Supplier Profile Questionnaire (SPQ)
Supplier: Enter supplier name
Location: Enter supplier location
Location Enter location mailing address
Address:
Effective Date: * Click or tap to enter a date
Expiration Date: Three (3) years after effective date
Please answer the questions below for your organization and add comments where
additional information is necessary. Required fields are indicated with a red asterisk. *
General Programs
Facility Compliance
Does your facility comply with these food safety standards?
Codex Alimentarius --Select--
Country Specific Food Safety Regulations --Select--
GFSI
Is your facility currently certified to a GFSI-recognized --Select--
certification program? *
If yes, which certified program? --Select--
What year was certification first achieved? Click to enter GFSI certification
first year
Expiration Date of Certification: Click to enter current
certification expiration date
Other Manufacturing Standards
Does your facility follow any other manufacturing --Select--
standard?
If yes, please specify Click to enter non-GFSI
standards used by your facility
Is your facility currently certified to any other --Select--
manufacturing standards?
If yes, please specify Click to enter any facility non-
GFSI certifications
Confirm your facility has a written crisis management strategy for the following:
Disaster preparedness? * --Select--
Emergency response? * --Select--
Recovery plan? * --Select--
Business continuity plan? * --Select--
Social Responsibility
Does your facility comply with existing local and federal --Select--
laws regarding slavery and human trafficking? *
Does your facility have a social, ethical and --Select--
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Supplier Profile Questionnaire (SPQ)
environmental responsibility program in place? *
List applicable certifications for these programs below:
Ethics: Click to enter ethic certifications
Environmental responsibility: Click to enter environmental
certifications
Sustainability: Click to enter sustainability
certifications
Other: Click to enter any other facility
certifications not already
mentioned
Does your facility have a workplace safety program in --Select--
place? *
Please add any additional comments here: Click to enter details not
previously mentioned
Animal Welfare
Does your facility handle live animals? * --Select--
If yes, does your facility have a written Animal --Select--
Welfare Program?
Does your facility have annual third-party --Select--
Animal Welfare audits?
Does your facility have any animal welfare --Select--
certifications?
Please add any additional comments here: Click to enter animal welfare
details not previously
mentioned
Facility and Equipment
Confirm the following are in place:
Size of Facility Click to enter details about the
facility size
Age of Facility Click to enter details about the
facility age
Source of Processing Water * Click to enter details about the
facility source for process water
Does steam come in contact with product or food --Select--
contact surfaces? *
Does forced air or compressed air come in contact with --Select--
product or food contact surfaces? *
Kosher status of facility * --Select--
Halal status of facility * --Select--
Hours and days of production Click to enter details about the
facility hours/days of operation
Are process areas climate controlled? * Click to enter climate conditions
Are 24-hour emergency contact(s) in place? (i.e. cell --Select--
phone & NOT general customer service)? *
If yes, please list emergency contact(s) name(s) Click to enter facility emergency
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and phone number(s): contact(s) and phone number(s)
Building security system and staff? * --Select--
Manufacturing and storage facilities secure? * --Select--
If yes, are they well-lit from the outside? --Select--
Is there a perimeter fence? --Select--
Are there security cameras? --Select--
Are there authorized access gates? --Select--
Automatic fire sprinklers? * --Select--
Fire alarm system? * --Select--
If yes, is it monitored by a central station? --Select--
Does your facility regularly conduct internal systems --Select--
audits? *
If yes, at what frequency do these occur? * Click to enter frequency
Quality and Food Safety Programs
Food Safety Culture
Does the facility have a clearly communicated food --Select--
safety policy that states the facility’s intention to meet
obligations to produce safe and legal products? *
Are leadership and employees aware of the food safety --Select--
policy? *
Are food safety performance metrics (e.g. --Select--
environmental analysis, microbiological analysis,
pathogen testing, customer complaints) in place and
reviewed with appropriate staff at a predetermined
frequency? *
Does your facility have dedicated food safety/quality --Select--
manager(s)? *
Does your facility have a risk management team? * --Select--
Does your facility have a food defense team? * --Select--
Food Safety Systems
Confirm the following food safety systems are in place:
Biological hazard process controls:
Lethal Treatment (Heat, Irradiation, Ionizing, --Select--
Fumigation, HPP)? *
Cooling Time/Temperature (Refrigeration, Freezing, --Select--
Heat-Exchanger)? *
Time/Temperature (Refrigeration, Freezing)? * --Select--
Formulation (Water activity, Acidity/Acidification, --Select--
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Adding Preservatives)? *
Dehydration/Drying (Air Drying, Freeze Drying, Spray --Select--
Drying)? *
Other: Click to enter biological hazard
controls not already mentioned
Chemical hazard process controls:
Recipe Management (Food or Color Additive in excess --Select--
of a maximum use level)? *
Storage Conditions (Mycotoxin Prevention)? * --Select--
Physical Sorting (Mycotoxin Prevention)? * --Select--
Physical hazard process controls:
Do you have validated sanitation controls to address --Select--
cleaning of food-contact surfaces? *
Physical Separation (Magnets, sieves, screens, or --Select--
floatation tanks)? *
Detection (Metal, X-Ray)? * --Select--
Manual Sorting? * --Select--
Electronic Sorting (Camera, Laser, X-Ray, IR)? * --Select--
Equipment Inspection? * --Select--
Describe any other relevant controls not previously Click to enter physical hazard
mentioned: controls not already mentioned
Do you have supply-chain controls to address the following potential hazards?
Pesticides? * --Select--
Drug residues? * --Select--
Heavy Metals? * --Select--
Mycotoxins? * --Select--
Supplier Approval
Do you have a documented supplier approval program? --Select--
*
If yes, do you have an approved suppliers list? --Select--
Does your program include a supplier’s risk --Select--
assessment?
Does your program include an individual --Select--
ingredient risk assessment?
Does your program include assessment of food --Select--
security?
Does your program include economic --Select--
adulteration?
Does your supplier approval program allow --Select--
insight to every manufacturing facility providing
ingredients?
If yes, does your supplier approval program also encompass:
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Supplier Profile Questionnaire (SPQ)
Food contact packaging suppliers? --Select--
Non-food contact packaging suppliers? --Select--
Is it an automated system (e.g. TraceGains)? --Select--
If yes, which automated system? Click to enter name of
automated supplier approval
system
Approximately how many ingredient supplier facilities --Select--
do you utilize?
Approximately how many food contact packaging --Select--
supplier facilities do you utilize?
Approximately how many of your suppliers are not GFSI --Select--
certified?
What total percentage of non-GFSI certified supplier Click to enter non-GFSI facility %
facilities are visited and audited by your company? visited and audited
Do you collect third-party audit information for all --Select--
suppliers not audited by your company?
Do you evaluate and perform a risk assessment of your --Select--
supplier’s facility documentation prior to the onset of
purchases?
Do you evaluate and perform a risk assessment of your --Select--
supplier’s ingredient documentation prior to the onset
of purchases?
Does your company inspect your supplier’s facility prior --Select--
to the onset of purchases? *
If yes, select % of the time the supplier’s facility --Select--
is Inspected prior to purchase:
Incoming Materials
Are ingredients used on a First In – First Out (FIFO) --Select--
basis? *
If no, which system is used? Click to enter ingredient use
method if not FIFO
Are raw materials code dated? * --Select--
Are Certificate of Analysis (COA) collected and --Select--
reviewed? *
Do you have written specifications for all raw --Select--
materials? *
Do you perform and document vehicle inspections, --Select--
assuring sanitation and security? *
Do you perform microbiological testing on incoming --Select--
raw materials? *
HACCP
Does your facility operate under a validated HACCP --Select--
program(s)? *
If yes, does your HACCP plan implement a --Select--
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Supplier Profile Questionnaire (SPQ)
critical control point for each product shipped?
Is there at least one person in your facility certified by --Select--
a 3rd party organization in HACCP principles? *
Allergens
Does your facility have a documented Allergen Control --Select--
Plan? *
Does your facility perform an internal risk assessment --Select--
on allergens? *
Do you have validated allergen change-over cleaning --Select--
procedures? *
Microbiological
Do all products shipped go through a validated --Select--
microbiological kill step? *
Is your facility able to provide a COA indicating --Select--
microbiological results including pathogenic results? *
Is any microbiological testing performed on-site? * --Select--
Are any finished products tested for pathogens or --Select--
indicator organisms? *
If yes, is a positive release hold program in --Select--
place? *
Does your facility have a documented pathogen --Select--
environmental monitoring program? *
If yes, what is the frequency and number of Click to enter frequency and
swabs tested? * number of swabs used
If yes, does it include air and water to be tested --Select--
as part of the program? *
Sanitation
Does your facility have a Master Sanitation Schedule --Select--
(MSS) in place with a master plan, records and
tracking? *
If yes, is cleaning conducted by in-house --Select--
associates or an outside service? *
If yes, are there documented Standard --Select--
Sanitation Operating Procedures (SSOP’s) in
place? *
Are pre-operational inspections performed PRIOR to --Select--
commencing operation after cleaning? *
If yes, are ATP or microbiological swabs used? --Select--
Preventive Maintenance
Does your facility have a Preventive Maintenance (PM) --Select--
program in place with a master plan, records and
tracking? *
Is the processing area effectively isolated during --Select--
maintenance work? *
Prior to installation and use, is new/repaired equipment --Select--
validated for proper sanitary design? *
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Supplier Profile Questionnaire (SPQ)
Is there a documented program to review and clean --Select--
repaired equipment prior to its return to use? *
Pest Control
Is the facility serviced by a certified pest control --Select--
operator? *
Is pest management conducted by an in-house --Select--
associate or an outside service? *
Are pesticides stored on-site? * --Select--
Is bait used inside the facility (indoors)? * --Select--
Traceability & Recall
Does your facility have a Recall Team? * --Select--
Does your facility have a written recall plan? * --Select--
Does your facility conduct mock recalls and traceability --Select--
exercises? *
If yes, what is your finished Product Mock Recall --Select--
frequency?
Ingredients Mock Recall frequency? --Select--
Contact packaging Mock Recall frequency? --Select--
Confirm your facility can trace:
The source identity of all the ingredients (one down)? * --Select--
Into each step of processing? * --Select--
Into the finished product? * --Select--
To shipping (one up)? * --Select--
Fully documented within (select one): * --Select--
Does your facility retain samples from every --Select--
manufacturing lot? *
Does your facility require suppliers of (or who use) food --Select--
contact packaging to provide evidence of its approval
to use with food? *
Transportation, Storage, Distribution
Do storage and transportation programs include all the following:
Proper storage? * --Select--
Are raw materials segregated from finished product? * --Select--
Are perishables stored under proper environmental --Select--
conditions (cooler, freezer, etc.)? *
Transportation has appropriate seals and locks? * --Select--
If your storage and transportation programs do not Click to describe why your
include all the above listed requirements, please storage/transportation programs
explain: does not include all previously
listed elements
Are all raw materials and finished products stored on --Select--
site? *
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Supplier Profile Questionnaire (SPQ)
If not on site, is it under your control or third- --Select--
party control?
If under third-party control, is the third-party --Select--
GFSI audited?
Financial Risk
How many years has your company been in business? Click to enter total number of
* years in business
Confirm if your facility has the following insurance policy coverages:
General Liability? --Select--
Product Liability? --Select--
Professional Liability? --Select--
Commercial Property? --Select--
Business Crime? --Select--
Transportation and Cargo? --Select--
Please add any additional comments here: Click to list other applicable
liability coverage
Historical Risk
Has your facility been cited for any regulatory non- --Select--
compliance issues or received any warning letters in
the past three years? *
If yes, please provide details: Click to describe non-
compliance and/or warning
letter issues from the last three
years
Has your facility experienced any government driven --Select--
recoveries or recalls in the last three years? *
If yes, how many? Click to enter number from the
last three years
If yes, select class: --Select--
Has your facility experienced any customer driven --Select--
recoveries or recalls in the last three years? *
If yes, how many? Click to enter number from the
last three years
If yes, select class: --Select--
Has your facility experienced any voluntary recoveries --Select--
or recalls in the last three years? *
If yes, how many? Click to enter number from the
last three years
If yes, select class: --Select--
Has your facility failed a GFSI audit in the last three --Select--
years? *
Has your company been involved in any major, --Select--
negative stories in the media in the last three years? *
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Please add any additional comments here: Click to describe any other
relevant risk details
Electronically sign your submission
(Complete all the below fields prior to submitting this form)
By: Click to enter submitter name
Email: Click to enter submitter email address
Title: Click to enter submitter work title
Phone Click to enter submitter phone number
:
NOTE: This information is privileged, confidential and subject to change. Any reproduction
and/or distribution of this document or its contents are strictly prohibited.
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