Product Approval Portal

User manual: Vendor

The purpose of this document is to provide you step by step

instructions on how to utilize the Product Approval Portal service effectively.
 CONTENTS

Ser No Topic Headings Page No

1 Introduction 3

2 Purpose 3

3 Scope 3

4 Features 3

5 Process Flow 4

6 Feedback 4

7 Landing Page 4

8 Roles 5

9 Activities By Users 5-44

10 Vendor Registration/ User ID Creation 5-6

Dashboard 6

Already Approved Products 6

Process for Already Approved

6-9
Products

Due for Renewal 9

Process for Due for Renewal 9-15

QR/ Checklist 15-16

New Application 16

Process for New Product Approval 16-22

Process for Renewal of Product

22
Registration

Helpdesk 23

My Account 23-24

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 LIST OF APPENDICES

Ser No Name of Appendix Page No

1 List of Product Categories 25
2 List of Sub Product Categories 26-27
3 List of Documents/ Checklist to be Uploaded/ Forwarded
28-33
by Vendor
Steel/ TMT 28
Cement 29-30
All Other Products 31-32
Renewal of Registration 33

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1. Introduction. Military Engineer Services (MES) is one of the largest
construction agency rendering works services to the Armed Forces. MES also
extensively caters to infrastructural development and maintenance of assets including
of other organizations such as Ordinance Factories, DGQA, DRDO, Coast Guard, KV
Sangathan etc. The e-Governance in MES has been long necessity in fostering an
efficient and effective work services. Previously, the process of getting a product
registered/enlisted by any vendor/agency in MES depended on manually processing of
applications with a lot of dependency on verbal and postal communications. In view of
the rapid technological changes, the need to automate the process was felt and the first
step towards the same has been taken wherein the Product Approval Portal has been
developed to facilitate the vendors to apply for enlistment of their products and also
renewal of the enlisted product online. The status of the each application can also be
monitored online. The web application also provides a platform to the MES users to view
the list of approved products.

2. Purpose. The purpose of this document is to provide a detailed insight of

the Product Approval Portal. It also gives out step by step instructions to be followed by
various users while accessing the web application.

3. Scope. The manual is meant for the following users who are willing to
avail the services of the portal:-

S No User Remarks
(a) Vendor
(b) MES Approving Authority
(c) MES Monitoring Authority
(d) MES Users
(e) Admin

4. Features.

(a) Online product registration and approval.

(b) Indicate status of approval.
(c) Product renewal based on requisite parameters.
(d) Approval/rejection of product online with comments.
(e) A vendor can download the checklist of the documents required for processing
the Product Approval/ Renewal application.
(f) A vendor can apply for Product Approval/ Renewal by uploading the required
documents online.
(g) Mailing service instituted to update the applicant on the status of application.
(h) MES monitoring authority can view the total number of applications received,
approved, under process, rejected, expired and delisted products for all the
formations.
(i) List of approved products can be viewed and downloaded from the
HOMEPAGE of the web application.

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5. Application Flow.

6. Feedback. Users can provide us with feedback/queries about the Product

Approval Portal through e-mail on following:-

7. Landing Page.

(a) Once the user types the url https://mes.ncog.gov.in of the Product Approval
Portal, he/she will view the landing page of the web application with a number of
features.

(b) Features on landing page:

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 (i) About Us. Gives out a small brief about the Military Engineering
Services.
(ii) Contact Us. Contact details of admin and approving authority are
shared on this page.
(iii) Approved Products. By clicking on this tab all the MES and NON MES
users (GEs/CsWE/CE/others) can view and download the list of approved &
delisted products. Options to search the product category wise are also
available in this screen.
(iv) Approved Product List. By clicking on this tab any user can
download the list of approved products formation wise.
(v) Login Console. Any user can login using his/her username and
password and verify their login by entering OTP that is forwarded onto their
registered e-mail id from the system. Process for creation of user id will be
covered role wise in subsequent paragraphs.
(vi) Terms & Conditions. Gives out the terms and conditions a user is
bound to while accessing this web application.
(vii) Disclaimer.

8. Roles. Based on the different kind of users expected to use this web
application, various types of roles that have been assigned are as follows:-

S No User Role Remarks

(a) Vendor Vendor
(b) MES Approving Authority Approving Authority
(c) MES Monitoring Authority Monitoring Authority
(d) MES Users Users
(e) Admin Controller

9. Activities by Users.

(a) VENDOR.

(i) Registration/ Creation of User IDs. On typing the URL on any browser
the vendor can view the landing page of the web application. On the landing
page is the login console. At the bottom of the login console there are two
links as below:-

 Click here for new registration.

 Lost your password.

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(aa) To create login id to access the application the user will click on
Click here for new registration link. On click the vendor registration
screen will open up.

(ab) Following fields are required to be filled:-

 Name of firm –Can be alphanumeric.

 PAN/GST Number.
 Name of individual.
 Mobile number –With country code.
 Office Phone Number –Land line number with
STD code.
 Complete Address.
 Create password –To be used during login
(instructions for the same
given at the bottom of the
screen).
 Email id.
 OTP –Forwarded on the e-mail.
 Enter CAPTCHA.

(ac) After filling all the mandated fields, the vendor will have to check
the declaration and then submit the application.
(ad) A confirmation message will be flashed on the screen with the
details of login id.

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(ii) Vendor Dashboard.

(aa) Once a vendor login by using his/her login credentials, he/she

will see the home page on the screen.
(ab) On the dashboard the vendor can see the list of submitted
products requests along with its present status.
(ac) The vendor can directly open the application by clicking on the
eye button in the action column.
(ad) Four filters have also been given on the dashboard to facilitate the
vendor in narrowing down his/her search.

(iii) The other features and their process on the homepage are:-

(iv) Already Approved Products. In case a vendor has a product

that is already approved in MES and is in use, the vendor can register the
same on the portal by clicking on this tab and following the process. It is
important for a vendor to complete this process, so that the database is
updated and the vendor can also initiate the renewal process of the product
timely.

(v) Process for Already Approved Products. To add a product already

approve in MES, the user will click on the ALREADY APPROVED
PRODUCT tab in the menu bar as shown below.

(aa) On doing so, the user will be directed to the Already Approved
Products screen as shown below.

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(ab) The user will then fill the details as below:-

ENTRY REMARKS
Type of Product Category  Select from drop down.
Type of Sub Product Category  Select from drop down.
Product Name  As given by the approving
authority.
Approved By  Select approving authority
from drop down.
 Approving authority should be
the same from where the
vendor got the approval/
renewal letter for the product.
Date of Approval/ Renewal  Select from calendar.
 Should be the date on which
the approval was accorded
(must be mentioned on the
letter).
Approval Valid Up to  Select from calendar.
 Must be mentioned/
supported by the approval/
renewal letter being uploaded.
Upload Approval/ Renewal  Upload scanned pdf copy of
letter the approval/ renewal letter.

(ac) After all the details are filled, the user submits the application.
The application is fwd to the selected approving authority and the
application is updated in the vendor’s dashboard as shown below.

(ad) The approving authority will then scrutinise the application, and if
found okay will approve it. The user will receive a confirmation email

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 on the registered email id and the same will be updated on the portal
and the report on the dashboard of the user as shown below.

(vi) Due for Renewal. By clicking on the tab the vendor check the list of
products that are due for renewal in near future (time left for renewal is less
than 90 days) or expired their validity period.

(vii) Process for Due for Renewal. To check the products due for
renewal the user will click on the DUE FOR RENEWAL tab. On doing so,
the screen will show all the products that are either due for renewal or
expired its validity period as shown below.

(aa) By clicking on the chart, the user will be directed to the screen
showing the product details, as shown in the image below.

(ab) The user can view the product details by clicking on eye button in
in the view column. To initiate the renewal process the user can click

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on arrow button in apply for renewal column. On doing so, the user will
be directed to the renewal process screen.

(ac) All the details of the product will be auto fetched in the screen.
The user will verify and click on SAVE & NEXT button. On doing so,
the user will be directed to the screen for uploading the documents for
renewal as shown below.

(ad) The user will upload the documents by clicking on Choose file
button and selecting the file. In case the user feels to enter any remark,
the same can be done in remarks column.

(ae) Few instructions to be followed while uploading the documents

are given on the screen under Notes.

(af) Provision for adding additional documents is also given, however

it is not mandatory.

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(ag) A total of five additional documents can be uploaded by the user.

(ah) The user will then accept the declaration by clicking on the box
and submit the application. Once the application is submitted, the
same will be forwarded to approving authority and updated on the
dashboard of the user with status as PENDING as shown below.

(aj) The user can edit application till the time the status is pending.
The same can be done by clicking on pen sign in the action column.

(ak) On submission of application, the application will be forwarded to

the approving authority selected by the user and the approving
authority will scrutinize the application. On scrutiny following cases
might arise:
o Document Deficient. This is the case when the
approving authority asks the user to forward some additional
documents or resend few documents. In this case the status of
the application on the dashboard will change to DOCUMENT
DEFICIENT from PENDING and the user will also receive a
mail on his/her email id regarding the list of documents
required. The same can also be seen in the remarks column of
the application.
o After receiving the mail, the user will then have the
option to add additional documents asked by the approving
authority. The user will click on pen button in the action column
as shown in the image below.

o On doing so, the user will be directed to the screen,

where he/ she can add additional documents as shown below.

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o After uploading the additional documents, the user will
re-submit the application and the same will be forwarded to the
approving authority for further action and also the status of the
application will change to DEFICIENT DOCUMENT
SUBMITTED as shown below.

o Document Acceptable. This will be the case

when the soft copy of the documents is found in-order by the
approving authority. In this case the status on the dashboard of
the user will change to DOCUMENT ACCEPTABLE from
PENDING as shown below.

o Document Not Acceptable. This is the case when the

documents uploaded by the user do not meet the criteria to
qualify for renewal/ registration. In this case the application of
the user will be rejected and the status of the application in the
dashboard will change from PENDING to REJECTED as
shown below.

The user will also receive a mail with the rejection letter on
his/her email id.

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(al) After the documents are accepted, the user will receive a mail to
forward the hard copy of the documents by post to the approving
authority and upload the proof of despatch on the portal.
(am) For uploading the proof of despatch the user will click on the
plus sign in the action column as shown in the image below.

(an) On doing so, the user will be directed to the screen where he will
have the option of uploading image as proof of despatch. The user
can upload two different photographs at a time. After doing so, the
user will submit and the same will be updated in the application and
the status of the application will change to DESPATCH PROOF
UPLOADED. As shown below.

(ao) Once the hard copy of documents is received by the approving

authority, the status of the application will change to HARDCOPY
RECEIVED, a shown below.

(ap) On receipt of hard copy of documents, the approving authority

will scrutinize the same. On scrutiny, following cases arise:-
o Document Accepted. This is the case where
the documents are found in order and further action is initiated.
The status of the application will be changed to HARDCOPY
OF DOCUMENTS ACCEPTED as shown below.

o Observation Raised. This is the case where on

scrutiny of documents the approving authority raises
observations. In this case a mail will be forwarded to the user
giving out the list of observations/ documents required. The
status of the application will be changed to OBSERVATION
RAISED as shown below.

o The user on receipt of the mail will forward the

documents required to settle the observations by post and also
upload the proof despatch on the portal. The process for
uploading proof of despatch will be same as explained earlier.

o Document Not Accepted. This is the case when the

documents forwarded do not fulfil the required criteria for
renewal/ registration of the product. In this case the application
of the user will be rejected and a mail with the copy of rejection

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 letter will be forwarded to the user and the status of the
application will be changed to PRODUCT REJECTED.

(aq) Once the hard copy of documents are accepted, a mail will be
forwarded to the user with date and time for presentation to the
approving authority and the status of the application will change to
PRESENTATION SCHEDULED, as shown below.

(ar) The user will visit the approving authority and carry out the
presentation of the product. On completion of the presentation the
status on the application will change to PRESENTATION
COMPLETED, as shown below.

(as) Once the presentation is completed, a visit to factory will be

scheduled, if required. The approving authority will schedule a date for
visit and a mail for the same will be forwarded to the user with details
of visit date and rep for further coordination. The same will be updated
in the status of the application as shown below.

(at) Once the factory visit is completed, the user will enter the date of
visit and also upload the photographs of visit as proof of visit, as shown
below.

(au) After saving the above details, the status of the application will
change to AWAITING REPORT as the rep of approving authority will
compile the visit report and submit to approving authority for further
action.

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 (av) On receipt of visit report by approving authority the status of the
application will change to AWAITING DECISION.

(aw) After final vetting of all the reports the application will be approved
or rejected by the approving authority.

(ax) In case approved, the status will be changed to PRODUCT

APPROVED and a mail will be received by the user with the approval
letter.

(ay) In case rejected, the status will be changed to PRODUCT

REJECTED and a mail will be received by the user with the rejection
letter.

(viii) QR/ Checklist View/ Download. By clicking on this tab the user can
view/ download the QR and the check list of documents required for applying
for registration of new product or renewal of existing product in MES.

(aa) By clicking on the tab the user will be directed to the screen as
shown below.

(ab) The users will the select the type of request for which the
checklist is required.
(ac) Subsequently the user will select the Product Category and Sub
Product Category from the drop down.

(ad) On doing so, the screen with the list of documents required for
the request will open up. The user can also download the list by
clicking on download button on the screen.

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(ix) New Application. Using this option the user can initiate the process
of registration of new product in MES or renewal of product that is already
registered in MES and the validity of registration is either expired or nearing
expiry.

(x) By clicking on NEW APPLICATION tab and selecting Product Approval,

the user will be directed to the screen from where the process for the new
request will be initiated. The same is shown in the above image.

(xi) The user will have two options to select:-

(aa) Request for Product Approval. To initiate the process for
registration of new product.
(ab) Request for Renewal of Approved Product. To initiate the
process for renewal of already registered product in MES and the
validity of registration is either expired or nearing expiry.

(xii) Process for Request for Product Approval. On selecting this option
the user will select the Product Category and Sub Product Category from
the drop down as shown below.

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(aa) The user selects the category and sub product category and the
click on Save & Next. The user can also download the list of
documents to be uploaded for registration of the selected category.
(ab) By clicking on Save & Next, the user will be directed to the
screen where the documents as per the checklist will be uploaded.

(ac) The user will upload the documents by clicking on Choose file
button and selecting the file. In case the user feels to enter any remark,
the same can be done in remarks column.

(ad) Few instructions to be followed while uploading the documents

are given on the screen under Notes.

(ae) Provision for adding additional documents is also given, however

it is not mandatory.

(af) A total of five additional documents can be uploaded by the user.

(ag) The user will then accept the declaration by clicking on the box
and submit the application. Once the application is submitted, the

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same will be forwarded to approving authority and updated on the
dashboard of the user with status as PENDING as shown below.

(ah) The user can edit application till the time the status is pending.
The same can be done by clicking on pen sign in the action column.

(aj) On submission of application, the application will be forwarded to

the approving authority selected by the user and the approving
authority will scrutinize the application. On scrutiny following cases
might arise:
o Document Deficient. This is the case when the
approving authority asks the user to forward some additional
documents or resend few documents. In this case the status of
the application on the dashboard will change to DOCUMENT
DEFICIENT from PENDING and the user will also receive a
mail on his/her email id regarding the list of documents
required. The same can also be seen in the remarks column of
the application.
o After receiving the mail, the user will then have the
option to add additional documents asked by the approving
authority. The user will click on pen button in the action column
as shown in the image below.

o On doing so, the user will be directed to the screen,

where he/ she can add additional documents as shown below.

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o After uploading the additional documents, the user will
re-submit the application and the same will be forwarded to the
approving authority for further action and also the status of the
application will change to DEFICIENT DOCUMENT
SUBMITTED as shown below.

o Document Acceptable. This will be the case

when the soft copy of the documents is found in-order by the
approving authority. In this case the status on the dashboard of
the user will change to DOCUMENT ACCEPTABLE from
PENDING as shown below.

o Document Not Acceptable. This is the case when the

documents uploaded by the user do not meet the criteria to
qualify for renewal/ registration. In this case the application of
the user will be rejected and the status of the application in the
dashboard will change from PENDING to REJECTED as
shown below.

The user will also receive a mail with the rejection letter on
his/her email id.

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(ak) After the documents are accepted, the user will receive a mail to
forward the hard copy of the documents by post to the approving
authority and upload the proof of despatch on the portal.
(al) For uploading the proof of despatch the user will click on the plus
sign in the action column as shown in the image below.

(am) On doing so, the user will be directed to the screen where he
will have the option of uploading image as proof of despatch. The
user can upload two different photographs at a time. After doing so,
the user will submit and the same will be updated in the application
and the status of the application will change to DESPATCH PROOF
UPLOADED. As shown below.

(an) Once the hard copy of documents is received by the approving

authority, the status of the application will change to HARDCOPY
RECEIVED, a shown below.

(ao) On receipt of hard copy of documents, the approving authority

will scrutinize the same. On scrutiny, following cases arise:-
o Document Accepted. This is the case where
the documents are found in order and further action is initiated.
The status of the application will be changed to HARDCOPY
OF DOCUMENTS ACCEPTED as shown below.

o Observation Raised. This is the case where on

scrutiny of documents the approving authority raise
observations. In this case a mail will be forwarded to the user
giving out the list of observations/ documents required. The
status of the application will be changed to OBSERVATION
RAISED as shown below.

o The user on receipt of the mail will forward the

documents required to settle the observations by post and also
upload the proof despatch on the portal. The process for
uploading proof of despatch will be same as explained earlier.
o Document Not Accepted. This is the case when the
documents forwarded do not fulfil the required criteria for
renewal/ registration of the product. In this case the application
of the user will be rejected and a mail with the copy of rejection

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 letter will be forwarded to the user and the status of the
application will be changed to PRODUCT REJECTED.

(ap) Once the hard copy of documents are accepted, a mail will be
forwarded to the user with date and time for presentation to the
approving authority and the status of the application will change to
PRESENTATION SCHEDULED, as shown below.

(aq) The user will visit the approving authority and carry out the
presentation of the product. On completion of the presentation the
status on the application will change to PRESENTATION
COMPLETED, as shown below.

(ar) Once the presentation is completed, a visit to factory will be

scheduled, if required. The approving authority will schedule a date for
visit and a mail for the same will be forwarded to the user with details
of visit date and rep for further coordination. The same will be updated
in the status of the application as shown below.

(as) Once the factory visit is completed, the user will enter the date of
visit and also upload the photographs of visit as proof of visit, as shown
below.

(at) After saving the above details, the status of the application will
change to AWAITING REPORT as the rep of approving authority will
compile the visit report and submit to approving authority for further
action.

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 (au) On receipt of visit report by approving authority the status of the
application will change to AWAITING DECISION.

(av) After final vetting of all the reports the application will be approved
or rejected by the approving authority.

(aw) In case approved, the status will be changed to PRODUCT

APPROVED and a mail will be received by the user with the approval
letter.

(ax) In case rejected, the status will be changed to PRODUCT

REJECTED and a mail will be received by the user with the rejection
letter.

(xiii) Process forRequest for Renewal of Approved Product. On

selecting this option the user will be directed to the screen to initiate the
process for renewal of the registration of product as shown below.

(aa) The user will select the name of the product for which the
renewal application is to be processed from the dropdown. On doing
so, the user will be directed to the screen as shown below.

(ab) Further process will be same as explained in serial number 9

(vi) (ab) onwards of this manual.

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(xiv) Helpdesk. The option of HELPDESK is given in the application to
help the users in addressing the technical issues and concerns while
accessing the web application.

(xv) Three features are included in HELPDESK as below:-

(aa) FAQ. Frequently asked questions. By clicking on this tab, the
user can view the frequently asked questioned by the users while
accessing the applications alongwith their answers.
(ab) Tutorial Videos. By clicking on this tab the user can view
and download various tutorial videos showing the process to be
followed while accessing this application.
(ac) User Manual. The user can download the user manual by using
this link.

(xvi) My Account. By using My Account the user can update the profile
password and also view his/her profile.

(xvii) There are two options in My Account as below:-

(aa) Change Password. The user can change the login password
by clicking on this option.
(ab) It is recommended that the users should change their password
in every 90 Days.

(ac) My Profile. The can view his/ her profile by clicking on this
option, as shown below.
(ad) The option to edit the profile will be incorporated in the
subsequent version of the application.

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 LIST OF PRODUCT CATEGORY

Ser No Category Remarks

1 Civil Construction Products

2 Electrical Products
For registration in others category, the
vendors are requested to approach the
3 Others
nearest MES Zone, to get the specific
product added in the category.

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 LIST OF SUB PRODUCT CATEGORY

Category Civil Construction Products

Ser No Sub Product Category Remarks

1 Cement
2 Steel
3 All Runway Related Products

4 Construction Chemicals

5 Waterproofing

6 PEB

7 Floor Tiles

8 Wall Tiles

9 Paints
10 Factory made Doors
11 Factory made Windows

12 Ply/ Veneers
13 Laminates

14 False Ceiling

15 Particle Boards
16 Wooden Board Sheets

17 Wooden Floor

18 Sanitary Fittings/ Fixtures

19 Pipes
20 Others For registration in others
category, the vendors are
requested to approach the
nearest MES Zone, to get the
specific product added in the
category.

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 LIST OF SUB PRODUCT CATEGORY

Category Electrical Products

Ser No Sub Product Category Remarks

1 STPS
2 WTPS
3 Water Treatment Products

4 Food Grade Chemicals

5 Additives to Water Supply

6 Lifts/ Elevators

7 DG Sets

8 Crane

9 Transformers of All Types

10 Central AC Plants
11 Air Conditioners

12 HT Circuit Breakers
13 Automatic Power Factor Correction
Panels
14 HT Cables
15 Switch
16 Sockets
17 Fans

18 Lights
19 Light fittings

20 Fire Detection/ Fire alarm

21 Medical Gas Networks

22 Others For registration in others

category, the vendors are
requested to approach the
nearest MES Zone, to get the
specific product added in the
category.

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LIST OF DOCUMENTS/ CHECKLIST TO BE UPLOADED / FORWARDED BY
VENDOR

PRODUCT NAME STEEL/TMT

SER NO DOCUMENT NAME MIN QR
1 TYPE OF PLANT HAVING OWN MODERN PLANT WITH INFRASTRUCTURE
TO PRODUCE SPONGE IRON, BILLETS AND TMT
REINFORCEMENT BARS USING IRON ORE AS THE BASIC
RAW MATERIAL.
2 ANNUAL TURN OVER GREATER THAN OR EQUAL TO 200 CR
[RS. IN CR]
3 QUALITY CURRENT INTERNATIONAL AND NATIONAL
MANAGEMENT CERTIFICATION/LICENSES OF QUALITY MANAGEMENT
SYSTEM CERTIFICATE SYSTEM [ISO 9000], ENVIRONMENT MANAGEMENT
SYSTEM [ISO 14000], HEALTH AND SAFETY
SYSTEM[OHSAS 18000]
4 BIS APPROVAL OF TMT REBARS CONFORMING TO IS 1786-2008 AS
PRODUCT ARNENDED FROM TIME TO TIME
5 TECHNOLOGY TO BE THERMEX / TEMPCORE / EVCON TURBO / SIMENS
USED FOR MAKING HYQST OR EQUIVALENT TMT QUENCHING TECHNOLOGY
TMT REBARS
6 REGISTERED WITH DESIRABLE
DGS&D
7 NATIONWIDE BRANCH IN AT LEAST 06 STATES
MARKETING SET-UP
8 APPROVAL BY MAJOR CENTRAL / STATE GOVT DEPTT, PSUs [MINIMUM
VARIOUS AGENCIES FROM TWO]. MAJOR INDUSTRY HOUSE/CORPORATE
ETC [MINIMUM FROM ONE]
9 DEPTT WHERE MINIMUM TWO YEAR OF SUPPLY EXPERIENCE TO ANY
SUPPLIED GOVT/PSU PROJECT
10 PAST NO MAJOR CASE OF NON
PERFORMANCE/REPU PERFORMANCE/BLACKLISTING BY GOVT DEPARTMENT
TATION
11 MINIMUM MINIMUM EXPERIENCE OF 05 YRS IN PRODUCTION
EXPERIENCE IN
PRODUCTION
12 PRODUCT TMT REINFORCEMENT BARS OF FE 500, FE 500[D], FE
MANUFACTURED 550,FE 550[D] INCL CORROSION RESISTANT STEEL
13 RANGE OF 8 MM TO 40 MM TMT BARS
PRODUCTS
14 QUALITY CONTROL A DEDICATED TEAM OF PROFESSIONALS WITH WELL
MEASURES EQUIPPED CHEMICAL, PHYSICAL AND METALLURGICAL
LABORATORIES TO ENSURE TOTAL QUALITY CONTROL
AT THREE STAGES AT THE RAW MATERIAL STAGE, AT
THE MANUFACTURING STAGE AND AT THE PRE-
DISPATCH STAGE

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LIST OF DOCUMENTS/ CHECKLIST TO BE UPLOADED / FORWARDED BY
VENDOR

PRODUCT NAME CEMENT

SER NO DOCUMENT NAME MIN QR

1 TYPE OF PLANT MODERN MANUFACTURING PLANT HAVING
CENTRALIZED ONLINE PROCESS CONTROL
2 ANNUAL TURNOVER[IN CR GREATER THAN OR EQUAL TO 450[FOR PAN INDIA
RS] APPROVAL]
3 TOTAL ANNUAL GREATER THAN OR EQUAL TO 135[FOR REGIONAL
PRODUCTION[IN MTPA] APPROVAL]
4 QUALITY MANAGEMENT ISO -9001 2015
SYSTEM CERTIFICATE
5 TECHNOLOGY TO BE USED MANUFACTURING PLANTS TO BASED LATEST
FOR MAKING CEMENT TECHNOLOGY SUCH AS MODERN ENERGY EFFICIENT
DRY PROCESS BASED PLANT
6 RAW MATERIAL LIME STONE THE FIRM MUST OWN OR HAVE ON LEASE GOOD
QUALITY OF LIME STONE MINES SUPPLY
7 RAW MATERIAL FLY ASH [A]STRICTLY AS PER IS-1489 [PART I]-2002 [B] INTER
GROUND WITH CLINKER AND MIXED WITH CEMENT [C]
DRY FLY ASH IS TRANSPORTED IN CLOSED
CONTAINER AND STORED IN SILOS ONLY PNEUMATIC
PUMPING IS USED [D] PROCURED FROM THERMAL
POWER PLANTS USING HIGH COMBUSTIONS
TEMPERATURE ABOVE 1000 C
8 RAW MATERIAL SLAG [A] SLAG IN GRANULATED FORM TO BE USED FOR
THE MANUFACTURE OF PSC [B] GRANULATED SLAG
MUST BE OBTAINED BY PROCESSING THE MOLTEN
SLAG BY RAPIDLY CHILLING OR QUENCHING IT WITH
WATER OR STEAM AND AIR [C] THE SLAG
CONSTITUENT SHALL BE NOT LESS THEN 25 PERCENT
OR MORE THAN 65 PERCENT OF PSC
9 NATIONWIDE MARKETING BRANCHES IN AT LEAST 4 STATES
SET-UP
10 APPROVAL BY VARIOUS MAJOR CENTRAL/STATE GOVT DEPTT,PSUS MAJOR
AGENCIES INDUSTRY HOUSES/CORPORATE ETC
11 DEPTT WHERE SUPPLIED MAJOR CENTRAL/STATE GOVT DEPTT,PSUS MAJOR
INDUSTRY HOUSES/CORPORATE ETC
12 PAST NO MAJOR CASE OF NON
PERFORMANCE/REPUTATIO PERFORMANCE/BLACKLISTING BY GOVT
N DEPARTMENTS
13 MINIMUM EXPERIENCE IN MINIMUM EXPERIENCE OF 5 YRS IN PRODUCTION
PRODUCTION

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14 RANGE OF PRODUCTS OPC 43 GR,53,PSC AND PPC
MANUFACTURED
15 DISCHARGING OF SOCIAL ACTIVELY RUNNING WELFARE SCHEMES/PROGRAMS
RESPONSIBILITY

16 QUALITY CONTROL A DEDICATED TEAM OF PROFESSIONALS WITH WELL-

MEASURES EQUIPPED CHEMICAL AND PHYSICAL LABS TO
ENSURE TOTAL QUALITY CONTROL AT THREE
STAGES- AT THE RAW MATERIAL STAGE,AT THE
MANUFACTURING STAGE AND AT THE PRE-DISPATCH
STAGE

17 BIS APPROVAL OF CONFORMING TO- IS 269-2015 FOR OPC-43 GR AND

PRODUCT OPC 53 GR, IS 1489-PART 1-2015 FOR PPC, IS 455-2015
FOR PSC
18 COMPANY MOA/AOA
VETTED BY PUBLIC NOTARY
19 COPY OF FACTORY LICENSE
20 PLANT LAYOUT AND
COMPLETE PROCESS
FLOW-CHART
21 RAW MATERIALS LIKE LIME
STONE,FLY ASH,AND SLAG
& COAL PVS WITH
AGREEMENT/MINE LEASE
DETAILS
22 COPY OF PAN
23 COPY OF ST/GST
24 COPY OF ENVIRONMENTAL
CLEARANCE AND LIST OF
PLANT/LAB EQUIPMENT
WITH LATEST CALIBRATION
DETAILS

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LIST OF DOCUMENTS/ CHECKLIST TO BE UPLOADED / FORWARDED BY
VENDOR

PRODUCT NAME ALL PRODUCTS OTHER THAN CEMENT & STEEL

SER DOCUMENT NAME

NO
1 TECHNICAL LITERATURE OF PRODUCT FOR REGISTRATION
2 DETAILED SPECIFICATIONS
3 TEST CERTIFICATE OF PRODUCT GOVERNMENT LABORATORIES IN CONFORMITY
WITH ELEVANT IS CODE/INTERNATIONAL CODE
4 CURRENT AND VALID IS/BIS CERTIFICATES
5 ADVANTAGES OF THE PRODUCT AS COMPARED TO OTHER EQUIVALENTS PRODUCTS
AVAILABLE IN MARKET
6 MANUFACTURE AND THEIR COMPLETE ADDRESS INCLUDING TELEPHONE
NUMBERS,FAX NUMBERS,WEBSITE,E-MAIL ID AND PARTICULARS OF CONTACT
PERSONS
7 PRESENT USAGE OF PRODUCT
8 USERS OF THE PRODUCT IN MES/OTHER GOVERNMENT DEPARTMENTS
9 PRODUCT CATALOGUE
10 LIST OF EARLIER APPROVALS BY GOVERNMENT/MES/PSU OF SAME PRODUCT
11 FEES BACK/PERFORMANCE REPORT OF EXISTING CLIENTS

12 QUALITY ASSURANCE DETAILS

13 LIST OF PLANT AND MACHINERY AND LIST OF QUALITY CONTROL EQUIPMENTS
14 AVAILABILITY OF AFTER SALES SERVICES FOR MECHANICAL EQUIPMENT
15 IN CASE OF AUTHORISED DEALERS ,COPY OF THE AUTHORISATION GIVEN BY THE
OEM TO CONFIRM AUTHENTICITY

AFFIDAVIT REGARDINGSISTER CONCERNS I.E. FIRMS WHICH ARE CO-OWNED BY THE

SAME PROPRIETOR OR FIRMS WHICH ARE CO-OWNED BY HIS DIRECT FAMILY
16 MEMBERS /BY ANY AGREEMENTS WITH OTHER FIRMS IF THERE IS NO SISTER
CONCERNS OR FIRMS CO-OWNED BY HIS DIRECT FAMILY MEMBERS /BY ANY
AGREEMENTS WITH OTHER FIRMS,IT MUST BE SPECIFICALLY MENTIONED IN THE
AFFIDAVIT NO DISPUTE WILL BE ENTERTAINED AT LATER STAGE IF ANY ISSUES WILL
ARISE AFTER APPROVAL OF PRODUCTS, THE REGISTRATION WILL BE CANCELLED
WITHOUT ANY NOTICE
17 CERTIFICATE FROM REGISTRAR OF COMPANY IN CASE OF PRIVATE LIMITED FIRMS
18 COPIES OF TIN REGISTRATION AND PAN CARD

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19 LAST THREE YEARS BALANCE SHEET CLEARLY SHOWING TURN OVER
20 LIST OF DEAIR NETWORK IN INDIA
21 PRICE LIST & COST ANALYSIS WITH RESPECT TO EQULVALENT PRODUCT AVAILABLE
IN MARKET
22 COMPANY ORGANISATION CHART
23 RELEVANT CLEARANCES OF GOVERNMENT LIKE CPCB,INCOME TAX, LABOUR
DEPARTMENT,EXCISE DUTIES
24 RAW MATERIAL DETAILS[SOURCE,QUALITY AND COPIES OF PURCHASE ORDERS]
25 PHOTOGRAPHS OF OFFICE AND FACTORY PREMISES AND SOFT COPY IN THE FORM
OF CD CONTAINING PRODUCT PROFILE AND PHOTOGRAPHS OF OFFICE AND
PERMISES

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LIST OF DOCUMENTS/ CHECKLIST TO BE UPLOADED / FORWARDED BY
VENDOR

RENEWAL OF PRODUCT REGISTRATION

SER NO DOCUMENT NAME

COPY OF PREVIOUS PRODUCT APPROVAL/RENEWAL LETTER ISSUED BY THIS

1
HEADQUARTERS

COPIES OF APPROVAL/RENEWAL LETTERS ISSUED BY OTHER GOVERNMENT

2
DEPARTMENT

3 PRODUCT CATALOG

4 CURRENT AND VALID IS / BIS CERTIFICATES

5 LATEST TEST CERTIFICATE

COPY OF PURCHASE ORDER FROM MES / GOVERNMENT DEPARTMENTS AFTER

6 THE DATE OF ISSUE OF THE APPROVAL / RENEWAL LETTERS AS MENTIONED
AT SER 2B
MINIMUM FIVE PERFORMANCE CERTIFICATES FROM MES AND ANY NUMBERS
FROM GOVERNMENT DEPARTMENTS AFTER THE DATE OF ISSUE OF THE
APPROVAL / RENEWAL LETTER AS PER FORMAT SERVED WITH PREVIOUS
7
APPROVAL / RENEWAL LETTER. PERFORMANCE CERTIFICTES FROM MES
ESTABLISHMENTS SHOULD BE SIGNED BY GE / AGE 1 AND COUNTERSIGNED
BY NEXT HIGHER ENGINEER AUTHORITY

8 CURRENT BALANCE SHEET CLEARLY SHOWING TURN OVER

CONFIRMATION REGARDING THERE IS NO CHANGE IN THE MANAGEMENT OF

9
THE FIRM OR CHANGE IN ITS CONSTITUTION OF ANY TYPE

A DECLARATION IN THE FORM OF AN AFFIDAVIT ON NON-JUDICIAL STAMP

10
PAPER STATING THE FOLLOWING

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