the Companion Suite Pro Parameter Signification
Note software to download the latest online
updates (see Firmware update, 8 - Eco energy Choosing the printer standby
page 48). delay: the printer will switch to
standby after a delay (in minutes)
of NON-operation or during the
Language period of time of your choice.
This setting enables you to choose the menu language of Note: you can also access this
your choice. By default, the multifunction machine is set parameter by pressing the
to English.
key from the idle screen.
To select the language:
80 - Toner save Makes printing lighter to save toner
203 - SETUP / GEOGRAPHICAL / LANGUAGE cartridge ink.
90 - RAW Port RAW network print port
1 Press , enter 203 using the keypad.
connection.
2 Select the required language using and , then
press the OK key to confirm. 91 - Printer error Time-out before document being
timeout printed is deleted following a print
3 To exit this menu, press . error in PC print mode.
92 - Printer wait Wait time-out for data from PC
timeout before the task is deleted in PC
print.
93 - Replace format Page format change. This
parameter allows you to print a
LETTER format document on A4
pages using the LETTER/A4
setting.
96 - NBR. WEP Number of WEP keys allowed
Keys (from 1 to 4).

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 MFP Laser

Printing the functions guide 3 Press OK to confirm.

4 - Parameters/Setup
4 With the buttons or , choose ON and confirm
The printing is not possible on A5 with OK.
Important 5 Quit this menu by pressing the button.
(or Statement) paper format.

51 - PRINT / FUNCTIONS LIST Lock the Media service

Press , enter 51 using the keypad. This function prevents access to the Media service. The
access code will be required every time someone wants
The printing of the functions guide starts. to use the USB key functions:
• analyse the contents of a connected USB key,
You can also access the PRINT menu • print from a USB key, delete files.
Note
by pressing the button. To access the Media service locking menu:

816 - ADVANCED FCT / LOCK / LOCK MEDIA

Print the list of setups
1 Press , enter 816 using the keypad.
The printing is not possible on A5 2 Enter the four-digit locking code with the keypad.
Important 3 Press OK to confirm.
(or Statement) paper format.
4 With the buttons or , choose ON and confirm
To print the list of setups: with OK.
56 - PRINT / SETUP 5 Quit this menu by pressing the button.

Press , enter 56 using the keypad.

Read the counters
The printing of the list of setups starts.
This function allows you to view the activity counters for
your machine at any time.
You can also access the PRINT menu
Note
by pressing the button. According to your needs, you can read the counters for:
• scanned pages,
• printed pages.
Lock the machine
Scanned pages counter
This function prevents non-authorized people from
accessing the machine. An access code will be required To view the number of pages scanned on your machine:
every time someone wants to use the device. After each
use, the device will lock automatically. 823 - ADVANCED FCT / COUNTERS / SCANNED
PAGE
Before that you have to enter a lock code.
1 Press , enter 823 using the keypad.
811 - ADVANCED FCT / LOCK / LOCKING CODE
2 The number of scanned pages appears on the
screen.
1 Press , enter 811 using the keypad.
3 Quit this menu by pressing the button.
2 Enter your lock code (4 digits) with the keyboard,
confirm with OK.
Printed pages counter
If a code is already registered, enter
To view the number of pages printed on your machine:
Important the old code before typing the new
one. 824 - ADVANCED FCT / COUNTERS / PRINTED PG
3 Enter again your lock code (4 digits) with the
keyboard, confirm with OK. 1 Press , enter 824 using the keypad.
4 Quit this menu by pressing the button. 2 The number of printed pages appears on the
screen.
Lock the keyboard 3 Quit this menu by pressing the button.

Every time you use your machine, you will have to enter
your code.

812 - ADVANCED FCT / LOCK / LOCK KEYBD.

1 Press , enter 812 using the keypad.

2 Enter the four-digit locking code with the keypad.

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MFP Laser

Display the consumables status

4 - Parameters/Setup
You can read at any time the remaining toner in the
cartridge. This level appears in percentage.

86 - ADVANCED FCT / CONSUMABLES

1 Press , enter 86 using the keypad.

2 The available toner percentage appears on the
screen.
3 Quit this menu by pressing the button.

Calibrate your scanner

You can do this operation when the quality of photocopied
documents is not satisfactory anymore.

80 - ADVANCED FCT / CALIBRATION

1 Press , enter 80 using the keypad. Confirm

with OK.
2 The scanner is triggered and a calibration is done
automatically.
3 At the end of the calibration, the machine comes
back to the screen saver.

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 MFP Laser

Games Print the solution to a grid

5 - Games
The printing is not possible on A5
Important
(or Statement) paper format.
Sudoku 522 - PRINT / SUDOKU / PRT SOLUTION
Sudoku is a Japanese puzzle. The game is in a grid
format of three squares by three squares to be distributed 1 Press , enter 5 using the keypad. Confirm
in fields in zones of 3 × 3. Depending on the level of with OK.
difficulty, more or fewer numbers are already entered at You can also access the PRINT menu
the start of the game. The aim of the game is to distribute Note
the numbers 1 to 9 between the boxes in such a way that by pressing the button.
each number appears only once in each row, column and
in each of the nine grids. There is only one solution. 2 Select SUDOKU using the or button.
3 Confirm with OK.
Print a grid 4 Select PRT SOLUTION using the or button.
5 Select the level of difficulty EASY, MEDIUM,
There are 400 Sudoku grids available in total, 100 for HARD, EVIL using the or button.
each difficulty level. 6 Confirm with OK.
The printing is not possible on A5 7 Choose the grid you want by entering the number
Important on the numeric keypad (1 to 100).
(or Statement) paper format.
8 Confirm with OK.
521 - PRINT / SUDOKU / PRINT GRID
9 Choose the number of copies you want by entering
a number from 1 to 9 on the numeric keypad.
1 Press , enter 5 using the keypad. Confirm
with OK. 10 Confirm with OK.
The number of copies of the solution to the grid requested
You can also access the PRINT menu
is printed.
Note
by pressing the button.

2 Select SUDOKU using the or button.

3 Confirm with OK.
4 Select PRINT GRID using the or button.
5 Select the level of difficulty EASY, MEDIUM,
HARD, EVIL using the or button.
6 Confirm with OK.
7 Choose the grid you want by entering the number
on the numeric keypad (1 to 100).
8 Confirm with OK.
9 Choose the number of copies you want by entering
a number from 1 to 9 on the numeric keypad.
10 Confirm with OK.
The number of copies of the grid requested is printed.

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MFP Laser

Network features Radio ad-hoc network

6 - Network features
In an ad-hoc network, the devices communicate directly
You may connect your multifunction terminal to a wireless with each other without passing through an access point.
network. The speed of communication across the whole radio
network is as fast as the weakest connection in the
However, practical knowledge of your computer
network. The speed of communication is also dependent
configuration is required to set up a network. on spatial distance between transmitter and receiver, as
well as the number of barriers, such as walls or ceilings.
You can connect your machine to a PC using a USB cable
or make a wireless connection (via radio) with a PC or Please note that in ad-hoc mode,
network. Important the WPA/WPA2 encryption method
If you have a WLAN adaptor, you is not available.
can incorporate your machine as a
network printer into a radio network.
Important
This works only with an approved
adaptor that you can obtain from our
ordering department.

Type of radio network

A radio network or WLAN (Wireless Local Area Network)
is created when at least two computers, printers or other
peripheral devices communicate with each other in a
network via radio waves (high frequency waves). The
transmission of data in the radio network is based on the
standards 802.11b and 802.11g. According to how the
network is set up, it may be described as an infrastructure
network or an ad-hoc network.
Radio networks (WLAN)
Beware, when you are using a
wireless connection, that certain Three steps are necessary to incorporate your machine
items of medical equipment, into a radio network (WLAN):
sensitive or security systems may 1 Configure the network to your PC.
CAUTION
be affected by the radio 2 Set up the parameters for your machine so that it
transmissions of your device; in all can function in a network.
cases, please follow safety 3 Having set up the parameters for your device,
guidelines closely. install the Companion Suite Pro software onto your
PC with the necessary printer drivers.
Radio infrastructure network Once the machine is incorporated into a WLAN network,
you can from your PC:
In an infrastructure network, several devices
• print documents on the multifunction machine from
communicate via a central access point (a gateway or
your usual applications,
router). All data is sent to the access point (gateway or
• scan colour, grey scale or black and white documents
router) from where it is re-distributed.
on your PC.
The PC and all other devices must
have their parameters set up to the
same network as the multifunction
machine. All the details needed for
setting up the device, such as the
network names (SSID), type of radio
network, encryption key, IP address
or subnetwork mask, must match
the specifications of the network.
Important
You will find these details on your
PC or on the Access Point.
To find out how to set up the
parameters for your PC, please
consult the users’ manual for your
WLAN adaptor. For large networks,
please seek the advice of your
network administrator.

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 MFP Laser
machine, you must enter the parameters that will allow a

6 - Network features
You can be sure of perfect
WLAN network to recognise your machine.
communication if you use an
Note
approved adaptor in conjunction with On your machine you will find simple instructions
your PC. that guide you step by step through the set-up of your
network. Just follow them!
Connect your WLAN adaptor 281 - SETUP / WLAN / CONFIG. ASS.

Your machine belongs to a new generation of terminals 1 Type in , select the menu SETUP using the keys
that you can incorporate into a WLAN network using a or and confirm with OK.
WLAN USB key. 2 Select WLAN using the keys or and confirm
with OK.
Your machine’s network radio 3 Select CONFIG. ASS. using the keys or and
adaptor transmits data using the confirm with OK.
radio protocol IEEE 802.11g; it can The machine searches for existing networks.
also be incorporated into an existing 4 Select your existing network, or select NEW
IEEE 802.11b network. NETWORK to create it, using the keys or and
When connecting to your machine, confirm with OK.
only use the approved adaptor.
Other transmitting or receiving If you choose an existing network,
Important adaptors may damage your device. Note steps 5 and 6 (and possibly 7) are
carried out automatically.
Irrespective of whether you use your
machine in an infrastructure or ad- 5 SSID appears on the screen, enter the name of
hoc network, you must set up certain your network using the numerical keypad, pressing
network and security parameters the keys one after the other until you obtain the
(for example, the Service-Set-ID name you want (32 characters maximum) and
(SSID) and the encryption key). confirm with OK.
These must match the network’s 6 AD-HOC MODE or INFRA. MODE appear on the
specifications. screen. Go back to the beginning of the chapter
and make your choice.
1 Plug your WLAN USB key into the USB port of your Select one of these modes and confirm with OK.
machine. - If you choose AD-HOC mode, the sub-menu
CHANNEL appears, enter a figure between 1
and 13 (1 to 11 for the US) and confirm with OK.
7 Select your encryption method, OFF, WEP or
WPA, and confirm with OK:

Please note that in ad-hoc mode,

Important the WPA/WPA2 encryption method
is not available.

- If you choose WEP, enter the WEP key that you

are using on your network.

The WEP key number may be

configured in the menu: 29 -
Note
SETUP / TECHNICALS / WEP KEYS
NBR.

- If you choose WPA, enter the WPA or WPA2

key that you are using on your network.
8 IP CONF.: MANU or IP CONF.: AUTO appear on
Configure your network the screen.
If you choose to set up the system manually, go to
We recommend that the settings of the next paragraph and enter the parameters
your WLAN network should only be IP ADDRESS, SUBNET MASK and GATEWAY.
Note changed by a person with a good 9 At the end of this procedure, you return to the main
knowledge of the configuration of your menu of CONFIG. ASS.
computer. 10 Exit this menu by pressing the key.

Once the network has been set up, the LED of the WLAN
Creating or rejoining a network USB key should be on.
Before attempting to use a WLAN adaptor on your

- 27 -
MFP Laser

Referring to or changing your 3 Select PARAMETERS using the keys or and

6 - Network features
confirm with OK.
network parameters 4 Select GATEWAY using the keys or and
Each of the parameters of your network may be changed confirm with OK.
as your network develops. 5 The number of your gateway will appear in the
format 000.000.000.000. Enter the new gateway
2822 - SETUP / WLAN / PARAMETERS / IP for your machine in the format displayed and
ADDRESS confirm with OK.
6 Exit this menu by pressing the key.
1 Type in , select the menu SETUP using the keys
or and confirm with OK.
2 Select WLAN using the keys or and confirm 2825 - SETUP /WLAN / PARAMETERS / SSID
with OK.
3 Select PARAMETERS using the keys or and 1 Type in , select the menu SETUP using the keys
confirm with OK. or and confirm with OK.
4 Select IP ADDRESS using the keys or and 2 Select WLAN using the keys or and confirm
confirm with OK. with OK.
5 The number of your IP address will appear in the 3 Select PARAMETERS using the keys or and
format 000.000.000.000. Enter the new IP address confirm with OK.
for your machine in the format displayed and 4 Select SSID using the keys or and confirm
confirm with OK. with OK.
6 Exit this menu by pressing the key. 5 The name of your network will appear on the
screen. Enter the new name of your network and
confirm with OK.
2823 - SETUP / WLAN / PARAMETERS / SUBNET 6 Exit this menu by pressing the key.
MASK

1 Type in , select the menu SETUP using the keys 2826 - SETUP / WLAN / PARAMETERS / MODE
or and confirm with OK.
2 Select WLAN using the keys or and confirm 1 Type in , select the menu SETUP using the keys
with OK. or and confirm with OK.
3 Select PARAMETERS using the keys or and 2 Select WLAN using the keys or and confirm
confirm with OK. with OK.
4 Select SUBNET MASK using the keys or and 3 Select PARAMETERS using the keys or and
confirm with OK. confirm with OK.
5 The number of your subnet mask will appear in the 4 Select MODE using the keys or and confirm
format 000.000.000.000. Enter the new submask with OK.
of your machine in the format displayed and 5 The symbol >>, tells you that your network is in
confirm with OK. active mode.
6 Exit this menu by pressing the key. 6 Select one of the modes and confirm with OK.
- If you choose the AD-HOC MODE, the sub-
menu CHANNEL will appear; enter a number
2824 - SETUP / WLAN / PARAMETERS / GATEWAY between 1 and 13 (1 to 11 for the US) and
confirm with OK.
1 Type in , select the menu SETUP using the keys
or and confirm with OK. 7 Exit this menu by pressing the key.
2 Select WLAN using the keys or and confirm
with OK. In an AD-HOC network, the devices
communicate directly with each
other without passing through an
access point. The speed of
communication across the whole
AD-HOC radio network is as fast as
Important
the weakest connection in the
network. The speed of
communication is also dependent on
spatial distance between transmitter
and receiver, as well as the number
of barriers, such as walls or ceilings.

- 28 -
 MFP Laser
2827 - SETUP / WLAN / PARAMETERS / SECURITY Once your connection has been set up, you must install

6 - Network features
the network printer driver on your PC so that you can print
This parameter allows you to make your network secure your documents.
by setting the encryption method to use in your WLAN Refer to the paragraph Software installation, page 34.
network.
An example of how an AD-HOC network
1 Type in , select the menu SETUP using the keys
may be set up
or and confirm with OK.
2 Select WLAN using the keys or and confirm An example of how to configure an Ad-hoc network
with OK. without security protection using the following
3 Select PARAMETERS using the keys or and parameters:
confirm with OK.
• network name: "house"
4 Select SECURITY using the keys or and
confirm with OK. • radio type: "ad-hoc"
5 Choose WEP, WPA or OFF and confirm with OK. • channel: "1"
- If you choose WEP, enter a password: • PC’s IP address: "169.254.0.1"
- In a 64 bit security configuration, the password • PC’s subnetwork mask: "255.255.0.0"
must contain five characters exactly. • PC’s gateway: "0.0.0.0"
- In a 128 bit security configuration, the • IP address of the multifunction machine: "169.254.0.2"
password must contain 13 characters exactly. • subnetwork mask of the multifunction machine:
You may also enter the password "255.255.0.0"
using the hexadecimal system, if this • multifunction machine’s gateway: "0.0.0.0"
is the case:
- For a 64 bit security configuration, Setting up a multifunction machine
Note the password must contain exactly
10 hexadecimal characters. 1 Plug the WLAN USB key into the USB connector of
- For a 128 bit security configuration, the multifunction machine.
the password must contain exactly 2 Type in , select the menu SETUP using the keys
26 hexadecimal characters. or and confirm with OK.
- If you choose WPA, enter a WPA or WPA2 3 Select WLAN using the keys or and confirm
password (min. 8 characters to 63 characters with OK.
max.). 4 Select CONFIG. ASS. using the keys or and
The password can contain alphanumerical confirm with OK.
characters - numbers and letters - and any other 5 Select NEW NETWORK using the keys or
symbol available on the keypad. The only and confirm with OK.
invalid character is "€" (euro currency sign). 6 SSID appears on the screen, enter "house" using
the numerical keypad and confirm with OK.
6 Exit this menu by pressing the key.
7 Select the mode AD-HOC MODE and confirm
with OK.
8 Enter "1" in the field CHANNEL and confirm
2828 - SETUP / WLAN / PARAMETERS /
with OK.
HOSTNAME
9 Select OFF and confirm with OK.
The machine name allows you to identify your machine on 10 Select IP CONF.: MANU and confirm with OK.
the network via a PC (for example with the name "PRINT- 11 Enter "169.254.0.2" in the field IP ADDRESS and
NETWORK-1"). confirm with OK.
12 Enter "255.255.0.0" in the field SUBNET MASK
1 Type in , select the menu SETUP using the keys and confirm with OK.
or and confirm with OK.
13 Enter "0.0.0.0" in the field GATEWAY and confirm
2 Select WLAN using the keys or and confirm with OK.
with OK.
14 At the end of this process, you return to the main
3 Select PARAMETERS using the keys or and menu of ASS. CONFIG.
confirm with OK.
15 Exit this menu by pressing the key.
4 Select HOSTNAME using the keys or and
confirm with OK. Once the network has been set up, the LED of the WLAN
5 Type in the desired name (15 characters USB key should be on.
maximum) and confirm with OK.
You must now set up the PC.
6 Exit this menu by pressing the key.

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MFP Laser

Setting up the PC

6 - Network features
For this section, refer to the instructions supplied by the
manufacturer of the WLAN USB key to help you to find
and join the "house" network.

1 You may need to install the software for the WLAN

USB key on the PC, if this has not already been
done.
2 Plug WLAN USB key into a USB port on the PC.
3 Use the software of the WLAN USB key to detect
the network.
4 Join the network "house" once this has been
detected.
5 Now set up the WLAN network connection of your
PC.

To guide you through this stage, refer

to the paragraph “Setting the
Note
parameters for a connection” in the
manufacturer’s instructions.

To do this, you must configure the element

Protocol Internet (TCP/IP) for the WLAN
connection that has been created. If this element is
set up in such a way as to obtain an IP address
automatically, you must change it to manual mode
to set up the TCP/IP address ("169.254.0.1" in our
example), the subnet mask ("255.255.0.0" in our
example) and the default gateway ("0.0.0.0" in our
example).
6 Enter OK.

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 MFP Laser

USB memory key 4 The list is shown in a table with the following

7 - USB memory key

information:
- the analysed files are indexed in an incremental
You can connect a USB memory Key on the front side of 1 by 1 order,
your machine. The files stored in TXT, TIFF and JPEG - the files name with their extension,
formats will be analysed and you will be able to use the
- the date of the files last save,
following actions:
- print the stored files contained in your USB memory - the files size in Kbytes.
key1,
- delete the files contained in your USB memory key, Print the files located in the key
- run an analysis on the contents of the inserted USB To print the files located in the key:
memory key,
- digitalise a document on your USB memory key. 01 - MEDIA / PRINT DOC. / FILE

1 Insert the USB memory key on the front side of the

Use of the USB memory key machine respecting the insertion way.
MEDIA ANALYSIS appears on the screen.
Always respect the insertion way
2 Select PRINT DOC. with the or buttons and
when you connect a USB memory
confirm with OK.
key to the machine.
Important 3 Select FILE with the or buttons and confirm
Do not disconnect your USB memory
with OK.
key while the machine is reading its
contents or writing contents. 4 You have three possibilities to print your files:
- ALL, to print all the files located in the USB
memory key.
Select ALL with the or buttons and
confirm with OK. The printing is started
automatically.
- SERIES, to print a series of files located in the
USB memory key.
Select SERIES with the or buttons and
confirm with OK.
FIRST FILE and the first indexed file appears
on the screen. Select with the or buttons
the first file of the series to print and confirm
with OK. A star (*) appears on the left side of the
file.
LAST FILE appears on the screen. Select with
the or buttons the last file of the series to
print and confirm with OK.

Print your documents Press the button.

COPIES NUMBER appears on the screen,
The printing is not possible on A5 enter the desired number of copies with the
Important numerical keypad and confirm with OK.
(or Statement) paper format.
Select the printing format (for JPEG files): A4 or
You can print the stored files or a list of the files located in LETTER (depending on model), or PHOTO and
the USB memory key. confirm with OK.
Select the printing format: THICK or NORMAL
Print the list of files located in the key and confirm with OK to start printing.
To print the list of files located in the key: - SELECTION, to print one or several files
located in the USB memory key.
01 - MEDIA / PRINT DOC. / LIST Select with the or buttons the file to print
and confirm with OK. A star (*) appears on the
1 Insert the USB memory key on the front side of the left side of the file.
machine respecting the insertion way. Repeat this step for each file you want to print.
MEDIA ANALYSIS appears on the screen.
Press the button.
2 Select PRINT DOC. with the or buttons and
confirm with OK. COPIES NUMBER appears on the screen,
enter the desired number of copies with the
3 Select LIST with the or buttons and confirm
numerical keypad and confirm with OK.
with OK.
Select the printing format (for JPEG files): A4 or
1. It may be possible that some TIFF files of your USB
memory key cannot be printed due to data format limitation. LETTER (depending on model), or PHOTO and

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MFP Laser
confirm with OK. Analyse the USB memory key content

7 - USB memory key

Select the printing format: THICK or NORMAL
and confirm with OK to start printing. After a period of inactivity, your machine will return to the
main menu. To view the USB memory key again please
5 Quit this menu by pressing the button. proceed as follows:
07 - MEDIA / MEDIA ANALYSIS
Delete your files located in the key
1 Press , enter 07 using the keypad.
You can delete files located in your USB memory key.
2 The USB memory key analysis is started.
06 - MEDIA / DELETE / MANUAL 3 You can print or delete the detected files located in
your USB memory key. Refer to the previous
1 Insert the USB memory key on the front side of the chapters.
machine respecting the insertion way.
MEDIA ANALYSIS appears on the screen.
Save a document on a USB memory
2 Select DELETE with the or buttons and
confirm with OK. key
3 Select MANUAL with the or buttons and
This function allows you to digitise and save a document
confirm with OK.
directly in the folder MFPrinter Laser Pro LL2\SCAN on a
4 You have three possibilities to delete your files: USB memory key. The folder MFPrinter Laser Pro
- ALL, to delete all the files located in the USB LL2\SCAN is created by the application.
memory key.
Select ALL with the or buttons and Before digitalising a document,
confirm with OK. make sure that your USB memory
You come back to the previous menu. key has sufficient disk space. If not,
- SERIES, to delete a series of files located in the Important
you can delete manually the files,
USB memory key. see section Delete your files
Select SERIES with the or buttons and located in the key, page 32.
confirm with OK.
FIRST FILE and the first indexed file appears 1 Place the document to be copied face down on the
on the screen. Select with the or buttons glass.
the first file of the series to delete and confirm
2 Insert the USB memory key on the front side of the
with OK. A star (*) appears on the left of the file.
machine respecting the insertion way.
LAST FILE appears on the screen, select with
The USB memory key analysis is started.
the or buttons the last file of the series to
When the analysis is finished, the MEDIA menu is
delete and confirm with OK. A star (*) appears
displayed.
on the left side of the file.
3 Select SCAN TO with the or buttons then
Press the button. confirm with the OK button.
You come back to the previous menu.
- SELECTION, to delete only one or several files You can also access this function in
located in the USB memory key. two other ways:
Select with the or buttons the file to delete
and confirm with OK. A star (*) appears on the • by pressing the button then
left side of the file. Important by selecting SCAN-TO-MEDIA.
Repeat this step for each file you want to delete.
• by pressing the button from the
Press the button. screen saver then by typing 03 on
the numerical keypad.
You come back to the previous menu.
4 Choose between B&W SCAN or COLOUR SCAN
5 Quit this menu by pressing the button. with the or buttons and confirm with OK.
5 With the alphanumerical keypad, give a name to
the scan file (up to 20 characters) and confirm
with OK.
6 Choose the scan format between IMAGE and PDF,
and confirm to start the scan and the recording of
the document.
IMAGE allows to have the same kind of file as a
photo. PDF is a format for the digital documents
creation.

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 MFP Laser

7 - USB memory key

With the IMAGE format, if you have
selected:
• BLACK&WHITE, the picture will
be saved in TIFF format.
• COLOUR, the picture will be
saved in JPEG format.
You can choose the image resolution
that will be digitized to the USB
memory key; the default resolution is
AUTO.
Important Press the button several times
and select the resolution you require:

• Scanning in BLACK&WHITE:
- icon: text resolution.
- icon: photo resolution.
- no icon: auto resolution.
• Scanning in COLOUR:
- icon: text resolution.
- no icon: auto resolution.

The beginning button immediately starts the scan

and sends a file to the support with the parameters
defined in the analysis format.

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MFP Laser

PC Features Software installation

8 - PC Features
This section describes the following installation
procedures:
Introduction • full installation of the Companion Suite Pro software,
The Companion Suite Pro software allows the connection • installation of the drivers only.
of a personal computer with a compatible multifunction
machine. Installing the full software package

From the PC, you can: Turn your PC on. Open an account session with the
administration rights.
• manage the multifunction machine, allowing you to set
it up according to your needs, 1 Open the DVD-ROM drive, insert the installation
• print your documents on the multifunction machine DVD-ROM and close the drive.
from your usual applications, 2 An installation procedure is automatically run (Auto
• scan colour, grey scale or black and white documents run). If it does not, double-click on setup.exe at the
and edit them on your PC. DVD-ROM's root.
3 A screen titled COMPANION SUITE PRO LL2
Configuration requirements appears. This screen allows you to install and
uninstall the software, access the product's user
The minimum configuration requirements for your guides or browse the DVD-ROM contents.
personal computer are: 4 Place your cursor on INSTALL PRODUCTS and
confirm with left-click of the mouse.
Supported operating systems:
• Windows 2000 with at least Service Pack 4,
• Windows XP x86 (Home and Pro) with at least Service
Pack 1,
• Windows 2003 server for printing driver only,
• Windows Vista.

Processor:
• 800 MHz for Windows 2000,
• 1 GHz for Windows XP x86 (Home and Pro),
• 1 GHz for Windows Vista.

A DVD-ROM drive 5 The Products Installation screen appears.

Place your cursor on ALL PRODUCTS and confirm by
A free USB port left-click with the mouse.
The full installation copies on your
600 Mbytes of available disk space for the installation
hard disk the software required for the
RAM memory:
good execution of the Companion
• 128 Mbytes minimum for Windows 2000, Suite Pro kit, which is:
• 192 Mbytes minimum for Windows XP x86 (Home and - Companion Suite Pro (machine
Pro), management software, printer drivers,
• 1 GByte for Windows Vista. scanner, ...),
- Adobe Acrobat Reader,
Note
- PaperPort.
You may already be the owner of a
version of the software available in the
installation DVD-ROM.
In this case use the CUSTOMIZED
installation, select the software that
you want to install on your hard drive
and confirm your choice.

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 MFP Laser
9 The final installation is ready to be executed. Click

8 - PC Features
on the INSTALL button.

6 The welcome screen appears. Click on the N EXT

button to launch the installation of the Companion
Suite Pro in your PC.
The following screen appears to indicate the
progression of the installation.

10 Click on OK to finish the installation.

7 To continue, you need to accept the proposed

license agreement.

Your Companion Suite Pro kit is successfully installed on

your PC.

You can now connect your multifunction machine, refer to

paragraph Connections, page 38.

You can start the multifunction machine's management

software from the menu START > ALL PROGRAMS
> COMPANION SUITE > C OMPANION SUITE P RO LL2
8 Click on the NEXT button. > COMPANION D IRECTOR or by clicking on the icon
COMPANION - DIRECTOR located on your desktop.

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MFP Laser

Installing drivers only 6 Place your cursor on COMPANION SUITE PRO LL2

8 - PC Features
and confirm with left-click of the mouse.
This section describes the following installation
procedures:

• installation of drivers using the Companion Suite Pro

software,
• manual installation of drivers.

Installing the drivers using the Companion Suite

Pro software
Turn your PC on. Open an account session with the
administration rights.

1 Open the DVD-ROM drive, insert the installation 7 The welcome screen appears. Click on the NEXT
DVD-ROM and close the drive. button to launch the installation of the Companion
2 An installation procedure is automatically run (Auto Suite Pro kit on your PC.
run). If it does not, double-click on setup.exe at the
DVD-ROM's root.
3 A screen titled COMPANION SUITE PRO LL2
appears. This screen allows you to install and
uninstall the software, access the product's user
guides or browse the DVD-ROM contents.
4 Place your cursor on INSTALL PRODUCTS and
confirm with left-click of the mouse.

8 To continue, you need to accept the proposed

license agreement.

5 The Products Installation screen appears.

Place your cursor on C USTOMIZED and confirm by
left-click with the mouse.

9 Click on the NEXT button.

10 Select INSTALL DRIVERS in the list and click on the
NEXT button.

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 MFP Laser
11 Select the destination folder for installation and Installing the drivers manually

8 - PC Features
click on the NEXT button.
You can install the printer and scan drivers manually
without running any setup software.

Note This installation mode is only possible

on Windows 2000, XP and Vista.

1 Locate your USB cable connectors and connect as

shown below on the picture.

12 The final installation is ready to be executed. Click

on the INSTALL button.

2 Power on your multifunction machine.

The PC detects the device.
3 Click on LOCATE AND INSTALL DRIVER SOFTWARE
(RECOMMENDED).

13 A screen informs you of the installation progress.

The following screen appears:

14 Click on OK to finish the installation.

The Companion Suite Pro software is now installed on

4 Open the DVD-ROM drive, insert the installation
your PC.
DVD-ROM and close the drive.
You can now connect your multifunction machine, refer to The drivers are detected automatically.
paragraph Connections, page 38.

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MFP Laser
5 Select LASER PRO LL2 in the list and click on NEXT. 2 Power on your multifunction machine.

8 - PC Features
The PC detects the device and the drivers are
automatically installed.
3 Once the installation is finished, a message
indicates that the drivers are installed correctly.

6 A screen informs you that the drivers have been You can now use the multifunction machine to print or
installed. Click on the CLOSE button. scan your documents.

You can now use the multifunction machine to print or

scan your documents.

Connections
Make sure that your multifunction machine is powered off.
The connection between the PC and the machine
requires a USB 2.0 shielded cable no more than 3 meters
long.

It is recommended to install the

Companion Suite Pro software first
and then to connect the USB cable
to your machine (see Installing the
full software package, page 34).

If you connect the USB cable before

installing the Companion Suite Pro
software the recognition system
Important
(plug and play) identifies
automatically that new hardware has
been added. To start your machine
drivers installation, refer to
paragraph Installing the drivers
manually, page 37 and follow the
instructions on screen. When you
use this procedure, only printing and
scanning functions are activated.

1 Locate your USB cable connectors and connect as

shown below on the picture.

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 MFP Laser

Multifunction Terminal's Supervision Companion Monitor

8 - PC Features
The software that you have installed contains two
multifunction machine management applications, Graphical presentation
COMPANION DIRECTOR and COMPANION MONITOR, which Run the application by clicking on the COMPANION
allow you to: MONITOR icon located on your desktop or from the menu
• check whether the multifunction machine is connected START >A LLPROGRAMS >COMPANION SUITE >COMPANION
to your PC, SUITE P RO LL2 > COMPANION MONITOR.
• monitor the multifunction machine activities,
• monitor the status of the multifunction machine
consumables from the PC,
• quickly access the graphic editor applications.

To manage the multifunction machine, run the

Companion Director application by clicking on the icon
located on your desktop or from the menu START
>ALLPROGRAMS > COMPANION SUITE >COMPANION SUITE
PRO LL2 > COMPANION DIRECTOR.

Checking the connection between the PC

and the multifunction machine
To check if the connection between the devices is good,
run the COMPANION M ONITOR software from the icon
located on the desktop and check that the same From this screen you can monitor the information or
information is displayed on the multifunction machine. configure your multifunction machine from the tabs:

• DEVICE SELECTION: Displays the list of devices

Companion Director managed by the PC.
• COMPANION: Presents the multifunction machine
This graphical Interface allows you to run the utilities and
screen (USB connection only).
the software to manage your multifunction machine.
• CONSUMABLES: Displays the consumables status.
Graphical presentation
Device management
Run the application by clicking on the COMPANION
DIRECTOR icon located on your desktop or from the menu This tab shows the list of devices managed by the PC.
START >ALLPROGRAMS > COMPANION SUITE >COMPANION
SUITE PRO LL2 > COMPANION D IRECTOR. Selecting the current device
Only one device at a time may be connected to the PC.
The current device may be selected by clicking on the
radio button corresponding to the device.

Utilities and applications activation

The Companion Suite Pro graphical interface allows you
to run the following utilities and software:

• get HELP from the current documentation,

• run the PAPERPORT software (Doc Manager).

To run a software or utility contained in the Companion

Suite Pro kit, place the cursor on it and left-click with the
mouse.

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MFP Laser

Status of the connection 3 Select the desired scan RESOLUTION in the drop-

8 - PC Features
down menu.
The status of the connection between the current device
and the PC is indicated by a colour. The following table
defines the possible states of the connection.

Colour State

Yellow Connection in progress.

Green Connection established.

The PC cannot connect to the device.

Red
Check the USB connection.

Device parameters
4 Click OK to confirm the new parameters.
1 Select a device by clicking on its line in the list and
click on PROPERTIES to configure the scanning
parameters to be applied for this device when you Removing a device
use the SCAN TO function.
1 Select the device from the list and click the minus
sign or REMOVE button.
2 To confirm the removal of the device, click YES. To
cancel the removal, click NO.

The device is no longer displayed in the list.

Display the consumable status

2 Select the desired scan MODE in the drop-down
menu. The following information will be available from the
CONSUMABLES tab:

• current consumables status,

• number of printed pages,
• number of scanned pages.

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 MFP Laser

Companion Suite Pro functionalities To scan a document from PaperPort:

8 - PC Features
1 Click on FILE > SCAN.
Document analysis 2 Select the desired scanner.
The document analysis can be carried out in two ways:

• either by the SCAN TO function (application accessible

from the Companion Director window or from the
SCAN button on the machine),
• or directly from a standard compatible application.

Analysis with Scan To

Run the application by clicking on the COMPANION
DIRECTOR icon located on your desktop or from the menu
START >ALL PROGRAMS > COMPANION S UITE >
COMPANION S UITE P RO LL2 > COMPANION D IRECTOR.

3 Customise the advanced properties of the

digitisation by clicking on the ADJUST THE QUALITY
OF THE SCANNED PICTURE link.
4 Adjust the desired parameters and click on the OK
button.

1 Click on the SCAN TO graphical image or press the

SCAN button on your machine and select SCAN-
TO-PC.
2 You can follow the ongoing digitisation on a screen.

5 Click on the SCAN button, you can follow the

ongoing digitisation on a screen.

Printing
You have the possibility to print your documents via the
USB connection or the WLAN connection.
3 At the end of the digitisation, the scanned picture
appears in the PaperPort window. During the installation of the Companion Suite Pro
software, the LASER PRO LL2 printer driver will be
installed automatically onto your PC.

Printing on the multifunction machine

Printing a document on the multifunction machine from
your PC is like printing a document in Windows.

1 Use the PRINT command from the FILE menu of the

currently open application on the screen.
2 Select the LASER PRO LL2 printer.

If the PaperPort software is not

installed on your hard drive, the
Note
scanned picture will appear on your
desktop in TIFF format.

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MFP Laser

Printing in duplex mode with the multifunction

8 - PC Features
The PC generates and prints a page
machine explaining how to reload the sheets
The machine offers the possibility to print a document in for a duplex job. Read this page
manual duplex mode from your PC. carefully and place it back with the
Important
other sheets.
In manual duplex, the print it is very important that you return
quality and paper transport are the explanation sheet to the paper
not guaranteed. tray to continue printing correctly.
7 Place the sheets in the paper tray as indicated on
- If some trouble occurred to the
the explanation page and below.
paper during the print of the first
The following illustrations describe the necessary
side, such as wrinkle, dog ear or
operations depending on the selected binding
staple, do not use the paper for
CAUTION mode:
manual duplex.
- When you load paper, please • Long sides
true up the end of paper on a flat
surface.

For best results, we recommend

that you use 80 g/m² A4 paper or
20 lbs/m² Letter paper.

To print a document in manual duplex mode:

The duplex printing mode is

available only in a paper format
Important managed by the paper tray.
The manual tray cannot be used to
print in duplex mode.

1 Use the PRINT command from the FILE menu of the

currently open application on the screen.
2 Select the LASER PRO LL2 printer.
3 Check the Duplex box and choose among the two • Short sides
binding modes:

Binding mode Printing

Long sides

Short sides

4 Click on the OK button to begin printing.

5 The machine prints the odd pages (from the higher
odd page to page 1) and the LCD screen displays:
8 Press OK on the command panel to resume
** PRINTING ** printing.
** PC ** 9 Even pages are printed on the other side of the
sheets. Once all pages are printed, remove the
6 Once the odd pages are printed, the LCD screen
explanation sheet.
displays the message **P UT THE PRINTED SHEETS IN
THE PAPER TRAY WITH THE PRINTED SIDE VISIBLE...: If a paper jam or a paper format
** PUT THE PRIN Important error occurs, the job is cancelled.
You must then resubmit the print job.
... AND PRESS <OK>

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 MFP Laser

Software Uninstallation Uninstall the drivers using the Companion Suite

8 - PC Features
Pro software
This section describes the following procedures:
Run the programs removal from the menu START
• full uninstallation of the Companion Suite Pro >ALL PROGRAMS >COMPANION SUITE >COMPANION SUITE
software, PRO LL2 > U NINSTALL.
• uninstallation of the drivers only.
You can also uninstall C OMPANION
SUITE P RO LL2 drivers using the
Note
Uninstall the software from your PC Windows function ADD/R EMOVE
PROGRAMS from the control panel.
Turn your PC on. Open an account session with the
administration rights. 1 A confirmation screen appears. Click on the YES
button to continue the COMPANION S UITE PRO LL2
Run the programs removal from the menu START
drivers program removal.
>ALL PROGRAMS >COMPANION SUITE > COMPANION SUITE
PRO LL2 > UNINSTALL.

1 A confirmation screen appears. Click on the YES

button to continue the Companion Suite Pro
program removal.
2 The uninstall program is launched. You can cancel
the removal by clicking on C ANCEL.

2 The uninstall program is launched. You can cancel

the removal by clicking on CANCEL.

Uninstall the drivers manually

The following drivers must be removed:

• print driver
• scan driver
3 Click on the OK button. • modem driver

To remove the print driver:

1 Open the PRINTERS window (START > CONTROL
PANEL > PRINTERS AND FAXES or START > CONTROL
PANEL > HARDWARE AND SOUND > PRINTERS,
depending the operating system).
4 You need to restart your system at the end of the 2 Delete the LASER P RO LL2 icon.
procedure. Click on the YES button. 3 In the PRINTERS window, right-click with the mouse
and select RUN AS ADMINISTRATOR > SERVER
PROPERTIES.
4 Select the DRIVERS tab.
5 Select the LASER PRO LL2 driver and click on the
REMOVE button.

Uninstall the drivers from your PC

Turn your PC on. Open an account session with the
administration rights.

Depending on the installation mode used, select the

required uninstallation mode:
• If you have installed the drivers with the Companion
Suite Pro software, see paragraph Uninstall the
drivers using the Companion Suite Pro software.
• If you have installed the drivers manually, see
paragraph Uninstall the drivers manually.

- 43 -
MFP Laser
6 Select the option REMOVE DRIVER AND DRIVER

8 - PC Features
PACKAGE and click on the OK button.

7 A confirmation screen appears. Click on the YES

button to continue.
8 Click on the DELETE button to confirm the removal.

To remove scan and modem drivers:

1 Open the DEVICE MANAGER window (START

>CONTROL PANEL > SYSTEM > H ARDWARE > DEVICE
MANAGER or START >CONTROL PANEL > HARDWARE
AND SOUND > DEVICE MANAGER, depending on the
operating system).

2 In the OTHER DEVICES sub-menu, select the

MF PRINTER LASER PRO LL2 item and click on the
right button of the mouse.
3 Select UNINSTALL on the menu and left-click with
the mouse.

4 Click on the OK button to confirm the removal.

5 In the IMAGING DEVICES sub-menu, select the
SCANNER P RO LL2 item and right-click with the
mouse.
6 Select UNINSTALL on the menu and left-click with
the mouse.
7 Click on the OK button to confirm the removal.

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 MFP Laser

Maintenance To replace the toner cartridge, proceed as shown below.

9 - Maintenance
1 Insert the smart card provided with the new toner
cartridge as shown on the picture below.
Service

General information

For your safety, it is imperative to

refer to the security directives
CAUTION
presented in chapter Security,
page 1. The following message appears:
To ensure that your machine is kept in the best CHANGE TONER?
conditions, it is recommended that you periodically clean YES=OK - NO=C
the inner parts.
2 Press OK.
Please respect the following rules while using this The following message appears:
machine:
- Do not leave the scanner cover open. OPEN FRONT COVER
- Do not try to lubricate the device. REPLACE TONER
- Do not close the scanner cover violently or do not
3 Stand in front of the device.
apply vibrations to the machine.
- Do not open the cartridge access cover while printing. 4 Push on the left and right sides of the cover and pull
- Do not try to disassemble the machine. it towards you.
- Do not use paper which has stayed in the tray for too 5 Raise and remove the toner cartridge from the
long. machine.
6 Unpack the new cartridge and insert it into the slot
Toner cartridge replacement as indicated in the diagram below.

Your machine comes with a current consumable

management system. It tells you if your toner cartridge is
close to its end of cycle.

The following messages will appear on your machine

screen when the toner cartridge reaches the critical
threshold (less than 10% toner cartridge left) and when it
is empty:

TONER NEAR TONER EMPTY

END REPLACE <OK>

You can however change the toner cartridge at any time,

before it reaches its end of cycle.

Always use the smart card provided

when replacing the toner cartridge.
The smart card contains the
information necessary to reset the
Important level of toner. Replacing the toner
cartridge without using a smart card
may result in the consumable
management system being
inaccurate.

7 Close the cover.

The following message appears:
HAVE YOU CHANGED
THE TONER? <OK>

8 Press OK.

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MFP Laser
A wait message appears. Printer issues

9 - Maintenance
PLEASE
WAIT Error messages
The smart card is read. When the printer encounters any of the problems
NEW TONER described below, the corresponding message is shown
on the machine display.
REMOVE CARD
Message Action
9 Remove the smart card from the reader, your
machine is ready to print again. Check the presence of a
CHECK TONER toner cartridge in the
Issues with smart cards machine.

If you use a smart card that has already been used, the Indicates that your
machine will display: TONER NEAR END consumable will need
changing soon.
PLEASE
WAIT REPLACE PAPER Add paper in tray.
then, Message displayed when
HEATING
REMOVE CARD starting the machine.
ALREADY USED
CLOSE COVER The printer front cover is
If you use a defective smart card, the machine will display: PRINTER open, close it.
PLEASE TONER EMPTY
WAIT Replace the toner cartridge.
REPLACE <OK>
then, A sheet of paper is jammed
UNKNOWN CARD in the machine. Take out
REMOVE CARD the toner cartridge and
remove the jammed paper
PAPER JAM
If the C button is pressed while the smart card is being sheet. Take out the paper
REMOVE TONER
read, the machine displays: tray and remove the
jammed paper sheet. Then
ACTION CANCELLED
open and close the
REMOVE CARD consumable cover.

Cleaning A sheet of paper is jammed

in the machine. Open the
PAPER JAM paper jam cover. Remove
Scanner reading system cleaning EXTERNAL TRAY the jammed paper sheet.
Then open and close the
When one or more vertical lines appear on the copies, consumable cover.
clean the glass of the scanner.
PAPER EMPTY Add paper in the paper tray.
1 Open the scanner cover until it is standing in
vertical position.
2 Wipe the glass with a soft lint-free cloth soaked with
mild alcohol. After one of the error messages listed
3 Close the scanner cover. above is displayed, it may happen that
Note
4 Make a copy to check that the symptoms have the active print job is cancelled (see
disappeared. PC printing issues, page 47).

Printer cleaning
Dust, dirtiness and paper debris on the external and
internal surfaces of the printer can affect its operation. We
advise that it is cleaned regularly.

Printer external cleaning

Clean the external part of the printer with a soft cloth
soaked in mild detergent.

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 MFP Laser

Paper jam PC printing issues

9 - Maintenance
When printing, a sheet of paper may get stuck in the This section details how the machine handles a print
printer or the paper tray and cause a paper jam. request after having encountered an issue (paper jam,
connection loss, etc.).
In case of a paper jam in the machine, the following
message appears: Refer to the sections below to know if the printing of your
document will resume or will be cancelled, depending on:
PAPER JAM
• the connection to the PC,
EXTERNAL TRAY
• the problem encountered during printing.
1 Open the paper jam cover located at the back of
the machine. PC printing via USB connection
2 Remove the jammed sheet of paper and close the
cover.

Issue encountered Print request handling

Once the problem is resolved,

Paper empty printing resumes from the first
non-printed page.

No paper feed Once the problem is resolved,

printing resumes from the first
Paper jam non-printed page.
Exception: If the document
was to be printed in manual
Paper format problem duplex mode, the printing of
the document is cancelled.

The printing of the active

3 Open and close the front cover. document is cancelled.
The printer starts again automatically. Documents waiting to be
Toner empty
The fusion unit can reach a very printed, however, will print
high temperature during the after the toner cartridge is
operation. To prevent any harm, do replaced.
CAUTION
not touch this area. For details,
The machine switches to idle
refer to Positions of Safety labels
mode after a timeout (30
on the machine, page 3.
seconds by default).
In case of paper jam, the following message appears: Pause requested The printing of the active
from the spooler document is cancelled.
PAPER JAM Documents waiting to be
REMOVE TONER printed, however, will be
printed.
1 Remove the toner cartridge and check if a sheet is
jammed. Once the problem is resolved,
2 Remove the sheet of paper which causes the paper the printing of the document
jam. Loss of USB restarts from the beginning,
3 Put the toner cartridge in the machine, or remove connection regardless of the number of
the paper tray and remove the sheet of paper which pages already printed before
causes the paper jam. the connection loss.
4 Check that the paper sheets in the paper tray are
correctly placed.

5 Replace the paper tray in the machine.

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MFP Laser

PC printing via WLAN connection Firmware update

9 - Maintenance
Updating the machine firmware requires that the
Companion Suite Pro software be installed on your PC,
Issue encountered Print request handling and that the PC is connected to the machine (see PC
Features, page 34).
Once the problem is resolved,
Paper empty printing resumes from the first Then, access the update utility (START > ALL PROGRAMS
non-printed page. > COMPANION SUITE > COMPANION SUITE PRO LL2
> COMPANION - FIRMWARE UPDATE), select the
No paper feed Once the problem is resolved, downloaded file and launch the update..
printing resumes from the first
Paper jam non-printed page.
Exception: If the document
was to be printed in manual
Paper format problem duplex mode, the printing of
the document is cancelled.

The printing of the active

document is cancelled.
Documents waiting to be
printed, however, will be
Toner empty
printed.
or
Printing resumes from the
first non-printed page.

The machine switches to idle

mode after a timeout (30
seconds by default).
Pause requested The printing of the active
from the spooler document is cancelled.
Documents waiting to be
printed, however, will be
printed.

Once the problem is resolved,

the printing of the document
Loss of WLAN restarts from the beginning,
connection regardless of the number of
pages already printed before
the connection loss.

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 MFP Laser

Specifications

9 - Maintenance
Physical specifications

Dimensions: 344 x 447 x 386 mm

Weight: 11.6 kg

Electrical specifications

Power supply (see rating plate): Single phase 220-240 V - 50/60 Hz - 4.5 A
Electric consumption: 10 W typical in powersave
33 W typical in standby
450 W average during printing (900W peak)

Environmental specifications

Operating temperature: 10 °C to 27 °C [50 °F to 80.6 °F] with an ambient humidity

included between 15 to 80% (up to 32°C [89.6 °F] with an ambient
humidity included between 15 to 54%)

Peripheral specifications
Printer
Type: Laser (on normal paper)
Resolution: 600 dpi
Speed: 20 ppm maximuma
Preheating time: 21 sec.
First page out time: 13 sec.
a. Printing speed may vary depending on used operating systems, computer specifications, software applications, connection modes
(USB or WLAN), paper formats as well as file types and sizes.

Copier
Type: Autonomous Black and White
Copy speed: 20 ppm maximum
Resolution: 600 dpi
Multiple copies: 99 pages maximum
Zoom range: 25 % to 400 %

Scanner
Type: Colour scanner
Colour depth: 36 bits
Resolution: 600 dpi (optical)
2400 dpi (interpolated)
Software compatibility: TWAIN, WIA
Maximum paper format: Letter

Printing supports
Main paper tray capacity: 250 sheets maximum (60 g/m²), 200 sheets maximum (80 g/m²)
Output tray capacity: 50 sheets
Main tray paper format: A4, A5, Statement, Legal, Letter
60 to 105 g/m² paper
Paper format for manual printing: A4, A5, Statement, Legal, Letter, B5, exec, A6
52 to 160 g/m² paper
PC connection
Slave USB 2.0 port (PC connection)
Master USB 2.0 port (Wlan connection, reader, USB memory key reader)
Operating System: Windows 2000 ≥ SP4, Windows XP x86 ≥ SP1, Windows Vista, Windows 2003 server (for printing
only)

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MFP Laser

Consumable specifications

9 - Maintenance
Reference paper
Scanner : Inapa tecno SPEED A4
Printer : Ricoh T6200 A4

Specifications are subject to changes for improvement without notice.

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