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SIES COLLEGE OF COMMERCE AND ECONOMICS
SION EAST, MUMBAI-400022
FYJC ABT QUESTION BANK & PAPER PATTERN
SUBJECT: SECRETARIAL PRACTICE
TIME: 1 Hour MARKS: 20
A) Correct the underlined word and rewrite the following sentences. (4 MARKS)
1) Agenda is prepared after the meeting.
2) Extra Ordinary Meeting must be held every year.
3) Secretary is a elected representative of the shareholders.
4) Businessman opens Fixed Deposit Account.
5) Under Cash Credit facility businessman / Account holder can overdraw from his account.
6) Secretary is responsible for decision making and framing policies of a company.
7) Creditors Meeting must be held once in every year.
8) Minutes are prepared before the meeting.
B) Complete the sentences. (4 MARKS)
1) Registration of companies is done by ............. .
2) The part of letter which contains the name and address of the receiver of the letter is called as .............
3) The meeting held to discuss and decide any special or urgent matters is called as .............. .
4) A person who attends a general meeting and votes on behalf of a member is called as ............. .
5) The advance intimation about the day, date, time etc. of a meeting sent to the members is called as
............. .
6) Meeting of all Directors is called as ............. .
7) When communication is done through Reports, Letters, Circulars etc. it is called as .............. .
8) Administration of Companies Act and other Laws related to corporate world is the responsibility of
............. .
C) Find the odd one. (3 MARKS)
1) Saving Deposit, Recurring Deposit, Cash Credit, Fixed Deposit.
2) Annual General Meeting, Extra Ordinary General Meeting, Board Meeting
3) Ordinary Resolution, Resolution requiring special notice, Substantive motion.
4) Next Business Motion, Previous Question Motion, Special Resolution.
5) Annual General Meeting, Committee Meeting, Class Meeting
6) Over draft, Fixed Deposit, Discounting of Bills, Cash Credit.
D) Study the following case/situation and express your opinion. ( ANY 3) (9 MARKS)
1) A General meeting of public limited company is to be held. State the provision of quorum
for - a) meeting of the company which has less than 1000 members
b) meeting of the company which has more than 5000 members
c) meeting of the company which has 2500 members
2) Mrs. & Mr. A work in a Bank. They have a daughter named Ms. Z who is 11 years old.
a) Can Mrs. & Mr. A invest in shares of the company?
b) Can they buy shares in the name of their daughter Ms. Z?
c) Justify your answer in (a) & (b) in one sentence only.
3) The Articles of a company stated that while borrowing any money from outsiders, the document must
have the signatures of the Managing Director (MD) and any one of the Director. The Articles of
Association clearly stated the procedure to be followed while 65 borrowing money. The Managing
Director did not follow all the procedures but still borrowed money from Mr. X. Mr. X assumed that
the MD has followed the required procedures.
a) Can the MD be held punishable for his act?
b) Under which Doctrine can Mr. X take action against the company?
c) Explain the Doctrine.
4) Mr. T along with his 5 friends have submitted all the necessary documents for incorporation of TRIM
private limited company.
a) How many minimum promoters are needed to incorporate a private company?
b) When can TRIM Private limited company be said to have come into existence.
c) Name the two most important documents that must be submitted at the time of Incorporation
of a company.
5) Sagar company limited got its Certificate of Incorporation on 1st Sept. 2018. The application for
Incorporation was submitted on 16th Aug. 2018. There were 10 promoters who took the steps to
incorporate the company.
a) State the date on which Sagar company limited came into existence legally?
b) On which date will the company get its Corporate Identity Number?
c) How many minimum promoters are needed for incorporating a public company?
6) Platinum Limited Company was incorporated on 1st Jan.2018. Advice the Board of Directors on the
following matters.
a) Within what period should the company hold its 1st Annual General Meeting?
b) At which place should the Annual General Meeting be held.
c) How many days in advance should the notice and agenda be sent to members?
7) XYZ Ltd co. sent notice of its Annual General meeting to its members. In the meeting a resolution is
to be passed on altering the Articles of Association.
a) Should agenda also be sent with Notice?
b) What type of resolution is needed to alter the Articles?
c) Should the resolution for altering articles be filed with registrar of companies?
