Workshop: Basic PowerPoint Utilities and Tools
This workshop will introduce students to the essential tools and functionalities of PowerPoint. By
mastering these, students will be able to create structured and visually appealing presentations.
Detailed Topics and Descriptions
1. PPT Orientation
Objective: Familiarize students with the PowerPoint interface and navigation.
Details:
● Ribbon Overview:
The Ribbon is the command center in PowerPoint. It is divided into tabs such as Home,
Insert, Design, and Slide Show. Each tab contains relevant tools and commands.
● Slides Pane:
Located on the left, it provides a thumbnail view of all slides, making it easy to navigate
and rearrange them.
● Notes Section:
Found below the slide, this section allows the presenter to add notes that won’t be
visible to the audience during the presentation.
● PowerPoint Views:
○ Normal View: The default view for slide editing.
○ Slide Sorter View: Displays all slides in thumbnail form for easy reordering.
○ Reading View: Allows you to view the presentation as a slide show without
switching to full screen.
○ Slide Show View: Runs the presentation in full-screen mode for audience
viewing.
2. Slide Layouts
Objective: Learn how to structure slides effectively using different layouts.
Details:
● Default Layouts:
PowerPoint offers several pre-defined layouts, including:
○ Title Slide: For the presentation title and subtitle.
○ Title and Content: For adding content such as text, images, or charts.
○ Two Content: Useful for comparing two sets of information side by side.
● Customizing Layouts:
Modify existing layouts to better suit specific content requirements by adjusting
placeholders for text, images, or other elements.
3. Inserting and Formatting Text
Objective: Master text insertion and basic formatting techniques.
Details:
● Inserting Text:
Add text using pre-existing placeholders or insert text boxes anywhere on the slide.
● Formatting Text:
Enhance the readability and appearance of text by adjusting:
○ Font style and size.
○ Font color and background highlight.
○ Text alignment and spacing.
4. WordArt
Objective: Add decorative elements to text for emphasis.
Details:
● Inserting WordArt:
Select from a variety of WordArt styles to create visually striking titles or emphasis on
key points.
● Customizing WordArt:
Modify styles by adding shadows, changing outlines, and applying 3D effects.
5. Bullets and Numbering
Objective: Organize content using structured lists.
Details:
● Applying Bullets and Numbering:
Use bullet points or numbers to list ideas systematically.
● Customizing Styles:
Change bullet symbols, adjust indent levels, and apply different numbering formats (e.g.,
Roman numerals, alphabetical).
6. AutoShapes
Objective: Incorporate shapes to add visual elements.
Details:
● Inserting AutoShapes:
Add common shapes like rectangles, circles, arrows, and stars.
● Formatting Shapes:
Adjust size, rotation, and colors to fit the presentation design. Use gradient fills,
shadows, and outlines for enhancement.
7. Lines and Arrows
Objective: Use lines and arrows to connect or emphasize content.
Details:
● Inserting Lines and Arrows:
Use straight lines, curves, and arrows to link elements or direct attention.
● Customizing Line Styles:
Modify line thickness, colors, and patterns (dotted or dashed).
Hands-On Activities
● Activity 1: Create a Title Slide
○ Use WordArt for the title.
○ Add a subtitle using standard text formatting.
● Activity 2: Create Content Slides
○ Use bullet points and numbering to organize information.
○ Add images or icons to support content.
● Activity 3: Visual Enhancements
○ Insert AutoShapes to emphasize key points.
○ Use lines and arrows to illustrate connections between ideas.
Expected Outcomes
By the end of the session, students will:
● Understand the basic tools and utilities in PowerPoint.
● Be capable of creating organized, engaging slides.
● Feel confident in their ability to deliver basic presentations effectively.
