Computer IV
September 13-17, 2021
Unit: Information and Communication Technology
Lesson 3: Using ICT Tools for Communication and Collaboration
INTRODUCTION
Working together as a group with a common purpose is called collaboration. It is an activity in which
two or more people share their thoughts and ideas to produce or create an output. A number of online
collaboration tools can be used for such. In this lesson, you will learn the use of email as an effective
collaboration tool and proper and responsible internet use.
Zoom In
At the end of the lesson, you should be able to:
define online collaboration;
use email as a collaboration tool;
demonstrate an understanding of netiquette; and
practice online safety and security.
LESSON PROPER
Quick Recall
Last week you have learned how to save files using different media, understand File Memory Capacity, how
to use a web browser and a search engine, and copying and downloading information from the Internet.
Sneak Peek
1. Before you have to leave your house to socialize but now we are now using social media platforms like
__________.
2. Communication before uses snail mail as a primary source of communication, but now we are using
__________ to communicate with our friends and relatives.
Answer key: 1. Facebook, twitter, Instagram 2. Instant Messaging, Email
Login
What is Online Collaboration?
Online collaboration is an activity in which you can share and
exchange your ideas and files with others over the internet. You can
download and upload files to share with others. You can form study
groups, attend lectures and seminars, organize meetings, or present your
group homework or projects to your teacher. Doctors in different locations
can hold conferences to discuss medical cases. Communities and
individuals can confer with government leaders in times of disaster and
dangers. Businessmen from around the world can transact business anytime. A variety of collaboration tools is
available for different groups and purposes.
Email as a Collaboration Tool
The online encyclopedia, Wikipedia, describe the invention of email as a collaboration tool that has
changed the way people communicate. It has made communication with others easier and faster than ever
before. Electronic mail or email is the most commonly used tool in collaborating with others due to its
effectiveness and speed in sending and receiving messages.
Email is a way of sending messages to your family and friends using the internet. You can attach
documents, photos, and other files in an email. You can send an email to multiple recipients all at once.
17
The use of email presents advantages because of the following
features.
It is secured.
It cuts costs that could otherwise be incurred through
postal mail, courier services, telephone communications,
or travel.
It is fast. Your message can be sent and received within
minutes.
It can be sent to multiple recipients.
It is convenient. Your message can be stored until the recipient is ready to read it.
Since email works like a personal letter to someone, both the sender and the recipient must have a personal
email address.
Creating your Email using Gmail Account
Gmail is a free email service developed by
Google. Users can access Gmail on the web,
tablets, and smartphones as well as with third-
party programs that synchronize email content.
Email accounts may seem relatively
harmless, but kids as young as five often have
their own email address for their online activities.
It is nearly impossible to create an online profile
without an email address. That said, an
unchecked email address is a potential access
point for your child to correspond with people you do not know.
Note: ( For parents and Guardian) I assume that all parents and guardian has a Gmail account because in this
activity parents and guardian will make their child their own Gmail account. If you don’t have one please
create one or follow the steps on this videos:
for computer laptop or desktop https://youtu.be/Mr5OsAa0uvQ
and this is for mobiles https://youtu.be/a8bwSlZ694w
For Kids Under 13
For children under 13, Google Accounts will need to be created with an app called Family
Link, which you can also use to supervise their Google Accounts.
How to create a Google Account for children under 13 using Mobile phones
1. Download the Family Link app.
2. Open the Family Link app.
3. In the top right, tap Create or +.
4. Follow the instructions on screen to create your child’s account.
5. When you're done, a confirmation will show on the screen.
How Gmail accounts are different for kids under 13
For the most part, Gmail will be the same for children as it is for adults. There are only a
few Gmail features that aren't available to children under 13.
Ads: Google won't serve ads in Gmail or process Gmail messages for advertising
purposes.
Automatic forwarding: Children can't automatically forward emails to another
email address.
Gmail offline: If their device isn't connected to the internet, children can’t read,
send, or search their Gmail emails.
Google+: Children can't use any Google+ features available in Gmail.
Labs: Children can’t turn on experimental Gmail features.
Mail delegation: Children can't give someone else access to read, send, or delete
their emails.
Spam: If Gmail identifies an email as spam, it won't get delivered to your child's
inbox or spam folder.
If you are done creating your child Gmail account. Log in them and do:
APPLICATION (See attached Activity Sheet)
Name: ________________________________________________ Date: __________________
Grade and Section: ____________________ 16 Score:__________________
ACTIVITY SHEET
Computer IV
Lesson 3: Using ICT Tools for Communication and Collaboration week 5
Activity 1 – Send an Email
1. Open your web browser.
2. Type in your email provider on the address bar and press Enter(Gmail).
3. Type in the email address you have created, then click Next. Remove the tick in Stay signed in box.
4. type in your password. Click Sign in. You will directed to your ,mail page
5. Click Compose. Type the email address (blootooth007@gmail.com) on the subject line, type Greetings.
6. Below the subject line, type your message. Review your message before you click Send.
Note: You will know that your email has been sent when you see it in your Sent folder.
Activity 2 – Attached Files to an Email
1. After signing in to your email account, click compose
2. Type in the email address (blootooth007@gmail.com)
3. Type your complete name on the text field.
4. click attach Files with the paper clip icon on the bottom part of the window.
5. In the open dialog box, browse the folders to search for the file you would like to attach to your message.
(file to attach: Picture of yourself/ Selfie)
6. Once you have attached the file, you will see the paper clip icon in the message.
7. Click send.
Parent’s Signature ___________________________________________
17
