TRUCK DISPATCHING

OPENING BANK ACCOUNT

To open a US bank account for an LLC as a non-resident, you'll generally need to register your
LLC in the US, obtain an EIN (Employer Identification Number), and provide necessary
documentation to the bank, including articles of organization, operating agreement, and proof
of your identity and address. In most cases, you'll need to visit a US bank branch in person to
open the account.

Here's a more detailed breakdown:

1. Register Your LLC in the US:

You need to form your LLC in a specific US state.

You'll need to provide your chosen state with the necessary information, which often includes
the business name, registered agent information, and details about the LLC's structure.

2. Obtain an EIN (Employer Identification Number):

The IRS assigns an EIN to your LLC, which is a unique identification number for tax purposes.

You can apply for an EIN through the IRS website.

3. Gather Necessary Documents:

LLC Formation Documents: These include your Articles of Organization or Certificate of

Formation.

EIN Confirmation: You'll need a letter confirming your EIN (CP575 or 147C) from the IRS.

LLC Operating Agreement: This document outlines the internal rules and regulations of your
LLC.

Personal ID: A foreign passport and/or a foreign driver's license are generally accepted.

Proof of Address: Utility bills or foreign bank statements can serve as proof of your address.

ITIN (Individual Taxpayer Identification Number): If you are not a US citizen, you may need an
ITIN for tax purposes.

4. Open the Bank Account:

Visit a US Bank: In most cases, you'll need to visit a US bank branch in person to open the
account.
Prepare for the Application: Have all the necessary documents readily available.

Some Banks Offer Online Applications: However, you may still need to visit a branch to hand in
the paperwork.

Consider Online-Only Options: Some newer financial institutions, like Mercury, may offer online
account opening for LLCs.

Check with Your Existing Bank: If you already have a US bank account, it might be possible to
open an LLC account remotely.

MC NUMBER

Motor Carrier number, is a unique identifier assigned by the Federal Motor Carrier Safety
Administration (FMCSA) to commercial motor carriers. It's used to track and regulate carriers
that operate in interstate commerce, ensuring they comply with safety regulations and have
adequate insurance. Essentially, it's a way for the government to monitor and oversee these
businesses.

DAT LOAD BOARD

A DAT load board is a platform, like the one offered by DAT Solutions, where carriers and owner-
operators can find and secure freight loads, while freight brokers can find truck capacity. It
serves as an online marketplace for matching available loads with available trucks. DAT load
boards provide various features, including real-time rate analytics, lane pricing, and broker
information to help users make informed decisions and maximize profitability.

Here's a more detailed breakdown:

Freight Matching: Load boards help match loads with trucks, connecting carriers and brokers.

Real-time Data: They provide up-to-date information on load availability and market rates.

Market Insights: Load boards offer tools to assess demand, understand rates, and identify
profitable opportunities.

Broker Information: They often include details like credit history, reviews, and payment terms,
helping carriers choose reliable brokers.

Mobile Accessibility: Many load boards offer mobile apps for convenient access on the go.

TYPES OF TRUCKS

Flatbed trucks are prevalent in logistics, featuring an open bed or platform with no roof or
sides. The flat open bed or platform on flatbed trucks allows hassle-free shipping of large, bulky,
or oversized cargo that can’t fit on regular enclosed trucks.
This truck type is an excellent fit for oversized and irregular cargo freight, including heavy
machinery, construction materials, steel pipes, and lumber. The truck’s platform facilitates easy
loading and unloading and fosters flexibility regarding the hauled cargo’s size and shape.

Also, flatbed freight trucks offer the freedom to haul goods too wide or tall for the enclosed
options, as they can accommodate cargo that exceeds the standard dimensions of a typical
enclosed truck.

A trucking company commonly uses flatbed freight trucks in construction, agriculture,

manufacturing, mining, transportation, and logistics companies, which involve transporting
oversized cargo over long distances.

Refrigerated trucks, often referred to as reefer trucks, are specialized trucks used to transport
temperature-sensitive products such as pharmaceuticals, foodstuffs, and other perishables.
These trucks are fitted with refrigeration units that maintain a set temperature range within the
cargo area, guaranteeing that the cargo on freight arrives in optimal condition.

These trucks are essential to logistics because they enable companies to deliver perishable
goods over large distances without sacrificing quality. Refrigerated trucks are frequently used in
the food industry to deliver fresh fruit, dairy goods, meat, seafood, and other frozen foodstuffs.

Other than the refrigeration unit, some trucks can feature temperature monitoring systems,
insulation fittings, and adjustable airflow. The trucks are vital in running the cold chain – keeping
perishable items at optimal temperature along the supply chain – from production to the final
destination.

Straight trucks are another essential type of truck in the logistics sector. Unlike other typical
trucks in logistics, straight tracks that feature a separate cab and trailer, straight trucks come in
an all-in-one configuration, with the cab and cargo area mounted in the same chassis.

These trucks are handy in delivering cargo to local or regional destinations. Straight trucks are
relatively smaller than tractor-trailers, enhancing their maneuverability. As a result, the trucks
can easily navigate the smaller trails in urban and suburban areas.
Typically, straight trucks ship more minor commodities, including parcels, furniture, and
household items. A box-shaped body often encloses the truck’s cargo area, featuring sides and a
roof. This design offers weather protection and increased security for the cargo in transit.

Also, other straight trucks may include extra features like lift gates or ramps to help facilitate
easy freight loading and unloading. The trucks are essential in logistics for last-mile delivery
since they are versatile and reliable for moving smaller cargo over shorter distances.

Box trucks are often used in logistics to transport goods over short and medium distances.
They’re generally medium-sized trucks with cabs and separate covered cargo space. The cargo
area is often available in a square or rectangular shape, which explains the truck’s ‘box’ name.
This design is handy in facilitating efficient loading and unloading.

Box trucks are perfect for hauling more miniature goods that don’t require a big trailer or a full-
sized truck. They’re typically used in urban and suburban settings to haul products in retail
stores, distribution facilities, restaurants, and businesses.

Moreover, box trucks are standard in moving and relocation operations since they provide more
safety and security for the items in transit. The primary benefit of box trucks in urban settings is
the ability to easily maneuver in restricted spaces than other giant trucks like jumbo trailers.

1. Types of Trucking Services:

Truckload (TL): Moving large, full truckload shipments for one shipper.

Less-than-Truckload (LTL): Combining smaller shipments from multiple shippers into one
truckload.

Dedicated Contract Services: Providing specialized transportation services to a single customer

under a long-term contract.

Intermodal: Combining truck transportation with other modes of transport, such as rail or ship.

Third-Party Logistics (3PL): Offering a range of logistics services, including warehousing, freight
forwarding, and supply chain management.

2. Types of Commodities:

Agricultural: Farm products, livestock, and harvested goods.

Building Materials/Construction: Lumber, cement, steel, and other construction supplies.

Heavy Haul: Machinery, equipment, and oversized loads like mobile homes.

Household Goods: Clothing, electronics, and other consumer goods.

Motor Vehicles: Cars, vans, trucks, and other vehicles.

Bulk: Petroleum, food-grade liquids, hazardous materials, and other bulk commodities.

Refrigerated: Food, pharmaceuticals, and other temperature-sensitive goods.

3. Key Players:

Major Trucking Companies:

FedEx Freight, J.B. Hunt, Schneider National, Knight-Swift Transportation, XPO Logistics, and Old
Dominion Freight Line.

Other Trucking Companies:

ArcBest Corporation, Crete Carrier Corp., Heartland Express, Prime, CRST International, Estes
Express Lines, and Averitt.

4. Technological Advancements:

Telematics: Real-time tracking and monitoring of vehicles and cargo.

Driverless Trucks: Automated trucking technology for increased efficiency and safety.

Artificial Intelligence (AI): Utilizing AI to optimize routes, manage fleets, and predict
maintenance needs.

5. Challenges and Opportunities:

Driver Shortage: A shortage of qualified drivers is a major challenge for the industry.

Fuel Costs: Fluctuating fuel prices significantly impact trucking company profits.

Economic Conditions: Trucking is susceptible to changes in economic conditions, affecting

demand and prices.

Regulations: Changes in government regulations, such as those related to hours of service and
emissions, can impact operations.

Sustainability: The industry is facing pressure to reduce its environmental impact and adopt
sustainable practices.

6. Industry Statistics:
Revenue: The trucking industry generates billions of dollars in revenue annually.

Job Market: Trucking provides numerous job opportunities for drivers, mechanics, and other
support staff.

Tonnage: Millions of tons of freight are transported by trucks annually.

HIREING

Job description

We are seeking a highly organized and proactive Fleet & Logistics Dispatcher to manage the
daily operations of our trucking fleet, which includes dump trucks, roll-offs, and other heavy
vehicles used in site work and construction. This role is vital to ensuring efficient logistics
coordination, DOT compliance, and minimal fleet downtime, while maintaining strong
communication across all operational departments.

Key Responsibilities

Dispatch Coordination

Schedule and dispatch trucks to job sites, ensuring efficient routing and timely deliveries.

Communicate with drivers to provide instructions, updates, and resolve real-time issues.

Monitor daily schedules and adjust plans as needed due to delays, changes, or emergencies.

DOT Compliance

Ensure all drivers and vehicles remain compliant with Department of Transportation (DOT)
regulations and internal safety policies.

Maintain accurate records, including driver logs, vehicle inspections, and compliance
documentation.
Fleet Support & Maintenance Logistics

Assist in scheduling vehicle maintenance and repairs to minimize downtime.

Track vehicle usage, fuel consumption, mileage, and service intervals.

Coordinate with mechanics and third-party vendors to ensure timely repairs and service.

Ticket & Load Management

Collect, verify, and organize truck tickets for billing and job tracking purposes.

Assist in monitoring load weights, compliance with site-specific requirements, and

transportation limits.

Communication & Reporting

Act as a liaison between drivers, project managers, and field supervisors to ensure smooth
operations.

Maintain comprehensive dispatch records, incident reports, and relevant documentation.

Provide regular updates to management regarding fleet performance, issues, and logistics
planning.

Script main

1. Opening & Introduction

“Hi, is this [Driver's Name]?”

(Yes)

“Hi [Driver's Name], this is [Your Name] with [Your Company Name] Dispatch Services. I saw
that you [applied online / were referred by / showed interest in our dispatch services], and I’m
calling to help get you started. Do you have a few minutes?”
(If no: “No problem! When would be a better time to call you back?”)

2. Quick Qualification Check

“Great. Just to make sure we’re a good fit, can I ask a couple of quick questions?”

“Are you currently running under your own authority (MC/DOT active)?”

“What type of equipment are you operating? (Dry van, reefer, flatbed, box truck, etc.)”

“Are you a solo driver, team, or a fleet owner?”

3. Overview of Services

“Awesome, here’s a quick overview of how our dispatch service works:”

“We find and negotiate loads for you”

“You approve all loads before we dispatch — no forced dispatch”

“We handle broker packets, rate confirmations, and paperwork”

“Our dispatch fee is ___%, taken from the gross per load”

“We offer 24/7 support and dedicated dispatchers”

“Does that sound like something you’re looking for?”

4. Onboarding Document Checklist

“To get you onboarded, we just need a few documents from you:”

MC Authority Letter

W-9 Form

Certificate of Insurance (listing us as certificate holder)

Voided check or direct deposit info

Driver’s License

(Optional: Truck/Trailer registration, ELD info, factoring company details)

“Do you have most of those ready to send today or by tomorrow?”

5. Route & Load Preferences

“Great! What type of routes are you looking for?”

OTR, Regional, Local?

Specific states or areas you want to avoid?

Any daily mileage or weight limits we should know about?

Preferred rate per mile or weekly revenue goal?

Legal notice fromat if the carrier does not pay

[Your Name or Company Name]
[Your Address]
[City, State, ZIP Code]
[Phone Number]
[Email Address]
[Date]

[Debtor’s Name or Company Name]

[Debtor’s Address]
[City, State, ZIP Code]

Subject: Final Demand for Payment

Dear [Debtor’s Name or Company Name],

This letter serves as a formal demand for payment for dispatching services rendered by [Your
Company Name] on [insert relevant dates or time period], for a total amount of $[amount due].

Despite previous attempts to collect payment, your account remains past due. The invoice(s)
listed below remain unpaid:

 Invoice Number: [#]

 Date of Service: [Date]
 Amount Due: $[amount]

You are hereby requested to remit the full outstanding balance of $[amount] within seven (7)
business days of the date of this letter. Payment should be sent to the address listed above or by
other previously agreed-upon means.

If payment is not received by [insert due date], we will be forced to take appropriate legal
action to recover the debt, which may include but is not limited to filing a claim in small claims
court or retaining legal counsel. Please note that you may also be responsible for court costs,
attorney’s fees, and additional damages as permitted by law.
We hope to resolve this matter amicably and avoid further legal action. Please consider this letter
your final opportunity to settle this debt outside of court.

Sincerely,
[Your Full Name]
[Title, if applicable]
[Signature if sending hard copy]

TWO-LETTER STATE AND TERRITORY ABBREVIATIONS

STATE(TERRITORY) STATE(TERRITORY) STATE(TERRITORY)

Alabama AL Kentucky KY Ohio OH
Alaska AK Louisiana LA Oklahoma OK
Arizona AZ Maine ME Oregon OR
Arkansas AR Maryland MD Pennsylvania PA
American Samoa AS Massachusetts MA Puerto Rico PR
California CA Michigan MI Rhode Island RI
Colorado CO Minnesota MN South Carolina SC
Connecticut CT Mississippi MS South Dakota SD
Delaware DE Missouri MO Tennessee TN
District of Columbia DC Montana MT Texas TX
Florida FL Nebraska NE Trust Territories TT
Georgia GA Nevada NV Utah UT
Guam GU New Hampshire NH Vermont VT
Hawaii HI New Jersey NJ Virginia VA
Idaho ID New Mexico NM Virgin Islands VI
Illinois IL New York NY Washington WA
Indiana IN North Carolina NC West Virginia WV
Iowa IA North Dakota ND Wisconsin WI
Kansas KS Northern Mariana Islands MP Wyoming WY
How to calculate RATE PER MILE

DH-O + TRIP + DH-D = AMOUNT / BROKERS RATE.

TYPE OF TRUCKS AND THERE DIMENTIONS

Flatbed trucks, commonly used for hauling various cargo, typically range in length from 48 to 53
feet, with widths around 8.5 feet. The height of the deck is usually 5 feet, and they can carry
loads up to 48,000 pounds, according to Ship North America.

Here's a more detailed breakdown:

 Length: Standard flatbed trailers are 48 or 53 feet long.

 Width: The maximum width is typically 8.5 feet (102 inches).

  Height: The deck height is generally around 5 feet.

 Weight Capacity: They can handle loads up to 48,000 pounds.

A standard dry van semi-trailer is typically 53 feet long, 13.5 feet tall, and 102.36 inches (8.5
feet) wide externally. Internally, it's usually around 52 feet 8 inches long, 110 inches (9.17 feet)
tall, and 100 inches (8.33 feet) wide, according to Strick Trailers.

Here's a more detailed breakdown:

 Length: 53 feet (exterior), 52 feet 8 inches (interior).

 Height: 13.5 feet (exterior), 110 inches (9.17 feet, interior).

 Width: 102.36 inches (8.5 feet, exterior), 100 inches (8.33 feet, interior).

 Door Height: Typically 110 inches (9.17 feet).

 Door Width: Usually around 99 inches (8.25 feet).

 Capacity: 65,000 GVWR and approximately 4,015 cubic feet of interior

volume, according to Strick Trailers.

 Tare Weight: Around 13,580 lbs. ± 3%, according to Strick Trailers.

Reefer trucks, or refrigerated trucks, commonly use 48-foot or 53-foot trailers, with the latter
being the most common for long-haul transport. These trailers are typically 8.5 feet wide and
13.5 feet high. The maximum weight capacity for the freight on a reefer trailer is usually around
44,000 pounds.

Here's a more detailed breakdown:

Length: Standard reefer trailers range from 28 to 53 feet long, with 53 feet being the most
common for long-distance hauls.

Width: The standard width is 8.5 feet, with an internal width of 8 feet and 1.5 inches.

Height: The standard height is 13.5 feet.

Weight Capacity: Reefer trucks can typically carry 42,000 to 44,000 pounds of freight.

Pallet Capacity: 53-foot trailers can generally hold around 26 pallets.

A step deck truck, also known as a drop deck or lowboy, is designed with a lower deck towards
the rear, allowing for taller cargo to be transported without exceeding height
restrictions. Standard step deck trailers are typically 48 to 53 feet long and 8.5 feet wide. The
lower deck height is usually around 2 feet from the ground, while the upper deck height
varies. The maximum freight weight is generally 48,000 pounds, but this can vary based on axle
configuration.

Step Deck Trailer Dimensions:

 Length: 48 to 53 feet.

 Width: 8.5 feet (102 inches).

 Lower Deck Height: Approximately 2 feet (24 inches) off the ground.

 Upper Deck Height: Varies depending on the trailer design.

 Weight Capacity: Typically 48,000 pounds, but can be higher with additional axles.

Key Features:

 Lower Deck: Provides clearance for taller freight.

 Versatility: Suitable for a wide range of cargo, including construction equipment,

machinery, and other oversized items.

 Height Compliance: Helps avoid exceeding legal height restrictions for transportation.

 Loading/Unloading: Offers similar capabilities to standard flatbeds.

Box truck sizes typically range from 10 to 26 feet in length, with varying widths and heights
depending on the specific model and manufacturer. Common lengths include 10', 16', 17', 22',
and 26'. These trucks are classified by length and weight (Class 2-7), with light-duty trucks
around 10-16 feet, medium-duty trucks between 16-26 feet, and heavy-duty trucks exceeding
26 feet.

Common Box Truck Sizes and Their Dimensions:

 10-foot:

Interior dimensions are roughly 9'11" x 6'3" x 6'1", with a cargo volume of 402 cubic feet and a
payload capacity of 2,850 lbs.

 16-foot:

Interior dimensions are approximately 16' x 7'7" x 6'6", with a cargo volume of 800 cubic feet
and a payload capacity of 4,300 lbs.

 17-foot:
Interior dimensions are about 16'9" x 7'8" x 7'2", with a cargo volume of 865 cubic feet and a
payload capacity of 6,160 lbs.

 22-foot:

Interior dimensions are roughly 21'11" x 8'1" x 8'1", with a cargo volume of 1,200 cubic feet and
a payload capacity of 10,000 lbs.

 26-foot:

Interior dimensions are about 26'2" x 8'1" x 8'3", with a cargo volume of 1,682 cubic feet and a
payload capacity of 12,859 lbs.

Factors to Consider When Choosing a Box Truck:

 Cargo Volume:

Calculate the cubic footage of your cargo to determine the necessary truck size.

 Payload Capacity:

Consider the weight of your cargo to ensure the truck can safely handle the load.

 Turning Radius:

Larger trucks may have a wider turning radius, which can impact maneuverability in tight
spaces.

 Use Case:

Light-duty trucks are suitable for smaller moves or local deliveries, while larger trucks are better
for heavier loads and longer distances.

 Budget:

The size of the truck directly impacts rental or purchase costs.

A "power-only" truck refers to the tractor unit of a semi-truck, which is used to haul a trailer,
but the tractor is provided by a carrier, while the trailer is provided by another party, such as the
shipper or another carrier. Essentially, the "power" (the tractor and driver) is separated from the
"trailer".