1

PUNJAB SMALL INDUSTRIES CORPORATION

PUNJAB SMALL INDUSTRIAL ESTATE POLICY-2023

DIRECTORATE OF (ESTATE MANAGEMENT) PSIC

Room No.404, 4th Floor Al-Fallah Building the Mall, Lahore
Phone No.042-99203300
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Content
Section Description Page
No. No.
1. Initiation of proposal for establishment of SIES, EPZS, SEZ etc. 4
2. Preparation of pre-feasibility / study report 4
3. Pre-requisites for establishment of SIE 5
4. Requisites after completion of above actions 5
5. Criterion for allotment of plot 5
6. Other important steps to be taken by Regional Director 6
concerned/Directorate of Works &Development
7. Financial arrangements / procedure 6
8. Designing and award of civil works / execution 6

9. Possession of plots 7
10. Maintenance charges 7

11. Cancellation / restoration of plot 7

12. Other reasons for cancellation of plot by Regional Director(s) 8

13. Restoration of cancelled plots 9

14. Restoration committee 9

15. Proceeds of allotment/transfer of plots 9

16. Terms & Conditions for allotment of plots 9

17. Refund upon cancellation of plot 10

18. Auction of plot 10

19. SIE Board of Management (BOM) 10

20. Transfer of projects 10

21. Small Industries Estate life cycle 10

22. Miscellaneous 10

23. This Policy will be applicable to all PSIC industrial estates/EPZs and 11
will render existing policy(s) pertaining to SIEs/EPZs inoperative.
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 Provisional allotment letter (Annex-A)

 Final allotment letter (Annex-B)

 Rules of Business of Boards of Management of PSIC SIEs (Annex-C)

 Fee and charges in PSIC SIEs/EPZs (Annex-D)

 Description of issues and authorities (Annex-E)

 Procedure for booking of plots in ROs (Annex-F)

 Procedure for invitation and receipt of applications for allotment of (Annex-G)

plot in PSIC SIEs.
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INTRODUCTION
Punjab Small Industries Corporation (PSIC) came into being in 1972 after dissolution of one unit. It
was established under PSIC Act 1973. As per PSIC Act, PSIC has multiple functions. One of its
primary functions is to establish/develop Small/Cottage Industrial Estates at prominent places in
Punjab Province. The prospective entrepreneurs are allotted developed plots for establishment of their
respective industrial units. These industries not only provide job opportunities to thousands of skilled
and un-skilled manpower but also contribute substantially in national GDP.
PSIC inherited five (5) Small Industrial Estates which were established by West Pakistan Small
Industries Corporation (WPSIC) at Lahore, Gujranwala, Gujrat, Sialkot and Bahawalpur during the
period from 1960 to 1970. Prior to establishment of Small Industrial Estates on Self-Finance basis,
13 SIEs were established by PSIC with Government Funds in prominent cities of Punjab till 1988.
However, with changing trends and also to attract interested entrepreneurs, PSIC has up till now
established 11 Small Industrial Estates and Export Processing Zones on Self-Finance basis.
OBJECTIVES
Estate Management rules were first approved by PSIC Board of Members in its 56th meeting held on
08-10-2002 and then on 04-05-2004 in its 59th meeting. The Revised Policy Instructions / Procedures
for Small Industrial Estates were again consolidated and along with revised fee/charges were
approved by PSIC Board of Members in its 85th meeting held on 24.01.2013. The same were notified
by Directorate of (ED&W) PSIC vide No. PSIC/ED/GENERAL-46/2931 dated 28.09.2011 &
No.PSIC/ED&W/GENERAL-46/9151 dated07.05.2011 respectively. PSIC SIE Policy-2019
(Amended) was notified vide letter No. PSIC/EM/policy-Matter/8252 dated 09.04.2021.
Objectives to devise PSIC Small Industrial Estate Policy-2023 is to make procedures more
simplified/ clarified for benefit of all stakeholders. Hence, existing Policy Instructions and
Procedures have been reviewed / revisited. Moreover, new procedures for addressing issues relating
to industrialists of these estates have also been carved.
The Procedures adopted in this regard are elaborated as:
1. INITIATION OF PROPOSAL FOR ESTABLISHMENT OF SIEs, EPZs, SEZ, ETC.
On receipt of request from concerned Association or local Chamber of Commerce and Industry,
directions from Government or PSIC Board of Members for establishment of Small Industrial
Estate in any particular area(s), matter will be placed before Managing Director, PSIC, to accord
approval for further course of action.
After approval by Managing Director, PSIC, following procedure will be adopted:
2. PREPARATION OF PRE-FEASIBILITY / STUDY REPORT
a) The request for establishing of SIEs, EPZs, SEZs etc. will be referred to Punjab Urban Unit for
assessment of site and feasibility report. Moreover, PSIC Management will carry out following
activities:
i. Identification of suitable land
ii. Identification of available essential facilities
iii. Profile of the identified area
iv. Identification of adequate number of prospective entrepreneurs
v. Identification of industries to be established
vi. Carrying out spatial mapping of the prospective estate
vii. Any other step required for determining the suitability of project
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b) Regional Director PSIC (concerned) in consultation with all stake holders, will identify
suitable land. He will also get average price of land per acre in that vicinity from concerned
Revenue Authorities and send such report along with proposals/recommendations to PSIC
Head Office.

c) The feasibility report along with the recommendations of Director (EM) PSIC will be
placed before PSIC Board of Members for consideration and approval.
3. PRE-REQUISITES FOR ESTABLISHMENT OF SIE
i. Issuance of Notification under Section-4 of Land Acquisition Act, 1894 by concerned
Revenue Authority for acquisition of identified land.
ii. Preparation of Draft PC-I of the scheme by Directorate of Estate Management and
Directorate of Works & Development, PSIC.
iii. Placement of Draft PC-I of scheme along with a concept paper before PSIC Board of
Members for approval.
iv. Submission of PC-I to Planning & Development Department, Government of the Punjab,
for approval of scheme, in case of Government funded scheme.
v. Announcement/publicity in media regarding establishment of new Small Industrial Estate.
vi. Submission of cases for provision of Electricity, Gas etc. facilities to concerned
authorities.
4. REQUISITES AFTER COMPLETION OF ABOVE ACTIONS
i. Applications for booking of plots in Small Industrial Estate with 40% down payment of
cost of developed plot of any category will be received in Regional Office. Remaining
60% of the cost will be collected in quarterly installments within (02) two years.
ii. Regional Office will ensure timely collection and deposit of receipts to all concerned
departments/authorities.
iii. If number of applications received against number of plots is more than 75%, further steps
for development of the estate will be taken.
iv. Issuance of Notification under Section-6 of the Land Acquisition Act 1894, for
determination of cost of land and payment procedure to the land owners.
5. CRITERION FOR ALLOTMENT OF PLOT
(a) Eligibility criteria for applicants are laid down as under:
Applicants must provide following documents with their applications:
i. Project Business Plan
ii. Financial statements
iii. Undertaking to start construction within 3 months of possession
iv. National tax number certificate
v. Sales tax certificate (if applicable)
(b) Submission of business plan must cover the following points:
i. Company profile with name & experience of technical persons
ii. Construction Plan/ schedule of completion
iii. Expected annual turnover
iv. Expected number of employees
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6. OTHER IMPORTANT STEPS TO BE TAKEN BY REGIONAL DIRECTOR /

DIRECTORATE OF WORKS & DEVELOPMENT
i. Hiring of consultants for preparation of design / Master Plan of the scheme, after receipt
of 40% down payment from interested entrepreneurs.
ii. Finalization of lay out / master plan of SIE by the Directorate of Works & Development.
iii. Carrying out scrutiny of applications as per policy and display of list of eligible applicants.

iv. Balloting will be held in the Regional Office under the supervision of Director (Estate
Management).

v. Issuance of provisional allotment letters to successful applicants by Regional Director

(Specimen at Annexure-A).

vi. PSIC after consultation with the stakeholders, may enhance cost of the plots at any stage
before issuance of final allotment letters.
vii. Upon finalization of lay out / master plan of SIE by the Directorate of Works &
Development and clearance of cost of plot and development charges, Final allotment letter
will be issued (Specimen at Annexure-B).
7. FINANCIAL ARRANGEMENTS / PROCEDURE
i. All payments regarding sale of plots will be received by Regional Office (concerned) and
such payments will be transferred to the Directorate of F&A, PSIC, Head Office, Lahore.
ii. Required funds for acquisition of land and to carry out other development activities will be
provided by Directorate of F&A, PSIC, to Directorate of W&D, Regional Office and other
Government Departments/Authorities, after approval by the Managing Director.
8. DESIGNING AND AWARD OF CIVIL WORKS / EXECUTION
i. After fulfillment of land acquisition proceedings, the Regional Director will take over
possession of the subject land and will hand over its possession to Directorate of W&D.
ii. Regional Director will vigorously pursue for provision of electricity, gas, water, telephone
etc. in SIE.
iii. Directorate of W&D may hire Consultants for planning, designing and cost estimation of
civil works.
iv. Directorate of W&D will be responsible for pre-qualification of contractors, bidding and
allied matters regarding execution of the scheme.
v. Processes of designing and award of civil works and its execution in a transparent manner
will be the responsibility of Directorate of W&D.
vi. Development of SIE will be as per PC-I and any additional facility / work will be executed
at the expense of allottees.
vii. Directorate of W&D will ensure completion of civil works and allied facilities within (02)
two years after taking possession of land by the Regional Director.
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9. POSSESSION OF PLOTS

i. On completion of civil works, Regional Director will issue final allotment letter to allottees
directing them to take over possession of their plots immediately.
ii. The Regional Director will get the building plan(s) approved from the Directorate of W&D
after receipt of prescribed fee from allottee.

iii. The allottees must construct their project buildings and install project machinery within 02-
years for plots up to 2 kanal and within 3 years for plots above 2 kanal, from the date of
possession of plot.

iv. Regional Director will get construction schedule from allottee preferably on following
lines:
Sr. No. Phases Time Period
1  Lay out marking
 Excavation
 PCC
 Foundation work
 Application for utilities connections
2  Super structure work
3  Laying & installation i.e. Electrification, Plumbing system
Plaster work doors, windows, ventilators, paint work
Testing & commissioning of building infrastructure
4  Deployment of machinery
 Installation of machinery
 Testing & commissioning
v. Regional Director will monitor & record the construction as per schedule of construction
submitted by the allottee.
10. MAINTENANCE CHARGES
i. Recovery of maintenance charges will start from the date of possession of plot.
ii. Maintenance charges @ Rs.2000/- per kanal per month and Water & Sewerage charges @
Rs.1000/- per kanal per month will be levied.
iii. BOM of the estate will propose revision of maintenance charges, water & sewerage charges
on Bi-annual basis.
11. CANCELLATION/RESTORATION OF PLOT

CANCELLATION OF PLOT RESTORATION OF PLOT

1) After issuance of provisional allotment letter, if Plot would not be restored in this case.
allottee fails to deposit (02) two consecutive
installments towards development charges, plot
will be cancelled by Regional Director and
allottee will be refunded the deposited amount
after deduction of 20% of amount paid. In this
case, plot will be treated as “Permanently
cancelled”.
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2) If allottee fails to complete construction of 1) Plot cancelled due to Non-Construction

project building within two years for plot up to 2- will not be restored. It will be put to auction
kanal and within 3 years for plot above 2-kanal, within 03-months as per auction procedure
plot will immediately be cancelled by Regional laid down in PSIC Auction Policy-2003.
Director. The original amount deposited by allottee
on account of cost of plot/land shall be
refunded after deduction of all PSIC dues.
2) In case a plot is cancelled on account of
partial construction, the affectee may file
appeal before Managing Director, PSIC
within 30-days from the communication
of letter/notice of cancellation.
Construction up to the completion of 1st
lantern as per construction plan, would be
considered as partial construction.
Construction of boundary wall and guard
room would not be considered as partial
construction.

After receiving the appeal the Managing

Director, PSIC, will decide the same within
30 days. The Restoration Committee headed
by Managing Director, may restore plot and
grant extension in the period of construction.
The Restoration Committee may grant
extension only once for a maximum period
of one year but shall not restore plot without
imposing fine as prescribed. If, such restored
plot is not constructed completely, within
given time frame, its allotment will be
cancelled and it will be put to auction in
accordance with the procedure laid down in
auction policy-2003 and original amount
deposited by the allottee will be refunded
after deducting all PSIC dues.
Restoration charges will be imposed @ 6%
of prevailing valuation table notified by
District Collector concerned.

12. OTHER REASONS FOR CANCELLATION OF PLOT BY REGIONAL DIRECTOR(s)

a) Violation of terms & conditions of allotment.
b) Violation / non-compliance of directions of PSIC and Government regarding industrial
safety, environment management and other such instructions.
c) Use of plot other than industrial purpose.
d) Construction of unit without approval of building plan or in violation of approved building
plan.
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e) Violation/non-compliance of directions of PSIC, Environment Department and Government

regarding Industrial/Municipal waste/emissions.

13. RESTORATION OF CANCELLED PLOTS

a) The allottee whose plot is cancelled on grounds mentioned in Section-12, may apply to
Managing Director, PSIC, for restoration of plot within 30 days of such cancellation.
b) Committee headed by Managing Director, PSIC, may restore plot on case-to-case basis
subject to payment of PSIC pending dues/liabilities @ 6% of prevailing valuation table
notified by District Collector concerned.
c) If allottee does not apply for restoration of plot within stipulated period, plot will be treated
as permanently cancelled.

14. RESTORATION COMMITTEE

a) Committee for consideration of restoration of plot cases will comprise as under:
i. Managing Director, PSIC (Convener)
ii. Deputy Managing Director, PSIC Member
iii. Director (Estates Management) PSIC Member/Secretary
iv. Regional Director concerned Member
b) The secretary of the committee shall ensure recording of minutes of the meeting and
maintenance of record of cancelled/restored plots.
c) The above committee may also consider the cases for condonation of delay up to 3 months
from expiry of time for filing of appeal against the cancellation order.

15. PROCEEDS OF ALLOTMENT/TRANSFER OF PLOTS

a) Regional Director will collect the down payment and subsequent installments and will
deposit/retain such amount in a designated account.
b) This amount will be transferred to Directorate of F&A, PSIC, head office on monthly basis.
c) Directorate of F&A, PSIC Head Office will transfer funds out of these proceeds to
Directorate of W&D and Regional Director/ other offices for carrying out activities as per
PC-I of the scheme subject to approval of Managing Director.
16. TERMS & CONSIDITIONS FOR ALLOTMENT OF PLOTS
a) The allottee shall pay dues in accordance with payment schedule.
b) Transfer of Non-Constructed plots shall be dealt with under Section-20.
c) The allottee shall complete the industrial unit within 2 years for plots up to 2-kanals and
within 3 years for plots above 2-kanals. Such construction period will commence from the
date of possession of plot.
d) In case of non-construction of the unit within prescribed time, it will be dealt in accordance
with Section-11 (2).
e) Allottee will be bound to pay maintenance charges from the date of possession of plot.
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17. REFUND UPON CANCELLATION OF PLOT

In case of permanent cancellation of plot, the deposited amount will be returned after deducting
maintenance charges, non-construction charges and other charges till the date of cancellation
of plot and penalty of 20% of cost of the plot.
18. AUCTION OF PLOT
Permanently cancelled plots will be disposed off through open auction as per PSIC Auction
Policy-2003.
19. SIE BOARD OF MANAGEMENT (BOM)
a) Composition of BOM
Number of Members: SIE BOM shall consist of Fifteen (15) members in total. Composition
of BOM shall be as follows:
i. President
ii. Senior Vice-President
iii. Vice-President
iv. Representative from Concerned Chamber (Ex-Officio Member)
v. Regional Director, PSIC
vi. 10 Members other than (i) (ii) (iii) (iv) & (v) above
b) Rules of Business of PSIC SIE BOM (Annex-C)
20. TRANSFER OF PROJECTS

a) Fully constructed Projects/industrial units can only be transferred by the allottee.

b) All Regional Directors will maintain computerized data of all allottees and plots in SIEs.
c) All cases for transfer of plots/units will be scrutinized and processed by concerned
Assistant Director/In-charge SIE.
d) A Committee headed by Regional Director will examine each case of transfer of
project/industrial unit and dispose it off as per policy.
e) Transfer fee and other charges will be levied as per policy.

21. SMALL INDUSTRIAL ESTATE LIFE CYCLE

a) Bifurcation of Plot
Bifurcation of a plot may be allowed with deposit of 5% fee of prevailing valuation table
notified by District Collector concerned.
b) Amalgamation of Plots
Amalgamation of (02) two or more plots may be allowed with deposit of 5% of
prevailing valuation table notified by District Collector concerned. Bifurcation &
amalgamation will be allowed by Managing Director on recommendations of Regional
Estate Management Committee.
22. MISCELLANEOUS

a) Plot once allotted through open balloting will not be exchanged.

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b) If allottee intends to surrender his plot and get refund of deposited amount before issuance
of final allotment letter, he will be refunded the deposited amount after deduction of 10%
of deposited amount.
c) In case, at the time of possession of plot(s), if plot allotted is more than allotted area /
size, allottee will have to pay 20% extra cost of excess area of land @ prevailing DC
valuation table.
d) In case, at the time of possession of plot, if plot allotted is less than the allotted area / size,
allottee would be refunded cost of less area of the plot deposited by the allottee.
e) In case, at the time of possession of plot, surplus/excess area adjacent to plot(s) is 10
marla or more than 10 marla (regular plot), plot will be allotted through open auction as
per PSIC Auction Policy-2003.
f) Fee and charges in case of different issues pertaining to Estates Management are placed
at Annexure-D.

g) Revised policy instructions/procedures/competent authorities to settle different issues

pertaining to estates management are placed at Annexure-E.
h) Procedure for booking of plots in Regional Offices is placed at Annexure-F.

i) Procedure for invitation and receipt of applications for allotment of plot in PSIC SIEs is
at Annexure-G.

j) PSIC Board under special circumstances may consider the issue of cancellation of plots
on case to case basis. Board may restore cancelled plots in extra ordinary circumstances,
subject to imposition of penalty.

k) In case of any ambiguity, PSIC reserves the right to interpret and clarify any of the
section/para/narration of this Policy.

This policy will be applicable to all PSIC industrial estates/EPZs and will render existing
policy(s) pertaining to SIEs/EPZs inoperative.
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ANNEX-A

PUNJAB SMALL INDUSTRIES CORPORATION

REGIONAL OFFICE, ______________

No. PSIC/R.O/ Dated ____________

MR.____________________ THROUGH REGISTERED A.D

_______________________
_______________________

Subject:- PROVISIONAL ALLOTMENT LETTER OF PLOT AT SMALL INDUSTRIES

ESTATE, _________ FOR THE ESTABLISHMENT OF INDUSTRIAL UNIT
UNDER THE NAME & STYLE OF M/S.
___________________________________.

Dear Sir/Madam,

With reference to your application dated: __________, Punjab Small Industries

Corporation, is pleased to inform you that Plot of category _________ measuring ___________
kanals / marlas at Small Industries Estate, ___________ has been allotted to you for establishment
of an industrial unit under the name and style of M/s.____________________.
You are therefore, requested to deposit remaining amount of plot(s) as per following
schedule so that Final Allotment letter could be issued accordingly.

No. of Installment Outstanding Amount Due date

1st installment Rs.____________ After 03 months from issuance of this letter
2nd installment Rs.____________ After 06 months from issuance of this letter
3rd installment Rs.____________ After 09 months from issuance of this letter
4th Installment Rs.____________ After 12 months from issuance of this letter
5th installment Rs.____________ After 15 months from issuance of this letter
6th installment Rs.____________ After 18 months from issuance of this letter
7th installment Rs.____________ After 21 months from issuance of this letter
8th Installment Rs.____________ After 24 months from issuance of this letter

Further, if you fail to deposit two (2) consecutive installments or cost of plot in stipulated
period, the plot will be cancelled permanently at your own risk & cost and not restored in any
case. Final allotment letter containing other terms and conditions will be issued after receiving full
cost of plot and completion of estate. Plot No. will be allotted through open draw and will be
intimated accordingly.

In case of any further information please contact Assistant Director, PSIC Small Industries
Estate_____ or undersigned for the purpose.

REGIONAL DIRECTOR
Copy to:-
1) The Director (EM), PSIC, Head Office, Lahore.
2) P.S to Managing Director, PSIC.
3) Assistant Director, SIE.____________
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ANNEX-B
Punjab Small Industries Corporation
Regional Office, ___________

No. PSIC/RO/ Dated:____________

M/S.____________________
____________________
_____________________
(Allottee)
Subject:- FINAL ALLOTMENT LETTER/ALLOTMENT OF PLOT
MEASURING________ MARLAS / KANAL FOR THE ESTABLISHMENT OF
AN INDUSTRIAL UNIT AT SIE, ______________________________
1. In continuation to provisional allotment letter issued vide No. PSIC/RO/_______, dated:
__________.
2. AND WHEREAS you have paid an amount of Rs._______ including development charges to
Punjab Small Industries Corporation, Regional Office __________.
3. NOW THEREFORE, you are hereby allotted Plot No._______ category ________ measuring
_______ kanal in SIE_______ for setting up an industrial unit under the name and style of
M/s.____________, on following terms and conditions:-
i. That Plot shall be exclusively used for the purpose of setting up an industrial unit
already as mentioned in application form, same shall be read as part & parcel of this
allotment letter.
ii. That allottee on issuance of this allotment letter, shall immediately take over the
possession of plot and get building plan approved from estate In-charge.

iii. That allottee, within a period of (02) two years for plot up to 2-kanal and within 3
years for plot above 2-kanal, commencing from the date of issuance of allotment
letter, shall erect upon the plot an industrial/ manufacturing unit as per approved
line of production, erect building in accordance with PSIC Building Bye Laws.

iv. That allottee shall abide by all rules, regulations, terms & conditions contained in
building bye laws / policy of Punjab Small Industries Corporation (PSIC) as amended
from time to time.
v. That allottee shall ensure that manufacturing activities shall not endanger the estate,
with atmosphere hazards or environmental pollution in any sort. It will be allottee’s
legal obligations to take all possible measures to check and control the pollution
according to Environmental Protection Agency Standard. The allottee shall also
dispose off industrial waste in a manner acceptable to PSIC management and estate.
vi. That allottee shall construct a septic tank as per standard design (to be provided by
PSIC) before disposing off waste into estate sewerage/drainage system.
vii. That allottee after completion of unit within the prescribed period shall submit a
completion report to PSIC and obtain a completion certificate.
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viii. That allottee shall not change the approved line of production, corporate setup /
constitution and name & style of approved industrial unit / project without prior written
approval of Competent Authority who originally allotted the said Plot(s).
ix. That allottee shall neither sell nor change the corporate set up of un-utilized Plot without
prior written approval of Competent Authority. In case, allottee intend(s) to dispose off
this plot(s), it will only be sold to PSIC at the rate, it was allotted. PSIC, in return will
auction the same and return the initial cost of the plot.
x. That in case allottee intend to obtain any financing to setup and / or to run the PSIC
approved industrial unit/ project from any of scheduled banks / financing institutions and
need to mortgage said plot(s) as security against such financing, the Punjab Small
Industries Corporation undertakes to mortgage the Plot(s) as security on his behalf to
such bank financial institution till the time the sale deed is executed in terms of Clause-
8 hereunder. Thereafter, liability of Punjab Small Industries Corporation (PSIC) hence
shall only be to the extent of mortgage of plot(s) and bank /financial Institution will not
have any right / authority to invoke any other provisions of financial agreement.
xi. In case above mentioned terms and conditions are not fulfilled by allottee, plot will be
cancelled by PSIC. The plot, after cancellation may be sold/allotted by PSIC and the
allottee shall be entitled to receive balance amount of consideration after adjustment of
all expenses incurred, charges or penalties and its sale thereafter.
xii. That allottee will be bound to obtain the approval of factory building plan according to
PSIC building bye laws 2002 in addition to any other permission required from local
authority or government agency having the lawful jurisdiction over the matter.
xiii. That allottee shall pay maintenance charges /utility charges as per PSIC policy from the
date of completion of estate.
xiv. That said plot(s) or its any part shall not be used for residential and commercial purposes.
xv. That 10% extra price would be charged from allottee for corner plots and those at front
row.
xvi. That Plot(s) shall liable to be cancelled immediately if PSIC approved industrial unit is
not established within two years from the date of completion of estate as mentioned in
Clause-3(iii) of this letter. Plot cancelled due to total non-construction will not be
restored. It will be put to auction within 03-months following auction procedure laid down
in PSIC auction Policy-2003. The original amount deposited by allottee on account of
cost of plot/ land after deducting all PSIC dues shall be refunded only after auction of
cancelled plot.
xvii. That in case a plot is cancelled on account of partial construction, affectee may file
appeal to Competent Authority who shall decide the case within 30-days after filling the
case. Competent Authority may restore plot and grant extension in construction period.
However, Authority shall not restore plot without imposing fine as prescribed and shall
not grant extension more than 02-times for a total period of a year. If so, restored plot is
not constructed completely, within given time frame, its allotment would be cancelled
and it will be put to auction in accordance with the procedure laid down in auction policy-
2003 and original amount deposited by allottee will be refunded after deducting all PSIC
dues. Restoration charges will be imposed @ 6% of prevailing evaluation table notified
by District Collector concerned.
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xviii. That allottee shall submit construction schedule of project preferably as per format given
in Section-9 of the policy.
xix. That allottee shall be liable to pay the enhanced cost of land/plot/utilities etc. and other
charges on demand of PSIC at any stage.
4. PSIC expect that completion of PSIC approved industrial unit/project within the prescribed in
terms contained herein and wish Good Luck for entrepreneurs.

REGIONAL DIRECTOR

Copy to:-

1. Director (Estate Management), PSIC, Head Office, Lahore

2. In-Charge, Small Industries Estate,____________
3. Master File.

Note: Regional Director may contain other appropriate terms & conditions keeping in view the policy to
save the PSIC interest.
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ANNEX-C

PUNJAB SMALL INDUSTRIES CORPORATION

RULES OF BUSINESS
OF
BOARD(S) OF MANAGEMENT OF PSIC SIEs July-2021

DIRECTORATE OF (ESTATE MANAGEMENT) PSIC

4th Floor, Al-Fallah Building, The Mall, Lahore
Phone No.042-99203300
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Table of Contents
CHAPTER 1 ................................................................................... 1
PREAMBLE ........................................................................................................... 1
PART - A GENERAL ............................................................................................. 1
PART – B COMPOSITION OF BOM .................................................................... 3
PRESIDENT .......................................................................................................... 4
SENIOR VICE PRESEDENT AND VICE PRESIDENT ............................... 4
MEMBERS ............................................................................................................ 5
CHAPTER 2 ................................................................................... 6
BOARD OF MANAGEMENT ............................................................................... 6
A - FUNCTIONS AND POWERS .......................................................................... 6
B - MEETING(S) OF BOM .................................................................................... 8
C - NOTICE .......................................................................................................... 10
D - CONVENER(S) AND THE COMMITTEE(S) ............................................... 10
E – REGISTER OF MEMBERS, OFFICERS, ETC ............................................. 13
CHAPTER 3 ................................................................................. 14
BOARD OF MANAGEMENT ............................................................................. 14
ACCOUNTS AND FINANCIAL POWERS ........................................................ 14
CHAPTER 4 ................................................................................. 17
SECRETARY ....................................................................................................... 19
DUTIES AND FUNCTIONS ................................................................................ 19
MANAGER FINANCE ........................................................................................ 20
DUTIES AND FUNCTIONS ................................................................................ 20
ESTATE MANAGER ........................................................................................... 21
DUTIES AND FUNCTIONS ................................................................................ 21

ADMINISTRARTIVE POWER OF PSIC………………………….21

POLICY MAKING DECISION………………………………….…..21
INDEMNITY…………………………………………………………..21
AMENDMENT………………………………………………………...21
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CHAPTER 1
PREAMBLE

WHEREAS THE PUNJAB SMALL INDUSTRIES CORPORATION (PSIC) having its

office at 1st Floor, Al-Fallah Building, the Mall, Lahore. Pakistan, came into being in 1972
after dissolution of One Unit. It was established under PSIC Act-1973. As per PSIC Act, PSIC
has multiple functions. One of primary functions is to establish/develop Small and Cottage
Industries, estates at prominent places in Punjab Province. The prospective entrepreneur is
provided developed plots for establishment of their respective industries within boundary area
where all necessary infrastructure facilities are made available. These industries not only
provide job opportunities to thousands of skilled and un-skilled manpower thus helping in
poverty alleviation but also contribute a substantial share in national GDP.

PSIC inherited five (5) Small Industries Estates which were established by West Pakistan Small
Industries Corporation (WPSIC) at Lahore, Gujranwala, Gujrat, Sialkot and Bahawalpur during
the period from1960 to 1970. Similarly, prior to establishment of Small Industries Estates on
Self-Finance basis, 13 SIEs were established by PSIC with Government Funds in prominent
cities of Punjab upto 1988. However, with changing trends and also to attract interested
entrepreneurs to invest their own money. PSIC has up till now established 11 Small Industries
Estates and Export Processing Zones on Self-Finance basis.

AND WHEREAS overall management of SIE Sialkot-I, Gujranwala-I, Gujrat, Sahiwal &
Bahawalpur were handed over to Small Industrial Welfare Association (SIWA) of respective
estates in 2006 by signing Memorandum of Understanding (MOU) in this regard, however, the
same were dissolved in 2010. The Board of Management were again constituted in the PSIC
SIEs under the President ship of Small Industrial Welfare Association (SIWA) by the PSIC
Board of Members in its 94th meeting held on 10.08.2016. Later on, PSIC SIE Policy-2019
was approved by the PSIC Board in its 107th meeting held on 27.11.2019 which speaks about
Board of Managements, its Composition, Functions and Responsibilities, Terms & Conditions
etc. in all SIEs under clause-20 of the said policy notified vide No.PSIC/EM/Policy-
Matter/2994, Dated: 06.12.2019.

The PSIC Board of Members during its 110th meeting held on 01.07.2020 has been reiterated
to re-furbish the role of Board of Management in SIEs, keeping in view the rapid changes in
industrial sector to run the affairs of estates efficiently and to improve colonization as well.

NOW THEREFORE the operational policies and procedures for proficient administration and
effective management of BOMs in PSIC SIEs are enunciated as follows:
 19

PART - A GENERAL
SHORT TITLE

1. These Rules will be called Rules of Business of BOMs and will apply across all BOMs of
PSIC SIEs.
MODE OF FORMING A BOM
2. A BOM shall be formed by PSIC Board on such procedure as described in this Rules of
Business.
INTERPRETATION
i. Unless the context otherwise requires;
ii. “Board of Members” means PSIC Board of Members (PSIC-Board) of Punjab Small
Industries Corporation (PSIC).
iii. “Board of Management” (BOM) means representatives of occupiers of Industrial Estate
appointed by PSIC Board for the purposes of this clause an “occupier” means an owner-in-
possession of an industrial unit in the Industrial Estate.
iv. “Budget” means annual budget proposed by SIE BOM and approved by PSIC Board. The
PSIC Board may provide a financial reporting system which shall be strictly followed by
SIE BOM.
v. “Committee” means body constituted by SIE BOM in order to carry out functions within
the Industrial Estate as specified by SIE BOM.
vi. “Convener of Committee” means Convener of Committee appointed and confirmed by
SIE BOM.
vii. “Estate Manager” means any individual appointed by SIE BOM for administration of
PSIC Industrial Estate and to carry out functions as under the guidance and supervision of
SIE BOM.
viii. “Small Industrial Estate” means Small Industrial Estates developed and/or managed by
PSIC.
ix. “Legal Advisor” means an Advocate entitled to appear before any Lower Court or High
Courts of Pakistan or Supreme Court of Pakistan and shall be appointed by SIE BOM on
retainer ship basis.

x. “Member” means member of SIE BOM.

xi. “Month” means English calendar month.

xii. “Manager Finance” means any individual appointed by SIE BOM to perform Finance &
Accounts functions and to carry out functions under the guidance and supervision of SIE
BOM.
xiii. “Office” means office of SIE BOM situated at notified place in Small Industrial Estate or
any other premises acquired for such purposes with prior approval of PSIC Board.
xiv. “Prescribed” means as prescribed by PSIC Board from time to time.
xv. “President” means President of SIE BOM duly nominated from time to time by PSIC Board
from amongst the Members.
 20

xvi. “Resident(s)” means allotee(s) of industrial plot(s) in Industrial Estate.

xvii. “Rules” means instant Rules of Business.

xviii. “Secretary” means any individual appointed by SIE, BOM to perform secretarial
administrative duties, arrange SIE BOM meetings and to carry out functions under the
guidance and supervision of SIE BOM.
xix. “Senior Vice President” means Senior Vice President duly nominated from time to time
by PSIC Board from amongst the Members.
xx. “User” means any individual/organization/entity carrying on business in any form
whatsoever in Small Industrial Estate.
xxi. “Vice President” means Vice President of SIE BOM duly nominated from time to time
by PSIC Board from amongst the Members.
xxii. “Written” and “In Writing” includes printing, lithography, type-writing, telex, tele-
facsimile (fax), electronic mail (e-mail) and any other mode of representing or reproducing
words in a visible form.
xxiii. Words importing masculine gender includes feminine gender and vice versa.

xxiv. Words importing persons include bodies corporate and otherwise, firms, registered or un-
registered associations, Non-Government, Semi Government and Government
organization.
xxv. Words importing singular number includes plural number and vice versa.

xxvi. Words of expressions in these Rules except where it is repugnant to the subject or context,
shall bear same meaning as in a Standard English Dictionary.
PART – B COMPOSITION OF BOM

3. Number of Members: SIE BOM shall consist of Fifteen (15) members in total.
Composition of BOM shall be as follows:

i. 01 President
ii. 01 Senior Vice-President
iii. 01 Vice-President
iv. Representative from Concerned Chamber (Ex-Officio Member)
v. Technical Members (Regional Director, PSIC)
vi. 10 Members other than (i) (ii) (iii) (iv) & (v) above

Detailed organogram is shown in “Annexure-A”.

4. Nomination of Members: The members shall be nominated by PSIC Board from amongst
the representatives of occupiers/allottees of Small Industrial Estate including President,
Senior Vice President & Vice President.
5. Technical Member nominated by PSIC: Regional Director, Concerned or any other
officer nominated by Managing Director, PSIC. He/she will ensure that all functions of SIE
BOM are carried out in accordance with the provision of relevant rules/policy/procedure.
He/she shall immediately report any violation of the instant rules/policy/procedure.
 21

6. Ex-Officio Member nominated by SIE BOM: BOM can co-opt up to one (1) Ex-Officio
members, but they shall have no voting right and presence of such members shall not effect
upon fulfillment of quorum of BOM meetings.
7. Tenure of Members: The term of office of a member of SIE BOM shall be two (2) years,
unless he resigns earlier or becomes disqualified from being a Member or otherwise ceases
to hold his office.
8. Maximum number of periods to be served by Members: There shall be no bar to re-
nomination of members to SIE BOM for as many number of times PSIC Board may deem
fit.
9. Factors to be considered in nomination of Members: Candidates for SIE BOM will be
considered and selected by reference to industrial experience and reputation for integrity.
Members will be appointed by PSIC Board of members or a committee constituted by it. Only
persons with following criteria shall be nominated to Board of Management of respective
PSIC Small Industrial Estate.

i. Be an owner, Director, partner of industry.

ii. The industry must be operational
iii. Shall not be a defaulter of PSIC.
iv. Shall not be in litigation with PSIC.
v. Must be Graduate or equalant from HEC recognized Institute. (In 119th PSIC BOM
clause (v) is deleted with the condition that member must own a functional unit in
same industrial estate)

PRESIDENT
10. Tenure of President: The President shall be appointed for a period of two (02) years only
by PSIC Board from amongst the members.
11. Core responsibilities: The President shall be responsible for leadership of SIE BOM, for
efficient organization and conduct of SIE BOM's function and for briefing of all members
in relation to issues arising at meetings. The President shall also be responsible for
arranging SIE BOM’s performance evaluation.
12. Ineligibility of certain persons to become President: No person shall be appointed as
President of SIE BOM if he:
a) Has applied to be adjudicated as an insolvent and his application is pending.
b) Is an un-discharged insolvent.
c) Has been convicted by a court of law for an offence involving moral turpitude.
d) Has betrayed lack of fiduciary behavior and a declaration to this effect has been
made by the Court at any time during the preceding five (05) years.
e) Has any dues payable to PSIC.
f) Is in litigation with PSIC in any court of law.

13. General responsibilities: The President shall preside over all meetings of SIE BOM and shall
be responsible inter alia for:
i. Coordinating and exercising general supervision over all activities of “SIE BOM” and
Estate Manager, Secretary , Manager Finance; and
ii. Any other task as may be delegated by SIE BOM or PSIC Board.
14. Vacation of office: PSIC Board may remove President before the expiration of his term of
 22

office not withstanding anything contained in any agreement between SIE BOM and such
President.

15. President not to engage in business competing with SIE BOM's business: The President
shall not directly or indirectly engage in any business which is of same nature as and directly
competes with business carried on by SIE BOM.

SENIOR VICE PRESEDENT AND VICE PRESIDENT

16. Tenure: There shall be a Senior Vice President and a Vice President to be appointed by PSIC
Board for a period of Two (02) years only from amongst members.
17. Core responsibility: The Senior Vice President/Vice President shall be assisting President
and temporarily assume the President’s duties in his absence;
18. Remuneration of Members etc.: The Members, President, Senior Vice President and Vice
President shall not be paid any remuneration for their services, but shall be provided all
secretarial/material/technical support in order to facilitate the efficient handling of “SIE
BOM”.

MEMBERS

19. Tenure of office of members: The term of office of members of SIE BOM shall be two
(02) years from the date of issuance of notifications by PSIC.
20. Casual vacancy to be filled by the PSIC Board: Any casual vacancy occurring among
the members may be filled up by PSIC Board or a committee constituted by it and the
person so appointed shall hold office for the remainder of term of member in whose place
he is appointed.

21. Removal of member: PSIC Board by resolution in PSIC BOARD meeting may remove a
member appointed on such grounds as it seems fit for the purpose.

22. Consent to act as a member: No person shall be appointed or nominated as a member,

President, Senior Vice President or Vice President of SIE BOM unless such person has given
his consent in writing for such appointment or nomination;

23. Validity of acts of members: No act of a member, or of a meeting of members attended

by him, shall be declared invalid merely on the ground of any defect subsequently
discovered in his appointment to such office.
Provided that, as soon as any such defect has come to notice, the member shall not exercise the right
of his office till the defect has been rectified;

24. Ineligibility of certain persons to become member: No person who is ineligible to

become President of SIE BOM under rule 13 shall be appointed or continue as member of
any SIE BOM.

25. Vacation of office of the member: A member shall ipso facto cease to hold office if—
a) He becomes ineligible to be appointed a member on any one or more of grounds
enumerated in clauses (a) to (f) of rule 13.
b) He absents himself from three consecutive meetings of members without leave of absence
from President.
 23

CHAPTER 2
BOARD OF MANAGEMENT
A - FUNCTIONS AND POWERS
26. Core responsibilities: Role of SIE BOM is to provide leadership and guidance for and
supervision over SIE BOM’s affairs.

The Board is collectively responsible for promoting the success of SIE BOM by:

(a) Supervising SIE BOM’s framework of control and accountability systems to enable risk
to be assessed and managed.

(b) Ensuring SIE BOM is properly managed for example by:

i. Input into and final approval of management's development of corporate strategy and
performance objectives.

ii. Reviewing and ratifying systems of risk management and internal compliance and
control, codes of conduct, and legal compliance.

iii. Monitoring senior management's performance and implementation of strategy, and

ensuring appropriate resources are available;

(c) Monitoring financial performance of SIE BOM.

(d) Monitoring financial and other reporting.

(e) Overall corporate governance of SIE BOM, including conducting regular reviews of
balance of responsibilities within SIE BOM to ensure division of functions remain
appropriate to needs of SIE BOM.

(f) liaising with internal and external auditors; and

(g) Monitoring, and ensuring compliance with, all of SIE BOM's legal obligations, in
particular those obligations relating to the environment, cultural heritage and
occupational health and safety.

27. Functions and powers of BOM: SIE BOM shall perform and exercise following functions
and powers:
i. Implementation of policies and guidelines of PSIC Board as may be issued by PSIC Board
from time to time;
ii. Preparation and Implementation of comprehensive rules and policies for Small Industrial
Estate and penalties thereof;

iii. To impose penalty(s) on defaulter of SIE BOM’s charges (As per Mandate given in
Clause-64 of these rules) against resident(s)/users/allottees of SIE on default of dues.
iv. To propose investment scenarios to PSIC Board in relation with development of Small
Industries Estate and monitoring the progress of major capital expenditure and capital
management.
v. To prepare plan and execute for extension or establishment of new Small Industrial Estate
 24

with the approval of PSIC Board.

vi. To avail Government grants/aids for development/uplift/extension of SIEs and
establishment of new Industrial estate with the approval of PSIC Board.

vii. To establish common technical facility/service/utility centers with the permission of PSIC
Board or as approved in Annual Budget.
viii. To recover fee and charges from Resident(s)/User(s)/allottees in accordance with the
instructions/guidelines issued by SIE BOM or PSIC Board.
ix. To timely deposit electricity, Sui Gas bills pertaining to water supply, sewerage disposal,
street light and Admn. Block/SIE BOM office.
x. To outsource operational and management functions as and when required, to reputable
entities.

xi. To grant permission for erecting advertisement sign Boards/hoardings/neon signs/towers

and collect rent/charges thereof.

xii. To establish canteens/restaurants and other culinary facilities in accordance with the
approved budget/ without alternating the Master plan of estate.

xiii. To propose changes in Master plan of the estate through Director (works) PSIC.

xiv. Preparation of annual budget for the management of Small Industries Estate and present the
same to PSIC Board as per Financial Powers (Chapter 3).

xv. The SIE BOM can enter into any obligation, contract/agreement regarding the
business/functions allocated through these rules for a maximum period of one (01) year.
Obligation / Contract / agreements for a period of more than one (01) year shall not be
signed / executed without prior approval of PSIC Board. Secretary, PSIC Board shall be
informed for all Obligation / Contract / agreements signed/executed within 15 days of
approval of SIE BOM.
xvi. To recommend appointment of Legal Advisor, on retainership basis or otherwise and
decide remuneration, PSIC Board shall inform Secretary PSIC Board within 15 days of
new appointment or change in terms of reference etc. of Legal Advisor;
xvii. Develop organogram and structure of Management, to prescribe duties, enact rules and
Standard Operating Procedures for all employees & staff of BOM which shall be approved
by SIE BOM and provided to PSIC Board or Managing Director, PSIC for information.
xviii. To purchase of any assets i.e. “Machinery & Equipment” & “Tools & Implements” etc.
required for use in PSIC SIEs in fair and transparent manners in line with prevailing
procurement rules. As approved by SIE BOM and monitoring of procurement process.
xix. SIE BOM or its committee(s) may appoint, remove or suspend employees of SIE BOM,
either permanent or temporary and to determine their powers, duties and fix their salaries or
emoluments and to require security in such instances and to such amount as deemed appropriate (As
per Annex-A).

xx. SIE BOM can only hire approved sanctioned strength as mentioned in the annual budget
(No. of employees as mentioned in the annual budget, approve wages and salaries, hiring of
employees etc.).
 25

xxi. In case of emergent requirement of hiring of personnel(s) beyond as stipulated in annual

budget, SIE BOM can hire personnel up to a salary of Rs.50,000 per month, the same
however be intimated to Managing Director, PSIC.

xxii. To exercise supervision and disciplinary control over the work and conduct of all
employees of SIE BOM.

xxiii. To constitute Committees and appoint their members and convener to assign/alter
responsibilities of Committees.

xxiv. To refer any claims or demands made by or against SIE BOM to PSIC Board.

xxv. To delegate such of its power(s)/function(s) as deemed appropriate.

xxvi. To execute any other assignment as may be delegated by PSIC Board.

xxvii. To plan and/or implement schemes for welfare of the Residents/Allottees after approval of
PSIC Board (in addition to other schemes not covered in the approved budget).

xxviii. To give recommendations to PSIC Board on any matter or as and when specifically desired
by PSIC Board.
B - MEETING(S) OF BOM

28. First and subsequent meetings: The first meeting of SIE BOM shall be held not later than
30 days of its constitution. The subsequent meetings shall be held at least once in a month after
holding of preceding meeting.

29. Location of meetings: All meetings shall be convened at the office of SIE BOM and
chaired by President. In the absence of President, the meeting shall be chaired by Senior Vice
President and in his absence by Vice President respectively.

30. Quorum: At least seven (07) Members of SIE BOM present in person shall be quorum of
the meeting.

31. Notice of the meeting: The notice along with the agenda of meeting shall be sent to
Members at least seven (07) business days prior to date of meeting.

32. Attendance of members at meetings of BOM: The attendance of Members in meeting(s)

of SIE BOM is mandatory. Any Member absenting himself from three (03) consecutive
meetings without obtaining prior leave of absence from President shall stand terminated from
his membership.

33. Calling of special meeting: SIE BOM may call any special meeting on requisition of at least
1/3rd Members. Any such requisition shall specify the objects of meeting and shall be signed
by requisitionists and deposited at office. The business of such meeting shall be confined
to the purposes specified in requisition;

34. Failure to conduct special meeting: If SIE BOM does not proceed to cause a meeting to
be held within twenty one (21) days from the date of requisition being deposited, the
requisitionists or majority of them may forward the duly signed requisition for
 26

consideration of PSIC Board. Such requisition shall also state as to why convening of
meeting is necessary. The PSIC Board on receipt of such requisition may direct the
President/Senior Vice President/Vice President of SIE BOM to call meeting within 15-
days.
Any meeting convened through requisition shall be convened in the same manner, as
nearly as possible, in which a meeting is convened by SIE BOM.

35. Calling of extraordinary meeting: In case any emergency meeting is required due to any
extraordinary circumstance, President may call a meeting of SIE BOM. The notice of any
such meeting shall be sent along with the agenda and any such meeting shall be confined
to that purpose only. The minutes of the meeting shall be submitted to SIE BOM in its next
meeting.

36. General provisions regarding meetings: Following provisions shall apply to meetings of
members of a SIE BOM or meetings of a committee of members of SIE BOM, namely:-

(a) Notice of meeting specifying the place and day and hour of meeting along with a
statement of business to be transacted at meeting shall be given to every member of
SIE BOM.
(b) Every member shall have one vote except ex-officio members appointed by SIE BOM.
(c) No member shall be debarred from casting his vote except ex-officio members
appointed by SIE BOM.

37. Proxy: No member shall participate in any meeting through proxy.

38. Voting to be by show of hands in first instance: At any meeting, a resolution put to the
vote of meeting shall, unless a poll is demanded, be decided on a show of hands.

39. President’s declaration of result of voting by show of hands to be evidence: At any

meeting, a declaration by President of the meeting that on a show of hands, a resolution has
or has not been carried, or has or has not been carried either unanimously or by a particular
majority, and an entry to that effect in the books containing the minutes of proceedings of
SIE BOM, shall, until the contrary is proved, be evidence of fact, without proof of number
or proportion of votes cast in favour of or against such resolution.

40. Demand for poll: Before or on declaration of result of voting on any resolution on a show
of hands, a poll may be ordered to be taken by President of meeting of his own motion, and
shall be ordered to be taken by him on a demand made in that behalf by not less than one third
of the members present
The demand for a poll may be withdrawn at any time by the members who made demand.

41. Resolution passed at adjourned meeting: Where a resolution is passed at an adjourned

meeting, the resolution shall, for all purposes, be treated as having been passed on the date
on which it was in fact passed, and shall not be deemed to have been passed on any earlier
date.

42. Minutes of proceedings of meetings: Every SIE BOM shall cause a fair and accurate
summary of minutes of all proceedings of meetings of members and meetings of any of its
committee of members, along with the names of those participating in such meetings, to be
entered in properly maintained books. A copy of minutes of meeting shall be furnished to
 27

every member within ten (10) days of date of meeting.

Any such minute, if purporting to be signed by President of meeting at which proceedings were
had, or by President of next succeeding meeting, and by Secretary of SIE BOM, shall be
evidence of the proceedings.
Until the contrary is proved, every meeting of members or committee of members in respect of
proceedings whereof minutes have been so made shall be deemed to have been duly called and
held, and all proceedings had thereat to have been duly had.
The books containing minutes of proceedings of meetings of members and those of the
committee of members shall be kept at office of SIE BOM.
The books containing the minutes of proceedings of meetings shall be open to inspection by members

43. Filing of minutes: The minutes of every meeting of SIE BOM shall be submitted to
Managing Director, PSIC within fifteen (15) days of holding of such meeting.

44. All decisions to be in conformity with rules:

SIE BOM shall ensure that all decisions/recommendations are in conformity with
rules/policies/guidelines/procedures/resolutions of PSIC. In case of any conflict between the
same and decision/recommendation of SIE BOM, the former shall prevail.

C - NOTICE

45. Service of notice on SIE BOM: A document may be served on a SIE BOM or an officer
thereof by sending it to SIE BOM or officer at the office of SIE BOM by post under a
certificate of posting or by registered post, or by leaving it at the office of SIE BOM.

46. Service of notice on members etc.: A notice may be given by Secretary to any member
either personally or by post/courier at his registered address or through facsimile or
electronic mail (e-mail) with read receipt. The service of notice shall be effected by
properly addressing, pre-paying and posting a letter containing notice and unless contrary is
proved, it shall be deemed to have been effected at the time when letter would be delivered
in ordinary course of post.
47. Authentication of documents and proceedings: A document or proceeding requiring
authentication by a SIE BOM may be signed by President, Senior Vice President, Vice
President or a member, secretary or other authorized officer of SIE BOM.

D - CONVENER(S) AND THE COMMITTEE(S)

48. Committees of BOM: SIE BOM may formulate following committees. SIE BOM shall
appoint conveners and members of following committees:
i. Administration and Estate Management Committee

a. This committee shall be headed by President and comprise of Vice President and three (03)
members of SIE BOM, not exceeding five (05) in number including the Convener and shall
perform following functions:
i. All day to day affairs of Small Industrial Estate.
ii. Maintaining Records & Documents.
 28

iii. Office Management & Staff.

iv. Review annual budget before presenting to SIE BOM.
v. Monitoring of incomes & expenditures in the light of Approved Budget and approval
of day to day expenditures.
vi. Implementation of Procurement rules as approved by SIE BOM and monitoring of
Procurement process.
vii. Government Taxation.
viii. Infrastructure planning, development, repair & maintenance.
ix. Arbitration, opinion vetting of Transfers/NOC’s.
x. Security and anti-encroachment activities.
xi. Recruitment, hiring and firing of staff of BOM.
49. Composition and tenure of Committees: The remaining Committees shall be as follows.
Each Committee shall be headed by Convener appointed by SIE BOM and comprise of
members of SIE BOM, not exceeding five (05) in number including Convener, appointed
for a term of one (01) year and may be re-appointed for one additional term.
i. Infrastructure Maintenance & Repair
a. Maintenance & Repair of roads, sewerage, drainage, street lights, footpaths,
landscaping, road signage’s, sign boards etc.

b. Anti-Encroachments, Building and other violations.

c. Any other duty as may be assigned by SIE BOM.

iii. Utilities & Billing

a. Collection of Small Industrial Estate Operations & Maintenance and other
charges/expenses on monthly/quarterly/annual basis as determined by SIE BOM.

b. Medical facilities.
c. Any other duty as may be assigned by SIE BOM.

iv. Security & Crisis Management

a. Security of Small Industrial Estate.

b. Safety of the assets of Small Industrial Estate.
c. Fire Brigade/Trucking Station/Weigh Bridge.
d. Handling of crisis management including but not limited to force majeure,
strikes, riots & commotion.

v. Environment & Industrial Waste Management

a. Safe and regular removal of toxic &/or non-toxic industrial waste.
b. Prepare plan for horticulture and beautification of Industrial Estate.
c. Ensure environmental protection.
d. Ensure implementation of Environmental standards.
 29

vi. Audit and Finance Committee

Audit and Finance Committee shall include, in addition to members specified above, (Finance
Manager of BOM). This committee shall perform following functions:
a. Meet with statutory auditors to review scope and plan of proposed audit for current
year. At conclusion of audit, review significant findings and any comments or
recommendations of independent auditors, including status of previous audit
recommendations, together with management's responses.

b. Review with statutory auditors the adequacy and effectiveness of accounting and
financial controls of SIE BOM, and elicit any recommendations for improvement of
such internal control procedures or areas where new or more detailed controls or
procedures are desirable.

c. Review the budget annually and make a recommendation to Board regarding its
adoption.
d. Review SIE BOM's financial statements quarterly.
e. Provide a summary of meetings of Finance and Audit Committee to President BOM
and Secretary PSIC Board.
f. Review and approve the appointment, replacement, reassignment, or dismissal of SIE
BOM's internal auditor. Provide input into annual goals and performance evaluation
of internal auditor. Internal auditor reports directly to committee.

g. Discuss monthly, quarterly and annual financial statements, including disclosures

with management.

h. As necessary, discuss with management any significant financial risk exposure and
steps management has taken to monitor and control such exposure.

i. Annually assess committee's performance.

j. Perform such other functions assigned by law, rules or PSIC Board.

50. Advisor of Committee: Any other Committee(s) may be constituted subsequently, if

deemed necessary by SIE BOM. SIE BOM can co-opt to appoint a resident/allottee as
advisor to any committee, but they shall have no voting right and presence of such members
shall not effect upon fulfillment of quorum of meetings provided number of advisor per
committee should not be more than one.

51. Assignment of tasks to Committees: SIE BOM shall assign tasks to each Committee,
fulfillment of which shall be responsibility of respective Convener.
52. Meetings of Committees: Each Committee shall hold at least six (06) meetings in every
calendar year and submit minutes of such meeting to SIE BOM within seven (07) days.
53. Minutes of meetings of Committees: The minutes of meetings of Committees shall be
prepared by Secretary of SIE BOM and duly signed by Convener and Secretary of SIE
BOM.
 30

54. Approval of decisions/recommendations of Committees: The decision(s)

/recommendation(s) of Committee shall be placed before SIE BOM at each subsequent meeting for
approval.

55. Duties of Conveners of Committees: The Conveners shall be responsible for following:

i. Activities of their respective Committees and report thereof shall be submitted in every
SIE BOM meeting.

ii. Calling regular committee meetings, either on a monthly schedule or as needed.

iii. Preparing an agenda for each meeting and sending it to the members of committee.
iv. Ensuring proper recording of minutes of each meeting and forwarding the same to
Secretary, SIE BOM within seven (07) days of each meeting.
v. Keeping a record of agendas and minutes of each meeting.
vi. Preparing a set of goals for committee for financial year in order to accomplish the
work that needs to be done.
vii. Preparing and presenting the committee annual report.

E – REGISTER OF MEMBERS, OFFICERS, ETC.

56. Particulars of register of members, officers etc. :

Every SIE BOM shall keep at its registered office a register of its members and officers,
including President, Senior Vice President, Vice President, Secretary, Finance Manager,
Estate Manager, Auditors and Legal Adviser, containing with respect to each of them such
particulars as:
(a) Present name in full, any former name, or surname in full.
(b) father’s name, in case of a married woman or a widow, name of her husband,
(c) Usual residential address.
(d) Nationality and, if that nationality is not the nationality of the origin, his nationality
origin.
(e) business occupation, if any, and
(f) If he holds any other directorship or other office the particulars of such directorship or
office.
(g) Date at which each person was entered in register as a member
(h) Date at which any person ceased to be a member and reason for ceasing to be a member.

Every person referred to above shall, within a period of ten (10) days of his appointment or
any change therein, as case maybe, furnishes to SIE BOM the particulars specified.

CHAPTER 3
BOARD OF MANAGEMENT ACCOUNTS AND
FINANCIAL POWERS
 31

57. Books of account to be kept by BOM: Every SIE BOM shall keep at its registered office
proper books of account with respect to:

(a) All sums of money received and expended by SIE BOM and matters in respect of
which the receipt and expenditure takes place.

(b) All sales and purchases of products by SIE BOM.

(c) All assets of SIE BOM.

(d) All liabilities of SIE BOM.

For the purposes of this rule, proper books of account shall not be deemed to be kept with
respect to matters specified therein if there are not kept such books as are necessary to give
a true and fair view of state of affairs of SIE BOM, and to explain its transactions.

The books of account of every SIE BOM relating to a period of not less than ten (10) years
immediately preceding the current year shall be preserved in good order:

Provided that, in case of a SIE BOM formed less than ten (10) years before current year, the
books of account for entire period preceding the current year shall be so preserved.

58. Provisions related to Financial Software: The books of account shall be maintained both
in hard and soft form. Soft form of books shall be maintained in Financial Software. PSIC
shall, at all times, have full right to access the information kept by SIE BOMs in Financial
Software. SIE BOM’s Finance Department will use Financial Software for all accounting
functions.
There will be pre-defined users and no new user can be added by SIE BOM itself. Each user
will have specified responsibilities assigned to him by SIE BOM.

59. Preparation of Annual Budget: SIE BOM shall prepare annual budget for the management
of Small Industrial Estate and present the same to PSIC Board through Regional Director,
concerned latest by 15th May every year and PSIC Board shall approve the same by 30th June.
In case the Budget is not approved within the stipulated time frame, SIE BOM shall follow the
last year’s Approved Budget till the approval of Budget by PSIC Board. The budget shall be
presented by the President or his Authorized representative among the SIE BOM members
or through the employees of the BOM.

60. Objections by PSIC BOARD: In case, PSIC Board raises objection(s) thereon, the same
shall be communicated in writing to SIE BOM for review within five (05) working days from
the date of receipt of proposed Budget. The President SIE BOM shall have right to be heard by
PSIC Board regarding such objection(s). All recurring nature funds generated by SIE BOMs
shall be spent only on respective SIE BOMs.

61. Form of Annual Budget: Detailed annual budget will be prepared as per format to be
provided by PSIC.

62. Recovery of billing and budgeted revenue: SIE BOM will ensure monthly billing and
recovery of budgeted revenue i.e. Operations & Maintenance charges (O & M), (Monthly
Recurring Expenses (MREs), Annual Recurring Expenses (AREs), Operations and
Maintenance (O & M), solid waste disposal charges, by whatever named called), maintenance
 32

charges, water charges, sewerage charges & advertisement fee etc.).

63. Maintenance of separate bank accounts for Capital and Recurring receipts and
payments: SIE BOM will maintain separate bank accounts for “Capital receipts and
payments” and “Recurring receipts and payments”.

i. “Recurring Receipts” means following types of receipts:

a. Operation & Maintenance , Solid waste disposal charges (whatever named called);
b. water charges
c. sewerage charges
d. aquifer charges
e. publication/Advertisement charges/site hoardings
f. fees & penalties to the extent of sewerage, water, maintenance & advertisement charges

64. Operation of BOM Recurring Account: All recurring receipts collected by a SIE BOM
should be deposited into account called “Board Of Management – Respective Small
Industrial Estate e.g. SIE-Kasur, SIE-II Lahore, SIE-III Gujranwala etc.” opened with
a scheduled bank in following names:
i. For Small Industrial Estate: Kasur Small Industrial Estate Kasur Board
ii. For Small Industrial Estate: Sundar-II Small Industrial Estate Sundar-II Board
iii. For Small Industrial Estate: Kot Lukhpat Small Industrial Estate Kot Lukhpat Board.
iv. For Small Industrial Estate: Faislabad Small Industrial Estate Faislabad Board.
v. For Small Industrial Estate: Sargodha Small Industrial Estate Sargodha Board.
vi. For Small Industrial Estate: Bahawalpur Small Industrial Estate: Bahawalpur Board.
vii. For Small Industrial Estate: Sahiwal Small Industrial Estate Sahiwal Board
viii. For Small Industrial Estate: Khanewal Small Industrial Estate Khanewal Board
ix. For Small Industrial Estate: Mian Channu Small Industrial Estate Mian Channu Board
x. For Small Industrial Estate: Jhelum Small Industrial Estate Jhelum Board
xi. For Small Industrial Estate: Gujar khan Small Industrial Estate Gujar Khan Board
xii. For Small Industrial Estate: Chakwal Small Industrial Estate Chakwal Board
xiii. For Small Industrial Estate: Taxila Small Industrial Estate Taxila Board
xiv. For Small Industrial Estate: Gujranwala-I Small Industrial Estate Gujranwala-I Board
xv. For Small Industrial Estate: Gujranwala-II Small Industrial Estate Gujranwala-II Board
xvi. For Small Industrial Estate: Gujranwala-III(EPZ) Small Industrial Estate Gujranwala-III(EPZ) Board
xvii. For Small Industrial Estate: Gujranwala-IV Small Industrial Estate Gujranwala-IV Board
 33

xviii. For Small Industrial Estate: Sialkot-I Small Industrial Estate Sialkot-I Board
xix. For Small Industrial Estate: Sialkot-II (EPZ) Small Industrial Estate Sialkot-II(EPZ) Board
xx. For Small Industrial Estate: Sialkot-III(EPZ) Small Industrial Estate Sialkot-III(EPZ) Board
xxi. For Small Industrial Estate: Wazirabad Small Industrial Estate Wazirabad Board
xxii. For Small Industrial Estate: Daska Small Industrial Estate Daska Board
xxiii. For Small Industrial Estate: Gujrat Small Industrial Estate Gujrat Board
xxiv. For Small Industrial Estate: Mandi-Baha-Ud-Din Small Industrial Estate Mandi-Baha-Ud-Din Board

This bank account shall be used for payment of approved budgeted expenditures and shall
be operated by President SIE BOM and Manager Finance signatures. In case of Non-
Existence of SIE BOM or expiry of period of SIE BOM or pre-mature dissolution of SIE
BOM, the Regional Director concerned will act as administrator of SIE and exercise all the
powers of SIE BOM till formulation of SIE BOM by Competent Authority. The Accounts
In-Charge of Regional Office Concerned shall be Ex-Officio Co-signatory of SIE BOM
account.
65. Budget Deficits: SIE BOM shall spend funds from Recurring account only to meet
approved budgeted expenditures, any unapproved expenditures incurred shall be
inadmissible expenses; However all Budget deficits (difference in recurring receipts &
approved budgeted expenditures) shall be temporarily managed from own resources of
SIEs/Government Funds.

66. Threshold of amount to be spent by BOM: SIE BOM can incur following expenditures
up to annual limits given below (if in case of items \matters\expenditure not covered in
approved budget):

a. Incur any capital /development expenditures up to Rs.10.00 Million

b. Purchase of any assets of value up to Rs. 1.50 Million
c. Dispose off any assets having cost up to Rs.1.00 Million

67. Number of bank accounts to be maintained: SIE BOM shall maintain one bank account
each for recurring accounts.
68. Opening of new bank account: Unless otherwise authorized by PSIC Board, no new account
in the name of “SIE BOM” shall be opened;
69. Payment of receipts in respective accounts: No receipt other than receipt mentioned in rule
65(i) shall be paid into “SIE BOM Recurring Account”.
70. Filing of monthly bank statement to PSIC: SIE BOM shall submit monthly bank
statements along with bank reconciliations of all bank account (s) to Regional Director,
Concerned PSIC.
71. Maintenance of records: SIE BOM’s shall maintain all records of billing, receipts &
payments, assets & liabilities, fixed assets register etc.
 34

72. Filing of accounts to PSIC: A balance-sheet, income & expenditure account, receipt &
payment, cash flow, budget utilization report and other reports referred shall be made out
every month and shall be sent to PSIC Regional Office for consolidation and presentation
to PSIC Board through Director (F&A) PSIC. The BOM shall review and approve these on
quarterly basis.
73. Approval of accounts: The balance-sheet and income and expenditure account, before these
are furnished to PISC, shall be approved by members and shall be signed by Finance Manager
and Estate Manager of SIE BOM.

74. Power of PSIC Board to require submission of additional statements of accounts and
reports: Not withstanding anything contained in any other provision of these rules PSIC
Board may, require SIE BOM to prepare and send such periodical statements of accounts,
information or other reports, in such form and manner and within such time, as may be
specified in the order.
75. Appointment of External Auditor: PSIC Board shall appoint an External Auditor to conduct
Annual Audit and report findings to Managing Director, PSIC with a copy to PSIC Board.
76. Appointment of Internal Auditor: SIE BOM may appoint an internal auditor to conduct
monthly or quarterly or annual audit and report findings to SIE BOM with a copy to
Managing Director, PSIC remuneration shall be decided by approving authority in line with
approved budget;
77. Insurance of assets: SIE BOM shall ensure safe custody & record of all assets of Small
Industrial Estate and valuable assets shall be insured from reputable Insurance Company.
78. Filing of financial records to PSIC: SIE BOM shall furnish all record/financial
record/information/reports /data etc. to PSIC Head Office as and when required through
Regional Director Concerned.
79. Compliance of financial regulations: SIE BOM shall ensure compliance of financial
regulations and instructions as issued by PSIC Board from time to time.

CHAPTER 4
SECRETARY
DUTIES AND FUNCTIONS

80. Core responsibilities: Secretary shall be responsible for following:

i. To perform secretarial, administrative and other duties ordinarily executed by

secretary of an organization.
ii. To attend meeting(s) of SIE BOM in order to ensure that legal requirements are
fulfilled and provide such information as may be necessary.
iii. To prepare, in consultation with President, agenda and other documents for meetings.
iv. To be present at all meetings of SIE BOM and make available the minutes books,
copy of Memorandum and Articles of PISC, copy of Rules of Business and
attendance register.
v. To make a careful note at meeting, of what takes place and for what purpose, for which
he may use a note book or rough minute book and record proceedings thereon.
 35

vi. To interact with Estate Manager and Manager Finance to remain updated about
affairs of Small Industrial Estate.
vii. To assist SIE BOM in preparation of Standard Operating Procedures for carrying out
day to day affairs of Small Industrial Estate.

viii. Coordinate with Manager Finance for preparation and implementation of annual
budget.
ix. To ensure compliance with all applicable laws and regulations.

x. To ensure that official returns, statistics, accounts etc. are duly completed and
submitted.
xi. To undertake formalities that may arise from labor enactments involving employer's
liability with the help of Estate Manager and in consultation with Legal Advisor, if
necessary.
xii. To work closely with Secretary of PISC Board to ensure effective coordination
between SIE BOM and PISC.
xiii. To forward monthly report to Managing Director, PISC through Regional Director,
Concerned on litigation cases stating the activities / progress / causes / financial
implications/liabilities and legal implications on PSIC /SIE BOM with respect to each
case.
xiv. To maintain books and registers such as minutes books of meetings, books of
accounts.
xv. For smooth functioning of SIE BOM it is the primary duty to render correct advice
and inform in written to President, Senior Vice President, Vice President and SIE BOM
if found any rule(s) being violated by members of SIE BOM.
xvi. To have a Deputy or Assistant and other required staff, if volume of work justifies.
xvii. Any other task or responsibility that President or SIE BOM or PSIC Board may
require him to do.

MANAGER FINANCE
DUTIES AND FUNCTIONS
81. Core responsibilities: Manager Finance should be B.Com or equalant from HEC recognized
Institute and shall be responsible for implementation of Financial rules as stated in Chapter 3
and without prejudice to generality of foregoing, he shall be responsible for following:
i. Maintenance of SIE BOM’s accounting and financial records, ensure maintenance of
proper books of accounts and other records for prompt recording of all financial
transactions.
ii. Acting as cheque signatory for SIE BOM Recurring Account.

iii. Design, maintain and document systems of internal control to support accounting
records.
iv. To assist SIE BOM in preparation of Standard Operating Procedures for carrying out
day to day affairs of Small Industrial Estate.
v. To attend BOM meetings and ensure implementation of policies, procedures and
decisions of BOM.
 36

vi. Prepare annual / monthly SIE BOM’s Budgets and Plans for senior management
under the direction of SIE BOM.
vii. Preparation of monthly, yearly financial statements and other reports as desired by
management or required under these rules. Supervise and prepare monthly budget
utilization report for presentation to Administration and Estate Management
Committee/BOM.
viii. Monitoring cash flow, dealing with financial institutions for day to day affairs,
placement of deposits as investment etc.
ix. To interact & coordinate with Estate Manager and Secretary to remain updated about
affairs of Small Industrial Estate;
x. Coordinate with external/internal auditors and with other PISC Directorate for
timely completion of audits.
xi. Managing payments of expenditures (as approved in budget) well within due date and
notifying Administration and Estate Management Committee any delays occurring;
xii. Managing fixed assets register, periodic physical inspection and reconciliation.

xiii. Ensuring compliance with taxation and other laws.

xiv. To work closely with Director (Finance & Accounts) of PISC to ensure
effective coordination between SIE BOM and PISC Board.
xv. For smooth functioning of SIE BOM it is primary duty to render correct advice and
inform in written to President, Senior Vice President, Vice President and SIE BOM if
found any rule(s) being violated by members of SIE BOM.
xvi. To have a Deputy or Assistant and other required staff, if volume of work
justifies.
xvii. Any other task or responsibility that President or SIE BOM or PSIC Board may
require him to do.

ESTATE MANAGER
DUTIES AND FUNCTIONS
82. Core responsibilities: Estate Manager shall be responsible for day-to-day administration,
operations and management of Small Industrial Estate and without prejudice to generality
of foregoing, he shall be responsible:

i. To ensure proper administration of the affairs and resources of SIE BOM.

ii. To attend BOM meetings and ensure implementation of decisions of SIE BOM.
iii. To distribute work of SIE BOM amongst officers, branches, sections of SIE BOM as
per directions / instructions of SIE BOM.
iv. To coordinate over all activities of BOM on as required basis.
v. To assist BOM in preparation of Standard Operating Procedures for carrying out day
to day affairs of Small Industrial Estate.
vi. To check Building irregularities and violation of bye laws and report to Regional
Director, Concerned and follow up.
vii. To plan and/or implement schemes for welfare / betterment of
Residents/users/allottees after approval of SIE BOM and PSIC Board.
 37

viii. To prepare and provide lists of units closed or not being utilized to Regional Director,
PSIC and SIE BOM.
ix. To ensure the recovery of dues within the mandate as per rules from
residents/users/allottees and to update SIE BOM/respective committees on monthly
basis.
x. To check illegal occupation or use of estate property and report the same to Regional
Director, PSIC and SIE BOM.
xi. To assess flow of sewerage and expenses of disposal stations frequently for charge of
sewerage share.
xii. Ensure proper working and maintenance of machinery at disposal station.

xiii. Coordinate with Manager Finance for preparation and implementation of annual
budget;
xiv. To monitor all physical activities within the boundaries of Small Industrial Estate.
xv. To maintain record of land, road & drainage, infrastructure, common facilities,
greenbelts, plots detail, dimensions etc. and to update Regional Director and SIE
BOM/respective committees on monthly basis.
xvi. To conduct quarterly \periodic surveys of Industrial Estate and report on
encroachments to Regional Director and SIE BOM/respective committees on
monthly basis for its evacuation.
xvii. To ensure that assets and properties at Small Industrial Estate are not damaged or
removed and if so recommend proper legal action to Regional Director and SIE
BOM/its committees or PSIC Board.
xviii. To assist Committees in all necessary actions that may be required from time to
time.
xix. To recommend to SIE BOM an annual expenditure of his department.
xx. To setup maintenance procedures and ensure implementation of same.
xxi. To interact with Secretaries to remain updated about affairs of Small Industrial Estate.
xxii. For smooth functioning of SIE BOM it is primary duty to render correct advice
and inform in written to President, Senior Vice President, Vice President and SIE BOM
if found any rule(s) being violated by members of SIE BOM.
xxiii. To have a Deputy or Assistant, engineer and other required staff, if volume of
work justifies with the approval of SIE BOM.
xxiv. The Estate Manger will be responsible for overall security issues of Estate.
xxv. The Estate Manger through his subordinate staff will implement building by laws and
keep a check on violation of bylaws and if any violation is found, he shall report the
matter in writing to Regional Director and SIE BOM/respective committee.
xxvi. The Estate Manager will prevent encroachment on Estate land and damage to
infrastructure of Estate including sever disposal station, drains, trunk sever, force
main, sledge carrier etc.
xxvii. Repair and maintenance of infrastructure including roads of Estate will be done
by Estate Manager under guidance and instructions of Estate Management and
Administration Committee chaired by President SIE BOM.

xxviii. Solid waste management will be the responsibility of Estate Manager

 38

xxix. Estate Manager will also be responsible for plantation and landscaping of Estate
xxx. Any other task or responsibility that President or SIE BOM or PSIC Board may
require him to do.

ADMINISTRATIVE POWERS OF PSIC BOARD

83. Upon requirement, Managing Director, PSIC may appoint, remove or suspend managers,
secretaries, officers, clerks and employees either regular or temporary. PSIC Board may take
disciplinary action against the employees of SIE BOM on account of Misconduct and
inefficiency under prevalent rules which may include termination from services.

84. The SIE BOM shall exercise following functions with the approval of PISC Board.
i. Any Court Case/Legal Proceedings of respective SIE BOM shall be filed in Court of
Law through PISC (provided that cost of Court Case/Legal Proceedings shall be borne
by respective SIE BOM’s).

a. Approval to incur any capital /development expenditures over and above the
Rs.10.00 Million
b. Approval to Purchase any assets over and above the value of Rs.1.50 Million
c. Dispose off any assets having cost over and above the Rs.1.00 Million

POLICY MAKING DECISION

85. SIE BOM will handle all day to day affairs of respective BOM (being executing agency of
PSIC). All policy making decisions regarding SIE BOM shall be made by PSIC Board, PSIC
(being a legal entity).
The SIE BOM shall follow all decisions of PSIC Board in true letter & spirit.

INDEMNITY
86. Every member of SIE BOM, President, Senior Vice President, Vice President, Convener and
other employee of SIE BOM, will hereby be indemnified against all costs and/or losses which
they may incur or become liable to pay by reason of any contract entered into or act or deed
done by them in discharge of their duties in good faith or any loss occasioned by any error of
judgment, damage or misfortune which may occur in the execution of their duties in connection
with the affairs of the Industrial Estate and/or BOM.

AMENDMENT
87. These Rules may be amended, modified, substituted, altered or repealed by PSIC Board as and
when it may deem fit.
Signed:

Secretary (PSIC BOARD OF MEMBERS)

Punjab Small Industries Corporation
 39

“Annexure-A”

BOARD OF MANAGEMENT ORGANOGRAM

PSIC Board

MD

President BOM

Estate Manager

Finance
Departmen
Department Department t

Estate Legal Incharge Fire

Brigade

Sub- Office Fire

Officer

Note: This organogram is for guidance purposes only. A respective BOM may employ as many employees
as it seems fit for purpose keeping the basic structure of BOM intact i.e. security guards, sweepers,
electricians, plumbers, driver etc.
 40

ANNEX-D

FEE AND CHARGES IN PSIC SIEs/EPZs

Sr. No. ITEM RATES BENCH MARK
1 New building plan Fee Rs.10 Per square-feet (covered area)
2 Addition/alternation in Rs.10 Per square-feet(covered area)
building plan
3 Charges for change in name, Price/value per kanal notified by
style & corporate set up. 1.0% District Collector of concerned
District
4 Amalgamation/bifurcation– Price/value per kanal notified by
sub division/merger of 5% District Collector of concerned
industrial plot / unit District
5 Fee on transfer of allotment 1.0% Price/value per kanal notified by
through PSIC. District Collector of concerned
(Applicable on the date of RPTAC District
meeting)
6 Transfer of allotment of plot to Rs.2,000/- Lump sum
legal heirs of deceased (Per Kanal)
allottee(s)
7 Extra cost for corner plot 10% Total cost of the plot
8 Extra cost for plot at front row. 10% Total cost of the plot
9 Processing Fee for Allotment Rs.10,000/- Per case
of plot
10 Plot restoration fee 6% as per section 11(2) Price/value per kanal notified by
6% as per section 13(b) District Collector of concerned
District.
11 Lease rent (Rs./ square yards) A. lease rent will be assessed by
the committee comprising of Lease will be awarded to highest
following: bidder after inviting applications
through advertisement in
Director EM (In chair)
newspaper(s)
i. Regional Director
ii. DDO Concerned
iii. Representative from
respective D.C, ETD &
Agriculture.
B. lease rent proposed by above
committee will be approved by
Committee comprising of
following:
i. Managing Director
ii Dy. Managing Director
iii. Director Admn. & Co.
12 Maintenance charges Rs.2,000 per month Section Per kanal will be recovered from
10(ii) allottee on monthly basis. BOM of
the estate will propose certain
changes on bi-annual basis.
13 Water charges ( per month) Rs1000/Kanal Per kanal will be recovered from
allottee on monthly basis). BOM of
the estate will propose certain
changes on bi-annual basis
 41

14 Sewerage charges (per month) Rs.1000/Kanal Per kanal will be recovered from
allottee on monthly basis). BOM of
the estate will propose certain
changes on bi-annual basis

15 Plot / building rent Annual 10% increase in present Rate of rent will be assessed by
rent. Excise and Taxation Department
within Urban Area and Revenue &
Irrigation Departments outside the
urban area / agriculture land. The
length of contract would not be
more than 10-years. Rent of
building would be re-assessed
afresh after every 03-years and
building will be open for new
tenancy. The terms & conditions of
contract will be duly approved by
Dy. Managing Director, PSIC.
16 NOC fee / processing fee Rs.150/- Per Marla

17 Possession charges of plot Rs.1,000/- Per Marla

18 Non completion charges Price/value per kanal notified by

applicable 10% District Collector of concerned
District.
i. After two years for plots
upto two kanals

ii. After three years for plots

above two kanals
 42

ANNEX-E

Policy Instructions and Procedures to Settle Issues/Matters Pertaining to Small

Industries Estate Management 2023.

Sr. No. DESCRIPTION OF ISSUE COMPETENT AUTHORITIE(s)

1. Announcement of new Estate by PSIC Managing Director after approval from PSIC
Board of Members
2. De-notification or withdrawal of establishment / Managing Director after approval from PSIC
development of estate announced by PSIC. Board of Members
3. Acquisition proceedings of additional land for Regional Director after approval from Managing
extension of old estates Director
4. Deposition of amount of remuneration announced Regional Director after approval from Managing
by Courts on account of Payment of cost of land Director
to owners of estate land.
5. Provisional Plot Booking Regional Director, after clearance from Head
Office
6. Allotment of Plots Following committee:
i. Regional Director, Concerned
ii. Account In-Charge R.O
iii. Estate In-Charge Concerned
7. Cancellation of vacant plot Regional Director Concerned
Note: Regional Director will affect cancellation
(Here vacant plot means where unit was not
reducing the reasons of cancellation in writing and
constructed during the stipulated period).
will communicate this to affectee through
registered post within 07-days of cancellation.
Regional Director will also send monthly report to
Director (EM) PSIC
8. Cancellation of plots / project Regional Director Concerned
Note: Regional Director will affect cancellation
reducing reasons of cancellation in writing and will
communicate this to affectee through registered
post within 07-days of cancellation. Regional
Director will also send monthly report to Director
(EM) PSIC.
9. Disposal of cancelled plots, which is not restored Any plot becoming vacant due to cancellation,
/ left over plots. creation or leftover plot will vest with PSIC and
will be disposed off through “Open Auction” by
adopting procedure as given in PSIC Auction
Policy-2003, duly approved by PSIC BOM
Managing Director, PSIC through following
10. Restoration of cancelled plot. committee:
i) DMD, PSIC
ii) Director (EM)
iii) R.D Concerned
Note: Committee shall decide cases of restoration
in line with Section 11(2) & 13(b) of policy
 43

11. Issuance of letters of restoration of cancelled plot. Regional Directors concerned after receipt written
approval of Managing Director for restoration of
cancelled plots

12. Change in name & style/ title of project. Regional Estate Management Committee
(REMC):
i- Regional Director concerned
ii- AD/DD/In-Charge (A/Cs) R.O.
iii- AD/DD/In-Charge (Estate Wing) R.O
iv- In-Charge Estate/Sub engineer
Change in corporate set up. Regional Estate Management Committee (REMC):
13. i- Regional Director Concerned.
ii- AD / DD / In-charge (A/Cs) R.O.
iii- AD/DD / In-charge(Estate Wing) R.O
iv- In-charge estate/Sub engineer.
14. Change / transfer of allotment of plot to heirs of Regional Estate Management Committee
deceased allottee(s) (REMC):
i- Regional Director Concerned
ii- AD/DD/In-charge (A/Cs), R.O
iii- AD/DD/In-charge (Estate Wing) R.O
iv- In-Charge Estate/Sub engineer
15. Change in line of production Regional Estate Management Committee (REMC):
i- Regional Director, Concerned
ii- AD/DD/In-charge (A/Cs) PSIC, R.O
iii- AD/DD, In-charge(Estate Wing)R.O
iv- Estate In-charge / Sub-engineer
16. Project/factory building completion certificate Regional Directors on recommendations of In-
charge estate
17. a) Approval of building plan a. In-charge SIE concerned and Sub-engineer
will submit building plan/Map and receipt of
dues to Regional Director for its approval.

b. The Regional Director will get the building

plan(s) approved from the Directorate of W&D
after receipt of prescribed fee from the allottee.

b) Addition/Alteration in approved building plan Director (W&D) on recommendations of R.D

Concerned will approve building plan/Map after
fulfillment of all formalities.
18. Additions/ Alteration in list of sponsors (subject Regional Estate Management Committee (REMC).
to condition that original sponsors/allottees will
i- Regional Director, Concerned
remain included in Corporate Set up)
ii- AD/DD/ In-Charge (A/Cs) R.O.
iii- AD/DD/In-Charge (Estate Wing) R.O
iv- In-charge estate/Sub engineer
19. Transfer of Projects (Completed partially Regional Plot/Project Transfer Approval
completed, functional / Non-functional). Committee(RPTAC):
i. Regional Director Concerned.
ii. AD/DD/In-Charge (A/Cs) R.O
iii. AD/DD/representative from (EM) head office
iv. In-charge estate/Sub engineer
 44

Transfer of vacant plot Regional Plot/project Transfer Approval

20. (Non-constructed/Un-colonized plot) Committee (RPTAC):
i- Regional Director, Concerned
ii- AD/DD/In-Charge (A/Cs) R.O.
iii- AD/DD/representative from (EM) head office
iv- In-charge estate/Sub engineer
Note:- Vacant plot can be transferred only before
issuance of final allotment letter subject to payment
of transfer fee.
21. Auction/ disposal/ selling of public utility As per procedures laid down in PSIC Auction
plots/area Policy 2002. However, all auctions finalized under
this policy will be placed before Managing Director
for final approval.
Auction cases involving amount more than
Rs.10.00 million will be placed before PSIC Board
of Members for approval.
22. Authorization/Approval of restoration of Managing Director on submission of written
cancelled plot request by original allottee directly to Managing
Director, PSIC, within thirty (30) days of the act
and intimation of plot cancellation, Restoration
committee headed by MD, PSIC may restore the
cancelled plot by recording reasons. The allottee
will however, have to clear all outstanding dues and
fulfillment of other obligations and comply with
other codal/procedural formalities as Prescribed by
PSIC.
He will also pay upto 6% & 6% restoration fee as
case may be in line with Section 11(2) & 13(b) if
his plot is restored. M.D, PSIC shall not restore
cancelled plot on account of total Non-
Construction.
23. Formation of Estate Affairs Coordination Managing Director on recommendation of
Committees, BOMs with Industrial Regional Director concerned
Association/Chamber of Commerce & Industries,
Other Stakeholders in PSIC estates / EPZs.
24. Execution of MOUs, arrangements and other Managing Director on recommendation of
written Agreements by ROs with Industrial Regional Director concerned
Associations / Chambers of Commerce
Industries, service providers other Stakeholders
in PSIC SIEs /EPZs
25. Amalgamations/ Bifurcation, Sub Divisions, Merger Managing Directors on recommendations of
of Industrial Plots for one or more projects Regional Estate Management Committee (REMC):
i- Regional Director Concerned
ii- AD/DD/In-Charge (A/Cs) R.O.
iii- AD/DD/In-Charge (Estate Wing) R.O
iv- In-charge estate/Sub engineer
26. Re-adjustments consolidation of service/open Managing Director on submission of case by
areas/plots to provide for new areas / plots within Regional Director. Case will be formally placed
purview of Master Plan before PSIC Board of Members
27. Change of Plot Nos. within Total Number of Managing Director on submission of case by
Plots/ Master Plan of Estate with mutual consent Regional Director. Case will be formally placed
or for some other valid reasons before PSIC Board of Members
 45

28. Assignment of new Sizes / Number or alternate Managing Director on submission of case by
Size / Number of Plots for valid reasons within Regional Director. Case will be formally placed
Master Plan of Estate before PSIC Board of Members
29. Permission of physical possession of plots to Regional Director concerned
allottee
30. Measurement / Demarcation of Plots for physical Estate In-Charge concerned along with Sub
possession of plots to allottees. Engineer after approval from Regional Director
concerned
31. Auction of trees / grass / used T&P items etc. in Estate In-charge concerned along with Sub
estate engineer
32. Regularization of illegal allotment of plots PSIC Board of Members
Case will be prepared by Regional Director
concerned and placed before following committee
for clearance:
i. Managing Director, PSIC
ii. Dy. Managing Director, PSIC
iii. Director (EM) PSIC
iv. Regional Director Concerned
33. Imposing of ban on transfer of plots Managing Director
34. Lifting of Ban on Transfer of Plots Managing Director
35. Identification, declaration and notification of areas Director (W&D) Head Office after approval of
as utility plots / areas Managing Director
36. Allotment of plots to foreigner / PLAs Managing Director on recommendation Regional
Director concerned.
37. Identification/measurement and notification of Regional Estate Management Committee (REMC):
open areas in estate i- Regional Director, Concerned
ii- AD/DD/In-charge (A/Cs) R.O.
iii- AD/DD / In-charge (Estate Wing) R.O
iv- In-charge estate/Sub engineer
38. Allotment/Regularization of excess areas (below Managing Director on recommendation of
10-marlas) attached with regular sized industrial following Committee:
plots.
i. Dy. Managing Director, PSIC
(Area 10-marla or above will be allotted through
ii. Director (EM) PSIC
open auction)
iii. Director(W&D)PSIC
iv. Regional Director Concerned
Fixing of price Managing Director on recommendation of
39. value of less/excess areas for allotment/ Regional Estate Management Committee:
regularization i- Regional Director, Concerned
ii- AD/DD/In-charge (A/Cs) R.O.
iii- AD/DD / In-charge(Estate Wing) R.O
iv- In-charge estate/Sub engineer
40. Approval of water connection to allottee Regional Director
41. Disconnection of water connection Estate In-Charge
42. Reconnection of water connection Regional Director
43. Re-scheduling the payment of dues/ over dues Regional Director
from allottees
44. Calculation and certification of dues/recoverable A committee of AD/DD/In-Charge (A/Cs) R.O/ &
from allottee In-charge estate
45. Relaxing / Extensions in Construction Period of Not Allowed
Project individual cases
46. Relaxing in completion period of project for all Not Allowed
Estate based
 46

Renting out estate buildings, areas including Managing Director

47. offices, canteen, quarters residences to
industrialist, government agencies etc.
48. Filling of legal cases in courts of law Regional Director
49. Attending of Courts Regional Director
50. Revision / Re-fixing of price of plots Managing Director
51. Interviews, press conferences on estate matters on print
Regional Director after approval form Managing
and electronic media Director
52. Press release Regional Director after approval form Managing
Director
53. Issuance of NOCs / certificates for transfer of In case of those not presentable in courts – Regional
project/plot, banks, other utility services provider Director on recommendations of estate In-charge
or Government trade / industry promotion bodies
In case of courts and international agencies etc.
and not presentable in courts, to industrialists
Regional Director after approval form Managing
Director through Director (Legal) head office
54. Refund to allottees / others Regional Director
55. Grant of proprietary rights Not allowed/title of land cannot be changed
56. Amnesty in approval of building plan/ completion Managing Director
plan
57. Reduction, waive off any fee, charges, surcharges, Managing Director
mark up etc.
58. Permission to mortgage and lien making Managing Director
59. Out of court settlement with the allottee / owners Managing Director
through negotiation across the table
60. Use of infrastructure facilities of estates / EPZs by Managing Director
outside private factory owners, license
holders/service provider/ govt. agencies
61. Cancellation of lease deed of lease hold properties Regional Director on recommendation of estate In-
before end of lease period or is illegally released charge
or sold of rented out by the original lessee
Permission to original lessee to sub lease or sub Managing Director on recommendations of
62. contract or rent out to others Regional Director
63. Execution of release deed to original allottee Regional Director on recommendations of Estate In-
charge
64. Fresh leasing out the expired leased out Managing Director on recommendation of Regional
properties. Director

Recording effect of change of ownership of plot Regional Director on recommendations of Estate In-
65. in files of parties or successful bidders as a result Charge after receipt of Court orders and recovery of
of court auctions of project/plots of PSIC estates PSIC dues.
asked by banks/ individuals/ others.
First issuance of cheques/bank draft/pay order/ Regional Director & Assistant Director / Deputy
promissory notes etc. to ex-owner of cancelled/ Director / In-Charge (Accounts) on
66. disputed/ forfeited and other similar kinds of plotsrecommendations of estate In-Charge or PSIC head
office as per Court order
67. Cancellation of all types of cheques issued Regional Director
68. Re-issuance of new cheques / bank draft/pay Regional Director and AD/DD (Accounts) on
order / Promissory Note etc. in all justified cases recommendations of estate In-Charge or PSIC Head
of payments to allottees/ex-owner/others of PSIC Office as per Court order
estates
69. Re-assignation of authorities by Regional Managing Director
Directors to estates In-charges
 47

70. Sine dies of court case Regional Director after approval from Managing
Director
71. Payment/deposits of charges / penalties/ etc. as Regional Director

per Court orders

72. Filling of appeal/revisions against court orders Regional Director after approval from Managing
Director through Director (Legal) head office
73. Entering/ execution / signing of any contract / Regional Director after approval from Managing
agreement /any other documentary agreement Director
with private parties for depositing/ presenting in
court of law
74. Authorization of Replies prepared by PSIC Legal Regional Director after approval from Managing
Advisor for filing in Court of Law in cases extra Director through Director (Legal) head office
ordinary importance and matter of policy
implementation
75. Appearance in Provincial Ombudsman office Regional Director along with estate In-charge
76. Commercialization of estate area or plots / Managing Director after approval from PSIC Board
projects of members
77. Establishment of mosque on PSIC owned area / Managing Director
plot in estate except area reserved in Master plan
78. Establishment of gas, petrol station, labour, hotel, Managing Director
canteens, banks, hospitals, schools, rescue 1122,
commercial market/plaza etc.
79. Establishment of kacha temporary mazdoor Managing Director on recommendation of Regional
tandoor/ hotels Director
80. Establishment of project estate of PPP model Managing Director on recommendation of Regional
Director
81. Establishment of service industries units/ projects Managing Director on recommendation of Regional
in estate provided not included in negative list of Director
industries approved by government
82. Regularization of services industrial unit / Managing Director on recommendation of Regional
factories already established in estate. Director
83. Post facto sanction / approvals in all cases of Managing Director
estate management matters involving office of
Managing Director
84. Provision of attested copies of original documents Regional Director on recommendations of estate In-
on demand to genuine allottee Charge
85. Authorization to accept or reject and allow Regional Director on recommendations of estate In-
placement on record of duplicate copies of fresh Charge
made copies of lost documents from genuine
allottees
86. Any issue not covered under this policy PSIC Board
87. Removal of inconsistency in policy Managing Director
 48

ANNEX-F

PROCEDURE FOR BOOKING OF PLOTS IN ROs

(For official use only)

1. Nomination of an officer/official in Regional Office concerned to receive the applications

along with requisite documents and issuance of acknowledgement receipt to applicant
indicating date and time of receiving the applications.

2. Sign and Stamp of dealing officer on right corner of application forms for PSIC record.

3. Maintain a plot record register (category-wise) duly signed by Regional Director. The dealing
officer will sign the register on daily basis.

4. Submission of daily progress and as well as consolidated report to Regional Director /

Director (EM), PSIC, Head Office, Lahore.

5. A portal will be developed for online applications.

 49

ANNEX-G

PROCEDURE FOR INVITATION AND RECEIPT OF APPLICATIONS

FOR ALLOTMENT OF PLOT IN PSIC SIES

i) Applications for allotment of plots will be invited on prescribed forms from interested
entrepreneurs through print media within given time period. Notice for invitation of
applications will be published at least in (2) two National dailies, one in Urdu and other in
English.

ii) Submission of an application does not render entitlement to the right of allotment.

iii) Application forms can be obtained from PSIC Regional Offices as well as can be
downloaded from website of PSIC www.psic.gop.pk on payment of Rs.1,000/-. The
applicant will attach a bank draft of Rs.5000/- (Non-Refundable) on account of processing
charges in favour of concerned PSIC Regional Offices and enter its Number in given
Column of application form.

iv) The applicant will attach bank draft of 40% of total cost of plot along with application in
favour of concerned PSIC Regional Offices and enter its Number in given column of
application form.

v) Down payment i.e. 40% of the cost of plot will be refunded to unsuccessful applicants.

vi) Incomplete applications will not be entertained.