Accounts Payable Report
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ScribdTranslationsAccounts Payable Report
Uploaded by
ScribdTranslationsReport of our service for accounts payable
Functional requirements
Accounts payable represent the amount owed on a specific date for the
purchase of products or services. Accounts payable are recorded at the time when
an invoice is approved for payment and is recorded in the General Ledger (or in the book
assistant of accounts payable) as a liability, pending payment or open due to
that has not been settled.
Accounts payable are generally classified as Trade Accounts Payable.
(that is, payable for the purchase of physical goods that are recorded as Inventory), and
Accounts Payable of Various Expenses
Accounts payable can be used for month-end consolidation. Often
using controllers to have the summary of payments made to suppliers
of the company taking into account the following modules.
Suppliers: This module is the importance of entering information from our
providers to identify to whom the payment will be credited.
Company name
NIT.
Email.
Phone number.
Address
Credit Amount of each Supplier.
Credits/Credits Register: It will allow detailing important information of the
suppliers with whom we have credit and to whom payment is credited for what
we need the following points:
Supplier name.
Document number.
Initial credit date.
Date of the last payment.
Initial credit value.
Value of the last payment,
Payment method and outstanding balance.
Reports: It will generate reports by filtering the information and will show a detailed list.
for each selected option, Supplier, State, amounts purchased, type of product,
date range
Within the Reports, it is handled in detail according to the user roles to be able to manage the
hierarchy of positions and responsibilities to maintain strict control of the accounts for
to pay.
Reports to Assign:
● Checks: Allows managing checks for consulting, reconciling, and performing
payments for expense orders, accounts payable, transfer to accounts and
confirmation of advance requests.
●Check Sheet: view information, accounts payable, credit and debit notes,
photos, documents and check withholdings.
● Payments To Accounts Payable: Accounts Payable - Payments To Accounts
Pay.
● Cost Center: Allows Managing Cost Centers In Invoices And
Expense Order (Consult, Create, Edit, and Delete).
● Password Series: Allows Managing the Series for Payment Passwords
(Consult, Create, Edit and Delete).
● Accounts Payable: Allows you to consult accounts payable and payments.
Accounts Payable.
Invoices: Allows Management of Invoices (Consult, Create, Edit Y
Delete)
● Payment Voucher For Accounts Payable: View Information, Details, Photos,
Documents and Credit and Debit Notes for the Payment to Accounts Payable.
● Accounts Payable Record: View Accounts Payable Information (Detail,
Types of Withholdings, Payments, Photos, and Documents.
Invoice Sheet: View and Manage Information, Detail, Withholdings, Photos and
Invoice Documents.
●Internal Credit And Debit Note Form: Allows You To Consult The Notes
Credit and Debit Internal.
Supplier Note Sheet: View Information, Photos, and Note Documents
Credit, Debit, and Supplier Payment.
Expense Order Form: View and Manage Invoices, Details, Photos,
Documents, Withholdings And Payments Of The Expense Order.
●Accounts Payable Payment Slip: View Information, Accounts Payable,
Check, Credit or Debit Note Applied from Payment on Account Payable.
Supplier Profile: View Information, Details, Names for Checks, Contacts
And Supplier Credit Limits.
●Supplier Groups: Allows Management of Supplier Groups
(Consult, Create, Edit and Delete).
●Management of ISR Withholdings: Allows Administration of Withholding Management
From Isr For Suppliers (Consult, Create, Edit And Delete).
Credit Notes Allows Management of Credit Notes Linked To
Accounts (Consult, Create, Cancel, and Reconcile).
Credit and Debit Notes from Suppliers: Allows Managing the Notes
Credit, Debit, and Supplier Credit (Consult, Create, Edit, and Cancel).
Account statement: This option will be a summary of the outstanding balances to be paid.
current date and will show us the amounts already paid by the suppliers.
We will be establishing the account statement to have control over it and not
lose track of the payments to be made.
The account statement control will go over the accounting module which will be generated in it.
module called STATEMENTS which will consist of the following sub -
module.
Supplier account statement
2. Account statement with detailed balance
3. Statement of accounts for suppliers by branches
4. Account statement with balance by branches
We will process the statements according to the following fields:
1. Date
2. Description
3. Invoice
4. No. Check
5. Movement
6. NC. Document
7. Credit
Debit
9. Balance
By having this information we will have control of our account statements and thus be able to
make the payments for each of our expenses, purchases, etc.
Invoice Entry: The details of the products we will be acquiring will be entered.
Part of the suppliers where a correlational number will be assigned to identify them.
invoice, date, and amount. All this so that it can be shared with the department
of inventories, this option is necessary to keep track of all the
movements that involve the purchase of products from suppliers and therefore our
the system is responsible for paying these invoices for any canceled product.
After the main menu, we will have a design that will feature as First Courses.
points to visualize:
Search
Enter
Save
Print
Back
● Exit
Second points to visualize after selecting the first 2 options:
Date: Format corresponding to the day, month, and year of the invoice to be entered.
Note: At this point, the provider's tax identifier should already be created from
the first modules of our system, however it is essential to have
Option to create as a new provider when entering a NIT that we do not have registered.
database.
Branch: This identifier corresponds to the place from where they come. products
acquired.
Seller information: It is necessary to register the seller's name and contact details.
who led the negotiations with the company.
Total of the Invoice: This will be the total of the entered invoice without leaving any amount
excluded since this will help us fill out the general account statement of accounts to
to pay.
Invoice No.: In this space, the invoice number will be entered that carries the
document that the provider extends to us.
Product entry: The following box will allow us to enter products from a
submenu that will be generated when entering this option, since it does not need to request several
points of a product (Type, model, series, color, quantity, and unit value) the system to
Having the entered data will automatically generate a unique code for the product.
Services to offer:
An internal use API will be created for the company with the necessary data for backup.
the payments made to suppliers and the details of the products acquired in each
invoice.
Requirements for the creation of our API: Basic knowledge will be employed.
JavaScript to implement a browser API, one of which will be of the type
Obtaining data from the server, this means it will update our stock of
products from a list that will be available for the inventory group only
consume our API.
Services we need:
An API will be created that requests confirmation of payments made with a number of
order depending on the type of transaction to update the general account statement.
To carry out this process, we will use a Restful API that will help us to reconcile a
iteration with web services. When we send a request through an API of
Restful, this will make a request for a resource to the other end and it is expected to perform
a response through a JSON (JavaScript Object) or through HTML, Python or PHP.