1ST Quarter Presentation Software

TO OPEN MICROSOFT POWERPOINT 2007

 Double click quickly on the PowerPoint 2007 icon on the Windows
Desktop.
 Click the Start button in the lower left corner of the screen, and then click
All Programs, next move your cursor over Microsoft Office, then click
Microsoft PowerPoint 2007.
Environment of Microsoft PowerPoint Screen
1. Tabs – contain all tabs where you can find the related command groups
and buttons. It is located under the Quick Access Toolbar.
2. Groups – it is located inside the ribbons where the buttons are divided or
separated based on their categories.
3. Ribbons – it is located near the top of the screen, below the Quick
Access Toolbar, where several tabs are displayed with related command
groups.
4. Views – it is located on the status bar and Presentation views under View
Tab. (Normal view, Slide Sorter View, Slide Show view.)
5. Designs Templates – where you create a new presentation based on one
of the PowerPoint designs.
6. Slide Tab – contains the outline tab and the tab where you can rearrange
your slide and switch between slide and outline of the presentation.
7. Slide Pane – shows a large view of the current slide that you are working
on.
8. Notes Pane – is used to type notes about your slide in normal view.
Microsoft PowerPoint Views
 Normal View – gives you a view of the entire slide as well as the “mini-
previews” of each slide in the area on the left.
 Slide Sorter View – you can see small images of each slide. In this view
you can left click on a slide and, while holding down the left mouse
button, drag your slide to any position in your show that you desire.
This view assists you in arranging your slides in the order that you desire for
 your presentation. This view is soft of like the old, round 35mm slide show
trays where you pulled-out and stuck-in slides, in the order you desired.
 Slide Show View – anytime you want to view your presentation, click-on
this button. If you click on it now, you will see how the slide, on which you
are working, will look. When you are finished looking at the slide, tap the
Esc Button/key in the top-left part of your keyboard. This will take you
back to the View in which you were working.
 Zoom Area – that will allow you to zoom in and out to enlarge or decrease
the size of your slides.

Microsoft PowerPoint
Course Description:
Is a complete desktop presentation software that is used to transmit ideas and
information into attractive, interesting, and professional – looking presentation.
Getting to Know the Advantages, Uses and Functions of MS PowerPoint
2007.
 Word Processor – helps you produce text for your letter, reports, research
papers, memos, and other documents.
 Spreadsheet – are used to create formulas and perform mathematical and
logical computations. But to communicate information and ideas effectively
we use PowerPoint.
 PowerPoint – for communication purposes can help a lot. For example you
can make use of PowerPoint presentations to transmit information and ideas
at a board meeting, a huge conference, for reporting, and as a tool for
teaching.
Advantages of PowerPoint
 Add Animation Effects – the animation schemes task pane allows you to
choose the animation scheme that’s best for your audience.
 View before you print – just as you are used to doing in Microsoft Word
and Microsoft Excel, you can now preview your presentation before you
print.
 Compress Graphics – you can compress your pictures or bitmaps. Pick the
resolution you want for the pictures.
  Add an Organizational Chart – makes it easy to add an organizational
chart element to any side.
 Sort Slides Fast – PowerPoint’s slide sorter (which lets you rearrange,
insert, and delete slides) is a holdover from previous version of PowerPoint
(choose View tab> Slide Sorter to see it.)
Basic Functions of PowerPoint
 Presentation – a collection of your slides stored in one file. A presentation
should be interesting and appropriate to the topic and the audience as well
because it is important that they know what you are presenting.
 Slides – are the individual pages of your presentation. It contains
combinations of word, formats, pictures, layouts, speaker notes, special
effects, and outlines. It can be printed on paper or on transparencies.
 Handouts – are the hardcopies of your presentation in much smaller images.
Providing handouts for the audience is optional.
 Speaker’s Notes – consists of important prints that guide the speaker while
presenting the presentation. You can also print the notes.
 Outlines – is the blueprint of your presentation. It consists of plain text
alone. You can make changes on the outline before printing.

Beginning the Presentation

- In PowerPoint 2007 a Slide Layout named Title Slide always appears first.
PowerPoint “thinks” that you want to start your presentation with a title. So,
logically, the Title Slide appears in the main section of the screen.
- You will notice, in the lower left corner of the screen, Slide 1 of 1 is
indicated.
You will also see that your screen “Click to add title”. Place your cursor in
the “Click to add title” box and Click the left mouse button. Your text box,
after you click, will look empty. To insert the text in this formatted text box,
we simply enter (type-in) the title. Now, Click in the second box “Click to
add sub-title” and type.

New Slide Button

Create a New Slide in your presentation
1. At the top left of the screen in the Home Tab you will see a New Slide
“button”.
 2. When you move your cursor arrow over the button you will see a Microsoft
Help Text box appears that says New Slide.
3. You will see the New Slide button and a down arrow.
4. Click on the down arrow to create your next slide.
When you click the arrow down, Office Theme will appear. We’ll use the Title
and Content slide for our second slide. The Title and Content slide combines
several of the Text and Content Layouts. We can choose to use the Bulleted List,
or the Content choices. For Slide 2 we’ll use the Bulleted List.

Saving Your Work

Notice, you have the small save diskette in the Quick Access Toolbar.
However, there is no longer a Menu Bar with File-Save. The Microsoft
Office Button is now used for File menu choices. Click the Microsoft Office
Button and the menu on the right will appear. Notice that we purposely moved our
cursor over Save As and it turned orange. So you can see the various save choices
on the right side of the menu screen under save a copy of the document.
Now click in the box to the right of File name: and you will see that How to
Make a Great PBJ has already been entered. PowerPoint assumes you desire to
name your presentation with the name of your first text entry in your first slide. If
you do not want this name, delete How to Make a Great PBJ and type in the file
name you desire. Then click save.
One of the really nice things about Office 2007 and PowerPoint 2007 is an
auto-save feature that will save your file if you forget to – if something causes
your computer to “crash”. However, we still think it’s a good idea to save
your PowerPoint presentation after each slide.

Adding Colors, Slide Color Schemes and Changing

Themes
Adding Colors
 There are a several methods you can use to add color and other effects to
your slides.
Slide Color Schemes
 Color Schemes takes on a whole new look in PowerPoint 2007, you’ll be
able to do all of the schemes you used and a lot more.
1. Click the small Slide 1 image on the left side of your screen.
2. Next, click the Design Tab.
The Slide Design Tab/Ribbon will appear.
Notice the Themes Group takes up much of this ribbon, as you move your cursor
over these Themes, you’ll notice that the Themes become visible on Slide 1.
Since many PowerPoint users like Color Schemes, this is where we’ll to begin our
slide coloring process. Look at the arrow on the right side. To color your slide,
using Color Scheme, you’ll need to click the small down arrow to the right of
colors.
When we finished our color selection, our Create New Theme Colors selection, our
Color Scheme looked like the one on the right. We named our theme – Your New
Theme Color. You can name your Themes anything you desire.
A huge CAUTION – but not a problem! As soon as we clicked the Save Button,
our ENTIRE slide show changed to the new Color Scheme.
If you like the Color Scheme you created, this is not a problem. If you do not like
your scheme, you can click the Undo Arrow Button at the top of the screen.
When you click, your slide show will return to the slides your created previously.
Notice that your scheme has been added to the Themes in the Design
Tab/Ribbon.
You have a lot of flexibility in PowerPoint 2007. You can apply any of the
Themes to specific slides, or to all slides. When you RIGHT click on one of the
white themes and choose Apply to Selected Slides. When we did, our Slide 2
changed to the white theme.
Note : SAVE YOUR WORK!

THEMES
Themes are similar to the Design Templates. Using PowerPoint for the first time, it
shows you how to use Design Templates on individual slides, or on all of the slides
in your presentation. If you are not on the Design Tab/Ribbon, click the Design
Tab. You will see the Themes Group.
As you move your cursor over a Theme, you see that Slide 2 reflects your choice.
To view additional Themes, click the more arrows in the lower right corner of
the Themes Group.