CV Preparation
The main mission of the pharmacy manager has four axes:
Ensure the medical supply of the project and the support units (transport,
storage, ordering, distribution) whether in the main stock or activity stock.
Guarantee the safety of patients by respecting all the standards defining
the management, handling and use of drugs and medical inputs for the
project.
Guarantee the compliance of the management of medical inputs with the
rules defined by the health authorities.
Accompany the managers of the various stocks in support and supervision
of the logistics and medical referents.
MAIN ACTIVITIES
1. Order and supply tracking:
Coordinating the delivery, reception and recording of international and local
orders, in close coordination with the logistics department, updating stock
files:
Check that the contents of the boxes received correspond to the transport
documents and that none is damaged. Otherwise, report the irregularities.
Establish the reception report (acknowledgment of receipt) and send it to
the medical referent and the logistics coordinator.
Ensuring storage, stock management and supply processes, as well as
hygiene and security procedures, tools, and protocols (controlling pests
and rodents), implementing appropriate quality controls and records, in
order to ensure good storage conditions (temperatures, humidity and light
exposure) and availability of drugs and medical material, according to
ALIMA protocols, national regulations and in cooperation with the logistics
department.
Ensure the proper arrangement of the various items in the stock according
to the FEFO rules, according to the ALIMA standards and according to the
needs of stock management separated by donors.
Ensure good traceability of items, by recording all stock movements on the
various management tools (purchase order/delivery, stock cards,
management software) and according to separate stock management
needs by donors.
2. Project supply:
Define in collaboration with the Medical Referent the drug distribution
circuit and set its management software according to the validated circuit.
Establish and update a chronogram of pharmacy activities (orders, supply,
reporting, donor reports, inventories, strengthening of team skills,
monitoring of manager activities, etc.)
Supervising orders of medical and drug material in order to ensure an
efficient and appropriate consumption pattern under budget constraints.
Archive each document according to ALIMA recommendations
Ensure the follow-up of stocks according to the protocol and regularly
inform the Medical Referent of the state of the stock (Pre-outages,
overstock, dormant stock, etc.).
Inform the Medical Referent when the minimum thresholds are reached
3. Medical stock management:
Ensure the cleanliness as well as the spatial organization of the stock
according to the management protocol in place.
Ensure that medications are stored and stored properly according to the
management protocol in place
Make a partial inventory every month (10% of references) and a general
inventory according to the pre-established work plan.
Manage expiry dates and inform the Medical Referent or the Country
Pharmacy Manager in advance of the expiry date of the products
Quarantine expired products intended for destruction and/or products on
the expiry date in agreement with the country pharmacy manager or the
Medical Referent.
Make a monthly statement of pre-expired items and send to the country
pharmacy manager or the medical referent before withdrawal and placing
in a quarantine zone.
Ensure the constant updating of the register of narcotics and psychotropic
drugs and the register of expired products
4. Cold chain monitoring:
Set up the tools needed to monitor the cold chain (thermometers, log tag,
fridge tag, stop-watch cards, etc.), place an order if necessary
Ensure that the temperature of the cold chain is recorded twice daily
morning and evening and recorded on the monitoring sheet provided for
this purpose.
Be responsible for the proper implementation of the upkeep and
maintenance of refrigerators/freezers in collaboration with the project’s RLP
and in compliance with ALIMA recommendations.
Inform the Medical Referent or the Country Pharmacy Manager and the
logistics department of any irregularity orally and by email as soon as
possible
Ensure the cleanliness and hygiene of cold chain storage and transport
equipment.
Ensure adequate transport storage of drugs/vaccines during movement of
passive cold chain products.
5. Management of peripheral pharmacies and consumer units
Adopt the decided standardization as well as the ordering methods
Develop, in accordance with logistics, a supply schedule for dispensing
pharmacies while meeting the needs of the medical department.
Participate in the development of management tools at the level of ancillary
structures (health centers, hospital pharmacy, Therapeutic Nutritional
Center, etc.) after having been validated on the good management of the
pharmacy stock of his project by the referent medical
Ensure storage, correct identification, and good storage conditions of items
according to ALIMA standards (Hygiene, temperature, ventilation, storage,
safety)
Determine a method of dispensing adapted to the context
Analyse consumption and the concordance between prescriptions with the
medical referent or the supervising nurse
IV. Capacity building and team simulation
Supervising, with the HR department, the associated processes (sizing,
staff shifts, recruitment, training, performance evaluation, development,
and internal/external communication) of the pharmaceutical team and the
nursing staff, in order to ensure both the sizing and the amount of
knowledge required and to improve their dispensing capabilities
Able to identify and support tomorrow’s replacements
Define and update job profiles and performance objective plans for team
members
Carry out the assessments of his team in a professional career approach
Make possible training and change of position for the members of his team
Identify the skills that the members of his team must acquire to master their
positions and organize training to strengthen them
