Date: 14 July 2025
Ms. Ranva Sai Sahithi,
D.No. 4-1330, KLD Road,
Anantapur
Andhra Pradesh, 515004
Dear Ranva,
We are pleased to offer you an appointment in our Company as Senior Engineer - ATPD in grade L7-Operational, in Chennai.
This offer of appointment is subject to your satisfying the following:
a. Your written undertaking to join, not later than 28 July 2025.
b. Certification of medical fitness by way of self-declaration, or certification of your medical fitness by the Company
authorized doctor, as intimated to you and
c. Submission of all your necessary certificates and documents in respect of educational and professional qualifications,
proof of age and previous employment, as per the requirements of the Company.
This appointment will commence from the date on which you join the Company.
The terms and conditions of employment shall be as under
1. You will receive emoluments / allowances as per the attached Annexure.
2. Gratuity, Provident Fund, Superannuation and Medical Benefits, for self and family, as per the rules of the Company --
Medical Benefit applicable from the date of joining in service.
3. The age of Superannuation will be sixty years. (On the strength of the biodata submitted by you, we have recorded your date
of birth as 10 May 2001)
4. With effect from the date of your employment, you are required to become a member of the Mahindra & Mahindra Limited
Staff Provident Fund or RPFC, as applicable.
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5. The Company may from time to time, station you on deputation, lend or transfer your services to any of its Departments,
Affiliates, Subsidiaries or Associate Companies in any location in India/abroad. Consequent to such transfers, you will be
governed by terms and conditions as applicable at place of posting.
6. You shall be deemed to have been confirmed in the service of the Company, with effect from the date of the commencement
of your employment, without any probationary period and:
a. You will be entitled to leave, as per the rules applicable from time to time;
b. The Company will be at liberty to terminate your services with three months’ notice or by paying you three months’
salary, including allowances, in lieu of notice. In the event the Company decides to pay you three months’ salary in lieu
of notice, the Company will be at liberty to call upon you not to take up any alternate employment for the period of three
months.
The Company will also be at liberty to call upon you not to report for work, though you would be on the rolls of the
Company for the said period and you would be paid your salary as per your contract, as if you were on duty.
In the event you choose to resign from the services of the Company, you will be required to serve for the period of
notice of three months. The Company, however, will be at liberty to call upon you not to report for work or even take up
any alternate employment during this period, which will be at the sole discretion of the Company. The Company will also
be at liberty to partially or fully waive of the notice period without any liability to pay you salary for the period so waived
of. However, it will be impermissible for you to waive the shortfall in the notice period by buying the said shortfall period
in lieu thereof.
c. Further, you shall not be entitled to adjust your notice period against privilege leave, if any, standing to your credit.
d. Further, on resignation from the services of company in respect of employees who join after 1st April and cannot work
for full 12 months in that financial year, pro-rata Performance Pay of first year of appraisal will only be paid if you are on
rolls of company on 1st August of next year when Performance Pay payment is made. After the first year, Performance
Pay will only be paid if one has rendered complete period of 12 months from 1st of April of a year to 31st March of
following year both dates inclusive except in the case of death or permanent total disability.
7. So long as you are in the employment of the Company, you will, at all times, observe secrecy and confidentiality and will not
divulge, disclose or make known to any unauthorised person within or outside the Company, nor will you unauthorisedly use any
knowledge or information that is proprietary and confidential to the Company and/or information that is a trade secret of the
Company and will include but not be limited to the Company’s engineering technologies, processes, methodologies and
products; software, databases, and operating systems; source and object codes, flowcharts, algorithms, coding sheets, routines,
sub-routines, compilers, assemblers, design concepts, and related documentation and manuals; production processes,
marketing techniques and arrangements, contemplated products and services, mailing lists, purchasing information, pricing
policies, quoting procedures, financial information, business plans, employee, supplier and distributor data, financial and
operational data and other materials or information relating to the Company’s business and activities and the manner in which
the Company does business; the nature and results of research and development activities, processes, formulas, technical data,
inventions, computer related equipment or technology, techniques, know how, designs, drawings and specifications; and/or any
other information that derives independent economic value from not being readily known or ascertainable by proper means by
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others who can obtain economic value from the disclosure or use of such information (confidential information) irrespective of
how and when you acquired such knowledge or information. You will also not remove any such information in any form
whatsoever from the Company premises or from company provided electronic devices, nor copy or transmit the same
unauthorisedly through any medium or electronic means including email, social networking platforms / public sites, nor will you
grant permission to assist, permit entry to, or in any manner co-operate with any unauthorised person for the purposes of
accessing, obtaining, copying, transmitting or removing the above. Even after the cessation of your employment with the
Company, you will not use, divulge, disclose or remove in any manner whatsoever confidential information of the type described
above of which you gain possession whilst in service to the detriment of the Company or for the benefit of anyone else. You will
also observe all the confidentiality measures which are in existence, or which may be enforced from time to time, as well as
directions as to confidentiality marked on any communication, document, computer storage media etc. You shall indemnify and
hold Company harmless and indemnified against any damage or loss caused to the Company on account of breach of
confidentiality on your part. These confidentiality provisions shall survive the separation of your employment with the Company,
either by way of retirement or termination or otherwise.
8. You will not disclose or use for the Company’s benefit any confidential or proprietary information of your former employer(s) or
any other third party to which you may has a confidentiality obligation. You must not bring onto the premises of the Company or
onto its information technology systems or devices any non - public documents or any other property belonging to any former
employer(s) or any other third parties unless permitted to do so in advance in writing by such party.
9. During your employment with the Company and for a period of six (6) months thereafter, you shall not engage in any vocation,
training, employment, consultancy, business, transaction, or any other activity, which is in conflict with the interests of the
Company, in any capacity whatsoever either on your own or in association with any other individual/firm/institute/body corporate,
etc., whether for any consideration or not. Further, during the six (6) months following the end of your employment you will not
directly or indirectly, compete with the Company or solicit the Company’s clients by
i. engaging in any business activity that is in competition with the Company and/or which designs, develops, manufactures
or markets products that are the same or similar to products that the Company designs, develops, manufactures or
market.
ii. selling, marketing, soliciting, or accepting business from any client or customer of the Company; or
iii. enticing, inducing, or encouraging any clients or customers of the Company to curtail, cancel, or discontinue using the
Company’s services.
10. You will devote your full attention exclusively to the duties entrusted to you from time to time by the Company and while in
service of this Company you will not work for any person or Company in any capacity either for any consideration or otherwise,
nor do any private business without obtaining prior permission of the Company in writing.
11. You will not, directly or indirectly, either as an owner, employee, salesperson, consultant, director, independent contractor or
in any other capacity, solicit, entice, induce or encourage any employee to leave employment with the Company for a period of
twelve (12) months after cessation of your employment, regardless of the reason for cessation of the employment.
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12. You will assign to the Company your entire right, title and interest in any Intellectual Property Rights (IPRs for short, which
term would include patents, trade-marks, copyrights, designs, whether registered or not, and all improvements thereto) that you
may make, solely or jointly with others, in the course of your employment with the Company relating to any or all systems,
services and products manufactured or marketed or leased or developed. You will perform all necessary acts and execute such
documents in such format as may be required by the Company, without expense to you, which in the judgment of the Company
or its Attorneys may be necessary or desirable to secure to the Company full right title and interest in the IPRs.
13. The Company shall at all times have the right to access and monitor all e-mails and other documents created, sent /
received or stored by you using Company facility and on Company’s system at any time without giving you any prior notification.
All such data and information shall be the property of the Company at all times.
14. You acknowledge and grant consent to the Company directly or through its third parties in India or outside to collect, hold
and process (including the release and transfer to third parties or to the Company’s affiliated entities) your personal data and
sensitive personal data in accordance with applicable law for such purposes necessary for the continuance of your employment
with the Company. You will have the right to review, amend, delete or withdraw the aforementioned consent. If you withdraw the
consent the Company shall have the right to terminate your employment.
15. You shall endeavour to uphold the good image of the Company and shall not by your conduct adversely affect the reputation
of the Company and bring disrepute to the Company, in any manner whatsoever.
16. You shall, on ceasing to be the employee of the Company, forthwith return all Company properties, movable and immovable,
including, without limitation, all Company information, files, reports, memoranda, software, credit cards, door and file keys,
computer access codes and such other property which you received or are in possession of or prepared in connection with your
employment with the Company.
17. Any joining expenses including relocation expenses reimbursed by the Company will be recovered in the event you leave
the organization within two years of joining.
18. You will be subject to all Government Laws and Regulations and rules, regulations, and policies of the Company, which may
be in force from time to time.
19. The company may, withhold, forfeit or clawback any employee benefits, should there be violation of any law or Company
policy by you.
20. You will participate in training programs in any format that may be mandated or recommended by the Company from time to
time and complete the same within the stipulated time.
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21. You will be required to periodically provide written declaration of your adherence to all Government Laws and Regulations,
rules, regulations, and policies of the Company while discharging your duties and timely completion of all trainings
recommended to you by the Company. Failure to do so will be considered a serious breach of the terms of your appointment.
Please return the duplicate of this letter and the duplicate copy of the Code of Conduct, duly signed, in token of your acceptance
of the above-mentioned terms and conditions of the employment, having read the attached Code of Conduct and on joining you
will abide by its prescriptive principles.
We wish you a long and fruitful career with us.
With warm regards,
Mathan Raj
Head HR - MRV
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ANNEXURE
NAME: Ms. Ranva Sai Sahithi CTC: 1,300,000.00 BUSINESS: Automotive Division
LOCATION: Chennai GRADE: L7-Operational
ANNUAL MONTHLY
Basic 16,800.00 1,400.00
Ad-hoc Pay 536,112.00 44,676.00
PF Base (A) 552,912.00 46,076.00
PF 66,349.00
Gratuity* 30,742.00
PF+Gratuity (B) 97,091.00
Flexi Pay # (C) 483,997.00 40,333.00
Bonus / Exgratia ## (D) 36,000.00
TOTAL FIXED PAY (A+B+C+D) 1,170,000.00
PERFORMANCE PAY (VARIABLE PAY)** (E) 130,000.00
CTC (A+B+C+D+E) 1,300,000.00
GROSS PAY P.M. 89,409.00
Note: The above amount (CTC) does not include following quarterly Allowances that are payable to you:
Medical Allowance Professional Allowance
Less than 40 years ₹ 15,000/- pa
Rs. 7200 per annum
40 years & above ₹ 20,000/- pa
# You need to allocate Flexi Pay at the time of joining as per options available. These components are not in nature of wages and hence are
not reckoned for PF, Gratuity etc.
## The Bonus shall be paid in 12 monthly instalments in advance along with the monthly salary. In case you are covered by the Payment of
Bonus Act, 1965 these instalments will be treated as advance towards bonus payable under the Act. If bonus declared under the Act is
higher than the aggregate of the monthly instalments paid to you during that accounting year, then the difference will be paid to you as per
law.
* Gratuity is considered @ 5.56% of PF base. However, actual amount payable will be as per Company's policy / Payment of Gratuity
Act. For the Officers who have joined the company’s service on or after 1st August 2013, the maximum gratuity payable is restricted to 20
months’ PF base salary.
** Performance Pay will be governed by the Performance Management Policy of the Company at the time of release.
ANY COMMITMENT MADE OTHER THAN THE ABOVE WILL BE VALID ONLY IF GIVEN IN WRITING BY THE UNDERSIGNED.
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