Plan International Myanmar
Terms of Reference
Position : Logistics Assistant
Report to : Logistics Officer
Number of Position : 1 Position
Location : Sittwe, Rakhine State
Assignment Type : Service Agreement
Duration : From joining date till 30th September 2025
Travel percentage : 20%
ABOUT PLAN INTERNATIONAL MYANMAR
Plan International is a global organization focused on advancing the rights of children and youth,
especially girls, across both development and humanitarian contexts. In Myanmar, Plan International
implements integrated programming focused on child development and youth empowerment, with a
special emphasis on supporting girls and young women. Our program areas encompass Early
Childhood Care and Development (ECCD), Water, Sanitation, and Hygiene (WASH), Resilience and
Disaster Risk Reduction (DRR), Child Protection, and Education. Additionally, we focus on Youth and
Adolescent Development through Skills and Opportunities for Youth Employment and
Entrepreneurship (SOYEE), as well as Leadership and Life Skills Development. Our efforts also
extend to ensuring Food and Nutrition Security to promote healthier and more resilient communities.
Plan International is dedicated to creating safe environments for children and program participants,
promoting practices that address their specific safeguarding needs and protection risks. We actively
challenge and do not tolerate inequality, discrimination, or exclusion.
JOB PURPOSE
Plan Myanmar is expanding its operations and needs to fill the newly established position of logistics
assistant. As part of the Field operation team, the logistics assistant will support the office by actively
participate in logistics activities. This position is based full-time in field office with up to 20% travel to
the field/Offices if necessary. Contribute to the development of SOP as part of Country Strategic Plan
(CSP) process.
DIMENSION OF THE ROLE
To be responsible for the day-to-day logistic activities. To ensure necessary logistics support is
provided to the programme team and responsible for all logistics related issues. Moreover, he/she
needs to assist and advise Logistics Officer on Logistics related issues. Make sure coordination and
cooperation with budget holder for the procurement plan for their project and responsible of
warehouse, fleet and assets tasks according to Plan’s standard Operation Manual.
ACCOUNTABILITIES
Warehousing and Transport, Procurement & Supply Chain, Assets & Fleet Management:
• To do regular cleaning and proper maintenance of warehouse and stock items.
• Assist Logistics Officer to record and update for every stock movement and keep all documents
are in accurate.
• Assist Logistics Officer to regular stock check by weekly / monthly.
• To receive program stock accurately and all are keeping documented.
• To release the items due to program requisitions and update in the report.
• Ensure all Plan’ vehicles, Motor Bikes and generator are in well maintained, tuned and kept to
safety standards.
• To arrange vehicle for program implementation in the field due to vehicle requisitions to be
smoothly.
• To supervise Drivers and provide necessary technical supports as needed.
• Ensure to settle outside vehicles rental payment and monthly fuel payment accurately.
• To communicate with drivers and fuel supplier to fill full tank to all office vehicles and Generator
by the last working days of each month.
• Assist to Logistics Officer necessary things with monthly fleet report.
• To arrange route information, transportation mode and list of available vehicle owner including its
standard price per routes.
• To record updated information of fixed assets and inventory in the system.
• Assist to Logistics Officer to do proper yearly asset verification for all fixed and low value assets.
• Keeping the documents with assets in/out and transfer process.
• Assist to Logistics officer with assets management report.
• Procure goods and services due to organizational procurement thresholds which are defined by
Logistics Officer.
• Communicate with suppliers and other program/project team and finance on processing and status
of payments.
• Confirm that all invoices have been received and submitted for payment.
• Assist to Logistics Officer with procurement planning update.
• Assist to Logistics Officer to update monthly procurement tracker.
• Undertakes other duties as required.
DURATION AND WORKING HOUR OF THE ASSIGNMENT
The assignment is a full-time engagement during the period and based in Sittwe Program Unit Office
with 20% travel. Plan International Myanmar will cover for the transportation, Accommodation and per-
diem for the required business travel. The Logistics Assistant is required to work 5 days per week (20
to 22 days per month), with 8 hours per working day. Weekends and public holidays, as observed and
confirmed by Plan International Myanmar, are entitled.
SAFEGUARDING COMPETENCIES, CRITERIA AND LEVEL OF CONTACT
Ensure the delivery of Logistics functional area work in accordance with Safeguarding policies,
procedures and guidance incorporate measures described in the standard Safe Recruitment,
selection and engagement. This includes conducting risk assessments and implementing
safeguarding protocols
Ensure engagement local supplier, vendors and stakeholders in line with the safeguarding
standard “Safe recruitment, selection and engagement”, “Working with Safe Partners” and
“Building Positive and Safe Relationships with Children and Programme Participants”.
Create a safe and supportive environment for all community members, particularly vulnerable
groups such as women, children, and LGBTQ+ individuals.
Ensure their work does not put children and programme participants at risk by continuously
evaluating it through a safeguarding perspective, data privacy and discussing potential design or
implementation with the children and programme participants.
Promote the importance of safeguarding and PSHEA to colleagues in other organizations and
children, their families, beneficiaries, and the wider community.
Apply all relevant standards to their area of responsibility.
Identify and address gaps within implementing standards in area of responsibility.
Assume responsibility for reporting any instances of suspected child abuse or neglect immediately
as per Plan Myanmar’s policy.
KEY RELATIONSHIPS
Internal contacts:
Level
Position Reasons for contact
(high, medium,
low)
Supervise the daily duty of the logistics assistant.
Logistics Officer High
Approved and review for all logistics related issues.
Ensure logistics policy and compliance to Plan’s
Project team and other
standard Operation Manual High
departments
Manage and make decisions on some logistics-
Operations Manager related issues. Medium
External contacts:
Level
Position Reasons for contact
(high, medium,
low)
Plan international Assist in collecting/sending documents and material
Suppliers between Plan Suppliers and Plan. High
Partner (local NGOs) Capacity building, networking and partnership:
strengthens downward logistician High
Working Group/ Networks Coordination, learning and sharing information, best
Medium
(local level) practices
DEALING WITH PROBLEMS
Complexity of problems handled & the degree of investigation, analysis, & creative thinking required
to solve them
QUALIFICATIONS:
Essential / Desirable
• University degree in relevant field
• Minimum 2 years of hands-on experience in an admin, logistics, procurement, operational support
to development or private sector projects.
• Experience working and collaborating with diverse sets of stakeholders including local partners
and sector working group.
• Ability to work under pressure, as part of a team or independently, and meet deadlines
consistently.
• Good communication and coordination skill.
• Understanding of children’s rights and gender equality.
• Good command of MS Office applications (Word, Excel, Access, and Power Point)
• Good English and Myanmar language is an advantage.
• Able to work under pressure for multiple tasks to meet dead line.
• Willingness to travel to remote and conflict affected area.
APPLICATION PROCESS:
Interested Candidates should submit their comprehensive CV, Application letter and send to
Myanmar.CO@plan-international.org not later than 18th July 2025, 5:00 PM.
Subject line for application: “Logistics Assistant _ Sittwe”.
Plan International Myanmar is committed to the well-being of children, youth, and adults, and upholds
the principles of gender equality. We have zero tolerance for Safeguarding and PSHEA issues. All
staff and associates of Plan International Myanmar are required to sign and adhere to our
Safeguarding Policy and PSHEA Policy at all times.
