HSE Inspection (ECE)
School eSIS Number:
School Name: Template
Region:
Inspection Start
Date:
Inspection End Date:
Compliance Team:
Summary
Categories Total
Positive 147
Observation 0
Minor NC 0
Major NC (OSH) 0
Major NC (Lic) 0
Administration Information ﺑﯿﺎﻧﺎت اﻟﮫﯿﺌﺔ اﻹدارﻳﺔ
School Principal: School Vice Principal:
Principal Email: Vice Principal Email:
Available during the visit: Available during the visit:
Notes: Notes:
Staff Information ﺑﯿﺎﻧﺎت اﻟﻌﺎﻣﻠـــــــــــﯿﻦ
Total Number of Teaching and Admin
academic Staff:
Number of absent Teachers during the Number of absent students/Percentage of during the visit
visit: absenteeism as per eSIS:
Number of substitute teachers are
available:
1. Management and Organization
Institution License
Policy Number Title Rating Comment(s)
1.1.1 1 The premises must be used solely for childcare, Positive
and may not be used for any living
accommodation.
1.1.2 2 The Nursery shall not have any renovation, Positive
accommodation or modification in the nursery
building structure without the approval from the
authorities (ADEK, Civil defense, Municipality and
others)
1.1.3 3 The nursery shall have valid Trade License Positive
1.2.4 4 Comments or Additional Items Positive
Records and Reports
Policy Number Title Rating Comment(s)
1.2.1 1 The nursery must maintain the daily attendance Positive
records of children on both arrival and dismissal
1.2.2 2 The nursery must maintain the daily attendance Positive
records of staff.
1.2.3 3 The nursery must maintain the building Positive
maintenance records of staff.
1.1.4 4 Comments or Additional Items Positive
2. Risk and Emergency Management
Risk Management
Policy Number Title Rating Comment(s)
2.1.1 1 All electricity connections in must be safe, in Positive
good condition, do not pose a risk to people and
must be inaccessible to children.
2.1.2 2 In case of serious injuries, does the nursery notify Positive
ADEK on (osh@adek.gov.ae) and through Al Adaa
Form G within 24 hrs. for fatalities, and 3 working
days for other serious incidents (serious injuries,
dangerous occurrence and occupational illness)
1.1.3 3 Nursery shall record all non serious injuries on Positive
form G2 on Al Adaa
2.1.4 4 The Nursery shall maintain login creditional to Al Positive
Adaa system (update the entity profile under
user management, report quarterly performance
for high risk entities, report incidents through the
applicaple forms)
2.1.5 5 The Nursery shall undertake internal incident Positive
investigation to identify the route Couse of the
OSH incident and determine the appropriate
corrective action to prevent reoccurrence.
2.1.6 6 The Nursery shall ensure timely closure of Positive
corrective actions after incidents.
2.1.7 7 The Nursery shall create an emergency plan Positive
which includes all emergency scenarios (Fire,
chemicals spillage, and natural disasters).
2.1.8 8 Cabinets are safely fixed and secured into the Positive
wall
2.1.9 9 The building of the nursery must be free from gas Positive
cylinders.
2.1.10 10 Anti-slip treads must be provided at all stairs. Positive
2.1.11 11 The infant / toddler shall be housed on the Positive
ground floor of a building
2.1.12 12 All offices in the nursery must be free of any Positive
equipment that may cause fire, electric shocks
(such as kettles, toasters, etc.)
2.1.13 13 building Stairs in the nursery must be supplied Positive
with banisters and handrails with an appropriate
height of not less than 1.2m, with a certain design
to prevent climbing by children.
2.1.14 14 All water containers must be tightly covered. Positive
2.1.15 15 All chemicals and detergents must be stowed Positive
away, inaccessible to children and all materials
must be kept in their original containers and
labeled with safety directions thereon.
2.1.16 16 Stairs must be safely locked by stair gates at Positive
both ends.
2.1.17 17 The ECEI shall be located on the ground floor and Positive
the first floor of a multi-story building
2.1.18 18 The nursery must not utilize fresheners ignited by Positive
electricity, or coal, or liquefied gases, and may
set a fire (such as: incenses, AL Aud).
2.1.19 19 Electricity sockets must be totally isolated, by a Positive
height of not less than (1m) off the ground, and
completely covered when they are not in use.
2.1.20 20 Comments or Additional Items Positive
Emergency and Evacuation Management
Policy Number Title Rating Comment(s)
2.2.1 1 All corridors, stairs and passageways shall be free Positive
from obstacles , lead to outside easily and
include slopes. Corridors and under staircases
are free from storage.
2.2.2 2 Fire alarms are regularly checked for validity. Positive
2.2.3 3 There are adequate number of fire extinguishers Positive
available for size of building.
2.2.4 4 The nursery must maintain first aid kits with all Positive
their valid inclusions.
2.2.5 5 The Nursery must maintain an evacuation plan Positive
and safe assembly points and must be known to
all and clear and visible guiding signs as well as
the evacuation scheme must be displayed.
2.2.6 6 PEEP must be available for the people who Positive
requires special assistance and arrangements.
2.2.7 7 The nursery must apply procedures and Positive
instructions of risk assessment and management
for all facilities, events and activities, with a
periodic reviewing and supervising the
implementation of such procedures.
2.2.8 8 The nursery must obtain a valid certificate of Positive
conformity by the Civil Defense.
2.2.9 9 Fire system maintenance contract available and Positive
valid
2.2.10 10 The nursery must conduct an evacuation drill in Positive
collaboration with the Civil Defense once a year
and in house three times.
2.2.11 11 All staff must obtain a training program on Positive
occupational environment, health and safety
where it covers the first aid and the protection
from the fire in addition to any other useful
programs.
2.2.12 12 The nursery must have an accessible emergency Positive
exits with no obstacles thereto and emergency
doors must not be locked during working hours.
2.2.13 13 Fire extinguishers are routinely checked for Positive
validity
2.2.14 14 Comments or Additional Items Positive
Electrical and pump room
Policy Number Title Rating Comment(s)
2.3.1 1 Pumps rooms must be free of storage, and Positive
equipped with an alarm system, and a hand-held
fire extinguisher. (If applicable)
2.3.2 2 The electrical room must be locked to prevent Positive
unauthorized access, Proper signage in place
and clearly visible (e.g. Electrical Hazard or
Danger High Voltage)
2.3.3 3 Electricity rooms must be free of storage, and Positive
equipped with an alarm system, and a hand-held
fire extinguisher (CO2).
2.3.4 4 The pump must be operating effectively and Positive
maintained regularly through specialists and
professional companies.
2.3.5 5 Comments or Additional Items Positive
3. Environment, Health and Safety Requirements
Security and Surveillance
Policy Number Title Rating Comment(s)
3.1.1 1 The nursery must maintain a visitor's logbook Positive
(Name, EID number, Purpose of visit, time in/ time
out and signture)
3.1.2 2 The security guard’s room must be located Positive
separate from the main building and with no
internal access (door / windows)
3.1.3 3 The exterior gate of the institution must be Positive
closed and must have a surveillance system
through doors fitted with glass windows.
3.1.4 4 The network of surveillance cameras must show Positive
all places in the nursery with no blind spots apart
from toilets, clothes and diaper changing places.
(MCC approval)
3.1.5 5 The Nursery shall have ADMCC license and Positive
maintain a valid CCTV maintinance contract
3.1.6 6 Comments or Additional Items Positive
Safe Supervision
Policy Number Title Rating Comment(s)
3.2.1 1 The children must be supervised all the time Positive
including playtime and bedtime.
3.2.2 2 All dangerous tools (such as cutter tools, a paper Positive
cutter. etc.) must be away from children and
kept secured in non-use condition.
3.2.3 3 Smoking must be prohibited in the nursery, with Positive
non-smoking signs.
3.2.4 4 Comments or Additional Items Positive
Clinic is licensed and Equipped as per DOH or Local Bodies Standards
Policy Number Title Rating Comment(s)
3.3.1 1 The nursery must maintain the following: 1) Positive
Updated medical record for all children with an
indication to special and critical conditions. 2)
Parents/guardian instructions in relation to the
child’s health are recorded, 3) doctor's report
and regular follow-ups.
3.3.2 2 The nursery must ensure the safe disposal of the Positive
medical waste through a licensed company by
competent authorities.
3.3.3 3 The required Personal Protective Equipment Positive
(PPE) must be available.
3.3.4 4 The clinic must be fitted with wash basins, liquid Positive
soap, towels, and hands sanitizers.
3.3.5 5 The nursery shall register a clinic certified by DOH Positive
and have a DOH licensed Nurse available OR The
nursery shall ensure that 10% of the nursery
employees must have certificates of Basic
Cardiopulmonary Resuscitation (BLS) issued by
internationally accredited bodies, while
maintaining the validity of these certificates
3.3.6 6 All accidents must be recorded and documented Positive
in a specified record.
3.3.7 7 Comments or Additional Items Positive
Learning and Activities
Policy Number Title Rating Comment(s)
3.4.1 1 Children should be appropriately protected from Positive
door hinges; safety closers and guards should be
used to prevent doors being shut too quickly
3.4.2 2 The floor must be covered by a shock-absorbent Positive
material.
3.4.3 3 Comments or Additional Items Positive
Children Napping Areas
Policy Number Title Rating Comment(s)
3.5.1 1 Children's napping areas must be supplied with Positive
smoke detectors, the needed firefighting
equipment including (extinguishers and water
hoses).
3.5.2 2 Children's napping areas must be clean and in Positive
good condition.
3.5.3 3 The quality of air, ventilation rates, humidity and Positive
illumination in children's napping areas must be
within the natural and allowable limits.
3.5.4 4 The right distance among sleeping beds must be Positive
available to reach bed sides.
3.5.5 5 Mattresses, bedspreads, and bed sheets must Positive
completely clean, in good condition as well as
regularly replaced.
3.5.6 6 Infants must sleep in beds allocated for this Positive
purpose, which is fitted with side rails, and must
not sleep in any other fittings such as (car seats
or rocking chairs) provided that the distance is
not less than 1m among these beds.
3.5.7 7 Comments or Additional Items Positive
Dining Rooms and Classes
Policy Number Title Rating Comment(s)
3.6.1 1 Dining rooms must be kept clean through a Positive
regular cleaning.
3.6.2 2 The nursery must provide a safe method to heat Positive
up mother’s milk or artificial milk/powder (a
heater for feeding bottles…etc).
3.6.3 3 A timetable for dining must be set up. Positive
3.6.4 4 The Nursery-canteen were the food is prepared Positive
and served must be approved by Abu Dhabi
agriculture and Food safety Authority (ADAFSA)
3.6.5 5 The food suplier shall be licenced by Abu Dhabi Positive
agriculture and Food safety Authority (ADAFSA)
3.6.6 6 Dining chairs for children must be provided. Positive
3.6.7 7 All staff who work at dining rooms must be Positive
trained on the principles of food safety from
approved training centers and obtained
certificates from concerned authorities.
3.6.8 8 The nursery must provide a device to sterilize and Positive
wash feeding bottles and dishes using water (a
dish washer), and a heater for food (microwave),
etc.
3.6.9 9 All staff at dining rooms must be compliant with Positive
hygiene and the use of suitable PPE while on
duty, and there is to be a logbook for them.
3.6.10 10 Comments or Additional Items Positive
Playground
Policy Number Title Rating Comment(s)
3.7.1 1 Sandpits must be clean and safe for children and Positive
must be covered when not in use.
3.7.2 2 The temperature in the inner playground must be Positive
within the normal and allowable limits (22-25C) at
all times during summer and winter.
3.7.3 3 The outdoor playground must be secure/fenced Positive
with locks, and non-openable by children.
3.7.4 4 The area of the inner playground must be 12 m2 Positive
as a minimum.
3.7.5 5 90 percent of the external playground area Positive
should be covered to provide shade.
3.7.6 6 The nursery must ensure that the floor is covered Positive
with a shock absorbent material.
3.7.7 7 The nursery must ensure that toys are made up Positive
of safe, undamaged materials, with no sharp
edges or dangerous angles, and toy items must
be placed in a way that ensure the children’s
safety by a height of not more than 1.5M.
3.7.8 8 Swallowable play items must not be available in Positive
the nursery.
3.7.9 9 The nursery must ensure that wall edges are Positive
covered with shock-absorbent and fire-proof
materials.
3.7.10 10 Comments or Additional Items Positive
Sanitary Facilities (toilets/diaper-changing places)
Policy Number Title Rating Comment(s)
3.8.1 1 The nursery must supply the sanitary facilities Positive
(toilets/diaper-changing places) with liquid soap,
warm and cold water, suitable hand-drying
equipment (paper towels, hand dryers…etc), and
well-covered wastebaskets.
3.8.2 2 Windows of sanitary facilities must be clean and Positive
supplied with a mesh in good condition to ward
off insects and rodents.
3.8.3 3 Washrooms must not be used for other purposes Positive
(washing of food utensils, etc).
3.8.4 4 The nursery must supply sanitary facilities with Positive
exhaust fans operating continuously to provide
the right ventilation.
3.8.5 5 Diaper-changing places must be away from Positive
areas of food and children’s play areas.
3.8.6 6 Sanitary facilities (toilets/diaper-changing Positive
places) must be provided and distributed
adequately and properly and must be cleaned
regularly and continuously to keep them in good
condition round the day.
3.8.7 7 The nursery must provide the changing place Positive
with one table and one wash basin to every ten
infants.
3.8.8 8 Washbasins and toilets must be child sized. Positive
3.8.9 9 The nursery must supply the diaper-changing Positive
table with drawers, storage places, and spongy
cushions with usable covers and non-absorbent
of liquid.
3.8.10 10 Toilets of staff and visitors must be separated Positive
from those of children with special equipment for
determined ones, and children must not be
allowed to use them.
3.8.11 11 The nursery must provide at least one toilet and Positive
wash basin (with warm and cold water) per 10
children above 2-years old.
3.8.12 12 Walls, floors, washbasins and toilets must be Positive
clear of malfunctions or defects.
3.8.13 13 Doors of toilets must be secure for children Positive
3.8.14 14 Comments or Additional Items Positive
Buses, Cars and their Parking Lots
Policy Number Title Rating Comment(s)
3.9.1 1 Parking lot stops must not be used as assembly Positive
points in cases of emergency.
3.9.2 2 The bus must be customized only for school Positive
transport.
3.9.3 3 All cars and buses must park at the specified and Positive
known places, and the institution must provide
specific places for determined ones nearby the
building entrance.
3.9.4 4 The nursery must provide buses with internal and Positive
external surveillance cameras.
3.9.5 5 The Nursery transport Company must be Positive
licensed by ITC.
3.9.6 6 Buses must be comfortable and air-conditioned. Positive
Temperature and humidity must be suitable for
children and safe (with seats adapted to
children with safety belts).
3.9.7 7 Family contact numbers must be kept with the Positive
bus supervisor.
3.9.8 8 The nursery must ensure that all ages of children Positive
carried in buses are 2 years old and above.
3.9.9 9 The nursery must provide hand-held fire Positive
extinguishers next to the bus stop and on each
bus and must be in good condition and subjected
to regular maintenance.
3.9.10 10 The nursery must supply buses with first aid kits Positive
along with their valid inclusions.
3.9.11 11 The nursery must follow a system to ascertain Positive
the delivery of children who use the bus to an
adult recognized person and not to leave
children unattended.
3.9.12 12 Bus drivers and supervisors must obtain all Positive
licenses and permits to practice the job
according to each Emirate requirements and the
institution management must keep a copy
thereof.
3.9.13 13 Comments or Additional Items Positive
4. Building Safety Requirements
Maintenance and Sanitation
Policy Number Title Rating Comment(s)
4.1.1 1 All nursery rooms labeled according to their Positive
assigned purpose
4.1.2 2 The Building is clean and generally in good Positive
condition.
4.1.3 3 The nursery must draw a specified contract Positive
regarding pest control with an approved
company with required logbooks.
4.1.4 4 External spaces surrounding the building must be Positive
kept clean and free of weeds or garbage or any
inflammable materials.
4.1.5 5 All building facilities and equipment must be duly Positive
maintained Walls, ceiling and flooring must be
free of any defects or damages.
4.1.6 6 Comments or Additional Items Positive
Water tanks and Containers
Policy Number Title Rating Comment(s)
4.2.1 1 Pools must be surrounded by a fence of not less Positive
than 120cm in height, in good condition, and
must be provided with a lock, which is
inaccessible to children.
4.2.2 2 The nursery must provide potable water. Positive
4.2.3 3 The water tank must be disinfected regularly Positive
(every 6 months) and water must be tested
regularly by any specialized companies with a
valid certificate.
4.2.4 4 Comments or Additional Items Positive
Swimming and Paddling pools
Policy Number Title Rating Comment(s)
4.3.1 1 Toys must be kept outside the swimming and Positive
paddling pools when not in use.
4.3.2 2 Paddling water must be daily replaced. Positive
4.3.3 3 The nursery must provide constant supervision Positive
and control during the use of swimming and
paddling pools.
4.3.4 4 The space surrounding swimming and paddling Positive
pools must be non-slippery flooring, in good
condition, empty of cracks, and with width of not
less than 120cm.
4.3.5 5 Pools are outside the building and in a shaded Positive
area.
4.3.6 6 Swimming and paddling pools must not exceed Positive
60cm in depth.
4.3.7 7 The nursery must appoint a person or conclude a Positive
contract with a contractor to carry out the
cleaning, regular tests and maintenance works.
4.3.8 8 The nursery must conduct a regular cleaning and Positive
maintain daily testing records for the pool water
(temperature 25-28, PH7.2 -7.6 chlorine
concentration 3-1 PPM).
4.3.9 9 Comments or Additional Items Positive
5. People of Determination
People of determination
Policy Number Title Rating Comment(s)
5.1.1 1 Training shall be provided to all people of Positive
determination by the employers related to
emergency evacuation procedures
5.1.2 2 Training materials shall be available for Positive
theoretical and practical training and records
are maintained
5.1.3 3 Activity risk assessment must be available for the Positive
task that POD may involve in
5.1.4 4 The risk management plan shall include POD Positive
5.1.5 5 Nurser shall maintain an evacuation stair chair at Positive
the presence with permenant/ temporary
mobility disability
5.1.6 6 The nurser shall comply with ADPHC code of Positive
practice No16 and other local requirements.
5.1.7 7 Comments or Additional Items Positive
Observation
Requirements and expectations are met, but with minor inadequacies or omissions.
Minor Non-Conformance
Below is a list of findings which can consider as a medium risk and partial breakdown of the OSH process; corrective action is
mandatory.
Major Non-Conformance (OSH)
Below is a list of findings which can result in harm to human health & safety and Serious injuries or ‘Minor NC’ which is observed
consistently in the organization; corrective action is mandatory.
Major Non-Conformance (LIC)
Below is a list of findings which can result in harm to human health & safety and Serious injuries or ‘Minor NC’ which is observed
consistently in the organization; corrective action is mandatory.
Other Comments
Recommendations
FURTHER ACTION
The nursery shall submit the corrective action plan to the ADEK OSH office within three working days of receiving this inspection
report. All major and minor non-conformities shall be closed/ planned for closure within a specific date by taking appropriate
corrective actions. On receiving the corrective action plan, ADEK will review it for acceptance/rejection with comments or shall
arrange on-site verification by the concerned inspector.
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