DR - BPS/RH6269937/203818/Pune/November/V1
OFFER OF EMPLOYMENT
PRIVATE & CONFIDENTIAL
October 28, 2020
Radhe Shyam Choubey,
Flat no. 304 Samarth Residency Narhe ambegaon,
Pune
Dear Radhe Choubey,
Welcome to Mphasis!
It was a pleasure meeting you to explore a career opportunity with Mphasis BPO Division.
Based on our discussions, we are pleased to offer you the position of Processor, in Band 5, Level 3
with our organization. The gross compensation will be INR 5,20,000/- (Five Lakhs Twenty Thousand
rupees only) per annum. The details of the terms and conditions of the offer of employment are
detailed in the enclosed annexure.
Mphasis is defined by a strong and intrinsic culture that sets us apart. Our DNA, while evolving
through various transformations, has still fundamentally been driven by the same core values.
Customer centricity has been one such tenet that influences every Mphasian. We strive to
understand our customer’s need, staying ahead of the curve to deliver best-in-class service. Equally
crucial, is our outcome focus, wherein our eyes stay on the end result without compromising on our
quality, ethics and people. We draw our greatest strength from our people. Hence, empowering our
workforce has gone hand-in-hand with greater accountability, thereby creating responsible citizens of
the world. As we redefine what business success means in the changing landscape, we believe in
inculcating the spirit of experimentation so that established systems and ways of doing things are
constantly tested, questioned and disrupted. Imagination, innovation and the ability to take risks are
fundamental characteristics that make us shatter boundaries.
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These shared values and beliefs are the influencers of everyday work culture at Mphasis that has
eventually built our ethos. It is what integrates us across technologies, platforms and geographies.
We are proud of it and we eagerly welcome you to the Mphasis way of life.
This offer of employment is contingent upon you fulfilling the background verification process that the
organization will conduct. We look forward to you joining us at our Pune office on November 10,
2020. Please keep your recruiter informed, in case of advancement in the joining date.
Please endorse your acceptance by duly signing the duplicate copy of this letter on all sheets at the
bottom on the right corner and return to the undersigned.
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ANNEXURE – 1
SALARY OFFER SHEET
Component Monthly Gross Annual Gross
Basic 19,500 2,34,000
House Rent Allowance 9,750 1,17,000
Leave Travel Allowance NA NA
Special Allowance 5,217 62,600
Ex-Gratia/ Bonus1 4,500 54,000
TOTAL FIXED CASH 38,967 4,67,600
Performance Incentive 2,167 26,000
Variable Pay2 NA NA
TARGET CASH COMPENSATION 41,133 4,93,600
Employee Provident Fund 1,800 21,600
Mediclaim Insurance Premium 400 4,800
TARGET COST TO COMPANY 43,333 5,20,000
Details of Incentive Plan:
(1) Max Performance Incentive The Company shall pay this incentive as per the
performance incentive plan based on the employee's
performance against set targets every month. You will be
entitled to incentives only if you are employed in the
Company for the entire month. Your supervisor shall share
with you the performance incentive plan details at the time
of your joining.
Note:
1. As per Statutory regulations, if your covered under Payment of Bonus act, this component
will be paid as “Bonus” if not will be paid as “Ex- Gratia”.
2. Variable Pay will be payable on Quarterly basis. Amount shown is payable on 100% Target
achievement. The company and unit/function performance achievement against the target
measured quarterly shall determine the payout under the Variable Pay Plan. Note: Variable
Pay is governed by the provisions of Variable Pay Plan (available on Mphasis Intranet) and
the same will be reviewed from time to time.
3. Statutory deductions like ESI, Professional Tax and Income Tax (if any) will be deducted at
Source and will be applicable as per stipulations.
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Additional Benefits:
• You are covered under the Group Mediclaim Insurance for a sum insured of INR 300,000 per
annum. This mandatory coverage also includes your spouse and 2 children. As per the
policy, you have an option to enroll your dependents (parents/parents-in-law) by paying
additional premium.
• You are covered under Group Personal Accident Insurance or INR 500,000 per annum.
• Meal Card: You will be eligible to enroll for a meal allowance of INR 2,200 per month. This is a
voluntary option and will be adjusted with your special allowance.
• As per the Maternity Benefit (Amendment) Act, 2017, women employees are eligible for
Maternity Leave of 26 weeks. Adoption Leave and Paternity Leave are also applicable as the
case may be. Please refer to the Company Policy for more details.
• NA
•
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ANNEXURE – 2
TERMS OF EMPLOYMENT
Your employment at Mphasis(“Mphasis") will be governed by the Mphasis policies as modified
from time to time. Copy of the present policy will be made available to you on your joining
Mphasis. In particular and without prejudice to the foregoing statement, some of the more
significant terms and conditions that govern your employment, subject to modifications from time to
time, are detailed below.
1) Hours of Work
1.1. A working day shall comprise of nine hours.
1.2. You may be required to work on a shift. Shifts may be scheduledacross24 hours a day, 7
days a week and 365 days a year, subject to applicable laws. The shift timings may change
from time to time which you will be notified in advance.
1.3. Employees at the client site shall follow the working hours as applicable at client site.
2) Place of Employment
2.1. During your employment with Mphasis, you will be liable to be transferred or deputed to
any of the offices, departments of Mphasis or its Associates, Subsidiaries or Group Companies,
whether in India or abroad.
2.2. In the event of transfer or deputation of your services your salary and other benefits will
be determined in accordance with Mphasis policies prevalent at that time.
3) Travel
You may be required to travel, whether in India or overseas, in connection with office work at
short notice.
4) Salary and Benefits
4.1. Salary shall be reviewed on an annual basis depending on the date of joining and you
shall be notified of the amount of your salary entitlement for the succeeding year, depending
upon your performance during the year.
4.2. Notwithstanding the provisions of Clause 4.1, you acknowledge that it is Mphasis policy to
review the salary payable to its employees for successive financial years and such reviewed
salary may be higher or lower than the salary received for the previous financial year
depending upon the overall performance of the Company.
4.3. In addition to salary, you shall also be entitled to receive other benefits as applicable
under Mphasis’ policy. The Company shall, in its sole discretion, be entitled to amend, vary,
and modify any of the terms and conditions of the policy with regard to the benefits that are
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offered to you.
5) Relocation:
5.1. You are eligible for relocation expenses reimbursement as per the company policy. In the
event of your separation within 12 months of joining Mphasis, this amount has to be paid back
to the company.
6) Leave Entitlement Policy
All employees are eligible for an annual paid vacation. Please refer to the employee
handbook or contact the HR department for further details regarding the Company’s leave
and vacation policy.
7) Termination
7.1. Your employment with Mphasis is subject to termination on:
7.1.1. Mphasis may terminate your employment at any time giving you at least two
months’ prior notice in writing or payment of your then current salary prorated for
any shortfall in notice; and
7.1.2. You may terminate your employment by giving Mphasis at least two months’
prior notice in writing.
7.2. Mphasis reserves the right to, at its sole discretion, substitute the notice period by paying
you salary in lieu of the notice period.
7.3. For abundant caution, it is hereby clarified that you cannot waive the notice period
requirement in the event you wish to terminate your employment with Mphasis, and that your
termination/resignation letter (by whatever name it is called) will be accepted by Mphasis only
on your satisfying the mandatory notice period as stated in Mphasis’ HR handbook. Further,
till such time as Mphasis accepts your resignation letter, you will be deemed to be an
employee of Mphasis and the terms and conditions of your employment will still continue to
bind you.8.4. Mphasis shall have the right to terminate your employment immediately without
notice or payment in lieu of notice if:
7.4.1. You neglect, refuse, fail or for any reason become unable to perform any of your
duties under this agreement or comply with Mphasis’ policies and code of conduct; or
7.4.2.You are guilty of any misconduct whether or not in the performance of your duties
(including but not limited to being an undischarged insolvent, being convicted by any
criminal court, being involved in fraudulent acts, etc.) or commit any act which in the
opinion of Mphasis is likely to bring Mphasis any disrepute whether or not such act is
directly related to the affairs of Mphasis; or
7.4.3. You commit any breach of any of your duties or obligations under this agreement or
the policies of Mphasis.
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7.4.4. There is discrepancy in the copies of the documents/certificates given by you as
proof in support of the information provided by you. In the event of termination under
Clause 7.4.2, you shall not be entitled to any benefits whatsoever.
8) Mode of Communication
For any service of notice or communications of any kind, you will be informed by email or
ordinary post at the address given by you at the time of your employment or such other
address as may be intimated by you to the management thereafter.
9) Confidentiality
9.1. You agree at all times during the term of your employment and thereafter (Without limit of
time);
9.1.1. To hold the Confidential Information in strictest confidence, and not to use attempt
to use the same, except for the benefit of Mphasis, and
9.1.2. Not to disclose or divulge the Confidential Information to any person or entity
without written authorization of Mphasis.
9.1.3. You agree to return to Mphasis all proprietary information, including copies on
paper, harddrive, disk,tape and other media, upon completion or termination of any
project or upon cessation of your employment with Mphasis ITServices.
9.2.For the purposes of Clause 10.1.,“Confidential Information” means any of Mphasis
proprietary or confidential information, technical data ,trade secrets or know-how, whether
(oral or written or in electronic format and whether marked confidential or not), including but
not limited to; research, business plans, products, product improvements, processes and
process documents ,services, projects ,proposals ,all work produced by you whether during
normal working hours or not, computer program, documentation, customer lists and
customers (including, but not limited to, customers of Mphasis with whom you become
acquainted), markets, software, developments, inventions processes, formulas, technology,
designs, drawings, engineering, marketing, distribution and sales methods, sales and profit
figures ,finances ,techniques ,strategies ,discoveries, the title and description of any patents
or patent applications filed by Mphasis in any country or jurisdiction (until the same is
generally available to the public), and any other business information of Mphasis including its
business plans, practice methodologies and technologies (including computer software),
training materials ,personnel information, client lists and information regarding the business
needs, strategies and technologies of present and prospective clients and internal Company
publications, whether directly or indirectly, or by drawings or inspection of documents or other
tangible property and all information that comes to your knowledge which would but for this
employment would not have been accessed by you, whether such information is intangible
form or not, written or otherwise and formal or not. Confidential Information however shall not
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include knowledge, skills or information which is common to the business of Mphasis or which
is generally known outside Mphasis.
9.3. You understand that retaining the confidential nature of the confidential information is of
utmost importance to the business of Mphasis and in addition to the terms stipulated in this
agreement here in you agree to execute a Non Disclosure Agreement with Mphasis.
10) Intellectual Property
10.1. You agree that any proprietary rights whatsoever, including but not limited to, patents,
copyright and design rights as a result of the development of and/or the application of all
work produced by you during or as a consequence of your employment, whether alone or in
conjunction with others and whether during normal working hours or not, including but not
limited to any invention, design, discovery or improvement, computer program,
documentation, confidential information, copyright work or other material which you
conceive, discover or create during or in consequence of this employment with Mphasis shall
belong to Mphasis absolutely.
10.2. You agree, at Mphasis’ expense, to provide, during and after this employment, all such
assistance as Mphasis reasonably considers necessary, to secure the vesting of such rights
in Mphasis or Terms of Employment Mphasis its nominees (including waiver of any such
rights including author’s special rights under Section 57 of the Copyright Act 1957).
11) Data Privacy Compliance Policy
You consent to the terms and conditions of the Data Privacy Compliance Policy stated
below:–
11.1. You consent to the processing of your personal data in accordance with Mphasis data
privacy policy (the "Policy"), a copy of which can be obtained upon request;
11.2. In particular, you explicitly consent to:
•The collection and processing of sensitive personal data about you to the limited extent
and for the purposes described in the Policy;
•The transfer worldwide of personal data held about you by Mphasis to other employees
and offices of Mphasis’ worldwide organization and to third parties where disclosure to such
third parties is required in the normal course of business or by law; and use of your
personal images and voices in marketing material ,videos, etc.
11.3. The reference to information "about you" includes reference to information about third
parties, such as spouse and children (if any), which are provided to Mphasis by you on their
behalf. The reference to “sensitive personal Data” may be understood to include reference to
the various categories of personal data identified by European and Other applicable data
privacy laws as requiring special treatment, including in some circumstances, the need to
obtain explicit consent. These categories comprise personal data about racial or ethnic origin,
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political opinions, religious or other similar beliefs, trade union membership, physical or mental
health, sexual life or criminal record.
11.4. In addition, you agree to treat any personal data to which you have access in the course
of your employment strictly in accordance with this Policy and other Mphasis policies and
procedures. In particular, you will not use any such data other than in connection with and to
the extent necessary for the purposes of your employment.
12) Non-Compete
You undertake and agree to maintain client exclusivity and to this end, during the validity of
this agreement and for a minimum of 2 years thereafter, you shall neither solicit business nor
offer product/services and/or conduct any business ,that directly competes with the kind of
product/services that is offered by Mphasis to such client ,either directly or indirectly with any of
Mphasis, client or any third party exposed to you,. In case you violate this provision, a
minimum amount of Rs.3lakhs shall be payable by you to Mphasis as damages.
13) Non Solicitation of Employees and Clients
You agree that during the period of your employment with Mphasis, and for one year after the
date of termination of such employment (regardless of whether this cessation of employment
is voluntary or involuntary, or caused by the breach of this Agreement by either party), other
than on behalf of Mphasis, you will not, either directly or indirectly:
(A) solicit, divert, take away, hire, or recruit, or attempt to solicit, divert, take away, hire, or
recruit, any employee of Mphasis; or
(B) adversely affect the business prospects of Mphasis by soliciting, diverting, taking away,
hiring, or recruiting, or attempting to solicit, divert, take away, hire, or recruit, the business of
any client, customer, potential client, potential customer, person, or entity with whom you
had dealings as an Employee of the Mphasis or any purpose related in any manner to the
business of Mphasis.
(C)You agree the foregoing restrictions are reasonable both as to time and extent given the
nature and scope of Mphasis’ present business and the duties of your employment.
14) Warranty
14.1. You warrant that your joining Mphasis will not violate any agreement to which you are or
have been party to.
14.2. You warrant that you will not use or disclose any confidential or proprietary information
obtained from a third party prior to your employment with Mphasis.
14.3. You warrant that you will comply with all Mphasis applicable policies and standards and
shall perform your services in manner consistent with the ethical and professional standards
of Mphasis.
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14.4. You warrant that you possess all the requisite certificates, licenses, permits, work visas,
clearances to be able to lawfully perform the services.
15) Indemnification
You agree to indemnify Mphasis for any losses or damages sustained by Mphasis caused by
or related to your breach of any of the provisions contained in this Terms of Employment.
16) Retirement
Your age of retirement from the service will be on completion of sixty years. However, you may
opt for voluntary retirement at any age before sixty years during your services in the
establishment if you are unable to continue in service satisfactorily. The actual date of
retirement shall be the last working day of the calendar month in which your 60th birthday falls.
17) General
17.1. This agreement contains the entire agreement between the employee and Mphasis, and
no alteration or variations of the terms of this agreement will be made unless done so in
writing. Mphasis reserves the right to amend the terms of the agreement with prior intimation
of thirty days’ notices to the employee. shall be valid unless made in writing and signed by
both the parties here to. This agreement supersedes any prior agreements or understandings
between the parties relating to the matter of proprietary rights and/ or non disclosure.
17.2. This agreement is made under and shall be construed according to the laws of India.
Employee agrees to submit to the jurisdiction of the courts of Bangalore (Karnataka).
17.3. This agreement shall remain current and in force, irrespective of whether you are under
employment of Mphasis or not.
17.4. Should any part of this agreement be declared illegal or unenforceable, the parties
here to will co-operate in always open to them to obtain substantially the same result or as
much thereof as may be possible, including taking appropriate steps to amend, modify or alter
this agreement.
If any term or provision of this Agreement shall be hereafter declared by a final adjudication
of any tribunal or court of competent jurisdiction to be illegal, such adjudication shall not
alter the validity or enforceability of any other term or provision unless the terms and
provisions so declared are expressly defined as a conditions precedent or as of the essence
of this agreement, or comprising an integral part of, or inseparable from the remainder of
this agreement.
18) Background Verification Clause
We are considering all the details given by you in your resume and references provided are to
the best of your knowledge. This offer letter can be withdrawn anytime if any of the details
provided in the resume or reference check happens to be negative.
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Acknowledgement and Acceptance of Appointment with Mphasis
I,__________________________________________________ have read and understood the
above terms and conditions governing my employment with the company and hereby accept the
above-mentioned appointment in totality.
I confirm my acceptance of the offer and shall report for work on November 10, 2020.
Signature : _____________________________________
Name : _____________________________________
Date : _____________________________________
Place : _____________________________________
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ANNEXURE – 3
List of mandatory documents that needs to be uploaded in the tool as part of your offer release
process and to proceed further with your onboarding formalities.
Sl. No Details Description
1. Photograph Soft copy of white background passport size photograph
Highest education; i.e.; degree / post-graduation completion certificate
Education
2. (Provisional Certificate/ Consolidated Marks sheets/ all semester marks
Documents
card)
3. Identity Proof Passport/ PAN Card/ Election ID/ Driving Licence/Aadhaar Card.
Current Employment: last 3 months salary slip along with a copy of the
Employment offer letter
4
Details Previous Employment: Relieving letter/ experience letter (which
captures start date, end date & position details)
5 LOA Signed Scanned copy of - Letter of Authorization (LOA)
Please note, your offer has been made based on the information furnished by you. However, if there
is a discrepancy in the copies of the documents/certificates given by you as a proof in support of the
above, the company reserves the right to revoke the offer. Being an ISO certified company, it is
important for you to submit these documents on or before your date of joining us. Your joining the
Company is subjected to you furnishing all of the above documents and duly verified by Mphasis.
You are required to report to the HR department on your day of joining.
Contact Person :
Contact Number :
Contact EmailID :
Office Address :
Reporting Time : 10.00 am
Digitally signed by DS MPHASIS LIMITED 1
Date: 2020.10.28 20:00:33 UTC
Reason: Authorised by Srikanth Karra
Location: Bangalore
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