Allied Pacific Packaging Solutions Corporation
Exact Globe Work Instructions
(Accounting Head)
Page 1 of 18
Revaluation
Step Type Instructions and Screenshots Remarks
No.
1 Instruction To Start, go to Finance > General Ledger > Revaluation > Invoices / Bank & Cash.
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2 Instruction Select what option you want to revalue.
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3 Instruction Select the exchange rate date that you want to revalue.
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4 Instruction Click Revalue button to generate the revaluation proposal
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5 Instruction Click OK to perform the revaluation.
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Branch Transfer of Items
Step Type Instructions and Screenshots Remarks
No.
1 Instruction To Start, go to Inventory > Warehouse Management > Interbranch Transfer.
Click New.
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2 Instruction Define the following:
Issuing Warehouse – select the warehouse from which you want to conduct the
transfer of items
Receiving Warehouse – select the warehouse to which you want to transfer the items
Reference Date – select the date you want to register the transactions
Unit- select Purchase or Sales unit to display the quantity based on unit of
measurement selected.
Description – enter the description / purpose of the transfer.
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3 Instruction In Items, press F2 to select the item/s to be transferred.
In Move, enter the quantity to be transferred
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4 Instruction Repeat the step 3 for other items.
Click Save once done.
Click Close.
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5 Instruction To fulfill, go to Inventory > Entries > Fulfillment.
In Selection, choose Interbranch Transfer.
Click Advance button to display all the filter criteria.
Define the filter criteria then click Refresh.
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6 Instruction Select the transactions then click Fulfillment.
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7 Instruction Check the quantity to be move.
Click Process.
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8 Instruction Select the Layout for the transfer.
Click Start.
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9 Instruction To receive the items in the receiving warehouse, go to Inventory > Entries >
Interbranch Transfer Receipt.
Select the Receiving Warehouse then click Refresh.
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10 Instruction Select the transaction then click Receipts.
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11 Instruction Click Process to receive the items
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12 Instruction Select the Layout for receiving.
Click Start.
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Stock Valuation
Step Type Instructions and Screenshots Remarks
No.
1 Instruction To Start, go to Inventory > Warehouse Management > Stock Valuation.
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2 Instruction Define the Criteria Section, if you want to value specific items
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3 Instruction Check the Zero Amounts or All amounts if you want to include it on the process of
valuation.
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4 Instruction In Reports, clicked Detailed Information, if you want to have a report of the transactions.
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5 Instruction Click Process.
Page 6 of 18
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Fixed Assets
Step Type Instructions and Screenshots Remarks
No.
1 Instruction To Start, go to Assets > Assets > Maintain.
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2 Instruction To reassign new serial code to the asset item, select the asset item then click Recode.
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3 Instruction Enter the New Asset Code, then click OK.
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4 Instruction Select the new asset then click Open.
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5 Instruction Check the following :
Description – enter the description of the assets
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Parent Asset – set the parent of the assets, if this asset is linked to another asset
Asset Group – select the correct asset group to define the correct GL account for
depreciation and also the depreciation method/ lifespan of the asset
Start Date – set the depreciation start date of the asset.
Depreciation on – set it on the End of the Period.
Residual Value – set to 1
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6 Instruction Click Advanced button.
In Current in Use section, click Change button and define the following :
Person – select the employee where you will assign the assets.
Cost Centre – select the branch \ department of the asset
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7 Instruction Click Save.
Click Calculate button to automatically compute for the depreciation amount per month.
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How to Depreciate an Asset
Step Type Instructions and Screenshots Remarks
No.
1 Instruction To process depreciation, go to Assets > Entries > Process.
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2 Instruction Enter the following:
TO Year– select the year to be depreciated
TO Period– month to be depreciated
Journal – journal to record the entries
Exclude close periods – check if you don’t want to include the depreciation of the close
periods.
Click Refresh.
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3 Instruction Select the assets to be depreciated then click Process.
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Page 9 of 18
How to Write of an Asset
Step Type Instructions and Screenshots Remarks
No.
1 Instruction To write of an assets, go to Assets > Assets > Maintain.
Select the assets to be write off then click Write Off button.
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2 Instruction Enter the Journal code where to record the entries; Date and Description of the entries.
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3 Instruction Click OK.
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Page 10 of 18
How to Add Investment in Assets from Existing Entries
Step Type Instructions and Screenshots Remarks
No.
1 Instruction To Start, go to Assets > Assets > Maintain.
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2 Instruction Select the Asset then click Open.
Click Transactions tab.
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3 Instruction Click the Link Transactions (+ sign) button to display all the entries.
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4 Instruction Select the entries that you want to link on the assets then click Link.
In Allocation field, enter the amount you want to add in the assets then click OK.
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How to Generate Our Ref
Step Type Instructions and Screenshots Remarks
No.
1 Instruction To Start, go to System > General > Settings > Number Settings.
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2 Instruction In Financial Section, click the Edit button.
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3 Instruction Click Generate button to generate free qty. of Our Ref. series that will be enough for the Need to validate
year transactions. every quarter if you
are not running out
the out Ref.
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4 Instruction Close the Exact and open again.
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How to Process Profit & Loss
Step Type Instructions and Screenshots Remarks
No.
1 Instruction To start, go to System > Finance > Process Profit/Loss. All unposted
transactions were
not included in the
processing of P\L,
make sure to
posting all entries
before doing this.
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2 Instruction Enter the Financial Year ,
Choose the Journal where you want to record the entries.
Select the GL Account for the retained earnings.
In Type select Standard,
Enter the description for the entries.
Click Display.
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3 Instruction Then click Print
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4 Instruction Once done Printing, and then click Process Button
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Page 13 of 18
How to Change the Entry Numbers in Each Journal
Step Type Instructions and Screenshots Remarks
No.
1 Instruction To start, go to System / Finance / Journals. Must change
Select the journal then click Open. always at the
Go to 'Numbers' tab. beginning of the
year
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2 Instruction Select the financial year then Click the Change button.
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3 Instruction Enter new entry number series based on the next number series of the previous year.
(First 3 digit of the Entry number corresponds to the Journal Code.)
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4 Instruction Click Save.
Page 14 of 18
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How to Close & Open Financial Period
Step Type Instructions and Screenshots Remarks
No.
1 Instruction To start, go to System /General / System > Settings > General Settings.
Click the Period Date calendar icon.
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2 Instruction Select the financial year the click Open.
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3 Instruction In Open column, click the number of journals of the month to be closed.
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4 Instruction Select the journal to be close (Shift + down arrow for multiple selection) then click Close
Periods.
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5 Instruction If a prompt a message appear that there is unprocessed \ authorized entries, you need to
post or process all the entries for the month to be closed before closing the month.
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6 Instruction To open a period/ month, repeat step 1- 2.
In Close column, click the number of journals of the month to be open.
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7 Instruction Select the journal to be open (Shift + down arrow for multiple selection) then click Open
Periods.
Click Save.
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Page 16 of 18
Creating new Financial Year
Step Type Instructions and Screenshots Remarks
No.
1 Instruction To start, go to System /General / System > Settings > General Settings.
Click the Period Date calendar icon.
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2 Instruction Click New.
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3 Instruction Click Generate, Select Define Financial periods as month Box, click OK, then save.
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4 Instruction Once Condition screen appear, always un- check the Generate Box, Check the Close
Period Box, click OK
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5 Instruction Click Close
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6 Instruction For setting up the company starts New Year transaction. Put the Default Box to the
current year, otherwise the company will capture the previous year default, then click
Save, then click OK
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