QAP FORMAT
0. Revision Sheet
Particulars
SN Date Remarks
Section/Page No./Details
*QAP is a dynamic document which undergoes modifications due to system improvement, any
production or quality process change, machinery and plant change etc. and hence requires clear
documentation regarding revision particulars of the document. It aids in keeping track of various
changes made by the firm regarding quality assurance procedures. Hence, status and reason for
amendment/ revision must be part of QAP. Therefore, it is proposed to have a revision status sheet as
Section '0' as a part of standard QAP format.
A. ORGANISATION CHART-
Organisational Chart, clearly indicating the Quality Control Set-up, role and responsibilities of
key personal.
B. QUALIFICATION/EXPERIENCE OF PERSONNEL:
(a) Details of qualification/experience of the quality control personnel specified in the
STR/Specification of RDSO of the items applied for approval/renewal
Requirements as per STR/Spec. Details of personnel employed
STR/Spec. Qualificati
Experienc
Para No. on
e
SN Specified Technical Brief scope of
Specified Name Dsgn. Experience
STR/ in Qualification responsibilities
Para in Spec. /
Spec Spec. /
STR
STR
Requirements as per STR/Spec./IS Details of personnel employed
STR/Spec. Qualificatio
SN Para No. n Specified Experience
Technical Brief scope of
in Specified in NameDsgn. Experience
STR/ Qualification responsibilities
Para Spec./STR/I Spec. / STR/IS
Spec./IS S
(a) Details of Manpower requirements other than quality control section as per Spec.
/STR/IS
(a) Qualification of other key personnel and the officials deployed in quality control cell
SN Name Desig. Tech. Experience Brief scope of responsibilities
Qualification
C. PROCESS FLOW CHART/DESCRIPTION OF MANUFACTURING PROCESS:
a) Part I: Process Flow Chart indicating process of manufacture for an individual product, with
quality control points.
Note:
• Process flow chart shall indicate all the operation involving manufacturing & testing of
product from raw material to finish product, including RDSO/RITES/Consignee
inspection/dispatch.
• There should be separate flow chart for each item.
b) Part II: Brief description of different manufacturing process mentioned in flow chart :
i) Details of the manufacturing & testing process specially mentioned in the specification
SN Para No. of Spec. Requirement of Details of the process
Manufacturing /Testing Process being installed/ follows
as per Spec.
ii) Brief details of the other manufacturing process
SN Name of manufacturing process Brief description
c) Brief description of ancillaries & additional units (if any):
i. Whether all the facilities are available at a single location (or) multiple locations –
ii. In case of multiple locations give details in following formats:
SN Units Address Whether unit is Whether unit is ISO
Mfg. processes details
covered under factory
certified
license
D. DETAILS OF SUB-ASSEMBLIES / COMPONENTS MANUFACTURED IN- HOUSE AND
OUTSOURCED:
(a) Part I: Details of in-house manufactured (Components/sub-assemblies)
SN Item Name Drawing No.
(b) Part II: Details of components/Sub-assemblies purchased from vendors approved by any
vendor approving unit of IR
SN Item Drawing Is it a primary item Is it a sublet Name of the
Name No. of any vendor item of any source
approving unit vendor
approving
unit
(c) Part III : Details of items outsourced from vendors other than approved by any vendor
approving unit of IR
SN Item Name Drawing No. Name of the sourceFrequency of review of the
performance of sublet source
E. INCOMING RAW MATERIAL & INPROCESS/FINAL INSPECTION: Stage inspection
detailing inspection procedure, inspection parameters, method of testing/test procedure
including sample sizes for destructive and non- destructive testing etc.
a) Part I: Incoming raw materials/parts/sub-assemblies
SN Incoming Sample Paramet Mode of Acceptance Rejection and Traceabil
product/ size and ers for inspectio limit/criteria/ disposal ity
assembly its inspectio n/ Specified Re-processed register
frequen n equipme value and Scrapped no.
cy of nt used
inspecti
on
b) Part II: In process inspection (of the product)
SN Name Sample Parameter Mode of Acceptanc Rejection Correctiv Traceabilit
the size and s for inspection e / e and y register
process its inspection / limit/ disposal preventiv no.
frequen equipmentcriteria/ e action
cy of used Specified
inspecti value
on
c) Part III: Final internal inspection of the product by the firm
SN Name Sample Paramet Mode of Acceptance Rejection and Traceabil
the test/ size and ers for inspectio limit/criteria/ disposal ity
process its inspectio n/ Specified Re-processed register
frequen n equipme value and Scrapped no.
cy of nt used
inspecti
on
F. CALIBRATION OF TESTING MEASURING EQUIPMENT:
a) Part I: In-house Testing facilities available for calibration with the firm
SN Name of Master Make Range Frequency of Traceability to
calibration national
standard
b) Part II: Personnel trained for in house calibration
SN Name Qualification Experience
c) Part III: Calibration plan for the items identified for specified calibration in STR/Specification
SN Measurin Ref. Para of Range/ Frequen In Name of Agency
g STR/Spec. Accuracy cy house/ if outsourced
Equipme specified out
STR/Spec./
nt in source
Para no.
STR/Spe d
c
d) Part IV : Calibration plan for other measuring equipment
SN Measuring Range/ Frequen In Name of
Equipment Accuracy cy house/Outsourc calibration agency
ed
G. SYSTEM OF MAINTAINING THE DATA OF CUSTOMER COMPLAINTS / WARRANTY
FAILURES
Warranty failures/In- service failures reported from customers:
Classification of
Date of compliance in case of
Date of joint inspection
Letter no.
Whether any person deputed for
Brief details of complaint
C&P action taken
Complaint received from
Failureanalysis and cause of
failure
collecting samples
Warranty failure/in
rejection/General
Date of report of
joint inspection/
for
warranty
Consignee end
failure
servicelure/Call
complaints
complaint
fai
SN
* The firm shall maintain a complaint register in the above format and the summary required
to be given during renewal
H. REQUIREMENT OF M&P/T&P AS PER SPECIFICATION /STR/IS:
SN IS/STR/ Requirement of Details of the M&P/T&P available with the firm
Specificatio M&P/T&P as per
n para no IS/STR/
Specification
M&P/ Range / Name of Model Make Machine Year Range/
T&P Capacity M&P/ no. of Capacit
name of T&P Built y
M&P/
T&P
I. Any additional information firm wish to submit.
Note:
1. "QAP covering all the information as asked above under section'0' to 'I' must be given in the
form of single document indicating name and works address of the firm and page no. 'x' of
'y' on each page. Each page should be signed by Quality Control incharge. The approved
QAP must be a controlled document and a quality record of ISO Quality Control System of
the vendor. A certificate to this effect shall be provided along with the QAP by the vendor."
2. One copy of the QAP, after final approval will be given back to the vendor for
implementation.
