r
(235]
( ANNEXURE!]
(Ref to Paragraph 22)
pERIOD OF DESTRUCTION OF R .
. ts showing Documents and the pe .od
ECORos
Lis d n after Which the
destroye . . y may
i,e Description of Records Pe • d
Sl, no after Which doeuments
rJO· may be destroyed
gh drafts of letters and notes Soon afte 1
RoU . r etters or Notes are issued.
Circulation copies of letters, One Month
where made
Copies of Register of Receipts of Original to be
incoming letters and documents fifteen years a!:~e~erv~d centrally for
(Classified) years. up cate for seven
p Ii
4. Files o cy files to be preserved in
perpetuity. Correspondence files to
be .preserved for five years after
which these may be weeded out by a
Board of Officers.
5. Attendance Re ·sters One Year
6. Confidential/ Assessment Five Years after retirement provided
Reports no case of the retired person is
outstanding. For those whose
services are terminated on
disciplinary grounds or who resign
their post, these should be retained
for ten ears after the event..
7, Service Books and connected Five years after settlement of
documents . terminal awards provided no case is
outstandin .
8, Five Years ·
9· Part II Orders To be reserved in
lO. Office Orders Part I Orders Ten Years
ll. Cash Books and connected Twenty years
cuments
sters To be reserved in e
ro un s To be reserved in e
6rauifit
One after audit
Acatf To be prauvl'd in
AffJJf •' (PROs
16- ~ ~ - --_ _
and odd' _ Five Years
17. peJ'iadiG111i --- - years
18. ·~"- Cuu-1•-uees--
_-- . . .
-- . Ten yeats
· 19. -tlrtft
~"tr
d _ -_
Boards . .
ci Trade testing Five years
2il
:Boards ..
21. v-•.,....-,
n:~fflM'V .- - 4 ~
.,--.---u- Twenty years
Ten - _ for mmor
major
ties
. 22. Office romes bills
23. Contingent bills and other Five years
miscellaneous vouchers
24. Completed measurement Ten years after date of compJetb
books the work
25. Annual Return &om which other Two years
rinted returns are compiled.
26. E/M Annual Imtallation During the life of the
Returns concerned
XI. E/M Annual lmtallation Five Years
Returns (Water Supply and
Electric supply installations held
b CEs).
28. Annual oomrur-tive statem
water/el~..
. .~u,c supply ents Five years
mstallations.
29. Bud t 'Estimates
Five years
30. Registers of contracts I<
CWE ept by Ten y~ars
31. Duplicates of contracts
correspondence deaJin ~d Five years. after the
contracts. g With completion of contracts ·
(237]
voacce~~;;.._.----~~ear
ted tenders One !her
correspondence and One audit
rJill~~ary
1
papers relating to year after annua1 audi-.t---1
subS 5 and supplies, indents,
store accessones, . handing over
0ffiCe .
__._:ticates etc.
cerw~
coinparative statement of Five years
fenders.
coinpletion Re~orts of Minor Three years
Works and Re arrs
coinpletion Reports of Major Ten years
works.
37
All Drawings kept by E6 section, Five years
· except rec9rd ..plans of any
descri tion.
38 _ Vouchers an~ Store daccounbts T years
including registers an su si-
diary documents, fur;niture, T/P
led ers etc.
.. . .
39. Audit o 'ections of DAD Ten ears
40. DAD Officers Inspection Re- Ten years
orts I •
41. Counter foils of Imprest Ten years
Account Book.
42. Duplicate copies of paid Ten years
vouchers of Im rest .t\ccount ··
43. Counter foils of Receip~ Books Ten years
S-119 .
I
44. *Expense Ledgers Ten years
(Construction Accounts)
*(After closing the accounts df
any work expenditure· relating·
to which is recorded therein .
Re · ter of A nations Three ears
als Three ears
copies of last Pay Ten years
·cate
·cate copies of paid Ten years
rs of Imprest Account.
