BUSINESS WORLD – NEW SUPPLIER REQUEST
Depending on your software to enter your details onto this from you may have to save it to your documents
first; and then top of your screen – view and then edit document.
Brief description of what the Supplier is providing to MBC Click here to enter text.
Company/Business only – are you using a factoring company for your finance – if yes please provide details including
the email for payment remittances. This can be via a separate document or details in the Supplier payee name
Supplier Name Supplier Payee Name
Click or tap here to enter text. Click or tap here to enter text.
Purchase Order Address Inc. Postcode – max. 4 lines Payment Address inc. Postcode – max. 4 lines
Click or tap here to enter text. Click or tap here to enter text.
Phone number – sales/ordering Phone number – payments/credit control
Click or tap here to enter text. Click or tap here to enter text.
Email for Purchase Orders Email (s) for Payment Remittances (can add more than
one)
Click or tap here to enter text. Click or tap here to enter text.
VAT Number if applicable Company Registration Number if applicable
Click or tap here to enter text. Click or tap here to enter text.
PAYEE / BANK DETAILS & PAYMENT TERMS see guidance overleaf No. 1 & 2
Bank Sort Code Bank account Building Society Bank Name Payee Name
Number ref. number
Click or tap Click or tap Click or tap here Click or tap here to Click or tap here to enter
here to enter here to enter to enter text. enter text. text.
text. text.
CONSTRUCTION INDUSTRY SCHEME (CIS) see guidance overleaf No 3
Please provide the relevant details ie: Unique Tax Payer’s ref (UTR) of the Company, Sole Trader or Partnership
plus the National Insurance Number if a sole trader or partner.
JCT/NEC Company UTR National Insurance Number & Partnership UTR No. – if
the person’s name who holds applicable
this
Click or tap here to Click or tap here to Click or tap here to enter text. Click or tap here to enter
enter text. enter text. text.
Click or tap here to
IMPORTANT – paying a named supplier (self-employment section) see guidance overleaf No 4
If MBC is paying into a personal bank account ie: John Smith who is providing works/services to MBC – if the supplier
does not have a VAT/Company number or isn’t CIS registered –then the supplier must complete the section below
(Social Care suppliers ie: fostering/adoption etc. are exempt)
THIS SECTION TO BE COMPLETED BY THE SELF-EMPLOYED PROVIDER
Self-Employment I understand that it is my responsibility to inform His Majesty’s Revenue & Customs of any
earnings that I receive, and that I may be liable for the payment of any Income Tax and National Insurance
contributions where applicable.
Payee name and signature date is
entered electronically Depending Signatur
on software you may have to put e
BUSINESS WORLD – NEW SUPPLIER REQUEST
Depending on your software to enter your details onto this from you may have to save it to your documents
first; and then top of your screen – view and then edit document.
form in edit mode (top of scroll
bar view-edit document) Date
Use this guidance to ensure that you have relevant information required to place a new supplier onto MBC
finance system use this form to help you.
This form is used for suppliers who are providing goods/works or services to MBC.
1. PAYEE/BANK DETAILS
Bank sort code – 6 digits only. No spaces or dashes
The payee name is the name of the person/company who holds the bank account
Bank name – this is required for incoming legislation
If a Building Society is used sometimes a building society reference number is also required – please
check with your supplier.
If the supplier is using a factoring company these details should be added under the payment address
line
2. PAYMENT TERMS
Standard payment terms are 30 days from receipt of a valid undisputed invoice into the AP team
email: ap.invoices@middlesbrough.gov.uk.
If the supplier would like more information on receiving payment earlier than this, please view –
https://www.oxygen-finance.com/client/middlesbrough/ for information on our Supplier Incentive
Programme
3. CIS CLARIFICATION
Below are a few examples of Construction works/services where CIS is applicable
Ground Works / Painter & Decorator / Electrician / Joiner / Plasterer / Glazier
Please click on link to HMRC for further guidancehttps://www.gov.uk/hmrc-internal-manuals/construction-industry-
scheme-reform/cisr14330
There are 3 different types of CIS registration:
Company – you need the companies registration number and the companies UTR (Unique Taxpayers
Registration) number
Sole Trader (Individual) (this could be under a person’s name or a company name) – you need the Individual`s
National Insurance number and their UTR. This has to be a UTR number under the CIS scheme and not their self-
employed UTR
Partnership – you need both the companies UTR number and the UTR number of one of the partners plus the
partners National Insurance number.
JCT/NEC – Joint Contract Tribunal/New Engineering Contract
4. SELF-EMPLOYMENT
Where MBC is paying into a personal bank account ie: John Smith who is providing works/services to MBC and the
supplier does not have a VAT/Company number or isn’t CIS registered –then the supplier must complete this section
(There are some exceptions ie: fostering/adoption/independent panel members/ministers/artists providing goods
retail products)
The supplier can either physically sign the form or return the form to whoever requested it – MBC staff need to
forward the email/form to vendors@middlesbrough.gov.uk once they have added the supplier onto Business World
The completed form can be emailed from the suppliers own email account providing they have printed their
name in the box at the time of sending.
If the supplier is unable to sign the form, or add a signature in any format, the supplier can email
vendors@middlesbrough.gov.uk to advise whether they are or are not registered as self-employed with the
HMRC.
BUSINESS WORLD – NEW SUPPLIER REQUEST
Depending on your software to enter your details onto this from you may have to save it to your documents
first; and then top of your screen – view and then edit document.
To enter electronic signature right click I signature box - select sign and enter your name as requested (this
will be a printed signature only) or if you have your own signature – select sign and then select image. Date
will also follow through
V 8/2024
