CONFIDENTIAL

Contract C7635-23E

Replacement of High Voltage and Low Voltage

Systems for TWL, ISL and TKL

Instructions to Tenderers
CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers

INSTRUCTIONS TO TENDERERS

1. Tenderers are required to submit the completed Form of Tender, the Pricing
Document and the other supporting documents required by these Instructions to
Tenderers via the Corporation’s E-Tendering Website. All documents must be
completed in English.

2. Tenderers must complete the Form of Tender and the Pricing Document including the
cost breakdown schedules using the file templates for the Form of Tender (FOT.xls)
and the Pricing Document (BQ.xls) as included in the Tender Document. No
alteration to the format of the templates is allowed. The completed Form of Tender
and Pricing Document should be submitted through the E-Tendering Website with the
file names unchanged and should not be compressed using any software utilities e.g.
WinZip.

3. The completed Form of Tender and Pricing Document should be submitted as the
Financial Offer whilst all the remaining documents should be submitted as the
Technical Offer through the E-Tendering Website.

4. Tenderers should allow sufficient time to upload the tender submission via the
Corporation’s E-Tendering Website before the tender closing time in order to avoid
any unforeseen problems in the Internet.

5. Tender submission must be completed before the tender closing time stipulated in the
Invitation to Tender. Tenderers should note that:
a. An acknowledgement message will be displayed when a tender submission is
completed.
b. If the submission end time of the tender is later than the specified tender closing
time, the submission will be considered invalid and the tender will not be
opened.
c. Submission without the duly completed Form of Tender will not be considered.

6. All the items in the Pricing Document, including Provisional items, must be fully
priced and extended and totalled. Should there be any items considered by tenderers
as not appropriate to their tenders, tenderers shall clearly identify such items in their
tender submissions. The Form of Tender must be fully completed, witnessed and
dated. The Tender Sum and the Option Sums shown in the Form of Tender must
agree with the respective totals shown in the Pricing Document. Should there be any
discrepancy, the sums shown in the Form of Tender will take precedence.

7. The financial ranking of the tenders for assessment and award purposes, will be based
on the Tender Sum for the base contract of Contract C7635-23E, plus all the Option
Sums of Contract C7635-23E.

8. Tender submissions must include the information required by Appendix A to these

Instructions to Tenderers. The information provided will form the basis for the
technical assessment of the tender, which will be assessed for technical compliance
and merit, in accordance with Appendix B.

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Instructions to Tenderers

9. Tenderers shall submit evidence substantiating the fulfilment of the requirements

listed in Appendix N to these Instructions to Tenderers. Failure of tenderers to do so,
their tenders submitted for this Contract may not be considered.

10. Tenderers shall not submit independent tenders for the Contract if they intend to act as
a supplier, sub-contractor or sub-consultant for another tenderer, or if they are a
partner of a joint venture established to tender for the Contract.

11. Tenderers having linkage to each other, e.g. subsidiaries, holding or sister companies,
shall not submit tenders for the same Contract, whether on their own or as a partner of
a joint venture. “Sister companies” shall mean all companies which are subsidiaries
of or otherwise belonging to the same holding company. The existence of a holding-
subsidiary relationship shall be determined in accordance with the provisions in
Sections 13 to 15 of the Companies Ordinance (Cap. 622) of Hong Kong. Tenderers
having linkage to each other shall determine which company will submit a tender.

12. Tenders will be assessed on a financial and technical weighted assessment basis.

13. No unauthorised alteration to the Tender Document is allowed and any tender
containing any such alteration will be rejected.

14. Tenderers shall submit compliant tenders without qualification. Alternative tender
based on an alternative design necessitated by the tenderer’s proposed method of
construction or manufacture and installation which shall meet the same essential
criteria as those assumed or specified in the Tender Document will be considered
provided that a compliant, unqualified tender is also submitted. In the event that the
tenderer wishes to submit an alternative design as described above, he shall formally
notify and discuss such alternative with the Corporation as early as possible during
the tender period before his alternative tender is submitted.

15. An alternative offer may be submitted in currencies other than Hong Kong dollars
provided that:
a. the materials or equipment offered are manufactured overseas and the amount in
any other currency exceeds HK$5,000,000.00 equivalent 10 days prior to the
tender closing time.
b. local materials, equipment and labour are priced in Hong Kong dollars.
c. the currency quoted is a major freely convertible currency. United States Dollar,
Chinese Yuan, Euro, Sterling Pound, Swiss Franc, Japanese Yen, Australian
Dollar and Canadian Dollar are acceptable.
d. materials and equipment manufactured outside Hong Kong, which will receive a
substantial amount of further processing in Hong Kong, are priced in Hong
Kong dollars.
e. all items in the Pricing Document for preliminaries and general services,
installation, site testing, commissioning and maintenance services are priced in
Hong Kong dollars.

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Instructions to Tenderers

16. Should there be any doubt as to the meaning of any part of the Tender Document or
these Instructions to Tenderers or any other matter, tenderers must raise their queries
not later than four weeks before the tender closing date. All queries will be responded
to within one week after their receipt by the Corporation. No explanation given
concerning any queries shall bind the Corporation or be used in interpreting or
construing the Contract except insofar as the Tender Document may be amended by
the Corporation with the issue of Tender Addendum, which will be issued to tenderers
not later than three weeks before the tender closing date.

17. Any query regarding the usage of the E-Tendering Website should be referred to the
Corporation’s Help Desk at the telephone number : (852) 8109 1821 or email address :
mtrcl@go-business.com.hk.

Any query regarding the Tender Document should be addressed in writing to Mr.
Edmond Tsui, Senior Procurement & Contracts Manager, Procurement and Supply
Chain Department, via the E-Tendering Website.

18. In the event of a tenderer discovering a genuine mistake in his tender after despatch
but prior to the tender closing time, the tenderer may draw attention to the error and
submit an amendment via the E-Tendering Website. This may be accepted provided
that it is received before the tender closing time.

19. Tenderers may be required to attend a meeting with the Corporation’s Tender
Assessment Team in Hong Kong during the tender assessment period in order to
clarify their tenders. The tenderer’s nominated Project Manager together with any
other senior members of the tenderer’s proposed project team will be required to
attend such a meeting if it is considered necessary.

20. Dependent upon the extent of clarification required during tender assessment, there
may be a need for a Senior Management Meeting between the Corporation and each
of the shortlisted tenderers before the award of the Contract. The Corporation
reserves the right to award the Contract without such meetings if they are not
considered necessary.

21. Tenderers’ attention is drawn to the requirements of the Specification in respect of the
Competent Person qualification. The Competent Person courses are generally held
monthly for the duration stated in the Specification. Courses are conducted in
Cantonese and by arrangement in English.

22. Tenderers are required to complete and return the Safety Management Questionnaire
contained in Appendix D. This must include an Outline Safety Management Plan for this
Contract, which describes the proposed organization and arrangements for the execution
of the Works. Tenderers’ attention is drawn to the requirements of the Specification in
respect of Safety Management and in particular, to the successful tenderer’s obligation to
provide a further, more detailed Safety Management Plan for the Contract. A copy of the
Corporation’s Safety Policy Statement is contained in Appendix C.

23. Tenderers are required to complete and return the Environmental Management
Questionnaire contained in Appendix F. A copy of the Corporation Environmental
Policy Statement is contained in Appendix E. Tenderers’ attention is also drawn to

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Instructions to Tenderers

the requirements of the Specification in respect of environmental management. The

Corporation will assist the successful tenderer to develop and implement an
environment management system designed to achieve the required level of
environmental awareness and continuous improvement in environmental performance.

24. The Contract between the Corporation and the successful tenderer will be formed only
by the Corporation’s Letter of Acceptance and the documents referred to therein.
These Instructions to Tenderers will not be included in the Contract and no other
document, from either the Corporation or the tenderer, will form part of the Contract
unless specifically incorporated via the Letter of Acceptance or Letter of Clarification.

25. The Corporation will arrange for Contractor’s All Risks and Third Party Insurance in
accordance with the Conditions of Contract and the Appendix to the Form of Tender.
Tenderers need not include the cost of such insurance in their tenders but should make
an allowance to cover any excess. A Summary of Cover is contained in Appendix G.

26. The successful tenderer will be required to provide Employees’ Compensation (EC)
Insurance in accordance with the requirements as stated in Appendix H of these
Instructions to Tenderers. Tenderers must provide with their tenders, satisfactory
documentary evidence from their insurers confirming that EC cover as described will
be provided or is already in force. If the tenderer comprises two or more companies
and/or persons acting in partnership, joint venture or otherwise, then each such
company or person must individually provide satisfactory documentary evidence with
the tender as described above.

27. The successful tenderers will be required to provide Professional Indemnity Insurance
in accordance with the requirements as stated in Clause 26.3 of the Conditions of
Contract. Tenderers shall sign and submit with their tenders a Letter of Undertaking
for Professional Indemnity Insurance in the form annexed to the Form of Tender.

28. The successful tenderer will be required to provide a guarantee in accordance with the
requirements as stated in Clause 13.2 of the Conditions of Contract. In the event that
the guarantee is provided by a company, which is not registered in Hong Kong or the
People’s Republic of China, an independent legal opinion letter will be required to
accompany with the guarantee confirming that:

a. the company’s authorization of the signatory to execute the guarantee is valid; and
b. the guarantee is duly executed and is legally binding on the company;

in accordance with the laws of the country in which the company is registered.

In the event that the company is registered in the People’s Republic of China, the
following support documents will be required:

a. a power of attorney authorizing the signatory to execute the guarantee signed by a

legal representative of the company, sealed with the company seal and notarised;
b. a notarial certificate issued by a local Notary Public Office certifying the due
execution of the power of attorney in item a above; and
c. a photocopy of the business license of the company duly certified as true and
correct by a local Notary Public Office.

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Instructions to Tenderers

The notarial certificates for items a, b and c above should be in its original form, and
issued not earlier than three months prior to the date of submission of the guarantee.

29. Tenderers should examine the site and all relevant documentation prior to the
submission of their tenders. Any request for a site visit or document inspection must
be made in writing to Mr. Edmond Tsui, Senior Procurement & Contracts Manager,
Procurement and Supply Chain Department, via the E-Tendering Website.

30. Tenderers will be deemed to have carefully examined the site, the Tender Document
and all relevant documentation, and to have satisfied themselves as to the correctness
and sufficiency of their tenders and the risks and obligations that they have offered to
undertake. The Corporation will not accept any claims arising from any oversight or
misinterpretation of the Tender Document.

31. The Corporation is not bound to accept the lowest or any tender received and reserves
the right to reject any tender which does not comply with the requirements of the
Tender Document and these Instructions to Tenderers.

32. The offer of any advantage or any other inducement to any person with a view to
influencing the placing of the Contract will result in the rejection of the tender. This
may also be an offence under the Hong Kong Prevention of Bribery Ordinance and
offenders may be subject to prosecution.

33. Tenderer’s attention is drawn to the confirmation statements to be made in the Form
of Tender. If any of such confirmation statements made by the tenderer turns out to be
untrue, the Corporation shall reserve the right to terminate the Contract and to recover
from the tenderer all direct, indirect, consequential costs and/ or losses which the
Corporation may incur as a result of the tenderer’s failure to provide true confirmation
statements.

34. Tenderers must treat all documents and information supplied by the Corporation as
private and confidential. If the tenderer should decline to tender or be advised that he
has not been awarded the Contract, he shall, at his own cost, dispose of the Tender
Document by a confidential method.

35. This procurement is subject to the provisions of the World Trade Organisation
Agreement on Government Procurement (GPA).

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Instructions to Tenderers

List of Appendices to the Instructions to Tenderers

Appendix A - Information to be submitted with the tender

Appendix B - Technical Evaluation Criteria

Appendix C - MTR Corporation Limited Safety Policy Statement

Appendix D - Tenderer’s Safety Management Questionnaire

Appendix E - MTR Corporation’s Environmental Policy

Appendix F - Environmental Management Questionnaire

Appendix G - Summary of CAR and TPL Insurance Cover

Appendix H - Employees’ Compensation Insurance Requirements

Appendix I - Statement of Compliance

Appendix J - Schedule of Deviations

Appendix K - Equipment Schedule

Appendix L - Post-qualification Statement

Appendix M - Manpower Resource Plan - Proforma for Staff and Manual Workers

Appendix N - Prerequisites for Tender Assessment

Appendix O - Sub-contracting

Appendix P - Letter of Indemnity

Appendix Q - Letter of Indemnity for Joint Venture

Appendix R - Drawings of THT, SWH, TWH and TWD

Appendix S - Sample of Preventive Maintenance Plan

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CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix A

APPENDIX A TO THE INSTRUCTIONS TO TENDERERS

INFORMATION TO BE SUBMITTED WITH THE TENDER

Tenderers must include the information as required in Sections I, II and III below in their tender
submission, whereas the information as requested in Section IV below is optional. Tenderers
shall also submit a table listing the file names in sequence, such as A01.pdf, A02.pdf and etc.,
with a brief description of the information contained in the respective files. Except the original
of the documents requested in Clauses 1 and 18.3 below, the information for the six Sections
below shall be submitted as the Technical Offer through the E-Tendering Website:

(a) Section I – General Submission

Section I shall contain the following documents:

(i) Resolution of the Board of Directors’ Meeting and the specimen signatures of
the authorized signatories in accordance with Clause 1 below;

(ii) Post-Qualification Statement completed in accordance with Clause 2 below;

(iii) Details and submission relating to the Joint Ventures in accordance with Clause
17 below, if applicable;

(iv) The Letter of Indemnity duly signed in accordance with Clause 18.2 below;

(v) Documentary evidence from insurers confirming Employees’ Compensation

cover in accordance with Clause 26 of the Instructions to Tenderers; and

(vi) The Letter of Undertaking for Professional Indemnity Insurance in accordance

with Clause 27 of the Instructions to Tenderers.

(b) Section II – Technical Submission (Part 1)

Section II shall contain the following documents:

(i) Spare parts, special tools and test equipment in accordance with Clause 3 below;

(ii) Tenderer’s Method of Manufacture and Installation in accordance with Clause 4

below;

(iii) Resources and Contractor’s Equipment Details and Manpower Details in

accordance with Clause 5 below;

(iv) Information for Major Plant and Materials in accordance with Clause 6 below;

(v) Management of Manufacturers in accordance with Clause 7 below;

(vi) Tender Programme in accordance with Clause 10 below;

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Instructions to Tenderers – Appendix A

(vii) Sub-contracting in accordance with Clause 14 below;

(viii) Statement of Compliance in accordance with Clause 15.1 below; and

(ix) Confirmation letter(s) from the proposed supplier(s) of the Major Equipment and
Software in accordance with Clause 15.2 below.

(x) Confirmation letter(s) from the proposed sub-contractor(s) / supplier(s) of

major Plant and Materials in accordance with Clause 15.3 below.

(c) Section III – Technical Submission (Part 2)

Section III shall contain the following documents:

(i) Details of health and safety in accordance with Clause 8 below;

(ii) Safety Management Questionnaire in accordance with Clause 22 of the

Instructions to Tenderers;

(iii) System assurance and risk management documentation in accordance with

Clause 9 below;

(iv) Details of quality management in accordance with Clause 11 below;

(v) Details of environmental management in accordance with Clause 12 below;

(vi) Environmental Management Questionnaire in accordance with Clause 23 of the

Instructions to Tenderers;

(vii) Details of software quality assurance in accordance with Clause 13 below; and

(viii) Details of electronic data transfer in accordance with Clause 19 below.

(d) Section IV – Alternative Offer

Section IV shall contain the following document:

(i) Details including a Tender Programme of any Alternative Offer based on the
tenderer’s alternative design in accordance with Clause 14 of the Instructions to
Tenderers and Clause 16 below. The price of any submission under this Section
shall be contained in the Financial Offer.

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Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix A

1. Resolution of the Board of Directors’ Meeting

Tenderers shall submit a certified true and correct copy of Resolution of the Board of
Directors’ Meeting of tenderers, executed with the common seal of tenderers, authorizing
member(s) of tenderers to sign and execute (specifying whether singly or jointly) the
Contract and documents of the Corporation for and on behalf of tenderers. A copy of the
specimen signatures of the authorized signatories is also required.

For tenderers registered in the People’s Republic of China, the following documents
instead of the above documents shall be submitted:

a. a power of attorney authorizing the signatory to sign and execute (specifying

whether singly or jointly) the Contract and documents of the Corporation for and on
behalf of tenderers signed by a legal representative of tenderers, sealed with the
company seal and notarised;
b. a notarial certificate issued by a local Notary Public Office certifying the due
execution of the power of attorney in item a above; and
c. a photocopy of the business license of tenderers duly certified as true and correct by
a local Notary Public Office.

The notarial certificates for items a, b and c above shall be in its original form, and
issued not earlier than three months prior to the date of submission of the tender.

In addition to submission of the above documents in electronic format, the original of the
above documents in hardcopy shall be submitted to the Tender Box, which is located
adjacent to the reception desk at the main entrance to the MTR Headquarters Building.
The submission shall be enclosed in a plain sealed package with no visible name or mark
to identify tenderers, and must be addressed as follows:

The Tender Box

MTR Corporation Limited
Level 2, MTR Headquarters Building
Telford Plaza
Kowloon Bay
Kowloon
Hong Kong

TENDER FOR CONTRACT C7635-23E – REPLACEMENT OF

HIGH VOLTAGE AND LOW VOLTAGE SYSTEMS FOR TWL, ISL
AND TKL

TENDER CLOSING DATE: 10 October 2023

2. Post-Qualification Statement

2.1 Tenderers shall submit with their tenders a statement in the form shown in Appendix L
to these Instructions to Tenderers, giving any changes that have occurred in respect
of all the information which tenderers have previously supplied for the

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Instructions to Tenderers – Appendix A

prequalification for the Contract together with their most recent audited financial
accounts.

3. Spare Parts, Special Tools and Test Equipment

3.1 Tenderers shall complete the list of spare parts, special tools and test equipment in the
relevant part of the Pricing Document. The onus shall be on tenderers to ensure that
this list is complete, and tenderers shall include in their tenders the spare parts,
special tools and test equipment in accordance with Clause 12.4 of the Particular
Specification. Tenderers shall include in their tenders their estimation of the annual
consumption of the spare parts listed along with itemised delivery periods.
4. Tenderer’s Method of Manufacture and Installation

4.1 For all the clauses below referring to the standards such as BS or IEC, tenderers’
response shall specify the standards, or their proposed equivalent, against the clause.

4.2 Tenderers’ response to Clause 4.3 below shall be structured in sections and with
reference to the corresponding sub-clause number and heading in Clause 4.3 below.
Tenderers’ response shall be self-contained and cross-reference to any other
information contained in other sections of the tender submission shall be avoided.

4.3 Tenderers shall submit with their tenders a statement entitled “Tenderer’s Method of
Manufacture and Installation” in which tenderers shall set out the method of design,
manufacture and installation that tenderers consider necessary to carry out the Works
in accordance with the requirements given below. This submission is required for
the tender evaluation and shall not form part of the Contract unless specifically
incorporated by the Corporation via the Letter of Clarification. For the purpose of
technical evaluation, tenderers shall make reference to the available information
including the drawings in Appendix R to the Instructions to Tenderers and Drawings
given in the Particular Specification in the submission, which shall include the
following items (a) to (n):
(a) A Case Study exemplified by the Tin Hau Substation (THT) to detail the
following as a minimum:
(i) Details and drawings as to how the existing equipment of 33kV, 415V
and 1500V d.c. systems and diode earth traction current return system
within the Substation will be replaced, changed over and migrated to
the new Power Supply System, sub-main Low Voltage Switchboards
(LVSBs), sub-main Motor Control Centres (MCCs) and floating
negative traction current return system as well as the necessary phasing
and interfacing activities involved in different stages of the Works,
without prejudice to the safe and efficient operations of train and
station services substantiating with the compliance of Railway Safety
Rules requirements.
(ii) Details and drawings as to how the temporary and new Power Supply
System, sub-main LVSB and sub-main MCC equipment will be stored,
delivered to and installed on site, and how the existing Power Supply
System, sub-main LVSB and sub-main MCC equipment will be
demolished on site, taking into account any brownfield site constraints.

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Instructions to Tenderers – Appendix A

(iii) Layout drawings with dimensions showing the installation locations of

the temporary and new Power Supply System, sub-main LVSB and
sub-main MCC equipment including all associated power cables within
the substation. Schematic drawings and elevation drawings for the
sub-main LVSB and sub-main MCC equipment shall also be provided
to demonstrate the design and configuration of the temporary and new
sub-main LVSBs, sub-main MCC and the decentralized LV sub-main
switchboards (if any).
(iv) Details and drawings as to how Building Services, Environmental
Control System, Fire Services, Civil and Architectures & Builder’s
Works and Finishes are designed, arranged and provided within the
Substation, and from trackside to the Substation in stages and
ultimately to support the replacement of the Power Supply System,
sub-main LVSBs, sub-main MCCs and conversion from the existing
diode earth into the floating negative traction current return system.
(v) Details and drawings as to how the 33kV cables will be laid, installed,
cut and jointed within the tunnel section and the Substation as well as
between trackside and the Substation for the Works.
(vi) Indicative programme and manpower resources to be allocated for
those works exemplified in the Case Study.
(b) A Case Study exemplified by the Sai Wan Ho Station (SWH) to detail the
following as a minimum:
(i) Details and drawings as to how the existing LVSBs and MCCs and
associated power cables within the Station will be replaced, changed
over and migrated to the new LVSBs and MCCs as well as the
necessary phasing and interfacing activities involved in different stages
of the Works, without prejudice to the safe and efficient operations of
train and station services substantiating with the compliance of
Railway Safety Rules requirements.
(ii) Details and drawings as to how the temporary and new LVSB and
MCC equipment will be stored, delivered to and installed on site, and
how the existing LVSB and MCC equipment will be demolished on
site, taking into account any brownfield site constraints.
(iii) Layout drawings with dimensions showing the installation locations of
the temporary and new LVSB and MCC equipment including all
associated power cables within the Station. Schematic drawings and
elevation drawings for the LVSB and MCC equipment shall also be
provided to demonstrate the design and configuration of the temporary
and new LVSBs, MCC and the decentralized LV switchboards (if any).
(iv) Details and drawings as to how the existing 11kV equipment will be
replaced with new 33kV equipment and the new 33kV cables will be
laid, installed, cut and jointed between trackside and the stations via
the concealed under-platform floor with limited space for the Works,
and how the existing 11kV cables will be removed on site. Details
shall also be provided in respect of any applicable risk mitigation
measures to address the anticipated brownfield requirements specified
in Clause 24.8.1 of the Particular Specification.

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Instructions to Tenderers – Appendix A

(v) Indicative programme and manpower resources to be allocated for

those works exemplified in the Case Study.
(c) The methodology (including the major processes involved) for developing
and finalizing both system and equipment designs with optimization of
equipment quantity (for instances, the number of cable joints, temporary
equipment, etc.).
(d) Demonstration of the complete understanding and capability of fulfilling the
design requirements of the Particular Specification as well as delivering the
detailed design by submitting the following:
(i) The entire architecture, configuration and system redundancy of the
33kV and 1500V d.c. power supply systems, to demonstrate the
composition, function and relationship of each major sub-system /
component of each power supply system and the different major
configurations of each power supply system under outage and
contingency scenarios;
(ii) LVSBs and MCCs design, including their physical arrangement;
(iii) Building services provisions arrangement and method statements for
Civil / ABWF works;
(iv) A design proposal to demonstrate the methodology of traction current
return system conversion for passenger stations, traction ancillary
buildings, depot and the overall system;
(v) A design proposal to demonstrate the methodology of hardware and
software extension of the 61850 System and On-line Condition
Monitoring Systems; the entire architecture, hardware and software
configuration and arrangement of the two systems to demonstrate their
functionalities and capabilities; and
(vi) A design proposal to demonstrate the methodology of integrating the
new Digital Twins System (including the development of software and
visualization platform) for the power system equipment at 66 new
locations) with those at 3 locations under the development by the Phase
1 Contractor; together with the entire architecture, configuration and
software arrangement of the Digital Twins System to demonstrate the
functionalities and capabilities of the System.

(e) The policy for allocation of works, computer and design resources, manning
levels and responsibility for supervision.
(f) The method of management and co-ordination of interfaces between the
Contractor, Designated Contractors, Interfacing Contractors and the
Employer’s Interfacing Parties, and between the Contractor, subsidiaries and
his sub-contractors and sub-consultants. In particular the following
interfaces shall be demonstrated as appropriate: Main Control System, Power
Remote Control, Station Management System , ECS Control System, Works
by the Phase 1 Contractor, Network, Tunnel Lighting System, Overhead Line
System, Power Companies, Signalling System, Passenger Screen Door /
Automatic Platform Gate System, Civil / ABWF Including Works on
Signage and Advertising Panels, Power Supply System, Unified
Communication System, Security and Access Management System,

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Instructions to Tenderers – Appendix A

Automatic Fire Alarm and Detection System.

(g) A statement outlining the method which will be used by the Contractor to
monitor and report progress of the Works to the Engineer throughout the
period of the Contract including details of any computer software package
which may be used.
(h) Statutory submissions plan with details describing the understanding of
statutory requirements and necessities to obtain approval from the statutory
authorities.
(i) A utility coordination plan with details describing the understanding of utility
requirements and necessities to obtain approval from the utilities.
(j) Mitigation methods on the anticipated brownfield requirements in Clause 24
of the Particular Specification and supplement with relevant job references.
(k) A detailed replacement and system migration strategy, and testing and
commissioning strategy demonstrating how the tenderer can deliver the
migration from existing Power Supply System and LVSB/MCC to new
Power Supply System and LVSB/MCC with RAMS preservations.
(l) A detailed replacement and system migration strategy for the whole
replacement works under this Contract, demonstrating the programme
linkage and overlapping of works leading to timely replacement of the Power
Supply System equipment, as well as the allocation of manpower resources
for each type of the works (e.g. amount of time and labour required for power
cable laying, other Power Supply System equipment replacement works,
building services and Civil / ABWF related works for temporary, modified
and new plant rooms) to support the “replicate-transfer-replace-transfer”
strategy with RAMS preservations. The submission shall include the detailed
phasing, programme and manpower resources allocation involved in the
following works:
(i) Replacement of 33kV equipment
(ii) Upgrading of 11kV equipment
(iii) Decommissioning of distribution transformers and 11kV switchboards
(iv) Replacement of traction power supply equipment
(v) Conversion of traction current return system
(m) Tenderers shall also submit an alternative study for the LVSB and MCC
replacement workflow to be implemented in SWH without relying on the
temporary plant rooms in which the site access can only be made available
upon vacation of the concerned HV temporary equipment. Tenderers shall
design and configure the temporary LVSBs and MCCs and the decentralized
LV sub-boards to be accommodated within the limited back of house (BOH)
space as identified in the tenderer’s site visit. The proposed temporary
LVSBs and MCCs as well as the sub-boards arrangement shall satisfy the
O&M and RAMS requirements and be statutorily acceptable. Multi-cable
transition junction boxes may be adopted to facilitate the changeover of

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LVSBs and MCCs. Tenderers shall give a narrative if the alternative LVSBs
and MCCs replacement workflow is evaluated as not justified in SWH after
the detailed study.
(n) Tenderers shall also extend the study for other locations if the LV
replacement strategy in (m) is evaluated as technically applicable. The cost
and programme benefits over the reference design given in the PS shall be
submitted.

5. Tenderer’s Resources, Equipment and Manpower

5.1 Tenderers shall submit a statement on “Resources and Manpower Details” in which
tenderers shall set out the resources and manpower that tenderers consider necessary
to carry out the Works in accordance with the Tender Programme. This submission
shall include the following information:
(a) The proposed organisation chart for this Contract including the sub-
consultants’ and sub-contractors’ organisation. Details and written
explanation of the organisation chart shall be submitted.
(b) Typical generic job descriptions for each member of the team shown on the
organisation chart.
(c) Curricula vitae of each member of the team showing name, qualifications,
responsibility, relevant experience, period of employment with the tenderer
and availability of each member.
(d) Curriculum vitae of the tenderer’s (including the local and overseas sub-
consultants’ and sub-contractors’) key staff members for the Contract;
including details of their relevant experience, manufacturing supervisors in
charge of the overall field installation or workshop preparing or assembling
all materials for the planned installation. The actual hands-on working
experience should be elaborated, in particular for those projects which are
similar in terms of volume of work, fast-track programmes and working
environments similar to this Contract.
(e) A manpower histogram which shall include the following:
(i) The levels and numbers of proposed staff in the tenderer’s team at each
stage of the Works. Staff shall be classified on the basis of the
following categories: project management, design, construction, testing
and commissioning, system integration and coordination, programming
and planning, system assurance, quality assurance and documentation,
network and software engineering, construction safety, environmental
engineering, engineering and maintenance support; and
(ii) Labour on a monthly basis broken down into on and off Site and into
the various trades or operative categories that the tenderer expects to
engage on the Works.
(f) Proposed Manpower Resource Plan for directly or indirectly employed staff
and manual workers to be employed on Site during the whole duration of the
Contract using the proforma provided in Appendix M to these Instructions to
Tenderers. Detailed information of the mobilization of establishment of the
dedicated project team, availability of such manpower resources, the plan to
secure them in the event that such resources are not currently available within

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the tenderer’s organization and offshore support resources and arrangements.

(g) A detailed description demonstrating how the tenderer can deliver the Power
Supply System, LVSBs and MCCs equipment under this Contract together
with the works (if any), being carried out by the tenderer for the Corporation.
(h) A detailed statement setting out the provision of the resources which the
tenderer proposes to utilise for the Execution of the Works. Tenderers shall
ensure that any soft copy of drawings submitted with their tenders shall be
immediately usable by the Corporation for tender assessment, without the
need for further translation, alteration, reformatting or the need to undergo
any further application. The statement should address:
(i) The CADD hardware and software proposed to be used, and the
method of translation to a format compatible with the Corporation’s
system as detailed above; and
(ii) The CADD staff and management arrangements.
(i) A list and description of the major items of Contractor’s Equipment which
the tenderer proposes to employ for the Execution of the Works, with detailed
performance specifications of any major items.
(j) Tenderers shall specify against each item of Contractor’s Equipment whether
the tenderer owns or intends to purchase such items and whether they are or
will be subject to any charges or other security interests or, whether the
tenderer intends to enter into hire, hire-purchase, leasing or charter-party
arrangements.
(k) Tenderers’ attention is drawn to the vesting provisions for vesting of
Contractor’s Equipment on Site and the necessary consents and other
documents that may be required pursuant to Clause 91 of the Conditions of
Contract.
6. Information for Major Plant and Materials

6.1 Tenderers shall submit information for the major Plant and Materials listed below to
demonstrate that the proposed manufacturers, or the tenderer if such Plant and
Materials are manufactured or assembled by the tenderer directly, are capable of
manufacturing the Plant and Materials in compliance with the requirements of the
Specification and programme of the Works.

6.2 Tenderers shall submit the Equipment Schedule in Appendix K for the proposed
equipment and materials. Tenderers shall propose at least TWO suppliers for each
type of equipment to be offered. Tenderers shall provide substantiation if only one
supplier is proposed for particular equipment or material. Tenderers shall use a
separate sheet for each supplier. Tenderers shall be fully aware that failure of
compliance with major technical parameters as specified in the Specification may
result in their tender being excluded from further consideration by the Corporation.
Tenderers shall note that the Corporation’s acceptance of any information in their
tender does not imply Approval of the equipment proposed, unless specifically
incorporated by the Corporation into the Contract via the Letter of Clarification. The
selection of the suppliers after award of the Contract shall be subject to the Approval
process as specified in the Specification.

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Instructions to Tenderers – Appendix A

List of Major Plant and Materials

Transformers
33/0.415kV and 11/0.415kV service transformers
Power inverter transformers
Switchgear
33kV switchgear
11kV switchgear
1500V d.c. switchgear
Cables
HV a.c and LV a.c. power cables
d.c. traction positive and negative cables
Control, 110V d.c. battery supply, pilot, fiber optics and telecommunication
cables
Rectifier-transformer and Rectifier Sets
1500V d.c. traction rectifiers
Midel 7131 insulating fluid type traction rectifier transformers
Regeneration Power Capture Equipment
Power inverter
LV Systems
LVSBs (Temporary)
LVSBs (Permanent)
MCCs (Temporary)
MCCs (Permanent)
415V a.c. power factor correction and harmonic filtering equipment
Protection, Control and Metering System
Protection, control and relaying system (High Voltage (HV) /Low Voltage (LV)
a.c and traction d.c.)
Remote control and monitoring systems for Power Supply System
Access terminals and data servers for remote monitoring and control of the
Power Supply System, LVSBs and MCCs
61850 System’s equipment
Others
Traction negative busbars and negative return transition busbars
110V d.c. battery and charger system
Earth leakage control and monitoring devices and stray current corrosion
control equipment
Drainage diode equipment
Negative return diode
On-line Condition Monitoring Systems
Overvoltage protection devices
Programmable logic controllers
Building services equipment (details shall be referred to Item 23 of Appendix K
of the Instructions to Tenderers)

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6.3 Tenderers shall provide the following details for each of the proposed Plant and
Materials:

(a) details of the proposed equipment’s manufacturer, manufacturer’s name and

address, location for Factory Acceptance Testing, model/type, country of
origin, location of place of manufacture and time required from Approval to
delivery to Site;

(b) job reference, test certificates and records of all a.c. and d.c. switchgear
proposed for the Works;

(c) job reference, test certificates and type test records for synthetic insulating
fluid type services transformer;

(d) job reference, test certificates and type test records for rectifier transformer
and rectifier unit;

(e) job reference, test certificates and type test records for all cables and joints
proposed for the Works;

(f) job reference, test certificates and type test records for overvoltage protective
device and drainage diode equipment

(g) details of the hardware and software configuration, job reference, test
certificates, type test and operation records of the 61850 System;

(h) details of the power inverter equipment including job reference and railway
operation experience, test certificates and type test records;

(i) details of the hardware and software configuration, job reference, test
certificates, type test and operation records of the On-line Condition
Monitoring Systems;

(j) details of the hardware and software configuration, job reference, test
certificates, type test if any and operation records of the Digital Twins System;

(k) methodologies and details of the proposed software packages to be used for
the design of the Power Supply System including load flow simulation studies,
short circuit studies, protection studies, Electromagnetic Compatibility (EMC)

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analysis, traction power and regeneration power capture simulations, as well

as simulation studies for conversion of traction current return system;

(l) method and particular requirements for manufacture and testing of the major
Plant and Materials prior to delivery;

(m) method and particular requirements for delivery and transportation of the
major Plant and Materials from the place of manufacture to Hong Kong;

(n) a method statement describing method and sequence of transporting and

placing assembled units on Site and the delivery period of each item of Plant
and Materials;

(o) a method statement describing method and sequence of installation of Plant

and Materials on-Site;

(p) method and particular testing instruments for meeting the testing and
commissioning requirements of Plant and Materials after installation;

(q) a copy of the quality plan for the major Plant and Materials, or a similar type,
used in previous projects;

(r) a list of all quality management procedures in use and copy of certificate(s)
issued by an appropriate authority on the achievement of quality management
system (e.g. ISO);

(s) a plan for maintenance and on-site support management with reference to the
requirements in Clause 12 of the Particular Specification;

(t) obsolescence management of all proposed equipment; and

(u) design life (substantiation from the respective original equipment

manufacturer shall be provided for any equipment whose design life is alleged
to be longer than that specified in the Particular Specification) together with
the associated Preventive Maintenance (PM) Plan and recommended PM
interval as well as PM required manpower resources (refer to Appendix S).

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6.4 Tenderers shall note that the successful tenderer shall be required to provide the
proposed equipment with certification from the country of origin to authenticate the
country of origin.

6.5 Tenderers shall note that the acceptance of the names of the manufacturers, as
specifically incorporated into the Contract via the Letter of Clarification, does not:

a. constitute Approval or otherwise of any item of equipment or material for use in

the Permanent Works; nor

b. relieve the successful tenderer of his obligation to obtain Approval for the items
of equipment or materials and to demonstrate with sufficient Design Data that
the items of equipment and materials will achieve the specified design criteria
when installed in the system and when tested in accordance with the
Specification.

6.6 Tenderers shall identify in weeks the period of manufacture and delivery to Site
following Approval of the equipment by the Engineer.

6.7 Maintenance and Reliability

6.7.1 Tenderers shall provide the predicted Mean Time Between Failures (in
hours) and state the data source. The preferred source is the actual in-
service statistics of similar or identical operating units.

6.7.2 The equipment for which this information is required shall include the
following:

Equipment MTBF Data Source

(hours)
33kV busbar
1500V d.c. busbar
33kV circuit breaker
1500V d.c. circuit breaker
Rectifiers
Rectifier transformers
33/0.415kV service
transformers
33kV cables (per km)
1500V d.c. cables (per
km)
LV and pilot wire cables
(per km)

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Instructions to Tenderers – Appendix A

Equipment MTBF Data Source

(hours)
Individual programmable
logic controllers, CPU
Protection and control
relays
Overvoltage protection
device
LV Switchboards
MCCs
110V d.c. battery and
charger
415V power factor
correction and harmonic
filtering equipment
61850 System Equipment
Power inverter
transformer
Drainage diode equipment

7. Management of Manufacturers

7.1 Tenderers shall submit with their tenders the following:

(a) Policy and procedure for the selection of manufacturer, in particular the
manufacturers of the major Plant and Materials as listed in Clause 6.2 above;

(b) Management plan and structure/resources to be employed to manage,

progress and inspect the major Plant and Materials to ensure that the quality
and delivery programme will meet the requirements of the Contract; and

(c) A proposed programme for manufacture and delivery of the Plant and
Materials. Tenderers shall describe the activities and schedule of
manufacturing and delivery of the Plant and Materials with detailed
information including peak resource requirement, time constraints, typical
cycle times, productivity outputs and logical interdependencies. The
proposed programme shall be in line with the programmes submitted under
Clause 10 below.

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8. Health and Safety

8.1 Tenderers shall submit with their tenders the following:

(a) A project specific Hazard Analysis (HA), based upon all available
information and referenced to the design and technical submissions as
required in Appendix A to these Instructions to Tenderers. The HA shall
show an index of project specific and high potential hazards, with proposed
mitigation and resolution measures.

(b) A project specific Health and Safety Plan, which contains the following:
(i) A copy of the tenderer’s health and safety policy;
(ii) The safety organisation that the tenderer proposes for the Contract;
(iii) The Safety Management System that the tenderer proposes to
implement on the Contract to ensure a safe working environment which
achieves the highest possible safety standards; and
(iv) The methodology to enforce the health and safety policy.

(c) Relevant project experience of the tenderer in the past 5 years, stating the
names of the projects, providing a short description of the scope of the
projects, and provide, where a project had been undertaken by a joint
venture, the name(s) of the joint venture partner(s).

(d) Number of manhours and mandays worked for the whole company in the
past 5 years.

(e) Number of prosecutions for breach of health and safety legislation for the
whole company in the past 5 years.
(f) The number of fatal accidents that have occurred on sites under the
tenderer’s control, or part of a joint venture, in the last 5 years and the cause
of the fatality.

(g) The number of reportable accidents that have occurred on sites under the
tenderer’s control, or as part of a joint venture, in the last 5 years. A
reportable accident is an accident resulting in incapacity for above 3 days.

(h) The number of dangerous occurrences that have occurred on sites under the
tenderer’s control, or as part of a joint venture, in the last 5 years.

(i) The Reportable Accident Frequency Rate (Reportable Accidents x 100000 /

Number of Manhours worked) for each project under the tenderer’s control,
or as part of a joint venture for the past 5 years.

(j) The Reportable Incidence Rate (Reportable Accidents x 1000 x 300

/Number of Manday worked) for each project under the tenderer’s control,
or as part of a joint venture for the past 5 years.

8.2 Tenderers shall provide the information for Clauses 8.1 (d) to (j) by using the
following tabular format:

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Year

d(i) Number of manhours worked

d(ii) Number of mandays worked

e Number of safety related

prosecutions
f Number of fatal accidents

g Number of reportable
accidents
h Number of dangerous
occurrences
i Reportable Accident
Frequency Rate
j Reportable Incidence Rate

8.3 The details to be submitted under Clauses 8.1 (c) to (j) shall not be limited to
occurrences in Hong Kong.

8.4 Where the tenderer is a joint venture the details submitted under Clauses 8.1 (c) and (d)
above shall be submitted in respect of each party of the joint venture partners.

8.5 Copy of the Corporation’s Safety Policy Statement is contained in Appendix C to these
Instructions to Tenderers.
9. System Assurance

9.1 The Corporation is committed to a system assurance approach in the development of

new projects. This involves the consideration of safety, reliability, availability and
maintainability in an integrated manner during all stages of a project, to ensure that
the Works to be executed shall be safe and reliable for use in railway operations.

9.2 Tenderers shall make reference to the General Specification and the specific system
assurance and risk management requirements in the Particular Specification, and
submit with their tenders, the following system assurance and risk management
documentation:

(a) The name and experience of the responsible party competent for system
assurance and risk management activities (i.e. fulfilling the roles of system
assurance and risk management manager and risk review leaders).

(b) An outline of system assurance and risk management plan including the site
arrangement for site staff including those from sub-contractors, as well as a
schedule for the project, showing target dates of conducting system

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assurance and risk management tasks specified in the Particular

Specification.

(c) Details of experience of system assurance and risk management activities

on comparable projects.

10. Tender Programme

10.1 Tenderers shall submit with their tenders a Tender Programme for the Execution of
the Works. The Tender Programme shall include activities relating to all phases of
the Works including design, procurement, construction, testing and commissioning
and statutory inspection. The Tender Programme shall be developed using critical
path method network techniques and shall show all major activities which make up
the Works of the Contract from start to completion and their logical
interdependencies. The duration of all activities shall be expressed in Days. No
single activity shall extend beyond 13 weeks.

10.2 Key Dates and Completion Obligations shall be an integral part of the network and all
activities, sequencing and interrelationships required to achieve each of these dates
shall be shown. The critical path or paths shall be clearly identified on the Tender
Programme and fully described in the accompanying programme narrative.

10.3 The Tender Programme shall be multi-resourced in terms of quantities of major

equipment and manpower by major trades and with flexibility for implementation.
Summary ‘S’ curves and histograms for each major quantity and resource as well as
an overall manpower requirement by Month detailing individual trades and
other/indirect labour etc. shall accompany the Tender Programme to illustrate the
build-up of resources.

10.4 Tenderers shall submit a programme narrative that describes the basis of the Tender
Programme, the critical path and provide details of daily working hours, shift
patterns where applicable, holidays, peak resource or time constraints, typical cycle
times, and assumed track possession availability and productivity outputs in terms of
quantity and manpower/plant resource for all major activities and areas of work.

10.5 The project management software to be used for the project shall be Primavera
Project Planner version 6.0 as manufactured by Primavera Systems Inc. The Tender
Programme shall be prepared and submitted in the file format of Primavera Project
Planner version 6.0. A copy of the Tender Programme in portable document format
(pdf) shall also be submitted.

10.6 Tenderers’ attention is drawn to Clause 18 of the Particular Specification regarding

the Works/Engineer’s train provision and the limited number of trips made available
by the Employer for the Contractor to complete the whole of the Works.
11. Quality Management

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11.1 Tenderers must submit with their tenders the following quality management
documentation:

(a) A detailed organisation chart showing how the quality function is organised
within the organisation of the tenderer, which shall identify the
responsibilities, authority and interrelation of all personnel, including the
quality manager, who will manage, perform and verify work affecting
quality. The organisation chart shall be specific to this Contract.

(b) A list of all quality management procedures in use and methodology to

enforce the procedures.

(c) A quality plan proposed for Contract C7635-23E.

(d) A copy of the quality plan for a comparable project recently undertaken by
the tenderer.

(e) A copy of certificate issued by an appropriate authority on the tenderer’s

achievement of quality management system to ISO9001 standard on works
similar to the scope of this Contract, if the tenderer has previously been
certified to the above standard.

(f) A typical inspection and test plan implemented by the tenderer on any
previous contract of nature similar to this Contract.

(g) A typical design plan describing design review, verification, validation and
change control activities for a comparable project recently undertaken by
the tenderer.

(h) Details of the methods to be used for the management of performance of

sub-contractors.

12. Environmental Management

12.1 Tenderers shall submit with their tenders the following environmental management
documentation:

(a) A signed statement of the tenderer’s Environmental Policy, details of their

existing organisation and arrangements for achieving their stated policy
statement.

(b) A list of all environmental procedures and guidelines in use.

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(c) A copy of an Environmental Management Plan for a comparable project

recently undertaken.

(d) Details of any environmental related fines or legal proceedings in the last 5
years.

(e) Details of the tenderer’s proposed method of assessing suitability of sub-

contractors with respect to environmental management.

Where the tenderer is a joint venture, the details submitted under sub-clause (d) shall be
submitted in respect of each of the joint venture partners.

12.2 Copy of the Corporation’s Environmental Policy Statement is contained in Appendix

E to these Instructions to Tenderers respectively.
13. Software Particular

13.1 Tenderers shall submit a software design process plan describing the complete
software design cycle starting from functional requirements preparation to
verification and testing. Tenderers’ experience in software development process and
configuration management and any awarded software quality certification shall be
described in the plan.

13.2 Tenderers shall indicate the extent of usage of commercial off-the-shelf software
packages and custom-made software for the Contract. For each commercial off-the-
shelf software package to be used, tenderers shall submit the following details for
technical evaluation:
• Name, version and developer of the software package;
• Major functionalities offered by the software package and its intended usage;
• Degree of customization required for achieving the requirements in the
Particular Specification;
• Licensing requirements and restrictions on usage; and
• Reference of use of the commercial off-the-shelf software package.

13.3 Tenderers shall also indicate the extent of usage of self-developed software package
proposed to be used for the Contract. For each custom-made software proposed to be
used, tenderers shall submit the following details for technical evaluation:
• Name of custom-made software;
• Major functionalities offered by the software for achieving the requirements
specified in the Particular Specification; and
• Name and version of the software development kit, compiler and the
programming language.
14. Sub-contracting

14.1 If the tenderer wishes to sub-contract parts of the Works or temporarily engage the
services of individual specialists, the tenderer shall state in Appendix O to these
Instructions to Tenderers those parts together with the name or names of the sub-
contractors/sub-consultants or others the tenderer wishes to employ and supply

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sufficient details of such sub-contractors/sub-consultants or others as will enable the

Corporation to evaluate their suitability to be engaged on work included in the
Contract. Tenderers shall also submit relevant job experiences of the proposed sub-
contractors/sub-consultants or others for the Corporation’s evaluation.
15. Statement of Compliance

15.1 Tenderers shall, by submitting their tender, confirm their understanding of the
requirements of the Contract and that the equipment and systems offered are in full
compliance with the Specification. Tenderers shall complete the Statement of
Compliance in Appendix I to these Instructions to Tenderers.

15.2 In order to demonstrate compliance with the new Clause 106 and Appendix H of the
Conditions of Contract as added in the Appendix to the Form of Tender, tenderers
shall submit confirmation letter(s) from the proposed supplier(s) of the Major
Equipment and Software confirming their agreement to enter into Support
Agreement(s) with the Corporation in the event that the Contract is awarded to the
tenderer.

15.3 In order to demonstrate compliance with the new Clause 5.7 and Appendix I of the
Conditions of Contract as added in the Appendix to the Form of Tender, tenderers
shall submit confirming letter(s) from their proposed sub-contractor(s) / supplier(s)
of the Major Plant and Materials in Clause 6 above, except building services
equipment, together with the following software confirming their agreement to
provide the domestic sub-contractor warranty in the event that the Contract is
awarded to the tenderer.

Software
The software provided with the 61850 System, On-line Condition Monitoring System,
Digital Twins System and the systems, equipment and devices in Clause 6 above.
16. Alternative Offer

16.1 In the event of any alternative offer, tenderers shall submit full details of each
deviation from the specified requirement, making reference to the relevant clauses
and sub-clause numbers, in the format in Appendix J to these Instructions to
Tenderers.

16.2 Tenderers may propose an alternative offer based on an alternative design

necessitated by their proposed method of manufacture and installation which shall
meet the same essential criteria as specified in the Tender Document and shall be
evaluated under the same evaluation criteria as the Basic Design Scheme.

16.3 In the event that the tenderer wishes to submit an alternative design as described in
Clause 16.2, the tenderer shall formally notify and discuss such alternative with the
Corporation as early as possible before the tender closing date and such discussions
will be treated as confidential. The Corporation will make available a copy of the
relevant Design Standards Manuals and/or Functional Requirements Manuals, if
applicable, to the tenderer to be returned subsequent to such discussion. In the event
that an alternative offer based upon an alternative design is submitted without prior

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formal notification and discussion, the alternative offer may not be considered for
acceptance.

16.4 Alternative offers shall be accompanied by all drawings, specific data, detailed
calculations and other supporting evidence necessary for the Corporation to fully
evaluate the offers. The tenderer shall prepare and submit a fully priced relevant
Pricing Document and such additions or amendments to the Specification as may be
relevant to such offers together with a Tender Programme and details of any
consequent effects on the Tender Programme. Should any such offers submitted by
the tenderer be accepted by the Corporation, the submitted Pricing Document, and
additions or amendments to the Specification shall (subject to any agreed
amendment) form part of the Contract by inclusion in the Letter of Clarification.

16.5 Should the tenderer elect to offer an alternative offer in accordance with Clause 16.2
above, the tenderer shall submit additional Form of Tender and Pricing Document
for the alternative offer. The corresponding templates for the Form of Tender and
Pricing Document will be issued to the tenderer via the E-Tendering Website.

16.6 Discussions before the tender closing date which demonstrate the general
acceptability of any proposed alternative design for a proposed method of installation
will not necessarily mean either that the details developed later will also be approved,
or that the later development will not invalidate the acceptance of the offers. In the
event of an alternative design of the whole or any part of the Works being accepted
by the Corporation, such alternative design shall be entirely subject to the approval
of the Engineer under the Contract.

16.7 Tenderers who do not normally manufacture to the international or national standards
nominated in the Specification may offer Plant and Materials in accordance with
other recognised international or national standards provided that:

(a) they supply with their tender 2 copies of such standards in the English
language; and

(b) they list out and describe the effect of any significant differences between
their nominated standards and the specified standards.

17. Joint Venture

17.1 The tenderer in the form of Joint Venture shall submit the Joint Venture Agreement
for the Corporation’s review by 19 August 2023 before execution and submit a copy
of such Joint Venture / Consortium Agreement with their tenders.

This said submission shall include:

(a) The name and registration particulars of the Joint Venture;

(b) The duration of the Joint Venture Agreement;

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Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix A

(c) The legal form of the Joint Venture, including details as to the authority,
responsibilities, method of resolving disputes between the parties, degree of
participation and powers of each party to the Joint Venture, including where
appropriate, the name of the Lead Party or Sponsor;

(d) The operational structure of the Joint Venture as it relates to the Contract;
and

(e) Details of any indemnity provision and any other detail that will help clarify
the position of the Joint Venture with regards to obligations arising from the
Contract.

17.2 In the event that the Joint Venture has not yet been entered into, the tenderer shall
include with their tender either a copy of the pre-bid agreement or some other
evidence showing how the formal commencement of the Joint Venture / Consortium
will be arranged with effect from a date no later than 7 days prior to the date for
Commencement of the Works. Unless it is apparent from other documents
submitted with the tender, clear documentary indication as to who is to lead the Joint
Venture / Consortium during the tender assessment together with appropriate written
authorities shall also be submitted.

17.3 The tenderer should note that the Corporation will require the parties comprising the
Joint Venture to accept joint and several liability for all contractual undertakings
arising from the Contract and that each Joint Venture partner will be required to
provide a joint and several (parent) company guarantees to the Corporation.

17.4 The Corporation reserves the right to reject any tender where it is of the opinion that
the Joint Venture arrangements are not satisfactory.

17.5 The Corporation may require the tenderer at any time prior to the award of the
Contract to produce further details or submit further documents related to the Joint
Venture Agreement as he deems necessary.
18. Copyright

18.1 The documents, plans, drawings or other materials forming part of the Tender
Document shall only be used by tenderers or any person authorized or licensed by
tenderers for the purpose of preparing their tenders. All other rights in the aforesaid
materials are reserved by the relevant copyright owners. The tenderer shall be liable
to the Corporation for breach of the foregoing by any such person as if the breach
was committed by the tenderer.

18.2 The tenderer shall indemnify and keep indemnified the Corporation against all losses,
liabilities, damages, costs, legal costs, professional and other expenses of any nature
whatsoever incurred or suffered by the Corporation whether direct or consequential
arising out of any disputes or other claims or proceedings against the Corporation by
any third party by reason of any breach of Clause 18.1 above by the tenderer or any
person authorized or licensed by the tenderer. In this connection, tenderers shall
submit with their tenders a Letter of Indemnity in the form set out in Appendix P to

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CONFIDENTIAL Contract C7635-23E
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Instructions to Tenderers – Appendix A

these Instructions to Tenderers duly executed by tenderers. Where the tenderer is an

incorporated joint venture, the tenderer shall also submit with their tender a Letter of
Indemnity in the form set out in Appendix Q to these Instructions to Tenderers duly
executed by all the shareholders of the incorporated joint venture. The Letter of
Indemnity shall be issued in plain paper or the tenderer’s letterhead.

18.3 In addition to submission of the Letter of Indemnity in electronic format, the original
of the Letter of Indemnity in hardcopy shall be submitted to the Tender Box together
with the original of certified true and correct copy of Resolution of the Board of
Directors’ Meeting in accordance with Clause 1 above.

19. Data Transfer

19.1 Tenderers shall provide details of their proposals for electronic data transfer of
drawings, text and programme information in accordance with the requirements of
the General Specification.

20. Confidentially

20.1 Tenderers shall treat all documents or information supplied to them by the
Corporation for the purposes of submitting a tender and the details of their tender as
private and confidential.

20.2 Tenderers shall at their own expense dispose the Tender Document in a secure
manner on being advised that the Contract is not awarded to them.
21. Pre-award Audit on Manufacturers of Major Plant and Materials

21.1 The Corporation may carry out a pre-award audit of tenderers and/or the proposed
manufacturers of the major Plant and Materials in order to verify the information
provided in accordance with Clauses 6.1 and 6.2 above to be assured that tenderers
and/or the proposed manufacturers are capable of manufacturing and testing the
Plant and Materials to meet the quality and programme requirements as specified in
the Contract.
22. Tender Briefing and Site Visit

22.1 The briefing session will be held with all tenderers and the objective is to provide a
forum for the Corporation to give an overview of the scope of the Works and the
tender submission requirements. The exact schedules of the tender briefing will be
confirmed by the Corporation to tenderers at a later date.

22.2 Tenderers shall satisfy themselves with the extent of the Works and all the site
conditions before the submission of their tenders. Tenderers are advised to attend
site visits to Tin Hau Substation (THT), Sai Wan Ho Station (SWH), Tai Wo Hau
Station (TWH) and Tsuen Wan Depot (TWD) in August 2023 tentatively. The exact
schedules of the site visits will be confirmed by the Corporation to tenderers at a
later date.

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Instructions to Tenderers – Appendix A

22.3 Besides the site visits to THT, SWH, TWH and TWD as stated in Clause 22.2,
tenderers shall also inform the Corporation of any specific areas they wish to visit.
Such request shall be made one week in advance in writing to Mr. Edmond Tsui,
Senior Procurement & Contracts Manager, Procurement and Supply Chain
Department, via the E-Tendering Website.
23. Tenderer Workshop

23.1 Tenderers will be invited to attend a workshop at their own cost with the Corporation
in Hong Kong, tentatively in August 2023. The exact time and venue will be
confirmed by the Corporation at a later date.

23.2 The workshop will be held with each tenderer individually and the objective is to
provide a forum for the Corporation and the tenderer to discuss and clarify the
system requirements and tender submission requirements.
24. Inspection of Documents

24.1 Other documents, drawings and information not included in the Tender Document,
but are available for inspection by tenderers during the tendering period by prior
appointment with the Corporation are listed below. Tenderers are advised to examine
all relevant documentation prior to the submission of their tenders.

24.2 The documents available for reference are Asbestos Survey Reports for TWL and ISL.

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CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix B

APPENDIX B TO THE INSTRUCTIONS TO TENDERERS

TECHNICAL EVALUATION CRITERIA

Table below lists the major evaluation criteria for the technical assessment of the Tender. The
relative positions within the Table do not indicate their importance.

Evaluation Criteria

1.0 Compliance with PS and GS

2.0 Project Organization & Resources

2.1 Structure and Effective Operations of Dedicated Project Team -
a) Project Management
b) Design
c) Construction
d) Testing and Commissioning
e) System Integration and Coordination
f) Programming and Planning
g) System Assurance
h) Quality Assurance and Documentation
i) Network and Software Engineering
j) Construction Safety
k) Environmental Engineering
l) Engineering and Maintenance Support

2.2 Experience and Competency of Key Personnel

2.3 Tender Programme

2.4 Resources Build-up Plan for Meeting the Stipulated Key Dates and
Completion Obligations of the Works
2.5 Mobilization of Establishment of the Dedicated Project Team

2.6 Sub-contracting Arrangement

2.7 Offshore Support Resources and Arrangement

3.0 Safety, Quality and Environmental Management

3.1 Methodology of Enforcement on Safety, Quality and Environmental
Management
3.2 Safety and Quality Assurance Plans

3.3 Safety, Quality and Environmental Organization and Resources

4.0 Statutory and Utility Requirements

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Instructions to Tenderers – Appendix B

4.1 Statutory Submission Plan and Utility Coordination Plan

5.0 Design – General

5.1 Scheme Design, Equipment Design and the Quantity of Equipment

5.2 Achievement of Reliability, Availability and Maintainability (RAM)
Targets
5.3 Technical Particulars and Manufacturers of
a. Major Equipment to be Offered
• Material Schedules
• Equipment Job Reference
• Compliance with Standards
• Manufacture Capacity
• Supply Chain Quality Management
• Time Required from Approval to Delivery to Site
b. Alternative Major Equipment to be Offered
• Material Schedules
• Equipment Job Reference
• Compliance with Standards
• Manufacture Capacity
• Supply Chain Quality Management
• Time Required from Approval to Delivery to Site
5.4 Obsolescence Management

5.5 Design Life and Preventive Maintenance Plan

6.0 Design - Power Supply System

6.1 Power Supply System Architecture, Configuration and System
Redundancy
6.2 Methodology and Software Tools for Power Supply System Design

6.3 Case Study – THT for Power Supply System Replacement

6.4 Case Study – SWH for 11kV Equipment Replacement and HV Cabling
Between Trackside and Station Plant Rooms

6.5 Replacement Strategy for the Whole Replacement (TWL, ISL and TKL)

6.6 Design Proposal for the Traction Current Return System Conversion

6.7 Methodology of Software Design and Design Proposal for Extension of

Hardware and Software of 61850 System and On-line Condition
Monitoring Systems
6.8 Methodology of Software Design and Design Proposal for Integrating the
Digital Twins System

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CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix B

7.0 Design - LV Switchboards and Motor Control Centres

7.1 LV Switchboards and Motor Control Centres Replacement
• LVSB and MCC arrangement
7.2 Case Study – THT and SWH for LV Switchboards, Motor Control
Centres and LV Cables Design
8.0 Design – Building Services, Civil / ABWF Works

8.1 Building Services Design Provisions

8.2 Method Statements for Civil / ABWF Works

8.3 Case Study – THT for Building Services and Civil / ABWF Design

9.0 System Migration

9.1 Detailed replacement / migration strategy, testing and commissioning
strategy for migration from existing Power Supply System and
LVSB/MCC to new Power Supply System and LVSB/MCC with RAMS
preservations for the whole replacement of works
9.2 Interface designs with all the interfacing systems including Main Control
System, Power Remote Control, Station Management System , ECS
Control System, Works by the Phase 1 Contractor, Network, Tunnel
Lighting System, Overhead Line System, Power Companies, Signalling
System, Passenger Screen Door / Automatic Platform Gate System, Civil
/ ABWF Including Works on Signage and Advertising Panels, Power
Supply System, Unified Communication System, Security and Access
Management System, Automatic Fire Alarm and Detection System
9.3 Brownfield project risk mitigation methods and relevant job references

9.4 Case Study – THT for System Migration and Interface Coordination

10.0 Implementation and Maintenance

10.1 Methodology for Implementation, Testing, and Commissioning

10.2 Supervision of sub-contractors

10.3 Installation method statement

10.4 Maintenance plan and support (including Preventive Maintenance
resource and plan)

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CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix C

APPENDIX C TO THE INSTRUCTIONS TO TENDERERS

MTR CORPORATION LIMITED

SAFETY POLICY STATEMENT

Safety of our customers, the public, contractors and employees is an absolute prerequisite.
The MTR Corporation is committed to consistently meeting statutory requirements,
maintaining a safety-first culture, employing management systems to achieve the
Corporation’s safety goals for continuous improvement in safety performance in all aspects
of the business.

Safety management is the responsibility of each director, manager and supervisor. The
Corporation will allocate adequate resources for the implementation of this Policy.

Safety demands active involvement by all. It is the responsibility and duty of everyone and
should be foremost at all times in everything we do. All staff of the Corporation have a duty
to protect our customers, the public, contractors, colleagues and ourselves.

1 May 2020

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 CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix D

APPENDIX D TO THE INSTRUCTIONS TO TENDERERS

TENDERER’S SAFETY MANAGEMENT QUESTIONNAIRE

Instructions:
1. Please complete all items in the questionnaire and provide all necessary supporting documents.
2. Please circle where appropriate for parts marked with ‘*’.

Contract No. & Title

Tenderer’s Name

Contact Person

- Phone

- Fax

SECTION 1 OUTLINE SAFETY MANAGEMENT PLAN

1.1 Please attach a copy of an Outline Safety Management Plan which describes
Attachment Ref. :
the organization and arrangements for the execution of this Contact.

SECTION 2 ACCIDENT AND OFFENCE RECORDS

2.1 Please provide the following information for the last two years as follows Year Before
(N.B. Including subcontractors working on your sites). Preceding Year
Preceding Year

(a) Number of fatal accidents occurred

(b) Number of reportable accidents occurred

(c) Number of dangerous occurrence occurred

(d) Number of prosecutions related to safety offences

(e) Number of Improvement Notice / Suspension Notice received

2.2 Are there any prosecutions against your company for alleged safety offences
Yes / No *
in hand or outstanding?

SECTION 3 OTHER INFORMATION

3.1 Please provide any other evidences or information that you consider relevant in relation to your safety record and
safety management.

Declaration:

We confirm that all the information provided in our response to this questionnaire is true and correct.

Signed: Date:

Name: Position / Title:

On behalf of (Tenderer’s Name):

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 CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix E

APPENDIX E TO THE INSTRUCTIONS TO TENDERERS

MTR CORPORATION’S ENVIRONMENTAL POLICY

MTR Corporation Limited is committed to the protection of Hong Kong’s environment and
the responsible management of all impacts arising from its activities in Hong Kong.

The Corporation will:

1. Comply with all relevant environmental laws or, in the absence of legislation, seek out and
observe accepted best international practice as appropriate.

2. Employ a corporate-wide Environmental Management System (EMS) to continuously

monitor and manage environmental impacts, and to conduct regular reviews on the range of
environmental issues that require monitoring.

3. Conduct Environmental Impact Assessments for new projects, where required by law and
suggested by best practice, and implement the recommendations.

4. Ensure that contractors and partners will implement any recommendation to achieve
acceptable environmental standards, train and encourage all our suppliers to adopt
environmental acceptable practices in the products and services provided.

5. Educate and train staff in environmental matters and raise their environmental awareness.

6. Educate passengers, legislators, opinion makers and the general public on the environmental
benefits of railways.

7. Set environmental performance goals, arrange regular third-party environmental audits and
publish the results with the aim of continuous improvement.

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 CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix F

APPENDIX F TO THE INSTRUCTIONS TO TENDERERS

ENVIRONMENTAL MANAGEMENT QUESTIONNAIRE

Contractor’s Name:

1. Does your company have an environmental policy?

❑ Yes ❑ No

(Please attach a copy if yes)

2. Is there an appointed person in your company with responsibility for environmental matters?

❑ Yes ❑ No

Please identify that person:

3. What level of authority does this person have? What are his/her duties?

❑ Board level ❑ Department level ❑ Part-time

Main Duties:

4. Does the product/services contain any hazardous materials?

❑ Yes ❑ No

Please specify:

5. Are there any special disposal requirements required?

❑ Yes ❑ No

Please specify:

6. Do you consider energy use in the design and use of your product/service?

❑ Yes ❑ No

Please specify:

7. Do you have a programme for monitoring your current level of environmental performance?

❑ Yes ❑ No

Please specify:

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 CONFIDENTIAL Contract C7635-23E
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Instructions to Tenderers – Appendix F

8. Do you have any environmental targets or objectives for improvement?

Do you have a programme for improvement? Over what timescale?

❑ Yes ❑ No

Please specify the timescale:

9. Do you offer a take back service for end of life equipment

❑ Yes ❑ No

Please specify:

10. What environmental licences and records (e.g. waste, noise surveys, air emissions, liquid
discharges) does your company hold?

11. What environmental initiatives has your company undertaken (e.g. waste recycling, green
products and energy conservation)?

12. Have there been any violations of regulations or complaints on environmental issues in the
last 3 years?

13. Are you aware of MTR’s environmental policy?

❑ Yes ❑ No

14. Any comments and suggestions:

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CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix G

APPENDIX G TO THE INSTRUCTIONS TO TENDERERS

SUMMARY OF CAR AND TPL INSURANCE COVER

SYNOPSIS OF INSURANCE COVER

Policy Type: Combined Contractors All Risks and Third Party Liability Insurance

Insured: 1) MTR Corporation Limited and/or TraxComm Limited and/or

MTR Telecommunication Co. Limited and/or MTR (Estates
Management) Limited and/or Kowloon-Canton Railway
Corporation and/or their Associated and/or Affiliated
Companies and/or Subsidiary Companies as now exist or are
hereinafter incorporated and/ or any Principal and/or all
Principal Contractors and/or subcontractors and/or sub-
subcontractors of any tier as may be appointed from time to
time and/or Consultants and Engineers for their site activities
only and/or other parties and/or

2) The Government of the Hong Kong Special Administrative

Region

The Insured shall be deemed to include Directors and/or Partners

and/or Employees and/or Agents of the above named (even if their
names are not specifically mentioned in this policy).

All for their respective rights and interest.

Insured Project: Contract C7635-23E Replacement of High Voltage and Low

Voltage Systems for TWL, ISL and TKL

Period of Insurance: From [to be confirmed] to [to be confirmed] (both dates inclusive)
for contract plus 24 months defects liability period following
completion but subject to break and review clause for every 36
months insurance period

Territorial Limits: Section I The Hong Kong Special Administrative Region but
extended to Guangdong Province in the Peoples' Republic of China
for transit risk.

Section II anywhere in the world but not in connection with any

business conducted by the Insured from premises in the United
States of America and/or Canada and/or Australia.

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Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix G

Choice of Law and

Jurisdiction: This Insurance shall be governed by and construed in accordance
with the law of the Special Administrative Region of Hong Kong
and each party agrees to submit to the exclusive jurisdiction of the
Courts of the Special Administrative Region of Hong Kong.

Interest: All activities of the Insureds undertaken or in the course of being

undertaken by or on behalf of the Insured under Contract C7635-
23E

Section I – Construction “All Risks” - The Insured Property

Contract Works

All works, temporary works, temporary buildings, campsites,

materials, spares, office equipment, and all other property or
equipment of whatsoever nature or description the property of the
Insured or for which they may be responsible at the sites of the
Insured Contracts or works or elsewhere in the Territorial Limits
including whilst in transit or temporarily stored away from the sites
in connection with the Insured Contracts.

Section II – Third Party Liability

To indemnify the Insured in respect of all sums which the Insured

shall become liable including the damage to Existing Property of
Principal to pay arising out of the performance of the Insured
Contracts.

Sum Insured: Section I – Construction “All Risks” – The Insured Property

Awarded contract sum

Section II – Third Party Liability

HKD20,000,000 any one occurrence / number of occurrences

unlimited

and

HKD30,000,000 any one occurrence in excess of 1st Layer indemnity,

by 2nd Layer Insurance.

Deductibles: Section I – Construction “All Risks” – The Insured Property

HKD600,000 – Act of God, Testing and Commissioning and

Maintenance

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Instructions to Tenderers – Appendix G

HKD400,000 – Theft / Defective Design or Workmanship or

Material

HKD150,000 each and every other occurrence.

Section II – Third Party Liability

HKD250,000 – Vibration, Removal or Weakening of Support and

Employer’s Property

HKD50,000 – Third Party Property Damage and Third Party Bodily

Injury

Conditions: As per Policy Wording herein including, but not restricted to the
following:

General Memoranda

1. Multiple Insured Clause

2. Run Off Clause
3. Claims Fund – HKD250,000
4. Contracts with a Provisionally Estimated Contract Price greater
than HKD500,000,000 covered at terms to be agreed following
notification.
5. Rights of Third Parties Clause

Memoranda to Section I – Construction “All Risks”

1. Extended Maintenance – Limited to 24 months

2. Professional Fees (including employees of MTR Corporation
Ltd. as applicable) – Limit HKD50,000,000
3. Debris Removal – Limit HKD50,000,000
4. Extra Charges – Limit HKD50,000,000
5. Plans and Document Clause
6. 50/50 Clause
7. Work Stoppages
8. X-Ray etc Indicating Internal Damage
9. General Average (Transit)
10. Testing and Commissioning
11. Margin Clause

Memoranda to Section II – Third Party Liability

1. Cross Liability
2. Indemnity to Other Parties Clause
3. Contractual Liabilities
4. Territorial Limits
5. Jurisdiction
6. Special Conditions for Underground Services

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CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix G

Exclusions: The following is a précis of the exclusions. The policy should be

referred to for the entire wording.

Section I – Construction “All Risks”

1. Loss or destruction of or damage to cash, banknotes, treasury

notes, cheques, stamps, deeds, bonds, bills of exchange,
promissory notes or securities.

2. Penalties for delay, non-completion or non-compliance with

contract requirements, liquidated damages, loss of revenue,
increased financing costs or any other consequential loss or loss
of use.

3. The cost of normal upkeep or normal making good.

4. Loss of any property by disappearance or by shortage where such

loss is revealed only by the making of an inventory or periodic
stocktaking.

This exclusion shall apply to losses for which no explanation can

be given and which show up only at the time of making an
inventory or stocktaking. If a loss is discovered only at the
time of making an inventory or stocktaking and it can be
shown that such loss is due to a risk covered by the Policy,
then the Insured shall be in no way prejudiced by this
exclusion.

5. Loss of or damage to any aircraft or Hovercraft or any waterborne

vessel or craft and plant permanently mounted thereon. However
this exclusion does not apply to safety boats or non-power driven
craft not exceeding 12 meters in length and floating works and
temporary works.

6. Loss of or damage to constructional plant and Contractor's

equipment mechanically propelled passenger or goods carrying
vehicles.

7. Any repairs or replacements necessitated solely by wasting

wearing away or wearing out caused by or naturally resulting
from ordinary use of working, rusting, corrosion or gradual
deterioration of any part of an item of Insured Property, but this
exclusion shall not apply to damage resulting from such causes to
other Insured Property covered by this Policy.

8. Any sea or air transit. However, this exclusion shall not apply to
sea or air transits between and within the Hong Kong Special
Administrative Region and Guangdong Province in the Peoples'
Republic of China.

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CONFIDENTIAL Contract C7635-23E
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Instructions to Tenderers – Appendix G

9. Loss of or damage to and the cost necessary to replace repair or

rectify

a) Insured Property which is in a defective condition due to a

defect in design plan specification materials or workmanship
of such Insured Property or any part thereof

b) Insured Property lost or damaged to enable the replacement

repair or rectification of Insured Property excluded by a)
above

Exclusion a) above shall not apply to other Insured Property

which is free of the defective condition but is damaged as a
consequence thereof.

For the purpose of this Policy and not merely this Exclusion the
Insured Property shall not be regarded as lost or damaged solely
by virtue of the existence of any defect in design plan
specification materials or workmanship in the Insured Property or
any part thereof.

10. The amount(s) stated as the Deductibles in the Schedule.

Section II – Third Party Liability

1. a) Liability in respect of death of or bodily injury (including

illness) to any person under a contract of employment or
apprenticeship with any Insured parties and arising out of
and in the course of such person’s employment or service
with such Insured;

b) Liability in respect of death of or bodily injury (including

illness) to any person occurring in the course of their
employment with the Insured for which insurance against
such liability (whether the insurance is limited in amount or
not) is or would have been provided under a policy in a form
prescribed or approved under or issued in pursuance of any
Employees' Compensation legislation applicable to the
Insured or any extension of such policy granted on request as
a matter of usual practice by Insurer(s) authorised to issue
such policies;

c) Liability imposed by the provisions of any Employees'

Compensation Ordinance or industrial award or agreement or
determination which would not otherwise have attached;

d) Claims brought by one party comprising “The Insured”

against another party comprising “The Insured” arising
out of death of or bodily injury (including illness) to any

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Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix G

person occurring in the course of their employment with

the Insured in connection with the Insured project.

2. Liability in respect of injury, illness, loss or damage or in

connection with or arising from:

a) the use of mechanically propelled passenger or goods

carrying vehicles used on the public highway not being
constructional plant primarily intended for use in the
Insured's construction activities on site or otherwise used
as a tool of trade;

b) occurrences in respect of which liability is compulsorily

insurable under any Road Traffic Act or similar legislation
governing the use of motor vehicles.

However, the Exclusion 2 shall not preclude indemnity to the

Insured in respect of their liability for damage by
mechanically propelled vehicles to the surface of roads,
adjacent buildings or other property, bridges or viaducts or to
anything beneath caused by the weight or vibration of such
vehicles or their loads.

3. Liability for loss of or damage to the permanent and/or temporary

works and/or materials forming part of the Insured Contracts
insured by Section I hereof whether executed or in the course of
execution by the Contractors' in performance of the Insured
Contracts during the period of Contractors' work (other than any
period of maintenance or defects liability period).

4. Liability for loss damage obstruction loss of amenities trespass

nuisance or any like cause which is inevitable having regard to
the circumstances and nature of the work undertaken.

5. Liability resulting from, attributable to or caused by the

ownership or possession of or use by the Insured of any aircraft or
the navigation of any waterborne vessel or craft but this exclusion
shall not apply to rowing boats, dinghies, workboats, safety boats,
personnel boats (powered or unpowered), working rafts or other
powered craft in any case not exceeding 12 meters in length and
unless otherwise insured and whilst within the Hong Kong
Special Administrative Region territorial waters.

6. Liability in respect of loss or damage to property belonging to or

in the care, custody or control of the Insured (provided that in
respect of any property being repaired, altered or maintained, this
exclusion shall be limited to the individual component or part
being worked upon in respect of which the replacement cost or
cost of repair is the lowest) but this exclusion shall not apply to
any such property after being taken into use by the Employer.

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CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix G

7. Liability arising out of:

a) Personal Injury or loss of or damage to or loss of use of

property directly or indirectly caused by seepage pollution or
contamination provided always that this paragraph (a) shall
not apply to liability for Personal Injury or loss of or physical
damage to or destruction of tangible property or loss of use
of such property damaged or destroyed where such seepage
pollution or contamination is caused by a sudden unintended
and unexpected happening during the period of this
Insurance.

b) the cost of removing nullifying or cleaning-up seeping

polluting or contaminating substances unless the seepage
pollution or contamination is caused by a sudden unintended
and unexpected happening during the period of this
Insurance.

8. Liability of the Insured to fare paying passengers or in respect of

any other claims arising out of Commercial Operation of any
section of the Insured Contract or the use and occupation of
buildings or facilities associated with that section.

Notwithstanding the foregoing paragraph, cover under this

Section shall, however, continue to indemnify the Contractors in
respect of continuing or subsequent operations carried out by
them in the performance of their obligations under their
respective contracts and other claims for which the Contractors
are responsible until the expiry of the Maintenance Period under
their respective contracts. Insurers will also indemnify the MTR
Corporation Limited and/or Kowloon-Canton Railway
Corporation and/or the Government of the Hong Kong Special
Administrative Region the parties named as Employer in respect
of claims made against them which are more properly the liability
of the Contractors and which if made directly against the
Contractors would be indemnifiable hereunder in accordance with
the foregoing.

9. Liability arising out of negligence, neglect, error or omissions on

the part of the Insured in the conduct and execution of their
professional activities and duties except where such negligence,
neglect, error or omission results in Third Party Death, Personal
Injury and/or damage to property.

10. Liability for any payment in respect of fines penalties punitive or

exemplary or liquidated damages.

11. a) Liability directly or indirectly caused by or alleged to be

caused by or contributed to in whole or in part by or arising

ITT ITT/G-7
CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix G

from the existence of or exposure to asbestos and/or any

asbestos containing materials.

b) any obligation to defend any claim or suit against the Insured

alleging liability resulting from a) above nor to Insurers’
liabilities for any costs or expenses arising therefrom.

12. The amount(s) stated in the Schedule under "Deductible".

General Exclusion:

a) Terrorism Exclusion
b) Asbestos Exclusion
c) Nuclear Risks
d) War Risks
e) Electronic Data Exclusion

Loss Adjuster: Crawford (Hong Kong) Limited or to be advised.

SPECIAL NOTE:

Principal including but not limited to the following:

1. MTR Corporation Limited

2. TraxComm Limited
3. MTR Telecommunication Co. Limited
4. Associated and/or Affiliated Companies of MTR Corporation Limited
5. Subsidiary Companies of MTR Corporation Limited
6. MTR (Estates Management) Limited
7. Kowloon-Canton Railway Corporation
8. Associated and/or Affiliated Companies of Kowloon-Canton Railway Corporation
9. Subsidiary Companies of Kowloon-Canton Railway Corporation
10. The Government of the Hong Kong Special Administrative Region
11. Any Principal or Owner for whom the MTR Corporation Limited undertakes work

The policy is subject to exceptions, memoranda, general exclusions and conditions. The
above summary is not intended to replace any of these terms which should be reviewed
in the policy document itself.

Furthermore the above is only a brief summary of the anticipated insurance to be

arranged by the MTR Corporation Limited (“Corporation”), and these details are
subject to change without prior notice. For further details, please contact Willis Hong
Kong Limited who is acting for the Corporation as Insurance Consultants.

The Contractors must satisfy himself of the terms and conditions of the Corporation’s
insurance program.

End of Synopsis.

ITT ITT/G-8
CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix H

APPENDIX H TO THE INSTRUCTIONS TO TENDERERS

EMPLOYEES’ COMPENSATION INSURANCE REQUIREMENTS

The tenderer shall provide documentary evidence from its insurer that its Employees’
Compensation Insurance Policy conforms to the following:

1. The Contractor and MTR Corporation Limited shall be named as the Insured in the
Schedule to the Policy. To meet this requirement, the Corporation’s name must be
included in the paragraph describing the identity of the Insured. Merely being named as
Principal is insufficient. The following is a suggested wording for Insured under the
Policy

“MTR Corporation Limited and/or the Principal Contractor and/or all Sub-Contractors
of every tier and/or Consultants of every tier employed by the Principal Contractor all
for their respective rights and interests.”

For the purposes of this policy and for the avoidance of doubt, the term “Sub-
Contractors” shall be deemed to be any organisations, consultants or suppliers whether
corporate or sole proprietors who fall within the scope of sub-contractors under the
Contract.

2. Exclusion clauses which explicitly exclude any person (such as self-employed persons,
partner or sole proprietor) from the cover of the Policy are not allowed.

3. Endorsement W204 and Endorsement W348 in the following words shall be endorsed
on the Policy.

(a) W204

“It is hereby understood and agreed that the indemnity herein granted is extended
to indemnify the Insured against liability at law (including liability under the
Legislation set out in the Schedule) to employees in the employ of sub-contractors
performing work for the Insured while engaged in the Business in respect of
which this Policy is granted.

It is further understood and agreed that Exception (a) of this Policy is deleted.

Subject otherwise to the Terms of this Policy.”

(b) W348

“It is hereby understood and agreed that the witnessing clause of this Policy is
deemed to be deleted and replaced by the following:

ITT ITT/H-1
CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix H

‘Now this Policy witnesseth that if any employee in the immediate service of any
of the parties jointly described as the Insured shall sustain bodily injury by
accident or disease caused during the Period of Insurance and arising out of and in
the course of his employment by the Insured in the Business.’

It is further understood and agreed that Exception (a) of this Policy is deleted.

Subject otherwise to the Terms of this Policy.”

4. The following clauses shall be added to the Policy:

(a) Held-covered Clause

“All employees of the Insured employed about the Business are insured under this
Policy notwithstanding that their wages, salaries and other earnings may not have
been included in the estimated amount of wages, salaries and other earnings on
which the Premium is based as recorded in the Schedule. The wages, salaries and
other earnings of such employees shall be advised to the Insurer at a time to be
mutually agreed between Insured and Insurer but not later than one month from
the expiry date of any Period of Insurance when the Premium will be adjusted in
accordance with this Policy.”

(b) MTR Corporation Limited Employees Exclusion

“Notwithstanding the provisions of Endorsement W348 this Policy does not insure
any employee of the MTR Corporation Limited.”

(c) Cover for Employees whilst Proceeding to and from Work During
Extraordinary Weather Conditions

“In the event of any employee of the Insured whose attendance at his place of
employment is required by the Insured during extraordinary weather conditions
being injured or killed whilst proceeding directly to his place of employment or
returning therefrom, such injury or death shall be deemed to have arisen out of or
in the course of the employee’s employment for the purposes of this Policy.”

5. Endorsement W338 is not required and will not be accepted.

ITT ITT/H-2
CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix I

APPENDIX I TO THE INSTRUCTIONS TO TENDERERS

STATEMENT OF COMPLIANCE

We confirm that with the exception of the items listed in Appendix J - Schedule of Deviations,
our Tender complies in every respect with all the requirements of the Conditions of Contract,
General Specification, and Particular Specification and Drawings for Contract C7635-23E –
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL.

Signed : ............................................................

Name : ............................................................
(Block Letters)

Position : ............................................................

Date : ............................................................

For and on behalf of (Tenderer) : ............................................................

ITT ITT/I-1
CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix J

APPENDIX J TO THE INSTRUCTIONS TO TENDERERS

SCHEDULE OF DEVIATIONS

The tenderer must insert “NONE” or provide details of all deviations from the Conditions of
Contract (C of C), General Specification (GS) or Particular Specification (PS).

Clause Reference Requirements Description / Reasons of Deviation

Signed : ......................................... For and on behalf of (Tenderer) :

Name : ......................................... ..................................................

(Block Letters)
Position : ......................................... ..................................................

Date : ......................................... ..................................................

ITT ITT/J-1
CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix K

APPENDIX K TO THE INSTRUCTIONS TO TENDERERS

Equipment Schedule

(1) 33kV Switchgears and Circuit Breakers

Item Details
1. Manufacturer/Model
2. Country of Origin (Country and City)
3. Standards
- Switchgear assembly standard
4. Type reference
5. Type test certificates
6. Rated frequency, Hz
7. Rated voltage, kV
- Nominal
- Maximum
8. Rated lightning impulse withstand
voltage, kV
9. Rated one-minute power frequency
withstand voltage, kV
10. Busbar rating, A
11. Rated normal current, A
12. Rated short-circuit breaking current, kA
13. Rated short-circuit making current, kA
14. Rated operating sequence
15. Rated short-time current for 3 seconds,
kA
16. Rated transient recovery voltage for
terminal faults, kV
17. Insulation material
18. Characteristics of the operation of circuit
breaker
- Method of closing
- Method of tripping
- Rated supply voltage, V
19. Circuit breaker interrupter type
20. Opening time, ms
- Without current
- At 100% of rated breaking current
21. Total breaking time, ms
22. 3 Pole Isolator / Earth Switch
- Type
- Rated voltage, V
- Rated current, A
- Rated short time current for 3sec, kA
23. Leakage rate of SF6 per annum, %
24. Terminations

ITT ITT/K-1
CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix K

Item Details
25. Top or bottom cable entry
26. Degree of protection HV and Control
compartment
27. Description of construction and
materials used
28. Current transformer
- Type
- Ratings
29. Voltage transformer
- Type
- Ratings
30. Protection Relays Make & Type for
main and backup protections for feeder,
distribution transformer, rectifier
transformer and services transformer
circuits.
31. Overall dimensions, (L)x(W)x(H), mm
32. Weight with all fitted equipment in
service, kg
- Static
- Dynamic
33. Delivery Weight, kg

ITT ITT/K-2
CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix K

(2) 11kV Switchgears and Circuit Breakers

Item Details
1. Manufacturer/Model
2. Country of Origin (Country and City)
3. Standards
- Switchgear assembly standard
4. Type test certificates
5. Rated frequency, Hz
6. Rated voltage, kV
a. Nominal
b. Maximum
7. Rated lightning impulse withstand
voltage, kV
8. Rated one-minute power frequency
withstand voltage, kV
9. Busbar rating, A
10. Rated normal current, A
11. Rated short-circuit breaking current, kA
12. Rated short-circuit making current, kA
13. Rated short time current, kA
14. Rated operating sequence
15. Rated short-time current for 3 seconds,
kA
16. Insulation material
17. Characteristics of the operation of circuit
breaker
a. Method of closing
b. Method of tripping
c. Rated supply voltage, V
18. Opening time, ms
a. Without current
b. At 100% of rated breaking current
19. Total breaking time, ms
20. 3 Pole Isolator / Earth Switch
- Type
- Rated voltage, V
- Rated current, A
- Rated short time current for 3sec, kA
21. Leakage rate of SF6 per annum, %
22. Terminations
23. Top or bottom cable entry
24. Degree of protection HV and Control
compartment
25. Description of construction and materials
used
26. Current transformer
- Type

ITT ITT/K-3
CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix K

- Ratings
27. Protection Relays
Make & Type for main and backup
protections for feeder, distribution
transformer, rectifier transformer and
services transformer circuits.
28. Overall dimensions, (L)x(W)x(H), mm
29. Weight with all fitted equipment in
service, kg
a. Static
b. Dynamic
30. Delivery Weight, kg

ITT ITT/K-4
CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix K

(3) 415V LVSBs/MCCs (Temporary) (Use different table to fill in the technical particulars of
different types of switchboards)

Item Details
1. Manufacturer/Model
2. Country of Origin (Country and City)
3. Standards
- Switchgear assembly standard
4. Type test certificates
5. Rated frequency, Hz
6. Rated voltage, kV
- Nominal
- Maximum
7. Rated normal current, A
8. Rated short-circuit breaking current, kA
9. Rated short-circuit making current, kA
10. Rated short time current, kA
11. Rated short time, s
12. Rated operating sequence
13. Rated impulse withstand voltage, kV
14. Rated one-minute power frequency
withstand voltage, kV
15. Characteristics of the operation of circuit
breaker
- Method of closing
- Method of tripping
- Rated supply voltage, V
16. Opening time, ms
- Without current
- At 100% of rated breaking current
17. Total breaking time, ms
18. Degree of protection for
- External breaker housing
- Internal partition
19. Terminations
20. Top or bottom cable entry
21. Description of construction and materials
used
22. Protection features
23. Protection Relays Make & Type
24. Overall dimensions, (L)x(W)x(H), mm
25. Weight with all fitted equipment in
service, kg
- Static
- Dynamic
26. Delivery Weight, kg
27. Maintenance Access
28. Metering and monitoring device type

ITT ITT/K-5
CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix K

(4) 415V LVSBs/MCCs (Permanent) (Use different table to fill in the technical particulars of
different types of switchboards)

Item Details
1. Manufacturer/Model
2. Country of Origin (Country and City)
3. Standards
- Switchgear assembly standard
4. Type test certificates
5. Rated frequency, Hz
6. Rated voltage, kV
- Nominal
- Maximum
7. Rated normal current, A
8. Rated short-circuit breaking current, kA
9. Rated short-circuit making current, kA
10. Rated short time current, kA
11. Rated short time, s
12. Rated operating sequence
13. Rated impulse withstand voltage, kV
14. Rated one-minute power frequency
- withstand voltage, kV
15. Characteristics of the operation of circuit
breaker
- Method of closing
- Method of tripping
- Rated supply voltage, V
16. Opening time, ms
- Without current
- At 100% of rated breaking current
17. Total breaking time, ms
18. Degree of protection for
- External breaker housing
- Internal partition
19. Terminations
20. Top or bottom cable entry
21. Description of construction and
materials used
22. Protection features
23. Protection Relays Make & Type
24. Overall dimensions, (L)x(W)x(H), mm
25. Weight with all fitted equipment in
service, kg
- Static
- Dynamic
26. Delivery Weight, kg
27. Maintenance Access
28. Metering and monitoring device type

ITT ITT/K-6
CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix K

(5) 33/0.415kV Services Transformers

Item Details
1. Manufacturer/Model
2. Country of Origin (Country and City)
3. Standards
4. Type
- Insulating fluid
5. Ratings, MVA
6. Phase
7. Frequency, Hz
8. Rated lightning impulse withstand
voltage at HV windings, kV
9. Rated one-minute power frequency
withstand voltage at HV windings, kV
10. Insulation level at LV windings, kV
11. Overload capacity, %
12. Voltage ratio at no load
13. Phase connection
14. Tapping
15. Temperature rise at rated output
(ambient 40C), C
- Fluid
- Winding
16. Impedance voltage at principal tapping,
%
17. Core material
18. Windings material
19. Type of winding
- HV
- LV
20. Harmonics distortion
21. Load loss, kW
22. No load loss, kW
23. Fluid volume, l
24. Degree of protection for transformer
housing
25. Terminations
26. Protection features
27. Overall dimensions, (L)x(W)x(H), mm
28. Weight, kg
29. Noise level (dB) at 1m from transformer
30. Delivery dimension (without packing),
(L)x(W)x(H), mm
31. Delivery weight (without packing), kg

ITT ITT/K-7
CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix K

(6) Power Inverter Transformers

Item Details
1. Manufacturer/Model
2. Country of Origin (Country and City)
3. Standards
4. Type
- Insulating fluid
5. Ratings, MVA
6. Phase
7. Frequency, Hz
8. Rated lightning impulse withstand
voltage at HV windings, kV
9. Rated one-minute power frequency
withstand voltage at HV windings, kV
10. Insulation level at LV windings, kV
11. Overload capacity, %
12. Voltage ratio at no load
13. Phase connection
14. Tapping
15. Temperature rise at rated output
(ambient 40C), C
- Fluid
- Winding
16. Impedance voltage at principal tapping,
%
17. Core material
18. Windings material
19. Type of winding
- HV
- LV
20. Harmonics distortion
21. Load loss, kW
22. No load loss, kW
23. Fluid volume, l
24. Degree of protection for transformer
housing
25. Terminations
26. Protection features
27. Overall dimensions, (L)x(W)x(H), mm
28. Weight, kg
29. Noise level (dB) at 1m from transformer
30. Delivery dimension (without packing),
(L)x(W)x(H), mm
31. Delivery weight (without packing), kg

ITT ITT/K-8
CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix K

(7) Rectifier Transformers

Item Details
1. Manufacturer/Model
2. Country of Origin (Country and City)
3. Standards
4. Type
- Insulating fluid
5. Ratings, MVA
6. Equivalent Continuous Rating, MVA
(to cope with continuous and overload
rating)
7. Phase (Input/Output)
8. Frequency, Hz
9. Rated lightning impulse withstand
voltage at HV windings, kV
10. Rated one-minute power frequency
withstand voltage at HV windings, kV
11. Insulation level at LV windings, kV
12. Coupling factor
13. Voltage ratio at no load
14. Phase connection
15. Tapping
16. Temperature rise at rated output
(ambient 40C), C
- Fluid
- Winding
17. Impedance voltage at principal tapping,
%
18. Core material
19. Windings material
20. Type of winding
- HV
- LV
21. Harmonics distortion
22. Load loss, kW
23. No load loss, kW
24. Fluid volume, l
25. Degree of protection for transformer
housing
26. Degree of protection for busduct
interconnecting rectifier transformer and
rectifier
27. Terminations
28. Protection features
29. Overall dimensions, (L)x(W)x(H), mm
30. Weight, kg
- without radiator & conservator

ITT ITT/K-9
CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix K

Item Details
- with radiator & conservator
31. Noise level (dB) at 1m from transformer
32. Delivery dimension (without packing),
(L)x(W)x(H), mm
33. Delivery weight (without packing), kg

ITT ITT/K-10
CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix K

(8) Rectifiers

Item Details
1. Manufacturer/Model
2. Country of Origin (Country and City)
3. Standards
4. Rated AC voltages, kV
5. Rated DC voltages, V
- No load
- 0.5% Full load
- 100% Full load
- 300% Full load
- No load (33kV + 6%a.c.)
6. Rated current, A
7. Rating class
8. Type of cooling
9. Maximum operating temperature, C
10. Temperature rise at rated output
(ambient 40C), C
11. Full load overall efficiency, %
12. Displacement power factor
13. Overload characteristic
14. Rated short circuit current, kA
15. Rated short time, s
16. Rated lightning impulse withstand
voltage, kV
17. Rated one minute power frequency
withstand voltage, kV
18. Diode material
19. Degree of protection for rectifier housing
20. Terminations
21. Protection features
22. Overall dimensions, (L)x(W)x(H), mm
23. Weight, kg
24. Noise level (dB) at 1m from rectifier
25. Delivery dimension, (L)x(W)x(H), mm
26. Delivery weight, kg

ITT ITT/K-11
CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix K

(9) 1500V d.c. Switchgears (for Track Feeder Breakers)

Item Details
1. Manufacturer/Model
2. Country of Origin (Country and City)
3. Standards
- Switchgear assembly standard
4. Type test certificates
5. Rated voltage, kV
a. Nominal
b. Maximum
6. Rated normal current, A
7. Rated short-circuit breaking current, kA
8. Rated short-circuit making current, kA
9. Rated short time current, kA
10. Rated short time, s
11. Rated operating sequence
12. Rated impulse withstand voltage, kV
13. Rated one-minute power frequency
withstand voltage, kV
14. Characteristics of the operation of circuit
breaker
a. Method of closing
b. Method of tripping
c. Rated supply voltage, V
15. Opening time, ms
a. Without current
b. At 100% of rated breaking current
16. Total breaking time, ms
17. Degree of protection for
- External breaker housing
- Internal partition
18. Terminations
19. Protection features
20. Protection Relays Make & Type
21. Overall dimensions, (L)x(W)x(H), mm
22. Weight with all fitted equipment in
service, kg
a. Static
b. Dynamic
23. Noise level (dB) at 1m from
Switchboards
24. Description of construction and materials
used
25. Delivery Weight, kg

ITT ITT/K-12
CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix K

(10) 1500V d.c. Switchgear (for Rectifier Breaker)

Item Details
1. Manufacturer/Model
2. Country of Origin (Country and City)
3. Standards
- Switchgear assembly standard
4. Type test certificates
5. Rated voltage, kV
a. Nominal
b. Maximum
6. Rated normal current, A
7. Rated short-circuit breaking current, kA
8. Rated short-circuit making current, kA
9. Rated short time current, kA
10. Rated short time, s
11. Rated operating sequence
12. Rated impulse withstand voltage, kV
13. Rated one-minute power frequency
withstand voltage, kV
14. Characteristics of the operation of circuit
breaker
a. Method of closing
b. Method of tripping
c. Rated supply voltage, V
15. Opening time, ms
a. Without current
b. At 100% of rated breaking current
16. Total breaking time, ms
17. Degree of protection for
- External breaker housing
- Internal partition
18. Terminations
19. Protection features
20. Protection Relays Make & Type
21. Overall dimensions, (L)x(W)x(H), mm
22. Weight with all fitted equipment in
service, kg
a. Static
b. Dynamic
23. Noise level (dB) at 1m from
Switchboards
24. Description of construction and materials
used
25. Delivery Weight, kg

ITT ITT/K-13
CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix K

(11) 1500V d.c. Switchgears (for Bus-Interconnector Breakers)

Item Details
1. Manufacturer/Model
2. Country of Origin (Country and City)
3. Standards
- Switchgear assembly standard
4. Type test certificates
5. Rated voltage, kV
a. Nominal
b. Maximum
6. Rated normal current, A
7. Rated short-circuit breaking current, kA
8. Rated short-circuit making current, kA
9. Rated short time current, kA
10. Rated short time, s
11. Rated operating sequence
12. Rated impulse withstand voltage, kV
13. Rated one-minute power frequency
withstand voltage, kV
14. Characteristics of the operation of circuit
breaker
a. Method of closing
b. Method of tripping
c. Rated supply voltage, V
15. Opening time, ms
a. Without current
b. At 100% of rated breaking current
16. Total breaking time, ms
17. Degree of protection for
- External breaker housing
- Internal partition
18. Terminations
19. Protection features
20. Overall dimensions, (L)x(W)x(H), mm
21. Weight with all fitted equipment in
service, kg
a. Static
b. Dynamic
22. Noise level (dB) at 1m from
Switchboards
23. Description of construction and materials
used
24. Delivery Weight, kg

ITT ITT/K-14
CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix K

(12) 1500V d.c. Switchgears (for Inverter Breakers)

Item Details
1. Manufacturer/Model
2. Country of Origin (Country and City)
3. Standards
- Switchgear assembly standard
4. Type test certificates
5. Rated voltage, kV
a. Nominal
b. Maximum
6. Rated normal current, A
7. Rated short-circuit breaking current, kA
8. Rated short-circuit making current, kA
9. Rated short time current, kA
10. Rated short time, s
11. Rated operating sequence
12. Rated impulse withstand voltage, kV
13. Rated one-minute power frequency
withstand voltage, kV
14. Characteristics of the operation of circuit
breaker
a. Method of closing
b. Method of tripping
c. Rated supply voltage, V
15. Opening time, ms
a. Without current
b. At 100% of rated breaking current
16. Total breaking time, ms
17. Degree of protection for
- External breaker housing
- Internal partition
18. Terminations
19. Protection features
20. Overall dimensions, (L)x(W)x(H), mm
21. Weight with all fitted equipment in
service, kg
a. Static
b. Dynamic
22. Noise level (dB) at 1m from
Switchboards
23. Description of construction and materials
used
24. Delivery Weight, kg

ITT ITT/K-15
CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix K

(13) Drainage Diode Equipment

Item Details
1. Manufacturer/Model
2. Country of Origin (Country and City)
3. Standards
4. Type test certificates
5. Continuous current rating, A
a. Drainage diode circuit
b. Mitigation busbar
6. Rated short circuit withstand current for
20ms, kA
7. Maximum operating voltage, V
8. Power frequency withstand voltage, kV
- main circuit
- auxiliary circuit
9. Impulse withstand voltage, kV
10. Degree of protection for the housing
11. Diode
- Make & Type
- Technical specifications
12. Surge arrester
- Make & Type
- Nominal discharge current (8/20us), kA
- Residual voltage at 20kA, V
13. Overall dimensions, (L)x(W)x(H), mm
14. Description of construction and materials
used
15. Delivery weight, kg

ITT ITT/K-16
CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix K

(14) Overvoltage Protection Devices

Item Details
1. Manufacturer/Model
2. Country of Origin (Country and City)
3. Standards
4. Type test certificates
5. Contiguous current rating, A
6. Rated short circuit withstand current, kA
7. Maximum operating voltage, V
8. Power frequency withstand voltage, kV
- main circuit
- auxiliary circuit
9. Impulse withstand voltage, kV
10. Protection features
11. Degree of protection for the housing
12. Thyristor
- Make & Type
- Technical specifications
13. Surge arrester
- Make & Type
- Nominal discharge current (8/20us), kA
- Residual voltage at 20kA, V
14. Overall dimensions, (L)x(W)x(H), mm
15. Description of construction and materials
used
16. Delivery weight, kg

ITT ITT/K-17
CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix K

(15) Power Inverters

Item Details
1. Manufacturer/Model
2. Country of Origin (Country and City)
3. Standards
4. Type test certificates
5. Rated power capacity, MW
6. Continuous current rating, A
7. Overload capability, %
8. Current limiting characteristics, A
9. Voltage-current characteristics, V-A
10. Type of cooling
11. Maximum operating temperature, C
12. Temperature rise at rated output (ambient
40C), C
13. Full load efficiency, %
14. Rated short circuit withstand current, kA
15. Rated short time, s
16. Maximum operating voltage, V
17. Power frequency withstand voltage, kV
- main circuit
- auxiliary circuit
18. Impulse withstand voltage, kV
19. Degree of protection for the housing
20. Protection features
21. Overall dimensions, (L)x(W)x(H), mm
22. Description of construction and materials used
23. Delivery weight, kg
24. Delivery Dimensions, (L)x(W)x(H), mm

ITT ITT/K-18
CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix K

(16) 33kV Power Cables

Item Details
1. Manufacturer/Model
2. Country of Origin (Country and City)
3. Normal working or design voltage Uo,
kV
4. Type of cable
5. Standard
6. Conductor
- Material
- Number of cores
- Shape of conductor
- Number of wires in each conductor
- Diameter of each wire, mm
- Cross sectional area of conductor, mm²
7. Material of conductor screen
8. Insulation
- Type
- Curing process
9. Material of insulation screen per core
10. Type of metallic layer
11. Type of filler
12. Type of material of binder over laid up
cores
13. Bedding
- Type
14. Armour
- Type
- Number of wires
- Diameter of each wire, mm
15. Oversheath
- Type
16. Completed cable
- Nominal overall diameter, mm
- Nominal weight per metre, kg/m
17. Maximum d.c. resistance of conductor
per metre of cable at 20oC, ohm
18. Maximum d.c. resistance of armour per
metre of cable at 20°C, ohm
19. Maximum a.c. resistance of conductor per
metre of cable at 90°C, ohm
20. Minimum insulation resistance per
1000m of cable per core at 20°C, M ohm
21. Equivalent star reactance per metre of 3-
phase circuit at nominal frequency 50Hz,
ohm
22. Maximum electrostatic capacitance per

ITT ITT/K-19
CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix K

Item Details
metre of cable, pF
23. Maximum charging current per core per
metre of cable at normal voltage and
frequency, mA
24. Maximum continuous current carrying
capacity per conductor, A
- Laid direct in ground (assume
g=1.2K.m/W and ground temperature =
30°C)
- Drawn into pipes or ducts (assume
g=1.2K.m/W and ground temperature =
30°C)
- Laid in air (assume ambient air
temperature = 40°C)
25. Metallic armour loss of cable per metre of
3 phase circuit at normal voltage and
frequency and at maximum current
ratings given in item 23, kW
- Laid direct in ground
- Drawn into pipes or ducts
- Installed in air at 40°C
26. Maximum continuous conductor
temperature, °C
27. Maximum power factor of charging kVA
of cable at normal voltage and frequency
and a conductor temperature of
- 20°C
- 90°C
28. Maximum power factor of charging kVA
of cable at normal frequency and a
conductor temperature of
20°C
- 0.5 Uo
- 1.0 Uo
- 1.25 Uo
- 2.0 Uo
29. Conductor short circuit current
- Carrying capacity for 3 seconds, kA
- Final conductor temperature, °C
30. Metallic layer earth fault current
- Carrying capacity for 1 second, kA
- Final screen temperature, °C
31. Armour earth fault current
- Carrying capacity for 1 second, kA
- Final armour temperature, °C
32. Type of cable joints used
33. Minimum radius of bend around which

ITT ITT/K-20
CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix K

Item Details
cable can be laid, m
34. Nominal internal diameter of pipes or
ducts through which cable may be pulled,
mm
35. Manufacturing drum lengths, m
- Normal
- Maximum
36. Drum diameter, m
37. Maximum weight per drum, kg

ITT ITT/K-21
CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix K

(17) d.c. Traction Cables

Item Details
1. Manufacturer/Model
2. Country of Origin (Country and City)
3. Normal working or design voltage Uo, kV
4. Type of cable
5. Standard
6. Conductor
- Material
- Number of cores
- Shape of conductor
- Number of wires in each conductor
- Diameter of each wire, mm
- Cross sectional area of conductor, mm²
7. Insulation
- Type
- Thickness of insulation, mm
8. Type of insulation screen layer
9. Oversheath
- Type
10. Completed cable
- Nominal overall diameter, mm
- Nominal weight per metre, kg/m
11. Maximum d.c. resistance of conductor
per 1000m of cable at 20°C, ohm
12. Minimum insulation resistance per
1000m of cable per core at 20°C, Mohm
13. Maximum continuous current carrying
capacity, A
- Laid direct in ground (assume
g=1.2K.m/W and ground temperature =
30°C)
- Drawn into pipes or ducts (assume
g=1.2K.m/W and ground temperature =
30°C)
- Laid in air (assume ambient air
temperature = 40°C)
14. Maximum continuous conductor
temperature, °C
15. Conductor short circuit current
- Carrying capacity for 1 second, kA
- Final conductor temperature, °C
16. Minimum radius of bend around which
cable can be laid, m
17. Nominal internal diameter of pipes or
ducts through which cable may be pulled,
mm
18. Manufacturing drum lengths, m

ITT ITT/K-22
CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix K

Item Details
- Normal
- Maximum
19. Drum diameter, m
20. Maximum weight per drum, kg

ITT ITT/K-23
CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix K

(18) LV, Control and 110V d.c. Battery Supply Cables (Use different table to fill in the
technical particulars of different types of cables)

Item Details
1. Manufacturer/Model
2. Country of Origin (Country and City)
3. Normal working or design voltage Uo,
kV
4. Type of cable
5. Standard
6. Conductor
- Material
- Number of cores
- Shape of conductor
- Number of wires in each conductor
- Diameter of each wire, mm
7. Type of insulation
8. Nominal external diameter of completed
cable, mm
9. Maximum d.c. resistance of conductor
per metre of cable at 20°C, ohm
10. Maximum a.c. resistance of conductor per
1000m of cable at maximum conductor
temperature, ohm
11. Equivalent star reactance per 1000m of
cable at 50Hz, ohm
12. Maximum d.c. resistance of armour per
1000m of completed cable at 20°C, ohm
13. Minimum insulation resistance at 20°C
per 1000m of one conductor to armour
and the remaining conductors connected
to the armour, Mohm
14. Oversheath
- Type
15. Nominal weight per metre of completed
cable, kg
16. Minimum radius of bend around which
cables can be laid, mm
17. Manufacturing drum lengths, m
- Maximum
- Minimum
18. Drum diameter, m
19. Maximum weight per drum, kg

ITT ITT/K-24
CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix K

(19) Telecommunication Cables

Item Details
1. Manufacturer
2. Country of Origin (Country and City)
3. Type of cable
4. Standard
5. Construction
6. Nominal external diameter of completed
cable, mm
7. Nominal weight per metre of completed
cable, kg
8. Minimum radius of bend around which
cables can be laid, mm
9. Manufacturing drum lengths, m
- Maximum
- Minimum
10. Drum diameter, m
11. Maximum weight per drum, kg

ITT ITT/K-25
CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix K

(20) Fibre Optics Cables

Item Details
1. Manufacturer
2. Country of Origin (Country and City)
3. Type of cable
4. Standard
5. Number of cores
6. Construction
- Core
- Bedding
- Armour
- Moisture Barrier
- Oversheath
- Identification
7. Optical requirement
- Type
- Mode Field Diameter
- Cladding Diameter
- Optical Attenuation
- Chromatic Dispersion
- Cutoff Wavelength
8. Nominal external diameter of completed
cable, mm
9. Nominal weight per metre of completed
cable, kg
10. Minimum radius of bend around which
cables can be laid, mm
11. Manufacturing drum lengths, m
- Maximum
- Minimum
12. Drum diameter, m
13. Maximum weight per drum, kg

ITT ITT/K-26
CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix K

(21) 110V d.c. Batteries

Item Details
1. Manufacturer
2. Country of Origin (Country and City)
3. Type of battery
4. Standard
5. Design life of batteries at the following
ambient temperature
- 20°C
- 30°C
- 40°C
6. Number of cells
7. Nominal battery voltage, V
8. Ampere Hour Capacity, AH
- Maximum
- Minimum
9. Overall Dimension (including battery
stand) (L)x(W)x(H), mm
- For maximum AH
- For minimum AH
10. Total weight of batteries and battery
stand in service
- For maximum AH
- For minimum AH
11. Delivery weight, kg
- For maximum AH
- For minimum AH

ITT ITT/K-27
CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix K

(22) Battery Chargers

Item Details
1. Manufacturer
2. Country of Origin (Country and City)
3. Input voltage, V
4. Type of rectifier, diodes/ thyristors
5. Nominal output voltage (float charge), V
6. Output voltage range of equipment, V
- On float charge
- On quick charge
7. Efficiency at nominal output and
continuous rated output, %
8. Type of charging current control
9. Total weight of charger including
cubicle and all equipment, kg
- For maximum battery AH
- For minimum battery AH
10. Overall dimensions, (L)x(W)x(H) mm
- For maximum battery AH
- For minimum battery AH
11. Delivery weight, kg
- For maximum battery AH
- For minimum battery AH

ITT ITT/K-28
CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix K

(23) 61850 System Equipment (Use different table to fill in the technical particulars of
different types of equipment)

Item Details
1. Manufacturer
2. Country of Origin (Country and City)
3. Standard
4. Input voltage, V
5. Operating temperature, oC
6. Permissible humidity, %
7. Communication protocol

ITT ITT/K-29
CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix K

(24) Building Services Equipment

Item Manufacturer Model Details

1. MCCB Board & MCCB
2. Country of Origin (Country
and City)
3. Isolators and fuse switches
4. Busbar Chamber
5. MCB Board, MCB, RCBO,
RCD & AI switch
6. Light Fitting, T8 fluorescent
batten and tube
7. Exit Sign
8. Electrical accessories (i.e.
lighting switch, 13A S/O,
13A fused connection unit,
etc)
9. Industrial socket outlet
10. Ventilation Fan
11. Split type air-conditioner
12. FM200 system
13. AFA system – AFA sub-
panel, smoke detector, alarm
bell, etc.
14. Portable fire extinguishers
15. Water spray system

ITT ITT/K-30
CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix L

APPENDIX L TO THE INSTRUCTIONS TO TENDERERS

POST-QUALIFICATION STATEMENT

Name of Tenderer

Principal Office

The signatory of this Tender guarantees the truth and accuracy of all statements made.

The tenderer shall insert full particulars of all changes which have taken place since replying
to the prequalification questionnaire. All questions on that questionnaire shall be referred to
by number; where there has been no change the tenderer shall reply “nil” against the question
number. Additional pages shall be added as required, numbered consecutively to this
Appendix.

ITT ITT/L-1
CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix M

APPENDIX M TO THE INSTRUCTIONS TO TENDERERS

MANPOWER RESOURCE PLAN –

PROFORMA FOR STAFF AND MANUAL WORKERS

ITT ITT/M-1
CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix N

APPENDIX N TO THE INSTRUCTIONS TO TENDERERS

PREREQUISITES FOR TENDER ASSESSMENT

Tenderers must include the information as required in Sections 1, 2 and 3 below in their tender
submission.

1. Section 1 – Compliance with statutory requirements in respect of contractor

registration

The tenderer shall submit pieces of information demonstrating that:

a. The tenderer is a Registered Electrical Contractor (hereinafter referred to as

REC) employing electrical workers registered with the Electrical and
Mechanical Services Department of the HKSAR in accordance with the
Electricity Ordinance.

b. The tenderer and his any hired REC have met all prescribed requirements in
respect of registration set out in the Particular Specification.

2. Section 2 – Capability to carry out and manage design for the Works

The tenderer shall submit pieces of information demonstrating that:

a. His Design Team and his any hired REC have met all prescribed requirements
in the Particular Specification and possesses the required experience in design,
installation, testing and commissioning for fixed power system equipment on
electrified railways. Job references on networkwide projects of power supply
systems for electrified railways, including either brownfield or greenfield
installations of the HV power equipment, 1500V d.c. systems equipment and
LVSBs / MCCs are essential and shall be provided in detail.

b. His Design Team and his any hired REC have employed:

i. A Design Manager with qualification of Corporate Member (Electrical

discipline) from the Institution of Engineering and Technology, UK, the
Hong Kong Institution of Engineers or other equivalent and approved
internationally accredited institution; Registered Professional Engineer
(or equivalence) possessing a minimum of 20 years’ experiences in the
design of HV power supply system, traction systems and LV power
supply system; and Registered Electrical Worker of Grade C0 and H0.
Curriculum vitae shall be provided for the designers.

ii. Designers responsible for electrical works with qualification of

Registered Electrical Workers permitted to carry out design of appropriate
class relevant to the works and have at least 5 years of relevant design
experience. Curriculum vitae shall be provided for the designers.

c. His Design Team has adequate technical staff with sound qualifications and
experience meeting all prescribed requirements, and a track record to oversee
the design, software modelling, development and applications for computer

ITT ITT/N-1
CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix N

simulation studies, as well as the supply, installation, testing and

commissioning of the replacement and modifications / upgrade of the
Employer’s Power Supply System, LVSBs / MCCs, in particular involving (1)
computer simulation studies on 1500V d.c. systems, and (2) power system load
flow simulation studies for HV and LV networks design. Curriculum vitae
shall be provided for the technical staff of the dedicated design team.

3. Section 3 – Availability of adequate resources in Hong Kong

The tenderer shall submit pieces of information demonstrating that:

a. His Project Team and his any hired REC have sufficient resources in Hong
Kong for his Project Management Team, Design Team, System Integration and
Coordination Team to meet all prescribed requirements in the Particular
Specification.

b. His any hired REC has sufficient manpower resources in Hong Kong to
complete all the electrical works required by the Contract.

c. His Design Team and his any hired REC have a dedicated management team of
at least 10 technical staff to oversee the REC’s works.

ITT ITT/N-2
CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix O

APPENDIX O TO THE INSTRUCTIONS TO TENDERERS

SUB-CONTRACTING

The Contractor confirms that in accordance with Clause 5.3 of the Conditions of Contract he
shall submit full particulars of the proposed sub-contractors as specified below for approval
by the Engineer prior to his procurement of any related part of the Works. Unless an
alternative is otherwise approved by the Engineer, the Contractor shall employ the sub-
contractors as specified below for the Works. The Contractor further confirms that he shall
control and ensure that the sub-contractors employed by him will not re-sublet any part of
their works.

Item of Work Name and address of Sub-contractors

ITT ITT/O-1
CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix P

APPENDIX P TO THE INSTRUCTIONS TO TENDERERS

LETTER OF INDEMNITY

To : MTR Corporation Limited

From : [ ]

Date : [ ]

Dear Sirs,

Letter of Indemnity for Contract No.

Contract Title:

I/We refer to my/our tender (“the tender”) for the above Contract.

In consideration of your agreeing to consider the tender I/we hereby irrevocably and
unconditionally agree to indemnify you against all losses, liabilities, damages, costs, legal
costs, professional and other expenses of any nature whatsoever which you have incurred or
suffered as a result of the violation of Instructions to Tenderers Appendix A Clause 18 by
me/us and/or any person authorized or licensed by me/us. [We agree that we shall be jointly
and severally liable for our obligations under this letter of indemnity and all references to
“we” shall take effect as references to all of us or any of us and the words “us” and “our”
shall be construed accordingly.]1 I/We hereby represent that, with respect to my/our
obligations, liabilities or any other matter under or arising out of or in connection with this
letter of indemnity, neither I/we nor any of my/our properties or assets have, in the Hong
Kong Special Administrative Region, or in any other jurisdiction, any right of immunity on
the grounds of sovereignty or otherwise from any legal action, suit or proceedings; from the
giving of relief in any legal action, suit or proceedings; from set-off or counterclaim; from the
jurisdiction of any court, in the Hong Kong Special Administrative Region or in any other
jurisdiction; from service of process upon us or any agent; from attachment prior to judgment
in order to obtain satisfaction thereof; from attachment after judgment or from execution or
any other process for the endorsement of any judgment or other legal process in any
jurisdiction; and to the extent that I/We am/are or become entitled to any immunity as
aforesaid, in the Hong Kong Special Administrative Region or in any other jurisdiction with
respect to my/our obligations, liabilities or any other matter under or arising out of or in
connection with this letter of indemnity, I/we hereby and will irrevocably and unconditionally
waive and agree not to plead or claim any such immunity. I/We further consent to the giving

ITT ITT/P-1
CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix P

of any relief in any legal action, suit or proceeding and to execution and or any other form of
process for the enforcement of any judgment against me/us or my/our assets.

[We acknowledge that we comprise all the participants of (name of the tenderer)]1.

This letter of indemnity shall be governed by and construed in all respects according to the
laws for the time being in force in the Hong Kong Special Administrative Region and I/we
hereby submit to the non-exclusive jurisdiction of the courts of the Hong Kong Special
Administrative Region.

(1) THE COMMON SEAL of

[ ] )
was affixed in the presence of )
[ ] )

OR2

SIGNED, SEALED AND DELIVERED )

for and on behalf of as lawful attorney )
of [ ] under a power of attorney )

dated [ ] )
by [ ] )
In the presence of [ ] )

OR2

SIGNED, SEALED AND DELIVERED )

by [ ] )
In the presence of [ ] )

(2) ditto 1

(3) ditto 2 et seq

1
For use where the tenderer is an unincorporated joint venture.
2
Delete whichever is inappropriate.

ITT ITT/P-2
CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix Q

APPENDIX Q TO THE INSTRUCTIONS TO TENDERERS

LETTER OF INDEMNITY FOR JOINT VENTURE

To : MTR Corporation Limited

From : [ ]

Date : [ ]

Dear Sirs,

Letter of Indemnity for Contract No.

Contract Title:

We refer to the tender (“the tender”) submitted to you by [ ]

(“the tenderer”), for the above Contract.

In consideration of your agreeing to consider the tender we hereby irrevocably and

unconditionally agree to indemnify you against all losses, liabilities, damages, costs, legal
costs, professional and other expenses of any nature whatsoever which you have incurred or
suffered as a result of the violation of Instructions to Tenderers Appendix A Clause 18 by the
tenderer and/or any person authorized or licensed by the tenderer. We agree that we shall be
jointly and severally liable for our obligations under this letter of indemnity and all references
to “we” shall take effect as references to all of us or any of us and the words “us” and “our”
shall be construed accordingly. We hereby represent that, with respect to our obligations,
liabilities or any other matter under or arising out of or in connection with this letter of
indemnity, neither we nor any of our properties or assets have, in the Hong Kong Special
Administrative Region, or in any other jurisdiction, any right of immunity on the grounds of
sovereignty or otherwise from any legal action, suit or proceedings; from the giving of relief
in any legal action, suit or proceedings; from set-off or counterclaim; from the jurisdiction of
any court, in the Hong Kong Special Administrative Region or in any other jurisdiction; from
service of process upon us or any agent; from attachment prior to judgment in order to obtain
satisfaction thereof; from attachment after judgment or from execution or any other process
for the endorsement of any judgment or other legal process in any jurisdiction; and to the
extent that we are or become entitled to any immunity as aforesaid, in the Hong Kong Special
Administrative Region or in any other jurisdiction with respect to our obligations, liabilities
or any other matter under or arising out of or in connection with this letter of indemnity, we
hereby and will irrevocably and unconditionally waive and agree not to plead or claim any
such immunity. We further consent to the giving of any relief in any legal action, suit or

ITT ITT/Q-1
CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix Q

proceeding and to execution and or any other form of process for the enforcement of any
judgment against us or our assets.

We acknowledge that we comprise all the shareholders of (name of the tenderer).

This letter of indemnity shall be governed by and construed in all respects according to the
laws for the time being in force in the Hong Kong Special Administrative Region and we
hereby submit to the non-exclusive jurisdiction of the courts of the Hong Kong Special
Administrative Region and irrevocably appoint the tenderer to act as our duly appointed
agent for the service of process at the address shown in the tender.

(1) THE COMMON SEAL of

[ ] )
was affixed in the presence of )
[ ] )

OR*

SIGNED, SEALED AND DELIVERED )

for and on behalf of as lawful attorney )
of [ ] under a power of attorney )

dated [ ] )
by [ ] )
In the presence of [ ] )

OR*

SIGNED, SEALED AND DELIVERED )

by [ ] )
In the presence of [ ] )

(2) ditto 1

(3) ditto 2 et seq

* Delete which is inappropriate.

ITT ITT/Q-2
CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix R

APPENDIX R TO THE INSTRUCTIONS TO TENDERERS

THE DRAWINGS OF THT, SWH, TWH AND TWD

ITT ITT/R-1
CONFIDENTIAL Contract C7635-23E
Replacement of High Voltage and Low Voltage Systems for TWL, ISL and TKL
Instructions to Tenderers – Appendix S

APPENDIX S TO THE INSTRUCTIONS TO TENDERERS

Sample of Preventive Maintenance Plan

ITT ITT/S-1