eae reat fra airs (finan area, era Wea & ately WH tara Are) CENTRAL BOARD OF SECONDARY EDUCATION {dn Autonomous Organisation under the Mistry of Education, Govt. of In) No.CBSE/CE/Coord/2024/ E fls-| vsces/ Dated: 09.10.2024 To, The Principals/Heads of Schools Affiliated to CBSE (Through CBSE Website) Subject: Strict Compliance with Attendance Requirements as per CBSE Examination Bye-Laws for Board Examination Eligibility-reg Madam/Sir, It is well understood that schools are not just centers for academic learning but play a critical role in the overall development of students. Alongwith imparting subject knowledge, schools facilitate extracurricular activities, peer learning, character building, values inculcation, teamwork, collaboration, respecting diversity, inclusion, and many more. Therefore, the regular attendance of students in the school is vital to ensuring their holistic development. In light of this, all schools must adhere strictly to Rules 13 and 14 of the CBSE Examination Bye-Laws regarding student attendance for Class X and XII board examinations. As per the Board's regulations, a minimum of 75% attendance is mandatory for students to be eligible to appear for the Board examinations. The Board offers a 25% relaxation only in cases of exigencies such as medical emergencies, participation in national or international sports events, and other serious reasons, provided the necessary documentation is submitted. Schools are hereby directed to ensure the following: 1. Inform Students and Parents: All students and parents must be made aware of the mandatory 75% attendance requirement and the potential consequences of not meeting it. Any student, if on leave due to a medical emergency, needs to apply for the leave to the school with proper medical prescription and certificate etc. immediately after falling ill. Leave without a written request will be considered unauthorized absence from the school, - -Page-2- Roan dear, 2, engi ax, her Ree, Rec.120002 A--- eee "SHIKSHA KENDRA” 2, COMMUNITY CENTRE, PREET VIHAR, DELHI-110092_ ‘Phone (off): 011-22500256-59, 22041807-08, Website: wwrw.chse govin, wiwwicbse.nicin2 2. Leave Procedures: In case of medical emergencies, students must submit a leave application alongwith valid medical documentation immediately availing the leave. For other reasons, students must inform the school of their absence with a valid reason and only in writing. If it is observed at the time of sudden inspection of the schools by the CBSE that students are absent without proper leave records, it will be presumed that they are not attending the schools regularly, CBSE shall not allow them to appear in the Board examinations. 3. Attendance Monitoring: Schools must regularly monitor and maintain accurate attendance records. Attendance registers should be updated daily, signed by the class teacher and the competent authority of the school and be readily available for inspection by CBSE. 4. Parental Communication: In case a student frequently misses school or fails to meet the attendance requirement, the school should notify the parents in writing, stressing the importance of regular attendance and informing them that failure to comply may result in the student being disqualified from appearing in the board exams. 5. Inspections by the CBSE: The Board may conduct surprise inspections to verify student attendance records. During such inspections, if it is found that the records are incomplete or if it is manifest that students have not been attending regularly, the school may face strict action, including disaffiliation, The students may be disqualified from appearing in the board exams. Please note that no changes to the attendance records will be permitted once the school has submitted the shortage of attendance cases to the CBSE. Attached to this letter, you will find the Standard Operating Procedures (SOPs) for condoning the shortage of attendance and a Proforma to be used when submitting cases for condonation. 4 -Page-3-Kindly ensure compliance with the above directions to support the academic success and holistic development of your students. Regular attendance is not only essential for meeting the Board’s examination requirements but also for fostering responsible and well-rounded individuals. Thank you for your cooperation. Yours faithfully, (Dr. Sanyam Bhardwaj| Controller of Examinations Copy to:- 1. Regional Director/Officer, Regional Office, CBSE for sending to all concerns Parents of the students studying in Class X and Class XII Web-admin with the request to upload on the CBSE website and sending through e-sandesh en1 STANDARD OPERATION PROCEDURES FOR DEALING WITH STUDENTS WHO HAVE ATTENDANCE LESS THAN THE PRESCRIBED PERCENTAGE OF ATTENDANCE Schools will take the following action: a. Inform the importance of attendance to the students and their parents at the beginning of the session; b. Sensitize the students and parents about the relevant rules and the attendance requirement during the academic session; c. Inform the students and parents the grounds on which shortage of attendance could be condoned; d. Inform the students and parents to submit a medical certificate(s) from the Competent Authority/leave application supporting the reason for availing leave as and when leave is availed; Warn the students and parents if they are not attending the classes regularly and maintain the records of such students correctly; Inform the parents about the shortage of attendance; Schools will recommend the cases as per Examination Bye-laws only; Attendance will be calculated as of 1s January of the academic session; Shortage of attendance cases be received in the concerned Regional office up to 7% January of the academic session; J. No case will be accepted after 7% January of the academic session of Class X or Xl; k. Cases without mandatory documents will be summarily rejected. eet In case of shortage of attendance, schools shall be required to procure the following documents from the student(s) / parent(s) and submit them to the concerned Regional office of the Board while forwarding the cases for considering condonation of shortage of attendance S. [Valid reason for Mandatory documents No. | condonation of shortage of attendance 1 _| Prolonged illness 1. Request(s) from the parent 2. Medical Certificate(s) for the period of absence from a Government Doctor. 3. All medical reports, X-rays etc. 4. Recommendation of school in the proforma attached. 2. | Loss of father/mother or | 1. Request from the parent some other such incident | 2. Death Certificate issued by the leading to _his/her| _—_ concerned Authority absence from the school| 3. Recommendation of the _ school and meriting special! concerned in the proforma attached. consideration. 3. [Any other reason of| 1. Request from the parent similar serious nature, 2. Certificate issued by the concerned Authority supporting the nature of reason | 3. Recommendation of the — school concerned in the proforma attached.‘Authorized participation in Sports at National level organized by CBSE/SGFI 1. Request from the parent 2. Certificate issued by the concerned Authority 3. Recommendation of the school concerned in the proforma attached. Authorized participation in Sports at the National level/International _ level organized by recognized Federations. 1. Request from the parent 2.Recommendation letter from Sports Authority of India 3. Recommendation of the school concerned in the proforma attached. 4.Action be taken as per Standard Operating Procedures issued by CBSE for students participating in National _level/International sports events. 3.The following will be the schedule for sending the request to the CBSE for condonation of attendance:- s. No Activity ‘Schedule 1: | To consider attendance put in by the student(s) in view of Rule — 14()— of Examination Bye-laws Upto 1* January of the academic session for Class X or XII Schools to compile all such shortage of attendance cases at SI. No.1 above in tabular form (separately for Class X and XII) supported with documents as mentioned above. To be sent to the concerned Regional Office so as to reach within 07(seven) days of Activity at S.No. 1 ie. 7% January of the academic session. The regional office will also communicate deficiency, if any, to the schools Within 15 (fifteen) days from the date of receipt i. latest by 21* January of the academic session. Schools will communicate fulfilment of deficiency to the Regional Office Within 07 (seven) days from the date of activity at S.No. 3 i.e. 28 January of the academic session The last date for approvals by CBSE 7th February of the examination year. All schools are directed to read, understand, and comply with the SOPs in toto. Schools will ensure that all the documents as per requirement are obtained from the student(s)/parent(s) concerned and provided to the concerned Regional Office, wherever required. Q-(PROFORMA FOR FORWARDING SHORTAGE OF ATTENDANCE CASES BY SCHOOLS) CONDONATION OF SHORTAGE OF ATTENDANCE IN CLASS X/XII (SEPARATE PROFORMA EACH FOR CLASS X AND XII) 1. The following candidates of Class es have not attained the required percentage of attendance during the academic session 20....20. as per details mentioned against each: » |g Sbe 33 | sbe : ; : 3 FE |? a2 3 $ a 4 3 3 : ey igs | glide # g 3 3 #. (8% Beilgo¢ 3 @ |, | 83 g fils 8.3 a & 88 gy 830 8 888 5 > «|i $2 3 38 § $88 5 2 if [G8 [Ss [faeces 3 2 : Se 32 a g by 2 8 & 2 [58 |5h |s.3/ see 8 a | @ |6 |£8 22 | £384) goued 1 2. 3. : _ 5. 1 2. The following documents duly attested are attached to the following cases. S.No Name of Candidate Name of Documents(s) attached 1. | |oo}ro Signature: Name of Principal: School Name: School No Affiliation No.: Seal of the school: